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HomeMy WebLinkAbout2.1 Amended minutes of the November 7, 2018 Regular Meeting of the Village BoardBoardDocs® Pro Agenda Item Details Meeting N M =4A Page I of I Nov 20, 2018 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m. 2. APPROVAL OF MINUTES Subject 2.1 Amended minutes of the November 7, 2018 Regular Meeting of the Village Board were approved. Access Public Type Action, Minutes Minutes View Minutes for Nov 7, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content Motion & Voting (not specified) Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/27/2018 BoardDocs® Pro Page I of 6 REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Wednesday,, November 7'. 2018) Generated by Karen Agoranos on Thursday, November 8, 201 III VIII IIIIIII IIIA 1. CALL TO ORDER Meeting called to order at 7:04PM ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE ry Led by Bill Starr, Brian Mulcrone and Joseph Schmidt from American Legion Post 525 1.3 INVOCATION ^j Mayor Juracek provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the October 16, 2018 Regular Meeting of the Village Board Motion by Michael Zadel, second by Colleen Saccotelli. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT 3.2 EMPLOYEE RECOGNITION rj Finance and Village Managers Office employees celebrating quinquennial anniversaries Director of Finance David Erb acknowledged Debby Amaro, who celebrated her 20 -year anniversary with the Village. Mr. Erb added that Ms. Amaro is the Finance Department's longest serving employee and thanked her for her dedicated service. Assistant Village Manager Nellie Beckner presented Director of Communications Howard Kleinstein a certificate celebrating his 20 -year anniversary with the Village. Ms. Beckner acknowledged the many changes in technology Mr. Kleinstein has been a part of during this tenure. Ms. Beckner thanked him for his many years of service. 3.3 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This Ordinance will increase the number of Class F-2 licenses by one (1) WILLKAIT LLC D/B/A JELLY CAFE located at 1784 W. Golf Road. Jelly Cafe' owner Bill Kretsch addressed the Board and provided a brief background of his restaurant operations. Jelly Cafe' opened 5 1/2 years ago and offers beer and wine. Mr. Kretsch recently opened a second location in Palatine where he holds a full liquor license and would like to offer the same at his Mount Prospect location. Motion to waive the rule requiring two readings of an ordinance. Motion by Michael Zadel, second by Paul Hoefert. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Michael Zadel, second by William Grossi to adopt the ordinance. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6412 3.4 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This Ordinance will increase the number of Class F-3 licenses by one (1) SALSA STREET INC. D/B/A SALSA STREET FIESTA GRILL located at 211 Randhurst Village Drive. Owners of Salsa Street Fiesta Grill, Adalberto Huerta and Jesus Rosales, were present and answered questions from the Village Board. The owners stated they are excited to bring their family business to Mount Prospect. Salsa Street will occupy the former Truco site. They plan to open by mid-December. Motion to waive the rule requiring two readings of an ordinance Motion by Michael Zadel, second by Paul Hoefert. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Paul Hoefert, second by Colleen Saccotelli to adopt the ordinance Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/27/2018 BoardDocs® Pro Ordinance No. 6413 3.5 REAPPOINTMENT Mayor Juracek recommended the following reappointment to the Board of Fire and Police Commissioners: Mark Busse - Term to expire in November 2021. Motion by Paul Hoefert, second by Michael Zadel. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Page 2 of 6 Several residents spoke before the Board to voice their concerns regarding the proposed Maple Street Loft Development project: Larry Baron 316 S. Emerson -Concerned with traffic and height of the proposed development Sally Cohon Lions Park neighborhood resident -Ms. Cohon has lingering questions from the October 16th Village Board meeting and the IRB meeting. Village Manager Michael Cassasdy stated he will respond to her directly and information will be posted on the website. Larry Kenny 405 S. Main St. -Concerned that zoning codes are being compromised with the development. Mayor Juracek stated no zoning variances have been granted and added this project is still in the development stage. Steve Przyborski Lions Park area resident -Had questions and concerns with the transportation study. Mayor Juracek informed Mr. Przyborski that the transportation study will be discussed at next Tuesday's Committee of the Whole meeting. Ken Brown 502 S. Louis -Concerned with density, the effect on schools and traffic. Mayor Juracek stated research indicates the student impact on schools will be minimal; this information has been shared with the public. Mayor Juracek added the developer is aware of these concerns and is considering these concerns as the project develops. The project will be presented to the Board during the first quarter of 2019. Stephanie Kenny Resident -Presented several questions to the Board and stated she looks forward to her questions being answered -Concerned for financial downturn and how this will affect our increased debt obligations and the EAV. -Expressed concern with the amount of projects and the speed in which these projects are moving forward; suggested the Village slow down. Resident Lions Park -Concerned with student affect on schools Mike Schumer 402 S. Emerson -Asked what commercial businesses are planned for the development. Mayor Juracek stated this has not been identified yet; the project is still evolving. Stan Kaniecki -Understands the Village's desire for development but wants this to be done in a responsible way -Had questions regarding the TIF. Mayor Juracek stated most of the answers to his questions are available on the TIF portal on the Village website. Village attorney Lance Malina provided clarification regarding commercial properties located within the TIF boundaries. Mr. Cassady encouraged Mr. Kaniecki and all those concerned to look at the 2013 Downtown Implementation Plan which details appropriate way to grow our downtown. Mr. Cassady reminded residents that this project is still developing and changing. 0 1 a I RVOTA N I M I DAN PTR a I to] a 111150-Ans https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/27/2018 BoardDocs® Pro Page 3 of 6 5.2 A RESOLUTION FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE IN THE AMOUNT OF $174f8OO FOR CONSTRUCTION OF THE RANDVIEW HIGHLANDS STREETLIGHT IMPROVEMENTS. Resolution: Approve a resolution authorizing the expenditure of MFT funds for construction of the Randview Highlands Streetlight Improvements in an amount not to exceed $174,800. Resolution No. 32-18 5.3 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AGREEMENTS TO COMPENSATE GEWALT HAMILTON ASSOCIATES FOR KENSINGTON ROAD RECONSTRUCTION PROJECT EXCESS ENGINEERING FEES IN AN AMOUNT NOT TO EXCEED $65f482. Resolution: The Village Board authorize the Mayor to sign the attached Kensington Road Reconstruction Local Public Agency Agreement and Construction Engineering Services Agreement for Federal Participation amendments authorizing an increased payment to Gewalt Hamilton Associates, Inc. for excess construction engineering in an amount not to exceed $65f482. Resolution No. 33-18 0i � iill 111111�11J 1 9 W9=9W4= •1Mn83=6ffM @ 6 0 lEffff.=• • Em ws =-- i nolme 5.5 Motion to Accept Proposals from US Digital Designs Equipment Bid of $16,918.92 and the Advanced Wiring Solutions Installation bid of $8,857.00 for an Amount Not to Exceed $25,775.92 for a Fire Department Alerting System. Motion by Michael Zadel, second by Paul Hoefert to accept the Consent Agenda as presented. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 6. OLD BUSINESS None 7. NEW BUSINESS 7.1 PUBLIC HEARING This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on October 29, 2018f is for the purpose of presenting the 2019 Budget for the Village of Mount Prospect for the fiscal year beginning January 1, 2019 and ending December 31, 2019. Mayor Juracek opened the public hearing to present the 2019 Budget for the Village of Mount Prospect for the fiscal year January 1, 2019 - December 31, 2019 at 8:05. Director of Finance David Erb provided a summary of the Budget for 2019. Mr. Erb stated his team began the budget process in May Meetings were conducted in October with the Finance Commission and Village Board for the purpose of review and discussion. Mr. Erb stated any changes from this evening's discussion will be reflected in the 2nd reading o the ordinances on November 20, 2018. 1 mi==93 =9swifflumne I IRS Proposed property tax increase is 1.66 percent Adjustments to water/sewer rate of 8.1% rate structure and schedule of increases based on water rate study No adjustments to the refuse collection fee for the 3rd consecutive year. Mr. Erb provided a summary of revenue and expenditures for the 2019 budget: • Total revenues - $145.2 million • Total expenditures- $162.3 million • Operating budget - 1.9% increase • Capital budget - 143.7% increase • Debt service - 42.7% increase The total tax levy for the Village is $19.4 million representing an increase of $316,000 from the prior year. There were abatements to the levy totaling $3.4 million. Mr. Erb provided information regarding the estimated tax bill for a home valued at $350,000: • Village - $18 increase from 2017 tax bill, from $1,105 to $1,123 • Library - $11 increase from 2017 tax bill, from $658 to $669 Mr. Erb shared where property taxes are distributed; Village share is 11% of the tax bill. Finance Commission Chair John Kellerhals presented the Finance Commission's unanimously agreed upon recommendations. Mr. Kellerhals also shared concerns with the budget process including concerns the budget cycle was too compressed, department budget presentations were too condensed, Finance Commission did not receive important information in a timely manner and inadequate involvement by the Commission regarding TIF expenditures. Mr. Erb responded, stating staff will review concerns presented and take their concerns under consideration. Mr. Kellerhals followed with the Finance Commission's recommendations. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/27/2018 BoardDocs® Pro The Finance Commission recommendations include: • 0% property tax increase • Abandon plans to construct the two (2) proposed pedestrian bridges • Proposed part-time Human Resources position is warranted • Household Hazardous waste event should occur in 2019; future dates should be evaluated • Fire Department should provide updated proposal before construction begins MMEM'I'm =0- IMMM991M I'm Me There was a discussion regarding the Finance Commission's recommendation of the 0% tax levy. Trustee Hoefert • Agrees with the Finance Commission's recommendations and concerns • Supports 0% tax levy • General Fund is well -funded; 0% increase is appropriate Page 4 of 6 Trustee Zadel • Considering support for 0% increase but has concerns, adding a nominal increase per year may have less of an impact to residents • Shared concerns regarding potential future reductions imposed by the State of Illinois and the new Federal tax bill Trustee Rociers * Supports 0% tax increase Trustee Hatzis • Supports 0% tax increase • D57 increase is affecting all taxpayers. • Questioned how the three percent increase for Village employees affect the budget. Mr. Erb stated it adds $750,000 to the Village Budget. Trustee Grossi e Supports 0% tax increase Mr. Erb requested direction from the Board regarding the inclusion of the Hazardous waste program in the budget. There was was a brief discussion regarding cost of the program. Director of Public Works Sean Dorsey stated the estimated cost is $100,000. Board provided direction to include this program in the 2019 budget. Mr. Erb stated a public hearing for the 2019 Property Tax Levy will occur at the next Village Board meeting on November 20, 2018. Mayor Juracek stated the three (3) ordinances presented will stand for a second reading at the November 20, 2018 Village Board meeting. 7.2 1st reading of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR COMMENCING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE 7.3 1st reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2018 AN!,, ENDING DECEMBER 31, 2018 7.4 1st reading of AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2018 AND ENDING DECEMBER 31, 2018 7.5 PZ -19-18 / 1101-1111 Linneman Road / ISL Ventures / A RESOLUTION APPROVING A FINAL PLAT OF SUBDIVISION FOR PROPERTY LOCATED AT 1101-1111 LINNEMAN ROAD Resolution and Ordinance before the Board is for approval of: 1. A plat of subdivision titled "Mount Prospect Senior Living Subdivision"; 2. A zoning map amendment to R-4 Multi -Family Development for Lot 2 of the "Mount Prospect Senior Living Subdivision"; and https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/27/2018 BoardDocs® Pro Page 5 of 6 3. A Conditional Use for a residential planned unit development (PUD) consisting of one (1) principal building used for senior housing as per plans by pi architects dated September 27, 2018, subject to the conditions listed below. Community Development Director Bill Cooney presented a proposal for a senior housing facility providing assisted living ind memory care. Mr. Cooney stated the subject property, currently St. Johns Lutheran Church, consists fo one parcel of land zoned RX Single Family. The proposal includes that parcel to be subdivided into two lots of record and rezoned R4 Multi Family. Petitioners David Simon, Charles Hull and Rocky Goins were present and presented additional plans and information to the Boa rd: • Projected average age of residents is 82-84 • Not a medical facility; development will offer eighty- eight (88) total senior housing units consisting of 32 memory care units and 56 assisted living units. • the assisted living will will have multiple stories and the memory care will be single story • Building fits into the residential setting • Met with neighbors on October 15, 2018 to share plans and address concerns regarding traffic and parking. Petitioners stated there will be low impact on traffic The Board expressed approval for this project and welcomed the petitioners the community and thanked them for their willingness to work with neighbors and for addressing their concerns. Motion by Richard Rogers, second by William Grossi to approve the resolution approving a final plat of Subdivision Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Resolution No. 34-18 Motion to waive the rule requiring two readings of an ordinance Motion by Michael Zadel, second by Paul Hoefert. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Michael Zadel, second by Paul Hoefert to grant a zoning map amendment and a conditional use for a Planned Unit Development Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6414 7.7 A RESOLUTION IN SUPPORT OF J2M 900, LLC'S APPLICATION FOR A COOK COUNTY CLASS 6B TEERM PROPERTY TA INCENTIVE FOR THE PROPERTY LOCATED AT 900 BUSINESS CENTER DRIVE I Director of Community Development Bill Cooney presented a 6B TEERM property tax incentive application submitted by J2M 900, LLC. The Class 6b TEERM incentive is applicable to properties that have been vacant for less than 24 months dum to special circumstances. This Class 6b TEERM may not be renewed. In this case, this property is at disadvantage due t its close proximity to Lake and DuPage County who offer lower property taxes. Mr. Cooney stated Cook County Class 6b tax incentives are granted to attract and retain businesses in Cook County. The building has been vacant since October, 2017. The prospective tenant, Dynamic Rubber, Inc specializes in hard to seal applications by using rubber inflatable seals to pressurize the sealing space. Representatives for J2M LLC, Gene Griffin, Steve Griffin and Matt Baumann were present an answered questions from the Board. Mayor Juracek welcomed them to Mount Prospect and wished them well. Motion by Michael Zadel, second by Eleni Hatzis to approve the Resolution supporting the Class 6b TEERM tax incentive. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Resolution No. 35-18 8.1 Motion to accept the Global bid through the Houston -Galveston Area Council Cooperative Purchasing Program to replace Engine 517 for an amount not to exceed $682,158.00. Deputy Fire Chief John Dolan presented background information regarding the replacement of Reserve Engine 13 scheduled for 2018. The frontline vehicle has over 108,000 miles and its current condition and maintenance records indicate replacement is warranted. Fire engines usually remain in service for 15 years; ten as frontline and five in reserve status. Engine 517 was frontline for almost 13 years and has met it useful life expectancy. Deputy Chief Dolan stated all engines are ALS certified and include cancer prevention tools supporting the clean cab isolations policy, Shooter protective gear and other apparatus to ensure the safety of firefighters and those they serve. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/27/2018 BoardDocs® Pro Page 6 of 6 The engine is a 2018 budgeted item and would be purchased from Pierce Manufacturing through Global Emergency Products. The Village is a member of the Houston -Galveston Area Council Cooperative Purchasing Program allowing thc opportunity to participate in assured competitive pricing through volume purchasing. • Delivery is scheduled late spring or early summer 2019 • Cost presented includes everything required to equip this apparatus • Three paramedics will ride on this engine when responding to calls • Equipped with an engine meter Motion by Michael Zadel, second by Paul Hoefert to accept the Global bid through the Houston -Galveston Area Council Cooperative Purchasing Program to replace Engine 517 for an amount not to exceed $682,158.00. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 8.2 Motion to accept State bid results for road salt in an amount not to exceed $316,764. Director of Public Works Sean Dorsey presented background information and staff recommendation to accept the State o Illinois Joint Purchasing Contract unit price of $58.66 per ton for bulk road salt and authorize staff to enter into a contra with Cargill Incorporated Salt Division of North Olmsted, Ohio. I Mr. Dorsey provided the following in response to guestions from the Village Board: • Salt dome saves the Village on additional delivery charges because we can accept the salt delivery at one time • Salt dome holds 5,500 tons of salt. • The minimum order amount is 80% of our estimated usage; historically we have used that amount Motion by Michael Zadel, second by Richard Rogers to accept the State bid for road salt in an amount not to exceed $316,764. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Director of Public Works Sean Dorsey stated the Public Works department has used a private contractor to supplement snow and ice removal. The scope of work includes snow removal on cul-de-sacs, Village -owned parking lots and one of seven residential street sections. The Village received three (3) proposals. Mr. Dorsey summarized the bid results. The lowest cost bid was submitted by Maxx Contractors Corporation of Des Plaines, Illinois. Maxx has performed snow removal and ice control for the Village for the last five (5) years. Staff rates their performance as exceptional. The bid submitted by Maxx represents a small increase over last year but their rate remains competitive. Mr. Dorsey provided the following in response to questions from the Village Board: • Maxx uses their own equipment • Snow in cul-de-sacs is moved to open space within the cul-de-sac; if space runs out, the snow is removed from the a rea Motion by Michael Zadel, second by Paul Hoefert to accept the proposal from Maxx Contractors for contractual snow and ice control services. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries -3. ANY OTHER BUSINESS None There being no further business to discuss, Mayor Juracek asked for a motion to adjourn the Regular Meeting of the Village Board. Trustee Hoefert, seconded by Trustee Zadel moved to adjourn. By unanimous vote, November 7, 2018 Regular Meeting of the Village Board adjourned at 10:03 p.m. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 11/27/2018