HomeMy WebLinkAbout03/19/2019 Bid Result - Parkway Restoration
Page 1 of 3
Agenda Item Details
MeetingMar 19, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category5. CONSENT AGENDA
Subject5.3 Motion to accept bid for parkway restoration in an amount not to exceed $56,200.
AccessPublic
TypeAction (Consent)
Preferred DateMar 19, 2019
Absolute DateMar 19, 2019
Fiscal ImpactYes
Dollar Amount56,200.00
BudgetedYes
Budget SourceGeneral Fund
Recommended ActionAccept the lowest cost, responsive bid for the 2019 and 2020 parkway restoration contract in an amount not to
exceed $56,200 in 2019. Expenditures in 2020 will be limited to the amount authorized for this purpose in the
annual budget. Staff also recommends that the Village Board authorize a one (1) year contract extension (2021)
if performance is satisfactory and the contractor agrees to hold pricing.
Public Content
Information
Sealed bids for parkway restoration were opened on February 18, 2019. This proposed contract provides sodding of parkways following
excavations by Public Works crews. The bid documents requested prices that include removal of backfill, rototilling, installation of topsoil and
placement of sod. The proposed contract term is for calendar years 2019 and 2020. Additionally, the specifications include an option to extend the
contract for a third year (2021), at the same bid prices as 2020, if both the contractor and the Village agree.
Page 2 of 3
Bid Results
Fourteen (14) bids were distributed, and the bid was placed on the Village’s website. A mandatory pre-bid meeting was held for this contract, and
representatives from four (4) companies attended. Three (3) bids were received. Bid results were as follows:
Bidder2019 Cost2020 CostTotal Cost
Americana Landscape Group, Inc. Elgin, IL$56,200.00$56,200.00$112,400.00
TNT Landscape Construction, Inc. Elgin, IL$63,750.00$65,000.00$128,750.00
American Landscaping, Inc. Schaumburg,
$160,000.00$160,000.00$320,000.00
IL
The low bidder Americana Landscape Group, has not previously worked for the Village. However, the firm submitted multiple references
representing projects of similar size and scope. All references were contacted and indicated that Americana had completed similar projects with
satisfactory results.
Alternatives
1. Accept lowest cost, responsive bid for parkway restoration.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest, cost responsive bid submitted by Americana Landscape Group, Inc. of Elgin, Illinois
for the 2019 and 2020 parkway restoration contract in an amount not to exceed $56,200 in 2019. Expenditures in 2020 will be limited to the
amount authorized for this purpose in the annual budget. Staff also recommends that the Village Board authorize a one (1) year contract
extension (2021) if performance is satisfactory and the contractor agrees to hold pricing.
Parkway Restoration - Americana Landscape Group Inc - BID.pdf (12,074 KB)
BID-PARKWAY RESTORATION 2019-2020.pdf (5,388 KB)Parkway Restoration - ADDENDUM 1.pdf (185 KB)
Administrative Content
Executive Content
Page 3 of 3
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate
discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent
Agenda and considered in its sequence on the agenda.
Motion & Voting
Motion to approve the Consent Agenda as presented.
Motion by Paul Hoefert, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel