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Home My WebLink About2.2 Minutes of the Committee of the Whole meeting of November 27, 2018BoardDocs® Pro Agenda Item Details Meeting Category Subject Access Type Public Content Dec 11, 2018 - VILLAGE BOARD SPECIAL MEETING - 7:00 P.M. 2. APPROVAL OF MINUTES 2.2 Minutes of the Committee of the Whole meeting of November 27, 2018 • HN -.27-2018 COW' K�nutes.pdf (28 KB) Administrative Content Executive Content Motion & Voting (not specified) Motion by Paul Hoefert, second by Michael Zadel. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Page I of I https://www.boarddocs.com/il/vomp/Board.nsf/Public 12/19/2018 2. 3. 4. NVAUlo PO WN" :re COMMITTEE OF THE WHOLE MINUTES — November 27, 2018 — 3rd Floor, Village Board Room Village Hall, 50 S. Emerson Street ROLL CALL— CALL TO ORDER The meeting was called to order at 7:00 p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Arlene Juracek. Trustees present included William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli and Michael Zadel. Staff present included Village Manager Michael Cassady, Assistant Village Manager Nellie Beckner, Village Clerk Karen Agoranos, Director of Communications Howard Kleinstein, Director of Building & Inspection Services William Schroeder, Deputy Director of Building & Inspection Services Mark Rysavy, Director of Community Development William Cooney, Development Review Planner Jason Shallcross, Fire Deputy Chief John Dolan, Police Chief John Koziol, Director of Public Works Sean Dorsey, Finance Director David Erb and Management Analyst Alexander Bertolucci. APPROVAL OF MINUTES None CITIZENS TO BE HEARD None DISCUSSION ITEMS 4.1 Edwin and Elsie (Meyn) Busse Park Development Review Planner Jason Shallcross provided history of the park and an overview of the design process. Staff sought proposals from private design firms during summer 2018 and selected Altamanu, Inc, to conduct the public engagement and design process after interviewing three finalists. Nilay Mistry, Sr. Landscape Architect, Altamanu, Inc., reviewed the public engagement opportunities and how feedback was used to design park concepts. Input was gathered during Talk and Chalk on July 14, Block Party on July 27 & 28, four stakeholder meetings, two public charrettes and two online surveys. He presented key conclusions from the public engagement: park would be used most in evenings and on weekends, uses include outdoor dining, recreation, an outdoor workspace and special events. He explained the water feature concept had polarizing results with either individuals greatly in favor of it or greatly not in favor of it. He also reviewed concepts of furniture amenities. Mr. Mistry stated the park's priorities are to maintain a connection to the Village Centennial Green, interaction with Busse Ave, screening for adjacent residents, permeability to public roads and new pedestrian movement. He presented two design concepts for the park. One design had a water feature and the other had a pavilion and festoon lighting. Committee of the Whole Page 1 of 4 11/27/18 The following responses from Altamanu and staff were provided to questions from the Village Board: • The festoon lighting would have a metal wire at tension to support it. A number of municipalities have embraced this technology and they have functioned quite well. Lights would be installed at a height which Public Works could inspect and maintain the system. • Water feature is designed to recirculate water. This system is more costly to install but conserves water use and significantly reduces runoff. • Lighting was not proposed with water feature design. Pole lighting would be the most efficient but would need to add costs to budget. • Water feature has four jets. The pad size is independent of the number of jets and could be scaled as needed. • At the moment the pavilion's footprint is to be smaller than the water feature. • The lawn would be designed for seating and standing with a slope. Slope is needed for proper drainage as well. • Park would have both passive and active components. • Park lights would not need to be on all night; however, being on everyday would help create the park's identity. The amount of light it would generate would not be too bright and the uniqueness of this treatment would create a draw to the park. • The intension was not to move the water feature's boulders but by turning off the water feature the area could be used for other purposes. • The pink/purple circles on the concept plan indicate placement of flowering trees. They would not grow tall, provide color in the spring and define the space in the human scale. • Water feature's concrete would be textured to provide traction. • The pavilion is a metal structure but would be rather open to the sky. 4.2 Discussion on annexation of unincorporated properties located between Oakton Street, the 1-90 Tollway and Higgins Creek. Director of Community Development William Cooney stated the Village annexed $50 million worth of Equalized Assessed Value (EAV) between 2016 and 2017 and Oakton Street west of Higgins Creek is the next proposed area to be annexed. He provided an overview the proposed annexation impacts which includes adding $9.6 million of EAV and 25 businesses to Mount Prospect's EAV, payments to the Elk Grove Rural Fire Protection District, improve services to the area through local delivery, and provide development and long term planning. Mr. Cooney also reviewed the impact on department operations. Overall there is limited impact to departments except for Fire and Public Works since the area does not meet several Village standards. He stated that Fire Station 12 would have a six minute response time to the area and it does not have an existing water supply (no fire hydrants). Additionally, the Fire Department would need to conduct annual fire inspections. He stated Public Works would require several infrastructure improvements including installing streetlights, streambank stabilization, and street improvements and resurfacing which all could be phased in over time. He stated the area presently receives wastewater collection service from Elk Grove Township and annexation, in and of itself, does not transfer ownership of the township's sanitary sewer utility to the Village. However, the township has indicated it is interested in transferring ownership to the Village. He shared Committee of the Whole Page 2 of 4 11/27/18 a list of actions that the Village may wish to consider prior to taking any responsibility for the Elk Grove Township sewer system. He noted that staff also recommends performing an engineering survey to establish existing elevations and define the limits of the floodway and floodplain since FEMA reports that the area has not been formally surveyed and, therefore, the entire floodplain is classified as floodway. Lastly, water supply in the area is presently provided by privately -owned shallow groundwater wells. The Village code does not allow new groundwater wells and also requires a connection to a Village water main should an existing well become unusable or inoperable. It is feasible to extend the Village -owned water distribution system to service the entire area at an estimated cost of $5.3 million. The following responses from staff were provided to questions from the Village Board: • Extending the Village's water system has come up in discussions with property/business owners about failing wells and poor water quality. • Working on a 50/50 cost sharing program for improvements with Township. • The Township has completed some sewer lining but does not have inspection reports. The sewers could be in great shape; however, staff recommends inspecting the system before the Village considers purchasing it. • Village would receive about $110,000 in property taxes from the 25 parcels. • The Village is in discussions on the final end game with the Elk Grove Rural Fire Protection District. The statutory payments the Village would be required to pay the district may change. The Village may receive all the property tax but would be responsible to service the area. • Sewers are not included in the annexation. Village would negotiate taking title to sewer system. • Water system issues are not unique to this area and would include all affected areas. Ultimately, these parcels would need water from somewhere because wells will fail. If the properties are not annexed, they would be permitted to drill new wells. • The Village may conduct a flood plain survey before the area is annexed. • It would be prudent to hire a firm to televise and inspect sewers. • Staff has asked Cook County for financial support for infrastructure improvements. • Elk Grove Rural Fire Protection District's property tax revenue would be near $400,000 if the Village annexes the 25 parcels. • $5.3 million in water service improvements is only for the 25 parcels. • Infrastructure improvements are needed to support area reinvestment and future development. • The area would need water service eventually to provide fire safety. 5. MANAGER'S REPORT Village Manager Michael Cassady provided an update on the number of customers without electricity due to the winter storm on November, 25-26. 6. ANY OTHER BUSINESS None. Committee of the Whole Page 3 of 4 11/27/18 ADJOURNMENT The meeting adjourned at 11:24 p.m. Alexander Bertolucci Management Analyst Committee of the Whole Page 4 of 4 11/27/18