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Home My WebLink About11/20/2018 VB MinutesBoardDocs® Pro REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 . , 2018) Generated by Karen Aoranos on Wednesday, November 21, 2018 1. CALL TO ORDER Meeting called to order at 7:0PM 1.1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE N Trustee Grossi led the Pledge of Allegiance 1.3 INVOCATION N Trustee Hatzis provided the Invocation 2. APPROVAL OF MINUTES 2.1 Amended minutes of the November 7, 2018 Regular Meeting of the Village Board were approved. Motion by Paul Hoefert, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT Page 1 of 4 3.1 Proclamation: Teddy Bear Walk Week ry November 25- December 1, 2018 Library Trustees Michael Duebner and Terri Gens accepted the proclamation. Mr. Duebner accepted the proclamation and provided a brief history of the Teddy Bear Walk week that began 38 years ago. .2 Proclamation: Small Business Saturday N November 24, 2018 Chamber of Commerce Executive Director Dawn Fletcher Collins accepted the proclamation. Ms. Collins, on behalf of the business owners, thanked the Mayor and Board for their continued support. 3.3 Proclamation: National French Week N November 1-7, 2018 Mayor Juracek presented the proclamation to Sister Cities Chairman Bob Usnik. .4 Proclamation: Acknowledging the Contributions of Gerald "Skip" Farley and Janice Farley to the Mount Prospect Sister Cities Commission Mayor Juracek read the proclamation honoring former Mayor Skip Farley and his wife Janice's significant achievements as members of the Sister Cities Commission. 3.5 Sister Cities Annual Report Sister Ciites Chair Bob Usnik presented an overview of the Commission's activities and events during the past year. .6 APPOINTMENT TO BOARDS AND COMMISSIONS -Sister Cities Commission Mayor Juracek presented the following new appointment nominations to the Sister Cities Commission Sister Cities Commission Appointment Gissele Drpich To fill the unexpired term of Rafi & Diana Sahakian who resigned 801 W. Kensington Term to expire August 2020 Mari Otto To fill the expired term of Irvana Wilks who retired 1919 Burr Oak Drive Term to expire July 2022 Gabriel Saintus To fill the expired term of Skip & Janice Farley who retired 70 E. Busse Term to expire August 2022 Motion by Colleen Saccotelli, second by Michael Zadel. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3.7 1st Reading of AN ORDINANCE AMENDING CHAPTER 13 ENTITLED "ALCOHOLIC LIQUORS OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS. This ordinance amends • Regulated Service) regard to Endorsements. Jim Early, owner of • -_ addressed the board with his plans to offer a wine club option to his patrons.- does notcurrently allow a restaurant to sell package liquor for off -premises consumption. This Endorsement will allow restaurants with a liquor license to sell bottles of acan be - from the establishment• • '• elsewhere. Mr. Early thanked the Board for considering request and looks forward to becoming more involved in the community. Village Manager Michael Cassady briefly explained the concept further at the Board's request. There was Board support for this Endorsement. waiveMotion to the rule requiring two readings of ordinance Motion by - • • . William Grossi. https://www.boarddocs.com/il/vomp/Board.nsf/Public 1/8/2019 BoardDocs® Pro Page 2 of 4 Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Paul Hoefert, second by Richard Rogers to amend Chapter 1, "Alcoholic Liquors", Article II. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6415 'S. COMMUNICATIONS AND . .., Members of the Mount Prospect Lions Club, Nick Acearenza, Fred Steinmiller, Don Geisler and Armand Andreoni presented a check in the amount of $10,000 to the Mount Prospect Food Pantry. Director of Human Services Julie Kane accepted on behalf of the Village. Ms. Kane states this generous donation will help sustain the food pantry which feeds approximately 50 households per month. Several residents addressed the Board to comment on the traffic study that was presented at the November 1, 2018 Committee of the Whole meeting: Mike Schumer 402 S. Emerson Mr. Schumer expressed concerns regarding the effect the Maple Street Loft development will have on commuter parking George Clowes South Elm Street Mr. Clowes thanked the Board for their commitment to the betterment of the community acknowledging it is not easy to make the decisions they are faced with. Mr. Clowes stated his concerns with the traffic study and shared his own recommendations. Stephanie Kenny Resident Ms. Kenny expressed her appreciation and gratitude to the Mayor and Board for their service and commitment to the Mount Prospect community. Ms. Kenny also expressed her concerns regarding the Maple Street loft development, citing density and parking and added the proposed development does not comply with the 2013 Downtown Implementation Plan. Dawn Fletcher Collins Executive Director of Mount Prospect Chamber of Commerce Ms. Collins read a prepared statement thanking the Board and staff for their work on completing and presenting the traffic study and plan. S. CONSENT AGENDA .1 Monthly Financial Report - October 2018 .2 List of Bills - October 31 - November 1, 2018 Motion to approve the Consent Agenda as presented Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 5.3 A RESOLUTION IN SUPPORT OF A SAFE ROUTES TO SCHOOL APPLICATION FOR PEDESTRIAN CROSSING IMPROVEMENTS ON' KENSINGTON ROAD AT THE CANADIAN NATIONAL RAILROAD CROSSING Resolution: Adopt a resolution supporting an application to the Safe Routes to School federal aid program for pedestrian crossing improvements on Kensington Road at its juncture with the Canadian National Railroad right-of-way. Resolution No. 36-18 5.4 Motion to accept bid for 2018 SCADA System Control Equipment in an amount not to exceed $51,744.32. Resolution: Accept the lowest -cost, responsive bid from EESCO, of Woodridge Illinois, for procurement of 2018 SCADA System Contro' Equipment in an amount not to exceed $51,744.32. 5.5 Motion to accept • • for salt brine and calcium chloride• • • exceed $29,850. • •n: Accept the lowest• •• • • to supply salt brine and calcium chloride• • agents for1 : 1 •' winter �,eason at cost not to exceed $29,850. Motion by Paul Hoefert, second by Richard Rogers to approve the Consent Agenda as presented. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 6. OLD BUSINESS 6.1 6.1 PUBLIC HEARING ry This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on November 12, 2018 is for the purpose of presenting the proposed tax levy for the fiscal year beginning January 1, 2018 and ending December 1 Mayor Juracek opened the public hearing to approve the proposed tax levy for the fiscal year beginning January 1, 2018 and ending December 31, 2018 at 8:05 p.m. https://www.boarddocs.com/il/vomp/Board.nsf/Public 1/8/2019 BoardDocs® Pro Page 3 of 4 Director of Finance David Erb provided a summary of the proposed 2018 tax levy which included adjustments based on the Finance Commission's recommendation and the Board discussion at the November 7, 2018 Village Board meeting. There was consensus to hold the 2018 property tax levy at the 2017 levy amount. The Village portion of the levy reflects no increase from the 2017 levy. Mr. Erb stated the levy provides allocations for: • Public safety (police and fire protection) • Debt Service • Police and Fire Pensions The modified tax levy totals $19,087,265 and represents a reduction of $316,453 from the proposed 2018 levy. In order to maintain the property tax levy at the 2017 levy amount, it was necessary to reduce the Police and Fire Protection allocations by $158,000 each. Mr. Erb stated the existing reserves in the General Fund will be used in lieu of property taxes to support a portion of these public safety expenses. The library levy as approved by the Library Board provides for a 2.21 percent increase over the final 2017 levy extension and totals $11,619,202. By holding the 2018 property tax- at the 2017 levy amount, residents on average, can expect . ! of for yea r. Mr. Erb stated abatements totaling 3.4 million were applied to the 2018 property tax levy. Revenue sources of the abatement come from general fund reserves, capitalized interest in the debt service fund, water and sewer revenues, capitalized interest in the Prospect and Main TIF fund, and the home rule sales tax. Mr. Erb illustrated where property taxes go. Based on 2017 tax year: • Education - 64.8% • Culture/Recreation - 12.5% • County - 5.8% • Other - 5.9% • Village - 11% Mr. Erb provided a summary of the 2019 proposed budget. Total expenditures are $162.5 million representing an increase of 28.8% increase from the prior year. Changes from the original proposed budget include the addition of a household hazardous waste collection event, contribution to School District 214 Career Pathways program and adjustments to various other operating accounts. In addition, the liability of insurance costs will be reallocated to departments; it will no longer be solely a charge to the Finance Budget. The total operating budget is $73,952,997 representing an increase of 2.28% from the 2018 amended budget. This includes a 3% pool for salary increases of general employees. increaseThe General Fund budget for 2019 totals $57,408, 719. This represents an increase of 4.4% from the 2018 amended budget. Reserves totaling $1,960,000 are being used for a capital transfer, providing for tax relief for pension and debt services. Excluding transfers, the of - over • year is 3%. There was no comment from• •r Juracek closed• - ! • budget.A discussion followed. Each member of the Board expressed. Mr. Erb provided answers to questions from the Village Board regarding long-term effects of a 0% increase. Mr. Erb stated the last time the Village had a 0% increase was in 2010; significant cuts were made to the - •n which lowered expenditures and reduced the om • the budget•! levy.balancil lowercomparison was completed showing the impact of going with a 1.66 increase to the levy versus going with a flat levy. Reserve levels are _n going with . ! increase levy. I Board Comments • Important to set example that we can achieve our goals without raising taxes • 0% increase brings some relief and sends important message to our residents that the Board is concerned and wants to help • Village staff and Finance Commission commended • Budget process should be expanded in 2019 • Risk Analysis was in important step in this process Mr. Erb thanked the Board for their support through the budget process and credited his staff adding it was a collaborative efforl Motion by Richard Rogers, second by Paul Hoefert to approve property tax levy for 2018 Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6416 6.3 2nd reading of AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2018 AND ENDING DECEMBER 31, 2018 Approve an ordinance abating portions of the 2018 property tax levy. Motion by Michael Zadel, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6417 https://www.boarddocs.com/il/vomp/Board.nsf/Public 1/8/2019 BoardDocs® Pro Page 4 of 4 Motion by Michael Zadel, second by Paul Hoefert to approve the accompanying ordinance adopting the 2019 annual budget. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6418 7. NEW BUSINESS 7.1 PZ -1-1 / 1403 N. Park Drive / Dino Acquaviva / 1st reading of an ORDINANCE GRANTING A VARIATION TO THE FRONT YARD SETBACK FOR PROPERTY LOCATED AT 1403 N. PARK DRIVE flooding.Director of Community Development Bill Cooney presented a proposal by petitioners Dino Acquaviva and Boldmaa Batbold to construct an attached two -car garage to property located at 1403 N. Park Drive. This proposed garage would provide a ten foot front yard setback. Village Code in the R1 zoning district requires a thirty foot setback. the petitioner is seeking a variation to allow construction of a two -car garage. Mr. Cooney displayed plans and proposed elevations and provided background information including the homeowner's history of Mr. Cooney stated a public hearing was held on November 8, 2018 where the Planning and Zoning Commission recommended denial of th petitioner's request for variation by a vote of 5-0. Petitioner Dino Acquaviva and architect Chris George were present and addressed the Board and answered questions regarding his request. Mr. Acquaviva stated flooding occurs often in the backyard of his property and statedthis as aprimary•why hewants toconstruct agarage front• Board Comments • Understands the petitioner's concern regarding flooding; however, there are other options that do not require a variation • Variations go with the land, not the property owner • Approval of this variation would set an unacceptable standard Motion by Richard Rogers, second by William Grossi to waive the rule requiring two readings of an ordinance. Yea: William Grossi, Eleni Hatzis, Paul Hoefert,! Rogers,• •Zadel Motion Carries Motion by Richard Rogers, second by Paul Hoefert to concur with the Planning and Zoning's recommendation for denial of the proposed ordinance Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 8. VILLAGE MANAGER'S REPORT 8.1 Motion to accept bid for Weller Creek Silt Removal in an amount not to exceed $87,692. Director of Public Works Sean Dorsey provided background information including bid results and staff recommendation. Mr. Dorsey stated this is preventive maintenance to reduce the risk of flooding to adjacent properties due to sediment build up around portions of Weller Creek between Elmhurst Road and Emerson Street. Mr. Dorsey stated staff received four (4) bids for this project. Copenhaver Construction submitted the lowest cost bid and has satisfactorily completed many similar projects• •Village. In response to a question from the Village Board, Mr. Dorsey stated the project will take approximately three (3) weeks to complete. Project should be completed by the end of this year. Motion by Richard Rogers, second by Michael Zadel to accept the lowest cost, responsive bid for Weller Creek Sediment Removal submitted by Copenhaver Construction, Inc., of Gilberts, Illinois in an amount not to exceed $87,692. Yea: William Grossi, Eleni Hatzis, Paul Hoefert,! Rogers,• •Zadel Final Resolution: M• • . ANY OTHER BUSINESS Mayor Juracek expressed gratitude to Director of Public Works Sean Dorsey and the Public Works Department for their efforts in decoratin the downtown for the holiday season. Mayor Juracek reminded the audience that the Tree Lighting Ceremony and Christkindlemarket is tomorrow, •Wednesday• •' Trustee Hoefert requested clarification regarding the use of $350,000 for the value of a home in Mount Prospect. Director of Finance David Erb explained the use of that figure, $350,000 has been in place for many years and allows for consistency and represents a typical value of a home in Mount Prospect. Mr. Erb added the Village has a broad range of home values and the stated figure is a happy medium. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn the Regular Meeting of the Village Board. Trustee Hoefert, seconded by Trustee Saccotelli moved to adjourn. By unanimous vote, November 20, 2018 Regular Meeting of the Village Board adjourned at 9:08 p.m. https://www.boarddocs.com/il/vomp/Board.nsf/Public 1/8/2019