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Meeting Dec 11, 2018 - VILLAGE BOARD SPECIAL MEETING - 7:00 P.M.
Category 8. VILLAGE MANAGER'S REPORT
allbject 8.2 Project Upd M10-404,1quarters - 111 E. Rand Road
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On October 2, 2018 the Village Board provided general direction for the Fire Headquarter design to move forward into thit
design development phase. As such, staff has continued meeting weekly with the architects and construction manager t*
further develop the entire building design and the budget. The drawings are currently ready to enter into construction
documents and have been provided for review to the staff, along with Nicholas and Associates so they could complete an
updated bu•-
D- •
e
Design Update
At this point, all interior wall locations and spatial designs have been completed and set. Each space has been analyzed as tit,
where furniture will be provided by the Village versus where built in millwork will be designed by the Architects. The expanded
apparatus bay has been incorporated into the floor plans based on previous direction from the Village Board. Initial meetings
between staff, the design team, the construction team and the mechanical, electrical, plumbing, and fire protection engineers
have taken place and major system design concepts have been set. The types of systems, gas or electric, have been selected,
but specific designs have not begun. General interior finish types have been decided upon as well, however, no actual material
selections have taken place. An initial interior design meeting has taken place where general color pallets have been narrowed,
but no specific products have been selected. We also know that the majority of the Administrative staff's furniture will bit
reused as it is only 6 years old and in great condition.
On the exterior of the building materials have been set for some time as they will simply match the existing brick and metal
window framing. The site has been designed to allow for fire trucks to be able to enter and leave the site on both major
roadways with the use of the south drive aisle. Both entrances will be modified to account for the turning radius of the fire
trucks. A simple landscape plan will be developed to compliment the existing vegetation that is to remain.
Budget Update
Other than the expansion of the apparatus bay, there have been very few changes to the project scope since the initial
construction budget was set in early 2018. Initial project assumptions did not include the reuse of any major mechanical,
electrical, or plumbing systems. The roof was planned to be replaced as well. So the only reuse of the building was thit
structure and the exterior shell. These initial assumptions still hold true, however as the design has progressed, thit
construction budget has increased.
The initial budget plus the expansion of the apparatus bay was presented to the Board at $7,744,945 including a $483,000
contingency. The most recent budget presented to the staff by Nicholas and Associates this week came in at $8,226,690 with a
$350,000 contingency. This is an increase of $481,745 overall. Similar to the Police Headquarters project cost saving measures
have been discussed and include the following efforts: fence material modifications, reduction of sound control panels in the
apparatus bay, reduction of ceramic tile for decorative purposes, electric system adjustments, elimination of one monument
sign, reduction of the radiant heating system in the slab inside and outside the building, reuse of some heaters form 799
Biermann Court, and a change from a natural gas to electric building generator. These efforts are expected to net a savings of
about $400,000 and not effect the comfort or function of the building.
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That leaves the budget about $81,000 or less than 1% over budget. The team from Nicholas and Associates has assured staff
this amount may be made up during negotiations with subcontractors. This amount will work itself out as the project moves
into construction documents and more specific details can be applied by contractors to the budget.
It is the recommendation of staff to allow Williams Architects to move forward with construction documents for the Fire
Headquarters.
Alternatives
1. Action at discretion of Village Boarl
Staff Recommendation
Staff recommends the Village Board authorize Williams Architects to move forward with construction documents for the Fire
Headquarters.
-ire update memo 1.2-.7-201.8.pff (94 KB)
1: VOMP Statio�n 1.3 BUdget 12.4.18.pdf (1.1.0 KB)
........... . .. . .
Administrative Content
Executive Content
https://www.boarddocs.com/il/vomp/Board.nsf/Public 12/19/2018
Village of Mount Prospect
Community Development Department
MEMORANDUM
TO: MICHAEL CASSADY, VILLAGE MANAGER
CC: NELLIE BECKNER, ASSISTANT VILLAGE MANAGER
FROM: MARK RYSAVY, DD BUILDING & INSPECTION SERVICES
DATE: DECEMBER 7, 2018
SUBJECT: FIRE HEADQUARTERS STATUS UPDATE
Mount Prospect
The following is a brief overview of the status of the Fire Headquarters design process and what will be
presented at the Village Board meeting on Tuesday December 1 lth. On October 2, 2018 the Village
Board provided general direction for the Fire Headquarter design to move forward into the design
development phase. As such, staff has continued meeting weekly with the architects and construction
manager to further develop the entire building design and the budget. The drawings are currently ready
to enter into construction documents and have been provided for review to the staff, along with Nicholas
and Associates so they could complete an updated budget.
Design Update
At this point, all interior wall locations and spatial designs have been completed and set. Each space has
been analyzed as to where furniture will be provided by the Village versus where built in millwork will
be designed by the Architects. The expanded apparatus bay has been incorporated into the floor plans
based on previous direction from the Village Board. Initial meetings between staff, the design team, the
construction team and the mechanical, electrical, plumbing, and fire protection engineers have taken
place and major system design concepts have been set. The types of systems, gas or electric, have been
selected, but specific designs have not begun. General interior finish types have been decided upon as
well, however no actual material selections have taken place. An initial interior design meeting has
taken place where general color pallets have been narrowed, but no specific products have been selected.
The furniture design has also begun. Staff has met with the furniture designer from STV Construction
twice times and have visited showrooms of all types for furniture. The layouts of each office and desk
space have been discussed and will be completed in drawing format in mid-December. Final material
selections for furniture will be completed in early 2019 to be bid in middle to late 2019 as this
installation work will not begin until 2020 prior to move in. The bonus to the Fire project is that the
existing furniture in the administration offices is only 6 years old. As such most of it will be reused.
The floor plans have been massaged to account for current furniture layouts.
On the exterior of the building materials have been set for some time as they will simply match the
existing brick and metal window framing. The site has been designed to allow for fire trucks to be able
to enter and leave the site on both major roadways with the use of the south drive aisle. Both entrances
Page 2
will be modified to account for the turning radius of the fire trucks. A simple landscape plan will be
developed to compliment the existing vegetation that is to remain.
Budget Update
Other than the expansion of the apparatus bay, there have been very few changes to the project scope since
the initial construction budget was set in early 2018. Initial project assumptions didn't include the reuse
of any major mechanical, electrical, or plumbing systems. The roof was planned to be replaced as well.
So the only reuse of the building was the structure and the exterior shell. These initial assumptions still
hold true.
The project budget was on target after the schematic design phase. To offset the additional cost of the
expanded apparatus bay, the Village Board previously approved the use of cost saving from the building
purchase on the extra construction. The budget after preliminary design was $7,744,945 with a $483,000
contingency. Now that Design Development is completed, the budget has grown to $8,226,690 with a
$350,000 contingency, which is an increase of $481,745. This is a reflection of the design team and
Village staff packing as much responsible value into the project as possible.
Now that the team sees the costs, several cost cutting measures have been proposed including: fence
material modifications, reduction of sound control panels in the apparatus bay, reduction of ceramic tile
for decorative purposes, electric system adjustments, elimination of one monument sign, reduction of the
radiant heating system in the slab inside and outside the building, reuse of some heaters form 799
Biermann Court, and a change from a natural gas to electric building generator. These efforts are
expected to net a savings of about $400,000 and not effect the comfort or function of the building.
These modifications will leave the project at about $81,000 over budget, which Nicholas and Associates
is confident can be overcome to be back on budget overall. Much of this flux in costs is a reflection of
budgeting by contractors being safe because not all the information is available at the design development
level of drawings. Once construction documents are completed there will be a significant amount of detail
on each product and system that will be used in the building. That is the point when the project will be
ready for public bid.
Upcoming Schedule
The design development phase has concluded and staff is looking for approval from the Board to move
forward with construction documents. Assuming construction documents move forward as planned, they
should be completed by February 19, 2019 to be handed off to Nicholas and Associates for the public
bidding process. No official bid date has been set yet, but all public bids are expected to be due in early
March 2019 with Board approval of a guaranteed maximum price before the end of March, and
construction to begin in April 2019.
The schedule for construction is between 10 and 12 months, so no advanced construction packages are
expected to be released at this point.
Village Of Mount Prospect WILLIAMS
1AAFire Station No. 13 ARCHITECTS
N I C N® L A 5 Schematic Design Budget
VOMP Fire Station No. 13 Construction Estimates
.........................................................................................................................................................................................................................
ITEM DISCRIPTION
DEMOLITION
ABATEMENT (Allowance)
CONCRETE WORK (Building foundations & SOG)
MASONRY
STEEL
ROUGH CARPENTRY
ROOFING & SHEET METAL
JOINT SEALANTS
DOORS, FRAMES & HARDWARE
INSTALLATION - DOORS, FRAMES & HARDWARE
OVERHEAD DOORS
GLASS, GLAZING, & ALUMINUM SYSTEMS
METAL STUDS & DRYWALL
PORCELAIN / CERAMIC TILE
ACOUSTICAL CEILING SYSTEMS
CARPET TILE & WOM
RUBBER FLOORING
LVT (RESILIENT)
VCB
EPDXY FLOORING
SEALED CONCRETE FLOORS
PAINTING & WALL COVERING
TECTUM CEILING PANELS
INTERIOR SIGNAGE (Allowance)
DIMENSIONAL SIGNAGE / PLAQUES (Allowance)
TOILET PARTITIONS
TOILET ACCESSORIES
FIRE PROTECTION SPECIALTIES
LOCKERS & BENCHES
SOLID SURFACE
WALL PROTECTION
FITNESS ROOM MIRRORS
WINDOW TREATMENTS
MANUFACTURED CASEWORK (F&I)
KITCHEN CABINETRY (material Only)
FLAG POLES
ELEVATOR
FIRE PROTECTION
PLUMBING
HVAC
ELECTRICAL
EARTHWORK
SITE CONRETE WORK
FENCING (Interior & Exterior)
ASPHALT PAVING
LANDSCAPING (Allowance)
SITE UTILITIES
ROOF SCREENING
TRASH ENCLOSURE
GENERATOR ENCLOSURE
MONUMENT SIGN(S)
PRE-EMPTIVE CONTROL - Main St.
ALT Apparatus Bay Extension
CONTINGENCY
INSURANCE
BOND PREMIUM
GENERAL CONDITIONS
CONSTRUCTION FEE
12/6/2018
100% Schematic Design 100% Design Development 60% Construction Documents
.......................................................................................................................................................................................................................................................................................................................................................................................................................
TOTAL
$190,000
$45,000
$225,000
$395,000
$100,000
$12,000
$255,000
$15,000
$185,000
$40,000
$42,400
$45,000
$355,000
$150,000
$50,000
$55,000
$40,000
$65,000
$0
Alternate
$50,000
$150,500
$80,000
$7,500
$0
$7,500
$10,000
$12,500
$100,000
$30,000
$49,000
$0
$10,000
$37,500
$0
$0
$115,000
$100,000
$445,000
$935,000
$930,000
$311,000
$260,000
$105,000
$132,000
$75,000
$50,000
$50,000
$20,000
$15,000
$50,000
$50,000
$268,000
TOTAL HARD $6,719,900
$503,993
Included in Fee
$50,399
$268,500
$201,597
$175,000
$45,000
$225,000
$515,000
$170,000
$15,000
$332,500
$15,000
$149,995
$41,500
$52,300
$95,550
$411,000
$226,000
$50,100
$53,000
$35,000
$41,000
$37,000
Alternate
$53,000
$165,500
$102,800
$5,500
$42,000
$7,000
$12,500
$13,500
$125,000
$32,500
$49,000
Included in Glass/Glazing #
$12,000
$110,800
$30,000
$3,000
$115,000
$110,000
$448,500
$920,650
$1,200,000
$315,000
$260,000
$110,000
$135,000
$75,000
$60,000
$0
$20,000
$0
$50,000
$50,000
$7,318,195
$350,000
Included in Fee
$54,886
$268,500
$219,546
Village Of Mount Prospect WILLIAMS
1AAFire Station No. 13 ARCHITECTS
N I C H 0 L A 5 Schematic Design Budget
12/6/2018 2
TOTAL CONSTRUCTION COSTS
$7,744,389 $8,211,127
NO.
ALTERNATES
TOTAL
01
Alternate No. 1: Provide 6'-0" high vinyl -coated
DEDUCT
Chain Link Fence (refer to Section 323113 - Chain
Link Fences) in lieu of fence specified.
02
Alternate No. 2: Remove portion of existing west
DEDUCT
parking lot and restore to landscape area (refer to
civil and landscape documents bound separately).
03
Alternate No. 3: Provide double -broadcast quartz
ADD
$172,000
epoxy floor finish (refer to Section 096724 - Double
Broadcast Epoxy Quartz Flooring) in Apparatus Bay
zone.
04
Alternate No. 4: Install existing captured exhaust
ADD /
system in Apparatus Bay 156. Contractor to
DEDUCT
disassemble existing system and reinstall at subject
site. Refer to Mechanical drawings.
05
Alternate No. 5: Provide stainless steel countertops in
ADD
Kitchen 138 (refer to Section 123560 - Stainless Steel
Kitchen Cabinets).
06
Alternate No. 6: Provide stainless steel upper and
ADD
lower cabinets in Kitchen 138 (refer to Section 123560
-Stainless Steel Kitchen Cabinetry).
07
Alternate No. 7: Provide Chemical Resistant
ADD
$167,000
Epoxy/Urethane flooring in Apparatus Zone. Refer to
Section 097500 - Chemical Resistant Epoxy/Urethane
Flooring System.
08
Alternate No. 8: Provide complete Lightning
ADD
Protection System. Refer to Section 264113 -
LightningProtection for Structures.
09
Alternate No. 9: Provide Heavy Duty Asphalt in lieu of
DEDUCT
Concrete Pavement where indicated (refer to civil
documents bound separately).
10
Alternate No. 10: Provide 50% Tectum panel cover in
DEDUCT
;d44,000
the apparatus bay in lieu of 100% Coverage
12/6/2018 2