HomeMy WebLinkAbout03/05/2019 Bid Result for Cured-In-Place Pipe Construction Observation Page 1 of 3
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Agenda Item Details
Meeting Mar 0 , 2019 - REGULAR MEETING OF THEM UT PROSPECT VILLA ARD -
7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.2 Motion to accept proposal for Cured-In-Place-Pipe Construction Observation at
a cost not to exceed $102,536.
Access Public
Type Action
Preferred Date Mar 05, 2019
Absolute Date Mar 05, 2019
Fiscal Impact Yes
Dollar Amount 102536.00
Budgeted Yes
Budget Source Water and Sewer Enterprise Fund
Recommended Accept the proposal for 2019 Cured-In-Place Pipe Lining Project Construction
Action Observation as submitted by Baxter &Woodman of Crystal Lake, Illinois in an
amount not to exceed $102,536.
Public Content
Information
In the current budget, funds have been requested to continue combined and separate sewer system
repairs utilizing the cured-in-place-pipe (CIPP) process. This process entails rehabilitating existing sewer
main segments by inserting a cured-in-place (CIPP) liner inside a host pipe segment. This method is more
cost effective than open-cut excavation and far less disruptive. The Village has successfully utilized this
process since the late 1970s.
The combined sewer repairs were identified during the review of the Combined Sewer System Evaluation
Study (CSSES) completed in 2015.
The separate sanitary sewer repairs were identified during our in house televising program that is part of
the revised Inflow and Infiltration Control Program (IICP) of the Metropolitan Water Reclamation District of
Greater Chicago (MWRD C).
A two (2) - year contract to install CIPP was awarded to Hoerr Construction of Goodfield, Illinois at the
April 3, 2018 Village Board meeting. 2019 is the second, and final year of work authorized in this contract.
To effectively monitor Hoerr's work quality and assure end-product quality, specific technical skills and
experience are required. Specifically, technical monitoring of the pipe cleaning process, liner inversion,
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curing, material core laboratory analysis, and post-construction video review are some of tasks required to
successfully prosecute the project. Staff prepared a detailed request for proposals (RFP) necessary to
solicit these services. A copy of this RFP document is attached.
Request for Proposals (RFP)
Consulting engineers were asked to submit a technical proposal detailing the firm's background, key
personnel, and approach to the project. In addition, each firm was also asked to submit a separate cost
proposal indicating work effort anticipated and a not-to-exceed fee. The required scope of work includes
30,000 linear feet of pipe ranging in diameter of 8" to 18" and an estimated installation cost of $1.3
million. The locations of proposed pipe segments included in this year's project scope are depicted on the
attached map.
RFPs were distributed to three (3) engineering firms with expertise in the in construction rehabilitation of
sewer main through means of cured-in-place pipe lining.
RFP Results
Two (2) technical proposals and two (2) cost proposals were received out of three (3) firms staff reached
out to. Each proposal was evaluated based on the background of the firm, related project experience,
proposed services and scope of work, schedule work effort and proposal content. Each firm received a
point ranking (total points = 100) for each criterion. The table below summarized this analysis:
Category Max. Points Baxter &Woodman Ciorba
Background 20 18 17
Experience 20 18 17
Scope 25 23 23
Schedule 15 11 10
Work effort 10 8 8
Content 10 8 8
Totals: 1 100 1 86 1 83
The highest rated firm was Baxter &Woodman of Crystal Lake, IL. Baxter &Woodman has performed this
type of work for the Village for the past three years. They have performed exceptionally well and
understand the expectations of the Village for a project of so much importance. Their staff has personnel
who are certified in NASSCO PACP coding and have experience entering data into the Village's assessment
database. All references checked indicated that Baxter &Woodman performed well.
In addition, Baxter &Woodman has successfully completed and are currently working on several
engineering projects for the Village over the course of the last 10 years. These projects include sanitary
flow monitoring, sanitary and combined sewer spot repair projects, CCTV observation and coding, as well
as design and construction observation services for our 2018 water main replacement project.
Each firm was asked to submit a cost proposal as well. The table below summarizes staff's analysis of
costs.
Firm Hours Total Cost Cost / Hour
Baxter &Woodman 645 $93,215 $144
Ciorba 852 $98,544 $115
The lowest cost proposal was submitted by Baxter &Woodman. A copy of Baxter &Woodman's submitted
cost proposal is enclosed. It is the opinion of staff that Baxter &Woodman has allocated sufficient work
effort (645 hours) to successfully prosecute this project.
Staff recommends including a 10% contingency in the award for this proposed contract because time
spent on construction inspection can vary due to circumstances beyond the engineering consultant's
control. For example, contractor delays, material availability and inclement weather are all parameters
that can lengthen anticipated construction time.
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It is the staff opinion that Baxter &Woodman fully understands the proposed project, has prepared a
thorough proposal based on extensive experience, is well qualified to perform the work and has not
increased their rates since 2016.
Alternatives
1. Accept Baxter &Woodman's proposal for provide construction observation for the 2019 cured-in-
place lining project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accepts the proposal for 2019 Cured-in-place pipe lining project
construction observation as submitted by Baxter &Woodman of Crystal Lake, Illinois in an amount not to
exceed $102,536.
-TECHN"ICA1 Ipdf (3 746 KB)
1- FOIZ PIZOPOSAI....S.pff (1.1-5 KB)
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1 L 2019SEWER 1-OBEI-.."INED REVISED.pdf (2 77 KB)
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Administrative Content
Executive Content
Motion &Voting
Accept the proposal for 2019 Cured-In-Place Pipe Lining Project Construction Observation as submitted by
Baxter &Woodman of Crystal Lake, Illinois in an amount not to exceed $102,536.
Motion by Paul Hoefert, second by Colleen Saccotelli.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel