HomeMy WebLinkAbout11/20/2018 Bid Results for Weller Creek Silt RemovalBoardDocs® Pro
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P
.W.1 Motion to accept bid for Weller Creek Silt Removal in an amount not to exceed $87,692.
Public
Action
Nov 20, 2018
Nov 20, 2018
Yes
87,692.00
Yes
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Accept the lowest cost, responsive bid for Weller Creek Sediment Removal submitted by
Copenhaver Construction, Inc., of Gilberts, Illinois in an amount not to exceed $87,692.
During the Village's annual creek maintenance inspections, Public Works staff observed sediment accumulated in portions
a,
of Weller Creek between Elmhurst Road and Emerson Street. Sediment build up can begin to restrict the flow and increask"
the risk of flooding for adjacent properties. It can also cause plant growth which could also restrict flow. It is important tit,
remove the sediment before it constrains the channel.
Plans, specifications, and bid documents were prepared by the Public Works Department engineering staff to secure
contractual services for the excavation, removal, and disposal of accumulated sediment. A map depicting the location of
the proposed project area is attached.
The contract time for this project is 22 days. Once a detailed schedule is established, the residents adjacent to this section
of Weller Creek will be notified about the project and the notice will be posted on the Village website and social media
outlets.
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The bid opening was held on November 12, 2018 at 1:00 PM. Four (4) contractors submitted bids for this project. The bids
ranged from a low of $79,720 by Copenhaver Construction to a high of $117,380 by Semper Fi Land, Inc. Below is a
summary of the bids:
M1 "14
Copenhaver Construction
1$79f720.00
Martam Construction
1$82f5OO.00
Misfits Construction
1$114fOOH .00'
Semper Fi Land
1$117f380.00
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All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. All bids were
checked for their accuracy. No errors were found. All bidders correctly signed their bids and bid bonds.
The low bidder, Copenhaver Construction, Inc., is qualified to complete the work involved with this project and meets the
requirements of the contract documents. They previously completed multiple detention pond dredging projects and their
work was acceptable.
The low bid is 33% higher than the Engineer's Estimate of Cost mostly due to increased cost for earth excavation. The
reason for the increased cost for earth excavation is attributed to the high volume of water in the sediment. Contractors
have explained that the saturated soil will slow production and incur additional cost for trucking excavated material.
Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated
conditions. In this instance, a 10% contingency added to the lowest cost bid would result in a total contract award of
$87,692.00 (Base Bid: $79,720.00 + Contingency: $7,972.00 = Total Recommended Award: $87,692.00).
Alternatives
1. Accept lowest cost, responsive bid for Weller Creek Sediment Removal.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost, responsive bid for Weller Creek Sediment Removal
submitted by Copenhaver Construction, Inc., of Gilberts, Illinois in an amount not to exceed $87,692.
-iaLpff ('732 KB)
,waiis .pdf (101 KB) Pl&ns bid.pdf (3,442 KB) Specsffr
................
Co
-J-iaver Bid.pdf (4 21. KB) pe�r
Administrative Content
Executive Content
Motion & Voting
Accept the lowest cost, responsive bid for Weller Creek Sediment Removal submitted by Copenhaver Construction, Inc., of
Gilberts, Illinois in an amount not to exceed $87,692.
Motion by Richard Rogers, second by Michael Zadl.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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