HomeMy WebLinkAbout5.4 Motion to accept bid for 2018 SCADA System Control EquipmentBoardDocs® Pro
Agenda Item Details
Meeting
Category
Subject
Access
Type
Preferred Date
Absolute Date
Fiscal Impact
Dollar Amount
Budgeted
Budget Source
Recommended Action
Public Content
Background
Page I of 2
5.4 Motion to accept bid for 2018 SCADA System Control Equipment in an amount not to
exceed $51,744.32.
Action (Consent)
Nov 20, 2018
Nov 20, 2018
Yes
Water and Sewer Enterprise Fund
Accept the lowest -cost, responsive bid from EESCO, of Woodridge Illinois, for procurement of
2018 SCADA System Control Equipment in an amount not to exceed $51,744.32.
In the 2018 budget, funds are available to upgrade and replace some of the existing programmable logic controllers
(PLCs). PLCs are industrial computers used to control mission critical water distribution and wastewater collection system
functions such as turning pumps on, closing fill valves, monitoring fluid levels, and activating alarms when conditions
a,
warrant. In total, 19 PLCs are utilized throughout the Village -owed water and sewer systems. These devices facilitatC
process automation that minimizes labor requirements, supports condition assessment and event reporting, and improves
operational efficiency.
Presently, 13 PLCs have reached the end of their anticipated 15 -year life cycle and are slated for replacement. These
devices are all over 16 years old.
Each device is in an "active mature" life cycle stage. An "active mature" designation means that the product is no longer
manufactured and is the waning phase of technical support. Notably, replacement parts will likely be unavailable within the
next few years.
The remaining six (6) PLCs are newer and are not scheduled to be replaced for another 5-8 years.
Staff proposes to purchase Allen-Bradley (a subsidiary of Rockwell Automation) CompactLogix 5370 controllers as
replacement units. These units are the current line of products for small to medium-sized process control applications like
the Village's supervisory control and data acquisition (SCADA) system for water and sewer operations.
The Village's current SCADA system features Allen-Bradley controllers and software. Continued utilization of Allen-Bradley
equipment offers substantial savings by avoiding costs to replace additional PLCs, change software, or replace additional
input/output (1/0) modules.
The anticipated life cycle of proposed replacement PLCs is 15 years.
Bid Results
https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/27/2018
BoardDocs® Pro
Page 2 of 2
To facilitate this purchase, detailed specifications and bid documents were prepared. The bid package includes the PLCs
referenced above along with an input/output module, communication module, power supplies, and other ancillary
equipment. The bid documents were posted on the Onvia-DemandStar bid clearinghouse website.
On October 29, 2018, the bids were publicly opened and read as required by Village Code. The following two (2) firm's
submitted bids:
Vendor
Total Cost
EESCO, Woodridge IL
$51,744.32
HPI Energy Services, Houston TX
$69,410.33
MOM
The lowest cost bid was submitted by EESCO Distributors of Woodridge, Illinois. EESCO is an authorized Rockwell
Automation distributor. The Village has satisfactorily procured Allen-Bradley controllers, 1/0 modules, equipment, and
training from EESCO in the past. The firm is well qualified to fulfill this proposed contract.
U I ZZI =I.
1. Accept lowest cost bid for water/sewer system programmable logic controllers (PLCs).
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest -cost, responsive bid from EESCO, of Woodridge Illinois, for the
2018 SCADA System Control Equipment in an amount not to exceed $51,744.32.
EArol EqUipmeint [ZEV'3.p(Jf (2,59 KB) ESCO Bid form.pdf (327 KB) 201.8 SCADA System C&r
........... ... . .
C'FROL.L.I RIC.K
png (3,337 B)
0 N'
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will
be no separate discussion of those items unless a Board member or member from the audience so requests, in which the
item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
ffel =_ 'Me
Motion by Paul Hoefert, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/27/2018
Quantity
Item
Manufacturer
_...... �._...._._
Model
10
CompactLogix 5370 L2 Controller, 2 EtherNet/IP ports, 750KB
Allen-Bradley
1769-L24ER-QB1B
Memory, 16 DC Inputs, 16 DC Outputs, Up To 4 1769 1/0
(NO SUBSTITUTE)
Expansion Modules
...........__
2
... .............M _
CompactLogix 5370 L3 Controllers, Dual Ethernet w/DLR capability,
_............
Allen-Bradley
_.......
1769-L33ER
2MB memory, 16 1/0 Expansion
(NO SUBSTITUTE)
1
CompactLogix 5370 L3 Controllers, Dual Ethernet w/DLR capability,
Allen-Bradley
i,769-L36ERM
3MB memory, 30 1/0 Expansion
_._.
(NO SUBSTITUTE)
1
.......
4 Channel Analog Current/Voltage Isolated Input Module
Allen-Bradley
�.......
1769-IF41
.._.....WW
(NO SUBSTITUTE)
1
_ _..
8 Point VAC/VDC Individually Isolated Relay Output Module
....................
Allen-Bradley
1769-OW81
'-6"'Point
(NO SUBSTITUTE)
1
120 VAC Individually Isolated Input Module
Allen-Bradley
1769-IA81
..........
(NO SUBSTITUTE)
3
........ .....
CompactLogix PLC Power Supply, 120/240 VAC
AIIen-Bradley
1769-PA4
(NO SUBSTITUTE)
3
... ...... ___________
Right End Cap/Terminator
.._.............
Allen-Bradley
......
1769-ECR
(NO SUBSTITUTE)
2
PanelView Plus 7 Performance Terminal, 7" Touch Screen, Color,
Allen-Bradley
2711 P-T7C22A9P
Ethernet 100-240VAC, Performance Model
(NO SUBSTITUTE)
12
PLC Communication Module
ProSoft
MV169-DFCM
(NO SUBSTITUTE)
[,3�EESCO-
24011 NTERNATIONALE
630-296-2555
WOODRIDGE IL 60517
Quotation
msicH,eau., eee 111-1-1111 —111
To: VILLAGE OF MT PROSPECT Date: 10/25/2018
1700 W CENTRAL RD
Branch: 7628
MT PROSPECT IL GDQ562229
Project Number:
Quantity
Project Name:
SCADA SYSTEM CONTROL EQUIPMENT
Quoted To:
Total Price Shipping Time
Date of Your
'', 10
Inquiry:
10/25/2018
When ordering please refer
$15,992.40 7 BUSINESS DAYS
to Quotation Number:
377343
ITEM
Quantity
Catalog Number and Description
Unit Price
Ulm
Total Price Shipping Time
10
'', 10
A -BS 1769-L24ER-QB1B COMPACTLOGIX
$1,599.2'i
E
$15,992.40 7 BUSINESS DAYS
20
2
A-1351769-133ER COMPACTLOGIX 2 MB
$2,482.0:',.
E
$4,964.041 7 BUSINESS DAYS
30
1
A -BS 1769-136ERM COMPACTLOGIX 3 M
$3,920.62,
E
$3,920,62 7 BUSINESS DAYS
40
1
-BS 1769-IF4I COMPACTLOGIX 4 PT
$75232
E
$752.32 7 BUSINESS DAYS
50
1
A BS 1769-OWSI COMPACTLOGIX 8 PT
$239.66
E
$23986 7 BUSINESS DAYS
60
1
A -BS 1769-IASI COMPACTLOG IX 8 PT
$216.21
E
$216,21 7 BUSINESS DAYS
70
3
A -BS 1769-PA4 CMPLX SELECTABLE AC
$371.06.
E
$1,113,15 7 BUSINESS DAYS
80
3
A -BS 1769 -ECR COMPACTLOGIX RIGHT
$27,83
E
$83.49 7 BUSINESS DAYS
90
2
A -BS 2711P-T7C22A9P PANELVIEW PLU
$1,797.60
E
$3;595.20 7 BUSINESS DAYS
110
12
PR -S MVI69-OFCM
$1,739,001E
$20,868.0014 WEEK LEADTIME
QUOTE IS VALID FOR MINIMUM 180 DAYS
(unless otherwise noted - as days)
Expected Delivery Date ARO
rTtW //0 y tri/ /1S
I understand that the Village reserves the right to waive any irregularities, technicalities, and
informalities, contained in any bid and to reject any and all bids.
The Village will award on one or more items, based on lowest responsible price/bid for that specific
individual item.
By signing this bid, I certify that I have the authority to submit this bid on behalf of the named
Bidder.
Date
Signature -'
V
Printed Name YXWA V
Title lSTi�/LT �,f j
Company M.. f.' t .f. 4t/M 5r0 Odk-tbU �oh
Telephone 6-2,0 — zR96 - asss
Email 4d"'rd,glT.
17
EXHIBIT 3
VILLAGE OF MOUNT PROSPECT
AFFIDAVIT — BID CERTIFICATION FORM
Vendor f
Name
Address
?L
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penal t erjury and, possible termination of contract right and debarment, the
undersigned, j, i, t,-���� being first duly sworn on oath, deposes
and states that he or she ispT (sole owner,
partner, joint ventured, President, Secretary, etc..) of
I 6"m Ak),Sr"t Dr-sf die' o) (hereinafter referred to as Vendor)
(Name of Company)
and has the authority to make all certifications required by this affidavit.
Section I
Non Collusion
The undersigned certifies that this bid is genuine and not collusive or sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section II
Bud 611in and Rotating
The undersigned hereby certifies the Vendor is not barred from bidding or contracting as
a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or
any similar offense of any state of the United States, as provided in Sections 33E-3 and
33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4.
18
Page 3 - AFFIDAVIT – BID CERTIFICATION FORM
...every contract to which the State, any of its political subdivisions or any municipal
corporation is a party."
J wing submitted a bid for
(Name of Company)
Water Meters and Accessories to the Village of Mount Prospect, hereby certifies that
said Vendor has a written sexual harassment policy in place in full compliance with 775
ILCS 5/2-105 (A) (4).
The undersigned certifies that all information contained in this Affidavit is true and correct.
Signed by:
e)
(Title)
Signed and sworn to before me
this �/day of 15h704tX 201 �. My commission expires:
r —
Notary Public
SUSAN CHOLEWIAK
Official Seal
Notary Public - State of Illinois
My Commission Expires Feb 28, 2021
20
Page 2 - AFFIDAVIT — BID CERTIFICATION FORM
Section III
Illinois Drug Free Workplace Act
The undersigned further states that the Vendor provides a drug free workplace pursuant
to Illinois Statues, 30 ILCS 580/1, et seq and provides compliance with necessary
requirements.
Section IV
Tax Payment
The undersigned further states that the Vendor is not delinquent in payment of any taxes
to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65
ILCS 5/11-42.1. The undersigned understands that making a false statement regarding
delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and
allows the municipality to recover all amounts paid to the individual or entity under the
contract in civil action.
It is expressly understood the foregoing statements and representations and promises
are made as a condition to the right of the bidder to receive payment under any award
made under the terms and provisions of this bid.
Section V
SEXUAL HARASSMENT POLICY
Pursuant to Public Act 87-1257, effective July 1, 1993, 775 ILCS 5/2-105 (A) has been
amended to provide that every party to a public contract must:
"Have written sexual harassment policies that shall include, at a mini -mum, the following
information: (1) the illegality of sexual harassment; (II) the definition of sexual harassment
under State law; (III) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department ( of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act). (emphasis added)
Pursuant to 775 ILCS 5/1-103 (M) (2002), a "public contract" includes
19
We,
for
reason(s):
EXHIBIT 4
VILLAGE OF MOUNT PROSPECT
STATEMENT OF NO BID
have declined to bid on your Bid for
because of the following
Specifications are too "tight' i.e. geared toward brands or manufacturers only.
Insufficient time to respond to the invitation to bid/request for quotation.
We do not carry this product or equivalent.
Our schedule would not permit us to perform.
Unable to meet required specifications.
Specifications unclear. (Use remarks)
Other. (Use remarks)
Remarks:
Vendor:
Signature:
Title:
Date:
21
Village of Mount Prospect Public Works
Request for Bids
For
SCADA System Control Equipment
Bid due date/time: October 29th 20181 1:00 P.M.
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
10/10/2018
Village of Mount Prospect Public Works
Request for Bids
Description: SCADA System Control Equipment
Bid due date/time: October 29th 2018, 1:00 p.m.
Sealed bids will be received for SCADA System Control Equipment. Bids will
be received no later than 1:00 p.m. local time on October 29th 2018 at the office
of Village Manager, Village of Mount, 3rd Floor, 50 South Emerson Street, Mount
Prospect, Illinois 60056, and then publicly read aloud.
Please place your bid in a sealed envelope clearly marked "SEALED BID — SCADA
System Control Equipment" and with the following information: company's name,
address, item bid, date and time of opening.
Bid deposit is waived and not required. No payment/performance bond or
insurance is required.
Bid specifications are available on the Village's website
www.mountprospect.org/bids.
The Village of Mount Prospect reserves and affirms the right to reject any or all bids,
have pre -determined pre -qualifications, to waive any and all informalities,
technicalities and irregularities in the bids, and to make an award based on the best
interests of the Village.
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
2
10/10/2018
VILLAGE OF MOUNT PROSPECT
GENERAL CONDITIONS TO BIDDERS
AND INSTRUCTION TO BIDDERS
THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL
PURCHASES AND BECOME A DEFINITE PART OF EACH FORMAL INVITATION TO
BID, PURCHASE ORDER, OR CONTRACT ISSUED BY THE VILLAGE OF MOUNT
PROSPECT ("VILLAGE"), UNLESS OTHERWISE SPECIFIED. BY SUBMITTING A BID,
THE BIDDER AGREES TO BE BOUND BY THESE TERMS AND CONDITIONS.
BIDDERS OR THEIR AUTHORIZED REPRESENTATIVES ARE EXPECTED TO FULLY
INFORM THEMSELVES OF THE CONDITIONS, REQUIREMENTS, AND
SPECIFICATIONS BEFORE SUBMITTING BIDS, FAILURE TO DO SO WILL BEAT THE
BIDDER'S OWN RISK AND THE BIDDER CANNOT SECURE RELIEF ON THE PLEA
OF ERROR.
1.0 BIDDING PROCEDURES
1.01 PROPOSAL FORMS: Proposals shall be submitted on the forms provided
properly completed in ink, signed in the appropriate places, and submitted in a
sealed envelope. All information required by the Bid Documents must be supplied
to constitute a responsive bid. The person signing the proposal must initial all
erasures or revisions to the proposal. If the Bidder wishes to qualify its bid or make
special stipulations thereto, such qualifications or stipulations shall be stated on
standard letterhead size sheets of paper, separate from the proposal form but
included with the sealed proposal.
1.02 BID DEPOSIT: Waived
1.03 SUBMISSION OF BIDS: All bid/proposals must be delivered to the Office of the
Village Manager, third floor, 50 S. Emerson Street, Mount Prospect, IL 60056. All
bids submitted must be received in an envelope by the Manager's office. Bids
must be identified as such on the outside of the sealed envelope. This can be
done by label as may be provided by the Village, or by marking the envelope
"SEALED BID — SCADA System Control Equipment" and with the following
information: company's name, address, date and time of opening. Bids received
prior to the opening will be securely kept, unopened. The Village Clerk or his/her
agent will decide when the specified time for the bid opening has arrived, and bids
will be opened as soon as practical after the assigned time. Formal sealed bids,
amendments thereto, or requests for withdrawal of bids received after the time
specified for the bid opening will not be considered. No responsibility will attach
to the Village for the premature or non -opening of a bid not properly addressed
and identified in a sealed envelope, except as otherwise provided by law. No faxed
or e-mailed bids will be allowed or accepted.
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
3
10/10/2018
1.04 ADDENDUM: Bidders shall acknowledge the receipt of any addendum interpreting
the Specifications in the Bid Documents.
1.05 SAMPLES: Requested samples or drawings shall be delivered at no cost to the
Village. The Village will not be responsible for damages to samples. Samples will
be removed by the Bidder within (30) thirty days after notification. Samples must
be submitted prior to the time set for the opening of the bid.
1.06 NO BID RESPONSE: In the event you do not submit a bid, return the Statement
of No Bid, attached hereto as Exhibit 4, with an explanation as to why you are
unable to submit a bid and clearly mark the proposal "No Bid". Failure to submit a
bid or correspondence indicating why a bid is not being submitted may result in
your company being removed from the Village Bid List.
1.07 QUESTIONS: General inquiries concerning the bid may be submitted to Casey
Botterman Public Works Water Superintendent, 1700 W. Central Road, Mount
Prospect, Illinois 60056, phone # 847-870-5640, fax # 847-253-9377 or e-mail to
Cbotterman@mountprospect.org. Questions requiring a clarification or
interpretation of the Specifications, as described in Section 4.00 of these
Instructions, shall be submitted to the Public Works Water Superintendent, at the
address above, in writing at least five business days prior to the bid opening. If
necessary, a written response will be issued to all bidders in the form of an
addendum. Whenever the answer to the question is contained in the bid
documents, the Bidder shall be directed to the provision within the general
conditions which responds to the question. The Village will not be responsible for
any other explanation of the Specifications made prior to the bid opening.
1.08 BIDS BINDING FOR 90 DAYS: Unless otherwise specified, all formal bids
submitted shall be binding for ninety (90) calendar days following the date of the
bid opening unless otherwise specifically noted by the vendor on the Bid Sheet,
attached hereto as Exhibit 2. Bids submitted that are noted to be binding for less
than 90 days may be deemed non-responsive at the sole discretion of the Village.
1.09 BID PROPOSAL FOR ALL OR PART: Unless otherwise specified, bids shall be
submitted for all of the work or items for which the bids are requested.
1.10 ALTERNATE PROPOSALS: The Specifications describe the goods and/or
service which the Village deems to be necessary to meet its performance
requirements. Bidders desiring to bid on items which deviate from the stated
Specifications, but which they believe to be equal, may do so, but all Specification
deviations must be clearly noted on the Bid Sheet. The Village reserves the right
to rule upon Specification deviation in a manner that best meets the needs of the
Village. If a Bidder wishes to submit more than one bid, each bid after the first is
to be considered an ALTERNATE. These bids must be placed in SEPARATE
envelopes. The envelopes and Bid Sheet must be plainly marked, "ALTERNATE
BID".
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
Is
10/10/2018
1.11 WITHDRAWAL OF BIDS: A written request for withdrawal of a bid will be granted
if the request is received by the Village prior to the specified time of the bid opening.
After the opening, the Bidder may not withdraw or cancel its bid for a period of
ninety (90) calendar days, or such longer time as stated in the Bid Documents.
1.12 BID OPENING: Bids will be received in the office of the Village Manager, 3rd floor,
Village of Mount Prospect, 50 South Emerson Street, Mount Prospect, Illinois, 60056,
until the date and time set for the bid opening; the bids will be opened and read
aloud. Bidders are encouraged to attend all openings and to offer constructive
suggestions for improvements to bid format.
1.13 BID CERTIFICATION: All bid submittals must include a signed Affidavit - Bid
Certification, a copy of which is attached hereto as Exhibit 3, certifying, among
other things, that the Bidder is in compliance with Sections 33E-3 and 33E-4 of the
Illinois Criminal Code regarding bid rotating and bid -rigging.
Illinois State Law Article 33E-3 and 33E-4 states that it is unlawful to participate in
bid -rigging and/or bid rotating. Therefore, all bidders must certify that they are not
barred from bidding on the Contract as a result of a violation of State Law 33E-3
and/or 33E-4, prohibiting bid -rigging and bid rotation. It is necessary that this be
done under oath. Therefore, the affidavit must be notarized.
1.14 CONSIDERATION OF BID: No bid will be accepted from or contract awarded to
any person, firm or corporation that is in arrears or is in default to the Village upon
any debt or contract, or that is a defaulter, as surety or otherwise, upon any
obligation to the Village or failed to perform faithfully any previous contract with the
Village.
The bidder, if requested, shall present, within 48 hours, evidence satisfactory to
the Village of performance ability and possession of necessary facilities, pecuniary
resources and adequate insurance to comply with the terms of the Bid and
Contract Documents.
1.15 Bid Documents: For purpose of this bid, the Bid Documents shall include the
Request for Bids for SCADA System Control Equipment, including the General
Conditions to Bidders and Instructions to Bidders and attachments, as well as any
addendums that may be issued.
2.00 AWARDING THE BID
2.01 CRITERIA FOR AWARDING BID/RESERVATION OF RIGHTS: Bidders shall
make all investigations necessary to thoroughly inform themselves regarding the
equipment or supplies to be furnished in accordance with the bid. No plea of
ignorance by the Bidder of conditions that exist or that may hereafter exist as a result
of failure or omission on the part of the Bidder to make the necessary examinations
and investigations will be accepted as a basis for varying the requirements of the
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
5
10/10/2018
Village of the compensation to the Bidder. Any exceptions not taken by the Bidder
shall be assumed by the Village to be included.
A contract will be awarded to the lowest responsible Bidder complying with the Bid
Documents only when it is in the best interest of the Village to accept the bid. The
Village shall be the sole judge of compliance with the Bid Documents and reserves
the right to accept or reject any and/or all bids or parts thereof, have pre -determined
pre -qualifications, to waive any and all informalities, technicalities and irregularities in
the bids, and to make an award based on the best interests of the Village.
2.02 NOTICE OF AWARD:
2.03 AWARD OF ALL OR PART: Unless otherwise specified by the Village, the Village
reserves the right to make an award on all items, or on any of the items according
to the best interests of the Village
2.04 ACCEPTANCE: After the Village's acceptance and award of the bid, the
successful Bidder will enter into a written contract with the Village that will include
the requirements of this General Conditions and Instructions to Bidders, and all
other portions of the Bid Documents, including the Specifications (hereinafter
collectively the "Contract"). For purposes of this bid, the successful Bidder, who
enters into a Contract with the Village, shall be the "Vendor'.
3.00 BID DEPOSIT REQUIREMENTS: Waived.
4.00 SPECIFICATIONS
4.01 SPECIFICATIONS: The items subject to this bid are SCADA system control
equipment. The Specifications for such meters and accessories, including
quantity, are described on the Specifications and Bid Sheet, which are attached
hereto as Exhibits 1 and 2 (the "Specifications"). All equipment and material bids
shall be in accordance with all applicable Federal, State and local laws, rules
and regulations in effect at the time of bid.
4.02 BRAND NAME; WARRANTY: The brand name and/or manufacturer of each
item proposed must be clearly stated. Guarantee and/or warranty information
must be included with the bid.
4.03 NEW GOODS, FRESH STOCK: Unless otherwise specifically stated, new
commodities, fresh stock, latest model, design or package, shall be provided.
4.04 TRADE NAME USED BY VILLAGE: Unless otherwise stated, any reference in
the Specifications to a detailed manufacturer is for descriptive, not restrictive
purposes, indicating articles that are satisfactory. Bids on other makes and
catalogs will be considered, provided the Bidder clearly states exactly what the
Bidder proposes to furnish; or forwards with the bid, a cut, illustration, or other
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
0
10/10/2018
descriptive matter which will clearly indicate the character of the article covered by
the bid and that it meets the intended requirements.
4.05 TRADE NAME USED BY BIDDER: Where the Bidder identifies an item by
manufacturer's name, trade name, catalog number, or reference, the Bidder shall
furnish the item so identified and shall not propose to furnish an "equal" unless the
proposed "equal" is definitely indicated within the bid.
4.06 PROPOSED EQUIVALENTS: The manufacturer and model specified is provided
to indicate the quality minimums expected by the Village. Where Specifications
provide detailed information regarding certain manufacturers and models,
equivalent products shall be accepted for consideration. Equivalent products shall
be equivalent as to quality, function, design, features and overall warranty of
products proposed. It shall be the determination of the Village's user department
or designee to judge and conclude if a product is acceptable as an equivalent. All
products proposed as part of this purchase shall be designed specifically for the
intended use. If no particular brand, model, or make is specified, and if no data
are required to be submitted with the bid, the Specifications may require the Bidder
to submit working drawings or detailed descriptive data sufficient for the Village to
determine if each requirement of the Specifications is being complied with prior to
manufacture or shipment.
4.07 SPECIAL CONDITIONS: Wherever special conditions/requirements are written
into the Specifications or Special Provisions which are in conflict with conditions
stated in these Instructions to Bidders, the conditions stated in the Specifications
or Special Provisions/Requirements shall take precedence.
4.08 PERMITS AND LICENSES: The successful Bidder shall obtain, at its own
expense, all permits and licenses that may be required to complete the Contract
(where applicable).
4.09 COMPLIANCE WITH FREEDOM OF INFORMATION ACT
Section 7 of the Illinois Freedom of Information Act (FOIA) applies to public records
in the possession of a party with whom the Village has contracted. The Village will
have only a very short period of time from receipt of a FOIA request to comply with
the request, and there is a significant amount of work required to process a request
including collating and reviewing the information.
The successful Bidder/Vendor acknowledges the requirements of FOIA and
agrees to comply with all requests made by the Village for public records (as that
term is defined by Section 2(c) of FOIA) in its possession and to provide the
requested public records to the Village within two (2) business days of the request
being made by the Village. The undersigned agrees to indemnify and hold
harmless the Village from all claims, costs, penalty, losses and injuries (including
but not limited to, attorney's fees, other professional fees, court costs and/or
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
10/10/2018
arbitration or other dispute resolution costs) arising out of or relating to its failure
to provide the public records to the Village under the Contract.
5.00 PRICE
5.01 NET PRICES: Bid prices, unless otherwise specified in the Specifications, must
be net, including transportation and handling charges fully prepaid by the Vendor
to delivery point. Unit prices shall not include any local, state or federal taxes.
5.02 PRICE REDUCTION: If at any time after the date of the bid or offer, the Vendor
makes a general price reduction in any material covered by the Contract, an
equivalent price reduction shall apply to the contract for the remaining Contract
period (or until the price is further reduced). Such price reduction shall be effective
at the same time and in the same manner as the reduction in the price to Vendor's
customers generally. For purpose of this provision, a "general price reduction"
shall mean any horizontal reduction in the price of an article or service offered (1)
to Vendor's customers generally, or (2) in the Vendor's price schedule for the class
of customers, i.e., wholesalers, jobbers, retailers, etc., which was used as the basis
for bidding on this contract. An occasional sale at a lower price would not be
considered a "general price reduction" under this provision. The Vendor shall
invoice the Village at such reduced prices indicating on the invoice that the
reduction is pursuant to the "Price Reduction" provision of the Contract documents.
The Vendor, in addition, shall within ten calendar days of any general price
reduction notify the Village of such reduction by letter. Failure to do so may result
in termination of the Contract. Cash discounts will not be considered in determining
overall price, but may be used in an overall evaluation.
5.03 TAX EXEMPTION: Illinois Retailers Occupation Tax, Use Tax and Municipal
Retailer's Occupation Tax do not apply to materials or services purchased by the
Village. The Village is exempt, by law, from paying state and village retailer's
occupation tax, service occupation tax, and federal excise tax. The Village will
supply the successful Bidder with its tax exemption number.
5.04 ERRORS IN BID PRICES: When an error is made in extending total prices, the
unit bid price will govern. Erasures or changes in bids must be initialed by the
Bidder.
6.00 QUANTITIES
6.01 SPECIFIC BID QUANTITIES: Where quantities are specifically stated,
acceptance will bind the Village to order and pay for, at Contract prices, all such
supplies or services delivered that meet the Specifications and conditions of the
Contract.
6.02 REQUIREMENTS OR ESTIMATED BID QUANTITIES: On "Requirements or
Estimated Bid Quantities," acceptance will bind the Village to pay for, at unit bid
prices, only quantities ordered and delivered. Any reference to forecasted or
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
0
10/10/2018
estimated quantities within the bidding documents is intended to inform the bidder
of approximate annual requirements.
7.00 DELIVERY PROVISIONS
7.01 PLACING OF ORDER: Orders against Contracts will be placed with the Vendor
on a purchase order executed and released by the Village. Telephone, facsimile
or electronic orders placed directly with the Vendor by the Public Works
Department may be authorized by the Village only after execution of a blanket
purchase order.
7.02 RESPONSIBILITY FOR MATERIALS SHIPPED: The Vendor shall be responsible
for the materials or supplies covered by this Contract until they are delivered at the
designated point. Rejected materials or supplies must be removed by and at the
expense of the Vendor promptly within (5) five calendar days after notification or
rejection. The Vendor shall be responsible for rejected goods after notice of
rejection.
7.03 DELIVERY FAILURES//DEFAULT: In the event of the Vendor's nonperformance
or breach of the Contract terms, the Contract may be canceled, in whole or in part,
upon the Village's written notice of default and the Vendor's failure to cure such
default within ten (10) calendar days of the notice. The Vendor shall be liable to
the Village for all costs incurred in completion of the Contract.
In the event any defects or imperfections in the materials or workmanship to be
furnished by the Vendor appear within the period of one (1) year from the date of
completion of all the work or delivery of all the materials or supplies contemplated
by the Contract, and acceptance by the Village, the Vendor will, upon notice from
the Village (which notice may be given by letter to the Vendor at its business
address shown on the bid or Contract), repair and make good at its own cost and
such defects or imperfections and replace any defective or imperfect materials or
workmanship with other materials or workmanship satisfactory to the Village, and
furnish all such new materials and labor as may be necessary to do so. In the
event of the failure, refusal or delay of said workmanship or materials, the Village
may do so or have same done by others, and the Vendor and surety or sureties
on its bond given for the faithful performance of the Contract shall be liable to the
Village for all damages and expense occasioned by such failure, refusal or delay.
The Vendor may not be liable in damages for delay in performance when such
delay or failure is the result of fire, flood, strike, the transporting carrier, act of God,
or by any other circumstances which are beyond the control of the Vendor. Under
such circumstances, however, the Village may, at its option, cancel the Contract.
7.04 INSPECTION OF GOODS: Inspections and acceptance of materials or supplies
will be made after delivery. Final inspection shall be conclusive except as regards
latent defects, fraud, or such gross mistakes as to amount to fraud. Final
inspection and acceptance or rejection of the materials or supplies will be made as
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
W
10/10/2018
promptly as practicable. All delivered materials shall be accepted subject to
inspection and physical count.
7.05 PACKING SLIPS OR DELIVERY TICKETS: All shipments or deliveries shall be
accompanied
by packing slips or delivery tickets and shall contain the following
information for each item delivered:
(a)
Purchase order number
(b)
Name of the article and stock number
(c)
Quantity ordered
(d)
Quantity shipped
(e)
Quantity back ordered
(f)
Name of the Vendor
8.00 GENERAL RESPONSIBILITY PROVISIONS
8.01 REQUIREMENT OF BIDDER: The successful Bidder shall, within fifteen (15) days
after notification of the award: a) enter into a contract in writing with the Village covering
all matters and things as are set forth in these General Conditions and Instructions to
Bidders, the Specifications and its bid; and b) carry insurance as described in Section 8.07
of these Instructions.
8.02 COMPLIANCE WITH ALL LAWS: All work under the Contract must be executed
in accordance with all applicable federal, state and local laws, ordinances, rules
and regulations.
8.03 CONTRACT ALTERATIONS: No amendment of a Contract shall be valid unless
made in writing and signed by both parties.
8.04 GENERAL GUARANTY: Bidder/Vendor agrees to:
(a) Save the Village, its agents, and employees harmless from liability of any
nature or kind for the use of any copyrighted or un -copyrighted composition, secret
process, patented or unpatented invention, article, or appliance furnished or used
in the performance of the Contract which the Bidder is not the patentee, assignee,
licensee, or owner; and
(b) Protect the Village against latent defects in materials or workmanship and to
repair or replace any articles damaged or marred in transit or during delivery; and
(c) Neither the final certificate of payment, nor any provision in the Contract, nor
partial or entire use of the equipment/product embraced in the Contract by the
Village or the public shall constitute an acceptance of work not done in accordance
with the contract, or relieve the Bidder/Vendor of liability in respect to any express
warranties or responsibility for failure to comply with the terms of those Contract
Documents; and
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
10
10/10/2018
(d) By submitting a bid, Bidder expressly warrants that materials furnished
under the Contract will be of good quality.
8.05 NOTICES: All notices required under the Contract shall be given in writing.
Notices to the Village shall be as follows:
Attn: Casey Botterman
Village of Mount Prospect
Public Works Department
1700 W. Central Road
Mount Prospect, Illinois 60056
Notice to the Vendor shall be at the address set forth on the Bid Sheet
Notice shall be effective upon the date of receipt by personal service or as
evidenced by a valid return receipt. The name and/or address to which notice is
required may be amended at any time by written notice to the other Party as
provided herein.
8.06 ASSIGNMENT: Assignment of the Contract or any part thereof, or any funds to be
received thereunder by the Vendor shall be subject to the written approval and sole
discretion of the Village. Such assignment shall not relieve the Vendor from its
obligations or change the term of the Contract.
8.07. INSURANCE: Waived
8.08 INDEMNITY: The Bidder (Vendor), throughout the duration of the Contract, shall
indemnify and save harmless the Village of Mount Prospect, its officers, agents
and employees from any and all liability, losses or damages, including attorney's
fees and costs of defense, the Village may suffer as a result of claims, demands,
suits, actions or proceedings of any kind or nature, including worker's
compensation claims, in any way resulting from or arising out of the operations of
Vendor under the Contract, including operations of subcontractors; and the Vendor
shall, at its own expense, appear, defend and pay all fees of attorneys and all costs
and other expenses arising there from or incurred in connection therewith; and, if
any judgments shall be rendered against the Village in any such action, the Vendor
shall, at its own expense, satisfy and discharge same.
8.9 MATERIAL SAFETY DATA SHEETS: Federal law requires that chemical
manufacturers and importers must develop an MSDS for each hazardous chemical
they produce or import, and must provide the MSDS automatically at the time of the
initial shipment of a hazardous chemical to a downstream distributor or user, or
anytime the chemical makeup of the product is changed. Distributors must also
ensure that downstream employers are similarly provided an MSDS.
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
11
10/10/2018
If the above paragraph applies to this bid, the Vendor must submit Material Data
Sheets which include information regarding the specific chemical identity of the
hazardous chemical(s) involved and the common names. In addition, information
must be provided on the physical and chemical characteristics of the hazardous
chemical; known acute and chronic health effects and related health information;
exposure limits; whether the chemical is considered to be a carcinogen by NTP,
IARC, or OSHA; precautionary measures; emergency and first-aid procedures; and
the identification of the organization responsible for preparing the sheet.
8.10 EQUAL EMPLOYMENT OPPORTUNITY: The Equal Employment Opportunity
Clause, 441 L. Adm. Code 750 Appendix A, which is set forth below, is incorporated
by reference into every bid specification and contract. Every Vendor (contractor)
and subcontractor shall comply with the provisions of the Equal Employment
Opportunity Clause.
In the event of the contractor's noncompliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Illinois
Department of Human Rights Rules and Regulations, the contractor may be
declared ineligible for future contracts or subcontracts with the State of Illinois or
any of its political subdivisions or municipal corporations, and the contract may be
canceled or voided in whole or in part, and such other sanctions or penalties may
be imposed or remedies invoked as provided by statute or regulation. During the
performance of this contract, the contractor agrees as follows:
(a) That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, marital status, national origin or ancestry, age,
physical or mental disability unrelated to ability, or an unfavorable discharge from
military service; and further that it will examine all job classifications to determine
if minority persons or women are underutilized and will take appropriate affirmative
action to rectify any such underutilization.
(b) That, if it hires additional employees in order to perform this contract or any
portion hereof, it will determine the availability (in accordance with the
Department's Rules and Regulations) of minorities and women in the area(s) from
which it may reasonably recruit and it will hire for each job classification for which
employees are hired in such a way that minorities and women are not
underutilized.
(c) That, in all solicitations or advertisements for employees placed by it or on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, marital status, national origin
or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable
discharge from military service.
(d) That it will send to each labor organization or representative of workers with
which it has or is bound by a collective bargaining or other agreement or
understanding, a notice advising such labor organization or representative of the
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
12
10/10/2018
contractor's obligations under the Illinois Human Rights Act and the Department's
Rules and Regulations. If any such labor organization or representative fails or
refuses to cooperate with the contractor in its efforts to comply with such Act and
Rules and Regulations, the contractor will promptly so notify the Illinois Department
of Human Rights and the contracting agency and will recruit employees from other
sources when necessary to fulfill its obligations there under.
(e) That it will submit reports as required by the Illinois Department of Human
Rights Rules and Regulations, furnish all relevant information as may from time to
time be requested by the Department or the contracting agency, and in all respects
comply with the Illinois Human Rights Act and the Department's Rules and
Regulations.
(f) That it will have written sexual harassment policies that shall include, at a
minimum, the following information: (i) the illegality of sexual harassment; (ii) the
definition of sexual harassment under State law; (iii) a description of sexual
harassment, utilizing examples; (iv) an internal complaint process including
penalties; (v) legal recourse, investigative and process available through the Illinois
Department of Human Rights and the Illinois Human Rights Commission; (vi)
directions on how to contact the Department and Commission; (vii) protection
against retaliation. A copy of the policies shall be provided to the Department upon
request.
(g) That it will permit access to all relevant books, records, accounts and work
sites by personnel of the contracting agency and the Illinois Department of Human
Rights for purposes of investigation to ascertain compliance with the Illinois Human
Rights Act and the Department's Rules and Regulations.
(h) That it will include verbatim or by reference the provisions of this clause in
every subcontract it awards under which any portion of the contract obligations are
undertaken or assumed, so that such provisions will be binding upon each
subcontractor. In the same manner as with other provisions of the contract, the
contractor will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the contracting agency and
the Illinois Department of Human Rights in the event any subcontractor fails or
refuses to comply therewith. In addition, the contractor will not utilize any
subcontractor declared by the commission to be ineligible for contracts or
subcontracts with the State of Illinois or any of its political subdivisions or municipal
corporations.
9.00 PAYMENT
9.01 INVOICES: Unless otherwise authorized by the Village, Vendor must submit
single invoice copies for each purchase order immediately upon completion of
shipment, or services. Partial payments may be acceptable if previously approved.
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
13
10/10/2018
If shipment is made by freight or express, original bill of lading, properly receipted,
must be attached to invoice.
Mail all invoices to:
VILLAGE OF MOUNT PROSPECT
Public Works Department, Accounts Payable
1700 W. Central Road
Mount Prospect, IL 60056
The Village provides payment in compliance with the Illinois Prompt Payment Act
(50 ILCS 505/1 et seq.).
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
14
10/10/2018
EXHIBIT 1
SPECIFICATIONS and Other Conditions
I. INTRODUCTION
The Village of Mount Prospect Public Works Department is requesting equipment
quotations from suppliers to furnish miscellaneous SCADA system control equipment.
The equipment is to be delivered to the Village and installed by others under a separate
contract.
II. GENERAL REQUIREMENTS
1) The Village is a Tax Exempt organization. Therefore, sales and use taxes are not to
be included with the quotation price.
2) Delivery shall be FOB to the Village of Mount Prospect Public Works facility, 1700
West Central Road, Mount Prospect, Illinois 60056.
III. EQUIPMENT REQUIREMENTS
1) Furnish only new equipment which has not been refurbished or used in any other
way.
2) Furnish equipment of the manufacturer and model indicated below.
3) If "OR EQUAL" is indicated, the specified equipment establishes the required
standard of quality. Other equipment manufacturers may be acceptable only if the
substituted equipment in all aspects is equal to or exceeds the qualities of the named
equipment, and only if it is approved by the Village.
4) All equipment shall be guaranteed for a period of one (1) year, commencing on the
date the Village receives the equipment.
IV. EQUIPMENT SPECIFICATIONS
Provide quotation to furnish the following equipment in the quantity indicated:
Village of Mount Prospect Public Works Department
SCADA System Control Equipment
15
10/10/2018
Quantity
Item
Manufacturer
Model
10
CompactLogix 5370 L2 Controller, 2 EtherNet/I P ports, 750KB
Allen-Bradley
1769-L24ER-QB1 B
Memory, 16 DC Inputs, 16 DC Outputs, Up To 4 1769 1/0
(NO SUBSTITUTE)
Expansion Modules
2
CompactLogix 5370 L3 Controllers, Dual Ethernet w/DLR capability,
Allen-Bradley
1769-L33ER
2MB memory, 16 1/0 Expansion
(NO SUBSTITUTE)
1
CompactLogix 5370 L3 Controllers, Dual Ethernet w/DLR capability,
Allen-Bradley
1769-L36ERM
3MB memory, 30 1/0 Expansion
(NO SUBSTITUTE)
1
4 Channel Analog Current/Voltage Isolated Input Module
Allen-Bradley
1769-IF41
(NO SUBSTITUTE)
1
8 Point VAC/VDC Individually Isolated Relay Output Module
Allen-Bradley
1769-OW81
(NO SUBSTITUTE)
1
8 Point 120 VAC Individually Isolated Input Module
Allen-Bradley
1769-IA81
(NO SUBSTITUTE)
3
CompactLogix PLC Power Supply, 120/240 VAC
Allen-Bradley
1769-PA4
(NO SUBSTITUTE)
3
Right End Cap/Terminator
Allen-Bradley
1769-ECR
(NO SUBSTITUTE)
2
PanelView Plus 7 Performance Terminal, 7" Touch Screen, Color,
Allen-Bradley
2711 P-T7C22A9P
Ethernet 100-240VAC, Performance Model
(NO SUBSTITUTE)
12
PLC Communication Module
ProSoft
MV169-DFCM
(NO SUBSTITUTE)
QUOTE IS VALID FOR MINIMUM 180 DAYS
(unless otherwise noted - as days)
Expected Delivery Date ARO
I understand that the Village reserves the right to waive any irregularities, technicalities, and
informalities, contained in any bid and to reject any and all bids.
The Village will award on one or more items, based on lowest responsible price/bid for that specific
individual item.
By signing this bid, I certify that I have the authority to submit this bid on behalf of the named
Bidder.
Date
Signature
Printed Name
Title
Company
Telephone_
Email
17
Vendor
Name
Address
EXHIBIT 3
VILLAGE OF MOUNT PROSPECT
AFFIDAVIT — BID CERTIFICATION FORM
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjury and possible termination of contract right and debarment, the
undersigned, being first duly sworn on oath, deposes
and states that he or she is (sole owner,
partner, joint ventured, President, Secretary, etc..) of
(hereinafter referred to as Vendor)
(Name of Company)
and has the authority to make all certifications required by this affidavit.
Section I
Non Collusion
The undersigned certifies that this bid is genuine and not collusive or sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section II
Bid Rigging and Rotating
The undersigned hereby certifies the Vendor is not barred from bidding or contracting as
a result of a conviction for violations of state laws prohibiting bid rigging or bid rotating or
any similar offense of any state of the United States, as provided in Sections 33E-3 and
33E-4 of the Illinois Criminal Code, 720 ILCS 5/33E-3, 33E-4.
18
Page 2 - AFFIDAVIT — BID CERTIFICATION FORM
Section III
Illinois Drug Free Workplace Act
The undersigned further states that the Vendor provides a drug free workplace pursuant
to Illinois Statues, 30 ILCS 580/1, et seq and provides compliance with necessary
requirements.
Section IV
Tax Payment
The undersigned further states that the Vendor is not delinquent in payment of any taxes
to the Illinois Department of Revenue, in accordance with Illinois Compiled Statues, 65
ILCS 5/11-42.1. The undersigned understands that making a false statement regarding
delinquency in taxes is a Class A Misdemeanor and, in addition voids the contract and
allows the municipality to recover all amounts paid to the individual or entity under the
contract in civil action.
It is expressly understood the foregoing statements and representations and promises
are made as a condition to the right of the bidder to receive payment under any award
made under the terms and provisions of this bid.
Section V
SEXUAL HARASSMENT POLICY
Pursuant to Public Act 87-1257, effective July 1, 1993, 775 ILCS 5/2-105 (A) has been
amended to provide that every party to a public contract must:
"Have written sexual harassment policies that shall include, at a mini -mum, the following
information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment
under State law; (111) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department ( of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act). (emphasis added)
Pursuant to 775 ILCS 5/1-103 (M) (2002), a "public contract" includes:
19
Page 3 - AFFIDAVIT — BID CERTIFICATION FORM
...every contract to which the State, any of its political subdivisions or any municipal
corporation is a party."
having submitted a bid for
(Name of Company)
Water Meters and Accessories to the Village of Mount Prospect, hereby certifies that
said Vendor has a written sexual harassment policy in place in full compliance with 775
ILCS 5/2-105 (A) (4).
The undersigned certifies that all information contained in this Affidavit is true and correct.
Signed by:
(Name)
(Title)
Signed and sworn to before me
this day of , 201_ My commission expires:
Notary Public
20
EXHIBIT 4
VILLAGE OF MOUNT PROSPECT
STATEMENT OF NO BID
We, , have declined to bid on your Bid for
for
reason(s)-
because of the following
Specifications are too "tight" i.e. geared toward brands or manufacturers only.
Insufficient time to respond to the invitation to bid/request for quotation.
We do not carry this product or equivalent.
Our schedule would not permit us to perform.
Unable to meet required specifications.
Specifications unclear. (Use remarks)
Other. (Use remarks)
Remarks:
Vendor:
Signature:
Title:
Date:
21
Page 1 of 1
https://www.boarddocs.com/il/vomp/Board.nsf/files/B6HV2T7EAC27/$file/CONTROLLER%20PIC... 11/27/2018