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HomeMy WebLinkAbout8.4 Authorization for the Village Manager to amend the Construction Management Contract with Camosy Construction Page 1 of 3 Agenda Item Details MeetingMar 05, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category8. VILLAGE MANAGER'S REPORT Subject8.4 Authorization for the Village Manager to amend the Construction Management contract with Camosy Construction to include a guaranteed maximum price of $21,900,000 for the new Police Headquarters to be located at 911 E. Kensington Road AccessPublic TypeAction Preferred DateMar 05, 2019 Absolute DateMar 05, 2019 Fiscal ImpactYes Dollar Amount21,900,000.00 BudgetedYes Budget SourcePolice Headquarters Capital Account Recommended Authorization for the Village Manager to amend the Construction Management Actioncontract with Camosy Construction to include a guaranteed maximum price of $21,900,000 for the new Police Headquarters to be located at 911 E. Kensington Road Public Content Information In March of 2018 the Village Board authorized the purchase of 799 Biermann Court for the adaptive reuse as the new Police Headquarters. In that same time period, FGM Architects and Camosy Construction were hired to design and construct the project. The first authorized construction budget by the Village Board was $21,597,755 with an overall project budget of $29,468,186. After design development drawings were completed, the projected construction budget grew a little to $21,820,395, as presented to the Village Board at the October 2, 2018 Village Board Meeting. The most recent update to the Village Board occurred at the February 5, 2019 Village Board meeting, which included a budget for "75% Construction Document Completion" included an anticipated construction budget of $21,988,096. This increased amount can be attributed to a number of additional scope items now included in the project budget including an allowance to bury the communication lines along Kensington Road, the construction of an additional 68 parking stalls for the adjacent property who currently lease parking on-site, the new sanitary service that has to be constructed out to Business Center Drive, and the inclusion of the new code required storm shelter. Even with the nearly $400,000 in increased construction budget costs, the overall project budget of $29,468,186 will support this amount, due to the better than expected soft cost fees that were budgeted from the beginning of the project. Page 2 of 3 Since the February 5, 2019 presentation to the Village Board, several more scope changes have been requested by Public Works and Village Administration Departments. Public Works has requested some upgrades to the generator for access during load bank testing, additional areas of in-pavement snow melt systems, additional exhaust fans throughout the building above and beyond code compliance, and redundant heaters in the sally port for long term viability and maintenance purposes. None of these items are building code requirements, but can be considered as long-term investments in the maintenance and support of the new building. Additionally, Information Technology and the Village Manager’s office decided this building would be the new home for the Village’s main servers as the current home in Village Hall lacks the proper mechanical systems required for the long-term viability and security of the equipment. One final outstanding issue has been the IDOT requirement for the Village to install a left turn lane in Kensington Road for westbound traffic to use. While the Village has contested this requirement, it is a negotiation that has not proven fruitful to this point. In response to this, the Construction Manager has added a line item in their overall budget to account for the new left turn lane. As directed by the Village Board, Staff proceeded with opening project bidding on January 18, 2019. The Village, in conjunction with the Police HQ construction manager, Camosy Construction, advertised 21 bid packages in order to get a final cost of the new Police HQ. Those bids were accepted at the Village Hall on February 20, 2019 and were opened over the afternoon. Ninety-one (91) companies responded overall to the request for bids, with an average of 4.3 bidders per package. The demolition package of work (item 2.10 in the GMP attachment) was authorized by the Village Board on February 5, 2019, and that work is currently underway. When compiling all the bids for each package, staff is encouraged with the results as the bids came in below the estimated budget. The final guaranteed maximum price (GMP) as offered by Camosy Construction for the Police Headquarters is $21,900,000 which includes a project contingency of $814,897.00. This GMP includes all of the additional scopes of work mentioned previously, and also those summarized below: ?Communication line burial along Kensington ?Sanitary sewer installation to Business Center Drive ?Code compliant storm shelter ?The increased parking area to service the neighboring business ?The new fortified IT server room for Village use ?The increase in snow melt, generator upgrades, and Public Works miscellaneous requests ?A radio antenna relocation budget (previously unbudgeted) ?The design and construction of the left turn lane within Kensington Road It is clear that the efforts of the Construction Manager, Architects, and Village Staff to control the overall costs of this project have paid off. The Police Headquarters will reflect all the needs and requests of the Police Staff, the needs for the long term maintenance of the building by Public Works, and the IDOT request a left turn lane on Kensington al fall within the original overall project budget parameters. In fact, the new project budget is more than $94,000 under the original, as proposed in early 2018, prior to the start of design. As a reminder, the contingencies outlined in the overall project GMP are fully refundable to the Village in case they are not used. Therfore, potential exists to be even further under budget at the end of the construction process. Alternatives 1. Motion to authorize the Village Manager to amend the Construction Management contract with Camosy Construction to include a guaranteed maximum price of $21,900,000.00 for the new Police Headquarters to be located at 911 E. Kensington Road. 2. Action at discretion of Village Board. Staff Recommendation As the project includes additional services and is still under the original total project budget, staff recommends approval of a motion to authorize the Village Manager to amend the Construction Management contract with Camosy Construction to include a guaranteed maximum price of $21,900,000.00 for the new Police Headquarters to be located at 911 E. Kensington Road. Page 3 of 3 GMP memo 2-27-19.pdf (46 KB) GS0189-17 MPPD GMP Attachment 2.27.19.pdf (110 KB) Administrative Content Executive Content Motion & Voting Authorization for the Village Manager to amend the Construction Management contract with Camosy Construction to include a guaranteed maximum price of $21,900,000 for the new Police Headquarters to be located at 911 E. Kensington Road Motion by Michael Zadel, second by Paul Hoefert. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Village of Mount Prospect MOUTA :rospea Community Development Department MEMORANDUM TO: MICHAEL CASSADY, VILLAGE MANAGER CC: NELLIE BECKNER, ASSISTANT VILLAGE MANAGER FROM: MARK RYSAVY, DD BUILDING & INSPECTION SERVICES DATE: FEBRUARY 27, 2019 SUBJECT: POLICE HEADQUARTERS GUARANTEED MAXIMUM PRICE In March of 2018 the Village Board authorized the purchase of 799 Biermann Court for the adaptive reuse as the new Police Headquarters. In that same time period, FGM Architects and Camosy Construction were hired to design and construct the project. The first authorized construction budget by the Village Board was $21,597,755 with an overall project budget of$29,468,186. After design development drawings were completed, the projected construction budget grew a little to $21,820,395. The final update to the Village Board at 75% Construction Document completion included an anticipated construction budget of$21,988,096. This increased amount can be attributed to a number of additional scope items now included in the project budget including an allowance to bury the communication lines along Kensington Road, the construction of the additional 68 parking stalls for the neighboring business overflow parking, the new sanitary service that has to be constructed out to Business Center Drive, and the inclusion of the new code required storm shelter. Even with the nearly $400,000 in increased construction budget costs, the overall project budget of$29,468,186 will support this amount due to the better than expected soft cost fees that were budgeted from the beginning of the project. Since that presentation to the Village Board, several more scope changes have been requested by Public Works and Information Technology Departments. Public Works has requested some upgrades to the generator for access during load bank testing, additional areas of in-pavement snow melt systems, additional exhaust fans throughout the building above and beyond code compliance, and redundant heaters in the sally port for long term viability and maintenance purposes. None of these items were requirements, but can be considered as long term investments in the maintenance and support of the new building. Additionally, Information Technology and the Manager's office decided this building would be the new home for the Village's main servers as the current home in Village Hall is undersized and lacks the proper mechanical systems required for the long term viability and security of the equipment. One final outstanding issue has been the IDOT requirement for the Village to install a left turn lane in Kensington Road for westbound traffic to use. While the Village has contested this requirement, it is a battle that has not proven fruitful to this point. In response to this, the Construction Manager has added a line item in their overall budget to account for the new left turn lane. Page 2 As directed by the Village Board to proceed with the project bidding, on January 18, 2019 the Village, in conjunction with the Police HQ construction manager, Camosy Construction, advertised 21 bid packages in order get a final cost of the new Police HQ. Those bids were accepted at the Village Hall on February 20, 2019 and were opened over the afternoon. The bid packages were as follows: 2.30 Earthwork 2.74 Asphalt Paving 2.82 Fencing 2.90 Landscaping 4.00 Masonry Work 5.00 Structural Steel 6.00 General Trades 7.50 Roofing and Sheet Metal 8.40 Aluminum Storefront/Glass 9.26 Metal Studs/Drywall 9.51 Suspended Acoustical Ceilings 9.90 Painting & Wall Coverings 10.50 Metal Lockers 11.07 AV & Sound Equipment 11.19 Detention Equipment 13.05 Firing Range 13.70 Security Access & Surveillance 15.30 Fire Protection 15.40 Plumbing 15.80 HVAC 16.00 Electrical 91 companies responded overall to the request for bids, which gave us an average of 4.3 bidders per package. The 2.10 Demolition package of work had already been authorized by the Village Board on February 5, 2019 and that work is currently underway. When compiling all the bids for each package, staff is encouraged with the results as the bids came in below the estimated budget. The final guaranteed maximum price (GMP) as offered by Camosy Construction for the Police Headquarters is $21,900,000.00 which includes a project contingency of$814,897.00. This GMP includes all of the additional scopes of work mentioned previously, but outlined below: • Communication line burial along Kensington • Sanitary sewer installation to Business Center Drive • Code compliant storm shelter • The increased parking area to service the neighboring business • The new fortified IT server room for Village use • The increase in snow melt, generator upgrades, and Public Works miscellaneous requests • A radio antenna relocation budget (previously unbudgeted) • The design and construction of the left turn lane within Kensington Road A detailed construction budget breakdown is provided as an attachment to this memo, but a summary of the project costs from initial budget presentation to the final GMP and budget is below: Page 3 911 E.Kensington Road-New Police HQ Original Budget Actual Costs Construction Cost $20,697,755.00 $21,095,432.00 project contingency $900,000.00 $804,568.00 FFE/By Owner Costs $1,000,000.00 $1,000,000.00 Design Fees & Soft Costs $1,750,000.00 Architect Base $1,197,085.00 Architect Reimb. $10,000.00 Furniture Design $43,680.00 Site Borings $2,880.00 misc. permits and testing $100,000.00 Total Cost Without Land $24,347,755.00 $24,253,645.00 Land Ac usition $5,120,431 $5,120,431.00 Total Project Cost $29,468,186.00 $29,374,076.00 It is clear that the efforts of the Construction Manager, Architects, and Village Staff to control the overall costs of this project have paid off. The Police Headquarters will reflect all the needs and requests of the Police Staff, the needs for the long term maintenance of the building by Public Works, and the request for safety purposes by IDOT to include a left turn lane on Kensington all within the original overall project budget parameters. In fact, the new project budget is more than $94,000 under the original as proposed in early 2018 prior to the design even beginning. As a reminder the contingencies outlined in the overall project GMP are fully refundable to the Village in case they are not used. So the potential exists to be even further under budget at the end of the construction process. At the Village Board meeting on March 5, 2019 staff will be requesting for the Board to authorize the Village Manager to modify the contract for Construction Management services with Camosy Construction to include the GMP of$21,900,000.00