HomeMy WebLinkAbout02/05/2019 Bid Result 25 New Fire HydrantsBoardDocs® Pro
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5.4 Motion to accept bid for 25 new fire hydrants in an amount not to exceed $82,833.
•
Action (Consent)
Feb 05, 2019
Feb 05, 2019
Yes
Accept the lowest -cost, responsive bid for the procurement of 25 new fire hydrants from Core &
Main Water Products of Carol Stream, Illinois in an amount not to exceed $82,833.
The Village -owned potable water distribution system features 2,200 fire • These hydrants play an integral role in
safeguarding Mount Prospect residents and property against fire hazards. As part of routine maintenance efforts, Public Works
crews inspect, operate, and assess the condition of all Village -owned hydrants. Data garnered from this work is utilized t*
identify hydrants requiring further repairs and/or replacement.
In 2019, staff proposes to replace 25 hydrants. This work includes hydrants that are prone to failure, no longer manufactured,
do not have an operable or repairable auxiliary shut-off valve, and/or have poor parts availability.
Primarily, these hydrants are older Eddy -Iowa and Ludlow brand hydrants installed at various locations throughout the Village
There are about 150 of these discontinued hydrants installed within the Village"s system. Staff proposes to replace th
remainder of these hydrants as part of a multi-year phased program. This year (2019) is the third year of this program. Las
year, Public Works crews replaced 26 fire hydrants. ;I
Staff prepared a bid document for the acquisition of 25 new fire hydrants with auxiliary valves, hydrant extensions, hydrant
breakaway kits, and other associated parts. A copy of the bid specifications is enclosed.
Hydrant extensions are used to raise a hydrant in order to place the hydrant ports at a proper working distance from grade for
firefighters. Hydrant breakaway kits are safety flanges that are used to repair hydrants that have been hit by vehicles or
otherwise knocked off their piping.
Bid Results
A bid notice was published in a local paper and on the nvia on Demand bid clearinghouse website. Four (4) firms were sent a
bid package. Bids were received on January 21, 2019, opened, and read aloud as required.
Two (2) firms responded with the following bids:
Bidder Total Bid
https://www.boarddocs.com/il/vomp/Board.nsf/Public 2/6/2019
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Virg"
core & Main, Carol Stream, IL
Ziebell Water Products, Elk Grove Village, IL 1$86f637.27
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All bids were checked to insure bidders submitted properly completed bid forms and appropriately signed bid documents. All
bidders have satisfied bid specifications and submitted complete bids. The lowest cost bid was submitted by Core & Main Water
Products of Carol Stream, Illinois (Core & Main). A copy of Core & Main's bid submittal is enclosed. An image of the fire hydrant
deliverable is attached. All hydrants will be coated yellow.
The Village has procured waterworks equipment from Core & Main in the past including fire hydrants, valves, water main, valve
vault frames with covers, water meter spreads, and water service line appurtenances. All of their products have been of
acceptable quality and delivered in a timely manner. Staff is confident Core & Main can successfully fulfill this proposed
contract.
Alternatives
1. Accept lowest bid for the purchase of 25 new fire hydrants with appurtenances.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends accepting the lowest cost, responsive bid for the purchase of 25 new fire hydrants and appurtenances as
submitted by Core & Main Water Products of Carol Stream, Illinois in an amount not to exceed $82,833.00.
-id accessories Ibid documo nt.pdf (99 KB)
Core & Mai�n bid.pdf (85 KB) Hydr&nts &r
1 .."RE HYDRAN'-FJPG (29 KB)
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Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no
separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be
removed from the Consent Agenda and considered in its sequence on the agenda.
https://www.boarddocs.com/il/vomp/Board.nsf/Public 2/6/2019