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Home My WebLink About12/04/2018 Joint Purchasing Contract for one 2020 Peterbilt Model 337 Cab and ChassisBoardDocs® Pro Agenda Item Details Meeting Category Subject Access Type Preferred Date Absolute Date Fiscal Impact Dollar Amount Budgeted Budget Source Recommended Action Public Content Information Page I of 2 Dec 04, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. REVISED 12-03-2018 P .W.2 Motion to accept joint purchasing contract result for one (1) new, 2020 Peterbilt Model 33 35f1'11' LB GVWR Cab and Chassis in an amount not to exceed $90,585. 1 Public Action Dec 04, 2018 Dec 04, 2018 Yes 90585.00 Yes Vehicle Replacement Fund Accept the Sourcewell Bid Contract Award #081716 -PMC and authorize the purchase of one (1) new 2020 Single Axle Peterbilt, Model 337, 35,000 LB GVWR Cab and Chassis from JX Peterbilt, of Wadsworth, Illinois at a cost not to exceed $90,585.00. In the current budget, there are sufficient funds available to replace unit 2754. This truck is a 1995 International model 4900 35f111' lb. GVWR dump truck with chipper top and front snow plow. This truck is used by the Public Works Department maintenance crews to pull a chipper to various job sites throughout the Village during routine pruning and emergency brush pickup. This truck is also equipped with a front snowplow for winter snow and ice control on the village roadways. This vehicle has been evaluated utilizing our comprehensive replacement policy. This policy uses point -based criteria that rates four (4) major factors including age, mileage, repair & maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be replaced. This vehicle scored a total of fourteen (14) points; a high rating indicating it is ready for replacement. The vehicle condition evaluation form and summary report have been attached as Exhibits A and B respectively. Additionally, life cycle cost analyses are included in Exhibit C. Photographs of the vehicle are included in Exhibit D. The current truck has a double "C" channel frame construction and has rust between the two channels. This rust will eventually cause the frame to crack and lose the necessary strength needed to carry heavy loads. At the time when the Village purchased a, these trucks staff had to have both "C" channels to meet the weight limits when the truck is loaded with heavy materials. ThC new proposed chassis will have a heavier single "C" channel frame construction eliminating the future rust problem between the channels. Additionally, the steel cab body is in very poor condition with rust holes under the cab. If the service life is extended the following repairs should be performe(:C i Wr 4q= 14nn"IM41" , V Refurbish/paint body and rusted sheet metal 0�� ReiDlace radiator, air comiDressor, fix oil leaks, etc. xn�� https://www.boarddocs.com/il/vomp/Board.nsf/Public 1/9/2019 BoardDocs® Pro -Ox,eplace double "C" channel frame, replace hydraulic lines & cylinders Page 2 of 2 The proposed replacement vehicle is a Peterbilt Model 337 cab and chassis configured with a dump body, chipper top, and front -mounted snowplow. Staff has transitioned to the Peterbilt platform to avoid repeated and significant engine, emission, and customer service problems with International trucks. Presently, the Public Works fleet includes two (2) completed Peterbilt trucks. Both have performed well and been well received by the operators. Sourcewell Joint Purchase Contract This proposed replacement vehicle is available for purchase through the Sourcewell Joint Purchase Contract, formerly the National Joint Powers Alliance (NIPA). The Sourcewell contract is publicly bid and satisfies the Village's public bidding requirements. The local vendor for this contract is IX Peterbilt of Wadsworth, Illinois. Delivery of the new cab & chassis is expected within approximately 120 days of order. The vehicle being replaced will be sold through the GovDeals.com Internet auction. Alternatives 1. Accept Sourcewell Joint Purchase Contract results for the purchase of one (1) 2020 Peterbilt Model 337, 35,000 LB GVWR Cab and Chassis. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends the Village Board accept the Sourcewell Bid Contract Award #081716 -PMC and authorize the purchase of one (1) new 2020 Single Axle Peterbilt, Model 337, 35fOOO LB GVWR Cab and Chassis from JX Peterbilt, of Wadsworth, Illinois at a cost not to exceed $90,585.00. 1- D� Sourcewell Proposal 337.pdf (3,21.6 KB) E X H "I" --Old 2754 Pic.,,JPG (1.22 KB) -iibit C - 2754 I.-ife Cycle Cost W&rks[-ieetC.p(jf (117 KB) New 2754 Pic.jpg (2,658 KB) Ex[ 27541 A -B Eval 1:--orms.pdf (1,50 KB) Administrative Content Executive Content Motion & Voting Accept the Sourcewell Bid Contract Award #081716 -PMC and authorize the purchase of one (1) new 2020 Single Axle Peterbilt, Model 337, 35fOOO LB GVWR Cab and Chassis from JX Peterbilt, of Wadsworth, Illinois at a cost not to exceed $90,585.00. Motion by Michael Zadel, second by Paul Hoefert. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Public 1/9/2019