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Home My WebLink About5.2 Motion to waive the rule requiring two readings - Making certain amendments to the Annual Budget Page 1 of 2 1t)l 11 it.Ill)Sl I Agenda Item Details Meeting Mar 05, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.2 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 11, 2019 AND ENDING DECEMBER 311, 2019 Access Public Type Action (Consent) Preferred Date Mar 05, 2019 Absolute Date Mar 05, 2019 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds - Prior year carry-over Recommended Adopt the proposed budget amendment #1 for the 2019 annual budget. Action Public Content Information Staff is recommending that the annual budget be amended for fiscal year beginning January 1,, 2019 and ending December 31,, 2019. Ordinance 6418, ado&0% pted November 20, 2018 established the annual budget for the year ending December 31, 2019. Eachy ear the Village prepares budget amendments impacting revenues and/or expenses to the current year's budget. The first of these amendments is typically prepared in Spring and amends the budget for carry-over items from the prior year's budget. Accounts adjusted in the first amendment are ty&0% pically for capital projects started in the previous year but not completed. Amendments brought forward later in the year adjust the budget for material variations in revenues and expenditures resulting from extraordinary or unanticipated events. These amendments are necessary to comply with the Budget Officer Act. A proposed ordinance amending the 2019 annual budget is attached for the Board's consideration. In total, this amendment increases budgeted expenditures by $6,885,500. Adjustments to expenditures totaling $6.9 million are being made to various supply, contractual service, equipment and capital accounts. There are three more significant increases to note impacting the Water & Sewer, Street Improvement Construction and Prospect & Main TIF Funds. Of the $6.9 million increase in expenses,, $1,,406,,000 is for water main and tank repairs, $905,,000 is for the street resurfacing Page 2 of 2 program, and $7091,000 is for the downtown pocket park. There is also a carry-overs from the prior year totaling $640,,000 for fire vehicles (fire engine) and $635,,000 for sewer lift station and sewer main repairs. The attached ordinance details the recommended changes to the budget listing the im&0% pacted Funds and individual accounts therein. There are carry-over funds from the prior year's budget sufficient to cover these amendments. Alternatives 1. Adopt the budget amendment ordinance for 2019. 2. Action at discretion of Village Board. Staff Recommendation It is recommended the Village Board adopt the proposed budget amendment #1 for the 2019 annual budget. Full Ordinance - 201 9 A mendment #1.pdf (19 KB) Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in wnifich the item will be removed from the Consent Agenda and considered I n its sequence on the agenda,, Motion &Voting (not specified) Motion by Richard Rogers, second by Colleen Saccotelli. Final Resolution: Motion Carries Yeas. William Grossi, Eleni Hatzis, Paul Hoefert', Richard Rogers,, Colleen Saccotelli, Michael Zadel ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2019 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of , 2019. ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019 WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget Officer System"; and WHEREAS,pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for the fiscal year commencing January 1, 2019 and ending December 31, 2019 was adopted through the passage of Ordinance No. 6418 approved by the Corporate Authorities of the Village of Mount Prospect on November 20, 2018; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2019 and ending December 31, 2019; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2019 through December 31, 2019 Budget Amendment No. 1 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment No. 1, attached hereto. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the fiscal year budget for January 1, 2019 through December 31, 2019 for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 1 attached hereto. SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYES: NAYES: ABSENT: PASSED and APPROVED this day of , 2019. Arlene A. Juracek Mayor ATTEST Karen Agoranos Village Clerk VILLAGE OF MOUNT PROSPECT Budget Amendment No. 1 Fiscal Year January 1, 2019 through December 31, 2019 Expenditures Current Amended Budget Increase Budget Fund/Account Number Account Description Amount (Decrease) Amount 001 General Fund 001.20.21.00.0.000.562.001 Document Imaging 10,000 5,000 15,000 001.30.01.00.0.000.604.001 Office Equipment 3,650 2,500 6,150 001.30.31.00.0.000.604.001 Office Equipment 5,000 2,500 7,500 001.50.01.00.0.000.530.006 Other Prof. Serv. 5,650 1,000 6,650 001.60.01.00.0.000.530.006 Other Prof. Serv. 35,000 6,000 41,000 001.60.01.00.0.000.546.003 Employment Testing 35,000 10,000 45,000 001.60.01.00.0.000.560.012 Computer Software 25,500 5,000 30,500 001.60.01.00.0.000.655.004 Computer Eqpt- Depts 15,000 10,000 25,000 001.60.01.00.0.252.621.012 Squad Emergency Eqpt 23,000 5,000 28,000 001.70.01.00.0.000.524.001 Uniform Expense 12,240 1,500 13,740 001.70.71.00.0.000.646.001 Fire Station Imp 4,000 8,000 12,000 001.80.90.00.0.704.674.001 Intersection Studies 800,000 269,500 1,069,500 001.80.90.00.0.707.561.002 Software Development - 50,000 50,000 001.80.90.00.1.705.675.009 Sidewalk Imp Program (CIP) 210,000 187,000 397,000 1,184,040 563,000 1,747,040 All other General Fund accounts 56,224,679 - 56,224,679 Total General Fund 57,408,719 563,000 57,971,719 020 Capital Improvement Fund 020.60.90.00.0.707.561.010 Police Dept Software - 15,000 15,000 020.80.90.00.0.705.679.001 D/T Streetscape Prog - 68,500 68,500 020.80.90.00.1.704.678.019 Kensington Rd Imp - 22,500 22,500 020.80.90.00.1.705.676.001 Streetlight Improv 128,750 35,000 163,750 020.80.90.00.1.705.676.007 Corridor Streetlight Impr - 305,000 305,000 020.80.90.00.1.705.676.008 Res Streetlight Improv 230,000 19,000 249,000 020.80.90.00.1.705.679.027 Kensington Rd Bike Path 50,000 95,000 145,000 020.80.90.00.1.706.649.020 Facility Imp 45,000 95,000 140,000 020.80.90.00.1.706.651.001 Other Public Buildings 136,000 26,500 162,500 020.80.90.00.1.706.651.010 Repl HVAC-Pub Bldgs 25,000 77,000 102,000 020.80.90.00.1.708.665.083 Car Lift(In-Ground) 155,000 101,500 256,500 769,750 860,000 1,629,750 All other Capital Improvement Fund accounts 1,833,690 - 1,833,690 Total Capital Improvement Fund 2,603,440 860,000 3,463,440 023 Street Improvement Consruction Fund 023.80.90.00.0.705.678.003 Resurfacing-SC Fund 3,682,000 905,000 4,587,000 3,682,000 905,000 4,587,000 All other Street Improvement Construction Fund accounts 90,000 - 90,000 Total Street Improvement Construction Fund 3,772,000 905,000 4,677,000 024 Flood Control Construction Fund 024.80.90.00.0.702.677.007 Weller Creek Imp - 47,000 47,000 024.80.90.00.1.702.677.003 Levee 37 2,600,000 321,500 2,921,500 024.80.90.00.1.703.677.019 Storm Sewer Imp 660,000 92,500 752,500 3,260,000 461,000 3,721,000 All other Flood Control Construction Fund accounts 500,500 - 500,500 Total Flood Control Construction Fund 3,760,500 461,000 4,221,500 1 VILLAGE OF MOUNT PROSPECT Budget Amendment No. 1 Fiscal Year January 1, 2019 through December 31, 2019 Expenditures Current Amended Budget Increase Budget Fund/Account Number Account Description Amount (Decrease) Amount 040 Refuse Disposal Fund 040.80.90.00.0.707.561.002 Software Development - 55,000 55,000 - 55,000 55,000 All other Refuse Disposal Fund accounts 4,502,185 - 4,502,185 Total Refuse Disposal Fund 4,502,185 55,000 4,557,185 041 Motor Fuel Tax Fund 041.80.90.00.0.704.676.003 Traffic Signal Repl 100,000 100,000 200,000 041.80.90.00.1.705.676.001 Streetlight Improv - 118,000 118,000 100,000 218,000 318,000 All other Motor Fuel Tax Fund accounts 1,767,173 - 1,767,173 Total Motor Fuel Tax Fund 1,867,173 218,000 2,085,173 049 Prospect and Main TIF District 049.40.90.00.0.704.636.029 Downtown Ped Imp - 95,500 95,500 049.80.90.00.1.710.641.004 Downtown Park - 709,500 709,500 - 805,000 805,000 All other Prospect and Main TIF District accounts 10,229,238 - 10,229,238 Total Prospect and Main TIF District 10,229,238 805,000 11,034,238 050 Water and Sewer Fund 050.80.90.00.0.707.561.002 Software Development - 50,000 50,000 050.80.90.00.1.700.671.001 Tank Repair/Ren 748,000 406,000 1,154,000 050.80.90.00.1.700.671.003 Water Main Repl 2,100,000 1,000,000 3,100,000 050.80.90.00.1.701.672.002 Lift Station Rehab 825,000 311,000 1,136,000 050.80.90.00.1.701.672.005 Sewer Main Repair/Rept 1,000,000 324,500 1,324,500 4,673,000 2,091,500 6,764,500 All other Water&Sewer Fund accounts 14,876,572 - 14,876,572 Total Water&Sewer Fund 19,549,572 2,091,500 21,641,072 061 Vehicle Replacement Fund 061.60.90.00.1.708.660.003 Police Vehicles 138,000 12,000 150,000 061.70.90.00.1.708.660.005 Fire Vehicles 136,000 640,000 776,000 061.80.90.00.1.708.660.006 PW Vehicles 741,000 200,000 941,000 1,015,000 852,000 1,867,000 All other Vehicle Replacement Fund accounts 58,000 - 58,000 Total Vehicle Replacement Fund 1,073,000 852,000 1,925,000 062 Computer Replacement Fund 062.20.90.00.1.707.655.001 Computer Eqpt- IT 162,900 75,000 237,900 162,900 75,000 237,900 All other Computer Replacement Fund accounts 250,000 - 250,000 Total Computer Replacement Fund 412,900 75,000 487,900 2 VILLAGE OF MOUNT PROSPECT Budget Amendment No. 1 Fiscal Year January 1, 2019 through December 31, 2019 Expenditures Current Amended Budget Increase Budget Fund/Account Number Account Description Amount (Decrease) Amount Total Village Budget Funds being changed 105,178,727 6,885,500 112,064,227 All other Village Budget Accounts 57,359,412 - 57,359,412 Total Village Budget after Changes 162,538,139 6,885,500 169,423,639 3