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Home My WebLink About02/05/2019 Bid Result Fairview Gardens Lift StationRehabilitation DesgnBoardDocs® Pro Agenda Item Details Meeting Category Subject Access Type Preferred Date Absolute Date Fiscal Impact Dollar Amount Budgeted Budget Source Recommended Action Public Content Background Page I of 3 5.5 Motion to accept proposal for Fairview Gardens Lift Station Rehabilitation design ant' construction engineering in an amount not to exceed $71,900. Public Action Feb 05, 2019 Feb 05, 2019 Yes 71,900.00 Yes Water and Sewer Enterprise Fund Accept the proposal for 2019 Fairview Lift Station Rehabilitation project design and construction engineering as submitted by Ciorba Group of Chicago, Illinois in an amount not to exceed $71,900. In the 2019 Community Investment Plan (CIP), there are funds available to continue the rehabilitation of the Village"s sanitary sewer lift and relief pumping stations. These stations are used to provide relief to the Village -owned sanitary sewer system in the event that interceptor sewers of the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) become surcharged. The Village owns and maintains eight (8) sanitary relief stations and two (2) sewage lift stations. This project will be the sixth (6th) sanitary lift/relief station rehabilitation as Huntington, Louis Street, William Street and both George Street North and South rehab have been completed. The scope of work for this proposed project includes the Fairview Lift Station situated near St. Emily School on Horner Lane. This facility is one (1) of two (2) sanitary sewer lift stations in the Village. It de -waters the sanitary sewer system serving tht Fairview Gardens residential subdivision. Work will include design engineering necessary to facilitate removal of the existing pump station and replacement with a packaged, prefabricated pump station. Design work will also include all mechanical piping, electrical modifications, and control system programming necessary to construct a fully operational pump station. Request for Proposals (RFPJ) To design these improvements, staff requires technical assistance from a qualified civil engineering consultant. Accordingly, staff prepared a detailed request for proposals (RFP) necessary to solicit these services. A copy of this RFP is enclosed. Consulting engineers were asked to submit a technical proposal detailing the firm"s background, key personnel, and approach to the project. In addition, each firm was also asked to submit a separate cost proposal indicating work effort anticipated and a not -to -exceed fee. The required scope of work included inspections of the existing Fairview Lift Station; preparation of plans and bid documents; meetings and obtaining all necessary regulatory permits. RFPs were distributed to five (5) engineering firms with expertise in the design and construction of sanitary sewer lift stations. Off-IRRM https://www.boarddocs.com/il/vomp/Board.nsf/Public 2/6/2019 BoardDocs® Pro Three (3) technical proposals and three (3) cost proposals were 2019 workload. Each proposal was evaluated based on the services and scope of work, schedule work effort and proposal for each criterion. The table below summarizes this analysis: Technical Proposals Page 2 of 3 received. Two (2) firms called to decline the opportunity due tit, ackground of the firm, related project experience, proposed ontent. Each firm received a point ranking (total points = 1007 Cost Proposals Max. Points Ciorba Group Burns & McDonnell Baxter & Woodman Background Burns & McDonnell • Experience • so Ell 11 pill 1 Ell 1 1 Work effort Ift Cost Proposals [=at I• The technical proposals indicated all the participating firms were qualified to perform the work. All firms had adequate experience and appropriately trained staff to design and implement a successful project. Accordingly, the evaluation results were closely distributed. The highest rated firm was Ciorba Group of Chicago, Illinois. Ciorba Group"s proposal provided numerous examples of successful lift and/or relief station rehabilitation projects similar in scale and scope as the proposed work. Examples included projects for the Village of Buffalo Grove, Village of Schaumburg, Village of Wheeling and Village of Wilmette. All references checks indicated that Ciorba Group performed well. A copy of Ciorba Group"s technical proposal is enclosed. In addition, Ciorba Group has successfully completed several germane engineering projects for the Village including design and construction of the Huntington Lift Station Rehabilitation Project, William Street Relief Station Rehabilitation Project and Louis Street Relief Station Rehabilitation project. Ciorba also designed and inspected the replacement of two electrical control panels located at Melas Park. All of their work has been satisfactory. Ciorba Group and Burns & McDonnell submitted identical fees. Copies of both cost proposals are enclosed. Although, both firms total cost were the same, Ciorba"s hourly rate is lower than Burns & McDonnell. It is the opinion of staff that Ciorba has allocated sufficient work effort (496 hours) to successfully execute this project. Staff recommends including a 10% contingency in the award for this proposed contract due to the fact that time spent on construction engineering and inspection can vary due to circumstances beyond the engineering consultant"s control. For example, contractor delays, material availability and inclement weather are all parameters that can lengthen anticipated construction time. 1. Accept proposal for Fairview Gardens Lift Station Rehabilitation Project. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the proposal for 2019 Fairview Lift Station Rehabilitation project design ant, construction engineering as submitted by Ciorba Group of Chicago, Illinois in an amount not to exceed $71,900. https://www.boarddocs.com/il/vomp/Board.nsf/Public 2/6/2019 Ciorba Group Burns & McDonnell Baxter & Woodman [=at I• The technical proposals indicated all the participating firms were qualified to perform the work. All firms had adequate experience and appropriately trained staff to design and implement a successful project. Accordingly, the evaluation results were closely distributed. The highest rated firm was Ciorba Group of Chicago, Illinois. Ciorba Group"s proposal provided numerous examples of successful lift and/or relief station rehabilitation projects similar in scale and scope as the proposed work. Examples included projects for the Village of Buffalo Grove, Village of Schaumburg, Village of Wheeling and Village of Wilmette. All references checks indicated that Ciorba Group performed well. A copy of Ciorba Group"s technical proposal is enclosed. In addition, Ciorba Group has successfully completed several germane engineering projects for the Village including design and construction of the Huntington Lift Station Rehabilitation Project, William Street Relief Station Rehabilitation Project and Louis Street Relief Station Rehabilitation project. Ciorba also designed and inspected the replacement of two electrical control panels located at Melas Park. All of their work has been satisfactory. Ciorba Group and Burns & McDonnell submitted identical fees. Copies of both cost proposals are enclosed. Although, both firms total cost were the same, Ciorba"s hourly rate is lower than Burns & McDonnell. It is the opinion of staff that Ciorba has allocated sufficient work effort (496 hours) to successfully execute this project. Staff recommends including a 10% contingency in the award for this proposed contract due to the fact that time spent on construction engineering and inspection can vary due to circumstances beyond the engineering consultant"s control. For example, contractor delays, material availability and inclement weather are all parameters that can lengthen anticipated construction time. 1. Accept proposal for Fairview Gardens Lift Station Rehabilitation Project. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the proposal for 2019 Fairview Lift Station Rehabilitation project design ant, construction engineering as submitted by Ciorba Group of Chicago, Illinois in an amount not to exceed $71,900. https://www.boarddocs.com/il/vomp/Board.nsf/Public 2/6/2019 BoardDocs® Pro 4 Page 3 of 3 -- � ,�° iii � ii i ,i g it �� i ,i g iii ,i iii -i g S ii � it the�� iii ii ��,wi� � St ti ir,i Z I[ -i �� I� ii I� i� t ti ir,i �& i' � ir�� a i�� : i�� I �� i� i�� i ��; �� . 24 K �......... _ ii ilk �� Cost i � I s I� w� I �� 44 KB) Administrative Content Executive Content https://www.boarddocs.com/il/vomp/Board.nsf/Public 2/6/2019