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Home My WebLink About2.1 Minutes of the Regular Meeting of the March 5th Village Board MeetingAgenda Item Details Page I of I Meeting Mar 19, 2019 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 Minutes of the Regular Meeting of the Village Board - March 5, 2019 Access Public Type Minutes Minutes View Minutes for Mar 5, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content Page 1 of 9 REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 . , March 592019) Generated y Karen Agoranos on Wednesday, March 6, 2019 1. CALL TO ORDER Meeting was called to order by Mayor Pro -Tem William Grossi at 7:12 PM Members present: William r i, Eleni Hatzis,Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel was physically not present duefamily emergency but attended via telephone conference • • - '••- • • •-1!11• - • • •in 1111 --•- • • - • i• •• •' Motion by Eleni Hatzis, second by Colleen Saccotelli. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: • •' - l CONSENT5. 5.1 List of i •ruary 13 - February 26, •' 5.2 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING •' AND ENDING DECEMBER9 Adoptproposed • ••- • - #1 forthe 2019 annual budget. Ordinance No.•4• 5.3 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE RESERVING RBOND ISSUES AND RELATED MATTERS Approval of ordinance reserving volume cap in connectionprivate activity •• • issues forthe 2019 4• •• - 0 • -W00 Page 2 of 9 5.4 . RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE SOLID WASTE CONTRACT FACILITATING PARTICIPATION IN THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY RECYCLING INCENTIVE PROGRAM. Resolution: Pass a resolution authorizing the Mayor to execute an amendment to the solid waste contract facilitating participation in the Solid Waste Agency of Northern Cook County Recycling Incentiv •• • • RESOLUTION1 L ZONING MAP FOR THE VILLAGE COUNTY,PROSPECT, COOK ILLINOIS Resolution: Approve the1 ii I Zoning Resolution No. 8-19 5.6 Motion to accept bid for Turf Mowing at various locations at a cost not to exceed $83,790. Resolution:Accept • -st cost • • for the 2019 and 2020 turf mowing• • -• by AlIscape,of Romeoville,• • not • exceed ',; • year one Year • will be in an amount appropriated in the 2020 budget but will not exceed $83,790. Staff also recommends that the Village Board authorize a one year extension of - contract (2021) contractor agrees to hold prices. 5.7 A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM FIVE-YEAR CONTRACTUAL PROGRAM Resolution: Pass a resolution expressing intent to participate in the Suburban Tree Consortium five (5) - year contractual program for the purchase and installation of parkway trees. Resolution . 9-19 5.8 Motion to accept the Suburban Purchasing Cooperativejoint •` • results forpurchase of • 1` • Chevrolet TahoePolice Pursuit Vehicle from Currie Motors in an amountnot •- eed $54,000. Resolution: Accept the Suburban Purchasing Cooperative joint bid results for the purchase of one (1) 2019 Chevrolet Tahoe 4 Wheel Drive Police Pursuit Vehicle from Currie Motors and the purchase and installation of a K-9 cage, emergency lighting, police lettering, storage compartments and communication equipment in an a• • to exceed $54,000. Motion by Richard Rogers, second by Colleen Saccotelli to approve the consent agenda as presentee Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: M• •Carries I 6. OLD BUSINESS None 7. NEW BUSINESS 7.1 1 • 1 N. Main Street• Acquisitions / 1 st rea• • of ORDINANCE '' property,A ZONING MAP AMENDMENT AND CONDITIONAL USE FOR PROPERTY LOCATED AT 10 N. MAIN STREET Director of Community Development Bill Cooney presented plans for the redevelopment of the 1` N. Main Street,and the northwest cornerof - '•• and Main Mr. Cooney provided a background of the history of the property. It was a vibrant shopping center in the 1950s and 1960s. Business began to vacate the shopping center during the economic downturn in the 1990s. The property was vacant for many years Page 3 of 9 and was plagued with maintenance issues. The Village pursued a court order to address the property maintenance issues. The property was demolished in 2015 and the Village took ownership in 2016. Since 2016, the Village sought to redevelop the property for commercial use. Mr. Cooney stated attempts to secure a viable commercial use for the property was difficult in part due to the narrow width of the property. The proposed apartment development will help support downtown businesses and create a more viable use of space. Mr. Cooney provided a review of the Village Strategic Plan and Long - Range plan that supports this development. Mr. Cooney stated the developers held on open house on December 17, 2018 to share plans with the neighborhood. Residents expressed their concerns regarding setbacks along the west property lines, traffic impact on the neighborhood and the impact on local schools. Mr. Cooney stated the developer addressed these concerns and make adjustments to the development's plans. Mr. Cooney added that Village had discussion with the affected schools and the projected impact is minimal. Mr. Cooney displayed elevations, renderings, proposed materials, and parking and site access. Mr. Cooney stated the Planning and Zoning Commission voted 5-1 to approve the development. Tom Lowe of First Equity and Andrew Koglin of OKW Architects provided a general overview of the project. Mr. Lowe stated modifications were made that addressed the concerns expressed at the open house. Mr. Lowe stated a Traffic Impact Study and Market Impact Study are available for review. Mr. Koglin shared floor plans, roof plans, building elevations and landscape plans. Mr. Lowe and Mr. Koglin provided the following in response to questions from the Board • Joint venture between First Equity and Harlem/Irving Properties- build to own; no plans to sell the developed property • Provided material sample boards for Board to view • Additional landscaping will be added to the west if needed for allow for privacy • Project exceeds the minimum required parking spacing by fifteen (15) Public Comment Brad Tomky 15 N. Pine * Concerned with the height of the project, zoning change and public safety. Concerned with height of building, project's proximity to his garage and noise generated by the terraces Tim Resident, Pine St. e Concerned with increased traffic and cut -through traffic on Henry and parking plan and now removal GregIvaska 11 N. Wille Dan Berrymar 15 N. Wille • Stated they represented Wille Street residents • Concerned with height of building, to of privacy, renters who will not take pride in property and proximity to single family homes. • Requested Board to consider a smaller building Page 4 of 9 Chris •' Resident, Wille St. Concerned with traffic; sugg- -• traffic restrictions• reduce cut -through traffic. Director • Public WorksDorsey - he will collectdata to better - - a closer •• at traffic • Resident Supports project and stated many neighbors also support this; good for future growth in downtow Mount Prospect • 15 N. Pine Asked where the garages would be located. Petitioner Tom Lowe showed Hayden a plan depicting the location of the garages Concerned that he will not be able to ride his bike safely downtown and wondered how traffic will be controlled. Mr. Lowe responded, stating a 7 ft. wide sidewalk is proposed, making it safer to •- bikes. Dawn Fletcher Collins Resident Executive Director of Mount Prospect Chamber of Commerce • Thanked residents who provided important feedback • Reminded residents that trustees serve the entire Village • Village staff works very hard for the community; supports Village team • Businesses are struggling because there is a lack of foot traffic in downtown; downtown developments are needed Board Comments/Question • Property was a strip mall in the a development - - - less traffic Mayor Pro -Tem Grossi called for a five-minute recess at 9:10 PM Meeting was called back to order at 9:18 PM by Mayor Pro -Tem Grossi. Trustee Hoefert asked to defer the vote for two weeks. Village Attorney Lance Malina provided direction regarding procedure. Mr. Malina stated a motion to waive the rule requiring two readings has already been voted on and approved. To defer the vote to the next regular meeting of the Village Board, a motion to table the action must be declared. No such motion was made by a member of the Board. The motion to waive the rule requiring two readings stood. Page 5 of 9 Motion by Colleen Saccotelli, second by Richard Rogersto waive therule requiring two readings n ordinance. William r i, Eleni Hatzis,Richard r, Colleen Saccotelli, Michael Zadel Nay: Paul Hoefert Motion Carries Motion by Michael Zadel, second by Colleen Saccotelli to approve a zoning map amendment from R -X Single Family Residence to B -5C Central Commercial Core and a conditional use for a final planned unit development, subject to the conditions listed in the staff report. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: M• •CarriesO • • 6438 7.2 1st reading of AN ORDINANCE AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND 1 ST EQUITY ACQUISITIONS, LLC FOR THE 10 N. MAIN APARTMENT PROJECT LOCATED AT 10 N. MAIN STREET Adopt the ordinance authorizing the execution of ed •• -nt Agreement between • of Mount• • - and 1 st EquityAcquisitions LLC f• 1` N. Main apartmentproject l• -• at 10 N. Main Street. Director of Community Development Bill Cooney provided details of the Redevelopment Agreement .*etween the Village of Mount Prospect and 1st Equity Acquisitions, LLC. Mr. Cooney provided key •• Village• •• property purchase price fromestimated value $1 millionto $650,000. will • - the Village to recoup all expensesrelated to the demolition,• -ntal cleanup and acquisition of - • •• • Village will waive all permit and impact fees associated with the project • Inclusion of claw back provisions that enable the Village to take back ownership of the property if developer does not meet key construction dates. Board Comments • Village should hold this ordinance for a second reading • Traffic restrictions alleviate cut -through traffic • RDA is subject to final attorney approval - Village attorney Lance Malina stated he has reviewed and approved the most recent changes and modifications to the RDA. Mr. Malina added the proposed RDA is subject to final attorney approval. Motion by Richard Rogers, second by Michael Zadel to waive the rule requiring two readings of an ordinance. William r i, , Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: Eleni Hatzis, Paul Hoefert Motion Carries Motion by Michael Zadel, second by Richard Rogers. William r i, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: Eleni Hatzis FinalResolution: Motion Carries Ordinance 7.3 PZ -01-19 /1701 W. Golf Road / David Daly / 1st reading of an ORDINANCE GRANTING A CONDITIONAL USE FOR 1701 W. GOLF ROAD Mr. Cooney presented the petitioners' proposal to operate a massage therapy establishment located at 1701• Road. This property is known• • the site for the proposed Page 6 of 9 answer questions. Mr. Cooney added the Planning and Zoning Commission recommended approval the conditional use by a vote of 6-0 on February 14, 2019. 1 Board Comments • Board thanked the petitioner for bringing a legitimate massage therapy establishment to Mount Prospect • Due to problems with this type of business in the past, the petitioner was cautioned to adhere to Village ordinances Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of an ordinance Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Paul Hoefert, second by Colleen Saccotelli to approve a Conditional Use to allow for a massage therapy establishment at 1701 W. Golf Road. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6440 7.4 PZ -04-19 / 401 E. Kensington Road, 300 E. Rand Road / Perlmark Housing Group, LLC / 1st reading of an ORDINANCE GRANTING A ZONING MAP AMENDMENT AND A CONDITIONAL USE FOR A PLANNED UNIT DEVELOPMENT WITH SENIOR HOUSING FOR PROPERTY LOCATED AT 401 E. KENSINGTON ROAD AND 300 E. RAND ROAD Director of Community Development Bill Cooney presented the petitioner's request for a zoning map amendment and a conditional use to operate a senior housing development at 401 E. Kensington Rd. Property has been vacant since 2007. Mr. Cooney stated the proposed development consists of a three- story, seventy-four (74) unit affordable reside ntial-style senior housing planned unit development. The proposed zoning change is from B-3 Community Shopping and R-2 Attached Single Family Residential to R-4 Multi -family residence. Mr. Cooney addressed resident concerns regarding parking stating the petitioner had a traffic impact study performed by Kenig, Lindgren, O'Hara, Aboona, Inc. The proposed fifty-two (52) parking spaces were deemed sufficient for this project and meets Village Code. Mr. Perlman answered questions from the board regarding water retention and landscaping. Mr, Perlman stated the site is designed as a detention area. James Perlman provided the following details regarding the development: Great site for affordable housing; catering to seniors on a fixed income Demand for this type of senior housing; nearby Alden has approximately 300 people on their wait list; Development will have 74 affordable units Amenities include multi-purpose community room, fitness/wellness center, television lounge, laundry and grocery/pharmacy •- • eservice ran Questioned the walkability and asked if a crosswalk to Randhurst is an option. Director of Public Works Sean Dorsey stated the Illinois Department of Transportation currently has a moratorium on crosswalks of this nature. • a shuttle service to Randhurst will be available but not provided by this development • A van/shuttle service would be a nice added amenity in the future. Page 7 of 9 needed.Need for additional shade trees - Petitioner responded, stating additional trees will be planted if Motion by Richard Rogers, second by Paul Hoefert to waive the rule requiring two readings of an • • Motion by Richard Rogers, second by Paul Hoefert to approveZoning Amendment - uli- ily Residence,n n iin I Use for a final Planned Unit Development including nir Housing. William r i, Eleni Hatzis,Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 641 Dariusz .• 411 E. Garwood vill -- - • •- - • Opposes development Expressed concerns with the number of parking spaces and the proposed zoning change 8.1 Motionto accept the Joint Purchasing Contract forthe purchase and installation of • _ BTX Ultimate • Infinity Brine Makerfor • not • exceed $164,775. MountDirector of Public Works Sean Dorsey provided background information and staff recommendation. The proposed purchase, a salt brine maker, will be utilized to produce a liquid salt product. The public works department is a member of Sourcewell, a joint purchase cooperative through which this purchase is possible. The Sourcewell contract satisfies the public bidding requirements of the Village of • •- purchasing policy. (contractMotion by Paul Hoefert, second by Michael Zadel to accept the Sourcewell joint purchasing bid result • #080818 -HPI) and authorize the purchase and installation of one • Infinity Brine Maker from Henderson Products, Inc. of Manchester, IA at a cost not to exceed $164,775. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: M• • - Page 8 of 9 amountMotion by Paul Hoefert, second by Colleen Saccotelli to accept the proposal for 2019 Cured -In -Place Pipe Lining Project Construction Observation as submitted by Baxter & Woodman of Crystal Lake, Illinois in an • to exceed Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: M• • - 8.3 Motion to accept proposal • i` • Watermain Replacement Pr• - Design and Construction Engineering - • not • exceed $234,919. Mr. Dorsey provided background information, bid results and staff recommendation. This project includes rehabilitating existing sewer main segments by inserting a cured -in-place liner inside a host pipe segment. This process has been -• in the Village since the 1970s. Motion by Colleen Saccotelli, by • Rogers• accept the proposal • i` • Water Replacement project design and construction engineering as submitted by Robinson Engineering of South Holland, Illinois in an amount not to exceed $234,919. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion 8.4 Authorization for the Village Manager to amend the Construction Management contract with Camosy Construction to include a guaranteed maximum price of $21,900,000 for the new Police Headquarters to be located at 911 E. Kensington Road Deputy Director of • and inspections -d the Police Project timeline, reviewed additional construction costs and provided updates since his presentation to the Board on February 5, i` • Additional • • •n costs include burial of • level • •lines,additonal parking statedspaces for the adjacent property who currently lease parking on-site, new sanitary service and construction of a storm shelter now required due to a new building code. Mr. Rysavy a • • opening to •-i a final costof - new Police-•• _ _ • on Februaryi` 2019. Mr. Rysavy stated ninety-one • • • companies responded. Mr. Rysavy stated the construction budget is lower than original budget proposed in 2018. The final guaranteed maximum price offered by •sy Construction is $21,900,000 •- project cof $814,897.00. This figure includes the expanded scope of the project. Mr. Rysavy summarized next steps, adding demolition has begun and the project is moving along well toward the April 2020ri Motion by Michael Zadel, second by Paul Hoefert to authorize the Village Manager to amend the Construction Management contract with Camosy Construction to include a guaranteed maximum price o $21 900,000 for the new Police Headquarters to be located at 911 E. Kensington'•.• Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: M• • - Village Manager Michael Cassady announced Saturday's Coffee with Council will feature an open house format and encouraged residents to • •• in anytime between • 11`' and 11:00 AM. Village staff and members of the Village Board will be in attendance. 1 ADJOURNMENT There being no further business to discuss, Mayor Pro -Tem Grossi asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Rogers moved to adjourn the meeting. By unanimous vote, thi. March 2019, regular- • of - Village Board adjourned at 10:44 Page 9 of 9