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Home My WebLink About01/15/2019 Bid Result Parkway Tree RemovalBoardDocs® Pro Agenda Item Details Meeting Category Subject Access Type Preferred Date Absolute Date Fiscal Impact Dollar Amount Budgeted Budget Source Recommended Action Public Content Information Page I of 2 8. VILLAGE MANAGER'S REPORT 8.1 Motion to accept bid for parkway tree removals in an amount not to exceed $155,000. Public Action ]an 15, 2019 ]an 15, 2019 Yes 155,000.00 Yes Accept the lowest cost, responsive bid for the 2019 and 2020 parkway tree removal contract in an amount not to exceed $155,000 in 2019. Expenditures in 2020 will be limited to the amount authorized for this purpose in the annual budget. Staff also recommends that the Village Board • a one (l) -year contract extension (2021) if the contractor agrees to • pricing. Sealed • for •. tree removals in 2019-2020 were opened • •- 17, 2018. This contract requires • • dead, dying, diseased, infested, or structurally unsound parkway trees to ground level. As in the past, staff also sought prices for emergency tree work in the event of a major storm. Finally, provisions were included to extend the contract for a third year (2021) at the same • prices as 2020 if both the contractor and Village agree. :11 01W*IRS 13 invitational bids were mailed and notice was placed on the Village"s website. Seven (7) bids and one (1) "No -Bid" letter were • •- were asked to • a • • inch for • • trees in each • five (5) different size classes. In order to draw comparisons between various submittals, bidders to use our estimated quantities to calculate an extended cost. Bid results for removal of an estimated 9,510 diameter inches each year plus an estimated 20 hours of emergency work were as follows: https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/16/2019 Emergency lWork Landscape Concepts $6f280 00 $10f700.00 Homer Tree Care $180f517.50$180f517.50$9f400.00 $376fO35.00 1$12fOOO.00 Arborworks Steve Piper & $234fO93.00$24Of942.00$8f233.00 $484f968.00 • R.W. Hendricksen $333fOOO.00,- $4fOOO.00 https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/16/2019 BoardDocs® Pro lNelJohnson 1 0 lionl4mv-1 Page 2 of 2 The lowest bidder, Landscape Concepts Management, Inc., has not worked for Mount Prospect in the past. However, staff contacted their references and all were satisfactory. Also, staff interviewed the firm's head of tree operations to clarify their capabilities and make certain their leadership held a thorough understanding of the specifications and Village performance expectations. Pursuant to this discussion, staff is confident the firm can successfully complete the work at prices indicated. Tree quantities and sizes utilized in the bid documents are estimated and can vary based on found field conditions and weather, as could the total number of hours for emergency services. Therefore, staff recommends awarding a contract for the budgeted amount for contractual tree removals, which is $155,000. 431 1. Accept lowest cost, responsive bid for parkway tree removals. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the lowest cost, responsive bid for the 2019 and 2020 parkway tree removal contract in an amount not to exceed $155,000 in 2019. Expenditures in 2020 will be limited to the amount authorized for this purpose in the annual budget. Staff also recommends that the Village Board authorize a one (l) -year contract extension (2021) if performance is satisfactory and the contractor agrees to hold pricing. Removal Bid - ADDENDUM 1.pdf (1.24 KB) 0237 ....... 001-pff (1.44 KB) t................. B]D-REMOVALS 201.9-.20.pff (4.4.3 KB) Administrative Content Executive Content Motion & Voting Accept the lowest cost, responsive bid for the 2019 and 2020 parkway tree removal contract in an amount not to exceed $155,000 in 2019. Expenditures in 2020 will be limited to the amount authorized for this purpose in the annual budget. Staff also recommends that the Village Board authorize a one (l) -year contract extension (2021) if the contractor agrees to hold pricing. Motion by Colleen Saccotelli, second by Paul Hoefert. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotell: https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/16/2019 Emergency lWork 'Kramer Tree t1;4.,500.00 lNelJohnson 1 0 lionl4mv-1 Page 2 of 2 The lowest bidder, Landscape Concepts Management, Inc., has not worked for Mount Prospect in the past. However, staff contacted their references and all were satisfactory. Also, staff interviewed the firm's head of tree operations to clarify their capabilities and make certain their leadership held a thorough understanding of the specifications and Village performance expectations. Pursuant to this discussion, staff is confident the firm can successfully complete the work at prices indicated. Tree quantities and sizes utilized in the bid documents are estimated and can vary based on found field conditions and weather, as could the total number of hours for emergency services. Therefore, staff recommends awarding a contract for the budgeted amount for contractual tree removals, which is $155,000. 431 1. Accept lowest cost, responsive bid for parkway tree removals. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the lowest cost, responsive bid for the 2019 and 2020 parkway tree removal contract in an amount not to exceed $155,000 in 2019. Expenditures in 2020 will be limited to the amount authorized for this purpose in the annual budget. Staff also recommends that the Village Board authorize a one (l) -year contract extension (2021) if performance is satisfactory and the contractor agrees to hold pricing. Removal Bid - ADDENDUM 1.pdf (1.24 KB) 0237 ....... 001-pff (1.44 KB) t................. B]D-REMOVALS 201.9-.20.pff (4.4.3 KB) Administrative Content Executive Content Motion & Voting Accept the lowest cost, responsive bid for the 2019 and 2020 parkway tree removal contract in an amount not to exceed $155,000 in 2019. Expenditures in 2020 will be limited to the amount authorized for this purpose in the annual budget. Staff also recommends that the Village Board authorize a one (l) -year contract extension (2021) if the contractor agrees to hold pricing. Motion by Colleen Saccotelli, second by Paul Hoefert. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotell: https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/16/2019