HomeMy WebLinkAbout03/19/2019 Bid Result - Rubino Engineering for 2019 Material Testing Services
Page 1 of 3
Agenda Item Details
MeetingMar 19, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category5. CONSENT AGENDA
Subject5.6 Motion to accept proposal from Rubino Engineering for 2019 Material Testing Services in an amount not to
exceed $38,561.
AccessPublic
TypeAction (Consent)
Preferred DateMar 19, 2019
Absolute DateMar 19, 2019
Dollar Amount38,561.00
BudgetedYes
Budget SourceStreet Resurfacing Fund
Recommended ActionAccept the proposal from Rubino Engineering, Inc. of Elgin, Illinois for 2019 Materials Testing Services in an
amount not to exceed $38,561.
Public Content
Information
To assure that high quality asphalt and concrete materials are utilized by contractors in this year’s street resurfacing and sidewalk improvement programs, the Public
Works Department requires the services of a materials testing consultant. To procure these services, staff prepared and distributed a detailed request for proposals
(RFP). A copy of this document is attached. Tasks defined in the scope of work included:
Project Management / Report Review
1.
Engineering Technician
2.
Vehicle Charge
3.
Page 2 of 3
Cylinder pickup
4.
Compression Testing per cylinder
5.
Nuclear Density Gage Usage
6.
Maximum Theoretical Specific Gravity
7.
Bulk Specific Gravity
8.
Ignition oven test / Reflux extraction and sieve analysis
9.
RFP Results
The consultants' proposals were reviewed on the basis of their understanding of Village goals and their testing methodologies. They were rated (with a maximum score
of 100 points) according to these specific categories: background, experience, scope of work proposed, schedule, work effort, proposal content, and cost. The results
are denoted in the tables below:
Seeco Consultants, Applied Testing Service
CategoryMax. PointsRubino Engineering, Inc.
Inc.GeoScience, Inc.Corporation
Background2524242120
Experience1515151512
Scope1514151313
Schedule2019181514
Work effort2524232320
Totals:10096958779
FirmTotal Cost
Rubino Engineering, Inc.$35,056
Seeco Consultants, Inc.$48,642
Applied GeoScience, Inc.$24,170
Testing Service Corporation$47,346
Discussion
Rubino Engineering, Inc. has an experienced, professional staff with a thorough understanding of the material testing requirements necessary to successfully complete
the Village’s projects. They are prequalified by IDOT to perform this work and have the capability to respond to our specific project needs. They have successfully
performed these same services for numerous communities in recent years and received positive references from those communities. Rubino Engineering, Inc. provided
these services to the Village for 8 years (2009 to 2016).
Applied Geoscience, the Village’s materials testing service provider last year, submitted the lowest cost proposal but was not selected for performance reasons.
Notably, performance last year was below average. Specifically, concrete cylinders were not picked up in a timely fashion and laboratory analysis reports were often
late. Staff is concerned that delays like these cloud the chain of control and could lead to problems correcting defects if laboratory analyses indicate poor quality.
It is Village staff’s opinion that Rubino Engineering, Inc. will provide high quality material testing services at a reasonable cost.
Page 3 of 3
The services listed in the proposal are based on estimated jobsite work hours using averages from previous years and prorated for the anticipated work for this year.
Many factors can influence the actual jobsite work hours for quality assurance testing. In order to allow for contingencies and the possible need for additional testing,
staff recommends that the contract award include a 10% contingency ($35,056 + $3,505 = $38,561.00).
Alternatives
1. Accept Rubino Engineering, Inc. proposal to provide materials testing services for 2019 Street Resurfacing and Sidewalk Improvement Programs.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the proposal from Rubino Engineering, Inc. to provide material testing services for the 2019 Street Resurfacing and
Sidewalk Improvement projects for a not to exceed amount of $38,561.
Rubino Cost Proposal.pdf (448 KB)Rubino Technical Proposal.pdf (680 KB)RFP.pdf (122 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate
discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent
Agenda and considered in its sequence on the agenda.
Motion & Voting
Motion to approve the Consent Agenda as presented.
Motion by Paul Hoefert, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel