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5.4 Motion to accept bid for 2018 SCADA System Control Equipment in an amount not to
exceed $51,744.32.
Action (Consent)
Nov 20, 2018
Nov 20, 2018
Yes
Water and Sewer Enterprise Fund
Accept the lowest -cost, responsive bid from EESCO, of Woodridge Illinois, for procurement of
2018 SCADA System Control Equipment in an amount not to exceed $51,744.32.
In the 2018 budget, funds are available to upgrade and replace some of the existing programmable logic controllers
(PLCs). PLCs are industrial computers used to control mission critical water distribution and wastewater collection system
functions such as turning pumps on, closing fill valves, monitoring fluid levels, and activating alarms when conditions
a,
warrant. In total, 19 PLCs are utilized throughout the Village -owed water and sewer systems. These devices facilitatC
process automation that minimizes labor requirements, supports condition assessment and event reporting, and improves
operational efficiency.
Presently, 13 PLCs have reached the end of their anticipated 15 -year life cycle and are slated for replacement. These
devices are all over 16 years old.
Each device is in an "active mature" life cycle stage. An "active mature" designation means that the product is no longer
manufactured and is the waning phase of technical support. Notably, replacement parts will likely be unavailable within the
next few years.
The remaining six (6) PLCs are newer and are not scheduled to be replaced for another 5-8 years.
Staff proposes to purchase Allen-Bradley (a subsidiary of Rockwell Automation) CompactLogix 5370 controllers as
replacement units. These units are the current line of products for small to medium-sized process control applications like
the Village's supervisory control and data acquisition (SCADA) system for water and sewer operations.
The Village's current SCADA system features Allen-Bradley controllers and software. Continued utilization of Allen-Bradley
equipment offers substantial savings by avoiding costs to replace additional PLCs, change software, or replace additional
input/output (1/0) modules.
The anticipated life cycle of proposed replacement PLCs is 15 years.
Bid Results
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To facilitate this purchase, detailed specifications and bid documents were prepared. The bid package includes the PLCs
referenced above along with an input/output module, communication module, power supplies, and other ancillary
equipment. The bid documents were posted on the Onvia-DemandStar bid clearinghouse website.
On October 29, 2018, the bids were publicly opened and read as required by Village Code. The following two (2) firm's
submitted bids:
Vendor
Total Cost
EESCO, Woodridge IL
$51,744.32
HPI Energy Services, Houston TX
$69,410.33
MOM
The lowest cost bid was submitted by EESCO Distributors of Woodridge, Illinois. EESCO is an authorized Rockwell
Automation distributor. The Village has satisfactorily procured Allen-Bradley controllers, 1/0 modules, equipment, and
training from EESCO in the past. The firm is well qualified to fulfill this proposed contract.
U I ZZI =I.
1. Accept lowest cost bid for water/sewer system programmable logic controllers (PLCs).
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest -cost, responsive bid from EESCO, of Woodridge Illinois, for the
2018 SCADA System Control Equipment in an amount not to exceed $51,744.32.
EArol EqUipmeint [ZEV'3.p(Jf (2,59 KB) ESCO Bid form.pdf (327 KB) 201.8 SCADA System C&r
I. ........... ...
CON01-LI RIC.png (3,337 KB)
I J
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will
be no separate discussion of those items unless a Board member or member from the audience so requests, in which the
item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
ffel =_ 'Me
Motion by Paul Hoefert, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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