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P.M.VILLAGE BOARD SPECIAL MEETING - 7:00 ,
2018)
Generated by Karen Aoranos on Wednesday, December 12, 2018
1. CALL TO ORDER
Meeting called to order at 7:03 PM
1.1 ROLL CALL
Members present:
Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
1.2 PLEDGE OF ALLEGIANCE N Mayor Juracek led the Pledge of Allegiance
1.3 INVOCATION N Trustee Grossi provided the invocation
2. APPROVAL OF MINUTES
Items 2.1. 2.2 and 2.3 were approved by a single vote of the Village Board
2.1 Minutes of the Village Board regular meeting of December 4, 2018
2.2 Minutes of the Committee of the Whole meeting of November 1, 2018
2.3 Minutes of the Committee of the Whole meeting of November 27, 2018
Page 1 of 2
Motion by Paul Hoefert, second by Michael Zadel to approve the minutes of the December 4, 2018, November 1, 2018, November 27,
2018 meetings.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Final Resolution: Motion Carries
3.1 Accolades: Centennial Commission -j Final Farewell - On December 31, 2018 the Centennial Commission will cease to exist by
*rder of law.
Mayorbid a fond- • the Mount ProspectCentennial • • of !conclude on
December1 •r Juracek expressed sinc- d- to the members of the Centennial Commissionwho dedicated an
invaluable amountof r energy ensure the .g- 10birthday was a grand success.• • recognized
Special Events Commission, Lions Club and the Public Works department for their role in the Commission's success.
.2 Presentation of the 2018 Holiday Decoration Awards
Special Events CommissionCo-chairs Fred Steinmiller and Theresa VanOpdorp presented the 2018 Holiday Decorations Award
recipients:
Best Religious - 2 N. Edward
Best Use of Lights - 307 Man-A-Wa
Simple But Elegant - 632 S. Edward
Best Business - Millie's Hallmark
Christmas Fantasy - 315 S. Louis
Best Block - 100-300 S. Pine
Grand Prize - 111 S. I -Oka
Mayor Juracek congratulated the winners and thanked the Special Events Commission for their time and effort in selecting the winners
and sponsoring the event.
Presentation3.3 of donation checkto the Mount• p- •• from - Mount ProspectPolice Departmenl
ChiefDeputy Chief of Administration Tim Griffin and Patrol Officer Andrea Kane presented a check in the amount of $1,550.00 to Human
Services Director Julie Kane for the benefit of the Mount Prospect Food Pantry. This donation is the result of Beat 3166's community
engagement event, the 5-0 5k Community Run, which took place in August in conjunction with the Downtown Block Party. This was
the first event of its kind and welcomed over 200 participants.
Deputy _ who organized the event. • Prospect Fir- Investigator and CERT Coordinatoro
thanked those who helped make the event a success including the CERT team who volunteered at the event, runners, Chamber of
Commerce and KD Market who donated food for the event.
4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
CONSENTNone
S. rA
5.1 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC
LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class T -Y Liquor Licenses by one
(1)RIVER GARDEN INC. d/b/a RIVER GARDENS RESTAURANT located at 1440 N. River Road, Mount Prospect, IL.
Ordinance •
. 6420
5.2 Motion to approve the First Amendment to the Village Manager's Employment Agreement
Approve the accompanying first amendment to the Village Manager's Employment Agreement for Michael 3. Cassady.
Motion by Paul Hoefert, second by Richard Rogers. to approve the Consent Agenda as presented
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Yea: William Grossi, Eleni Hatzis, Paul Hoefert,• Rogers,• •
Final Resolution: • • -
. OLD BUSINESS
PublicNone
7. NEW BUSINESS
None
w.1 Motion to accept proposal for new asset/work management software in an amount not to exceed $144,230.
•rks Director Sean Dorseypresented • • • ! information,• ! results and staff recommendation.
Mr. Dorsey provided the following in response to questions from the Board:
• Implementation of the new software will take approximately six months; training will be included
• Cost includes maintenance and upgrades
• Will integrate with MP delivers
• Cloud -based, secure system
Motion by a 'l Zadel, second by • to accept the proposal fr•m Cartegraph to provide • •
relationship management software solution for the Public Works Department in the amount not to exceed $144,230.00.
Yea: William Grossi, Eleni Hatzis, Paul Hoefert,• Rogers,• •
Final Resolution: • • -
Page 2 of 2
Project• • New lquarters - 111 E. Rand Road
Deputy Director of Building and Inspections Mark Rysavy provided an update on the New Fire Headquarters project. Mr. Rysavy share
budget estimates, project timelines and upcoming schedules, site plans, floor plans and elevations. Mr. Rysavy stated the project is
?pproximately 4% over budget. Mr. Rysavy shared ideas and ways to cut the budget. If the proposed changes are implemented, the
budget will be over. Board discussed the budget ! provided inf • ! ! budget
Mark Bushhouse of provided • • -!a ! • sound barriers ! they are used toabsorb • ! of
q,ound barriers reduces reverberation; important when the station alerting system is activated. Without sound barriers, it is difficult to
understand important communications.
Mr. Rysavy provided • • ! in response• • Board:
Adequate• power to site
the
• Match - •working with a furniture designer assistprocess
Resident
• Questioned the numbers that were presented; upon closer review, Mr. Rysavy noted an error and provided clarification.
• Requested clarification regarding the soft costs of the project and bid process. Mr. Rysavy provided explanations and answered
his questions.
. ADJOURNMENT
Mayor Juracek announced this is the last meeting of the year and wished all a Happy Holiday season.
There being no further business to discuss,•r Juracek asked for• • • adjourn the Special Meeting•:: the VillageBoard.
Trustee Zadel, seconded by Trustee Rogers moved to adjourn. By unanimous vote, the December 11, 2018 Special Meeting of the
Village Board adjourned at 8:38 p.m.
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