HomeMy WebLinkAbout11/07/2018 Accept Proposals for Fire Department Alerting System
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Agenda Item Details
MeetingNov 07, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category5. CONSENT AGENDA
Subject5.5 Motion to Accept Proposals from US Digital Designs Equipment Bid of $16,918.92 and the
Advanced Wiring Solutions Installation bid of $8,857.00 for an Amount Not to Exceed
$25,775.92 for a Fire Department Alerting System.
AccessPublic
TypeAction
Preferred DateNov 07, 2018
Absolute DateNov 07, 2018
Fiscal ImpactYes
Dollar Amount25,775.92
BudgetedYes
Recommended ActionAcceptance of the US Digital Designs equipment bid of $16,918.92 and the Advanced Wiring
Solutions installation bid of $8,857.00 for a total not to exceed $25,775.92 for a Fire
Department Station Alerting System.
Public Content
Information
The Fire Department station alerting system has been in place for over 15 years and is in need of replacement and
upgrading. The station alerting system provides critical dispatch information to our responders. In addition to location and
nature of call, the alerting system would provide GPS information as well as a more accurate response time goal for each
call (turnout time). The updated system would include better pre-tones and incorporate lights to aid in “soft waking” of our
Firefighters. This would reduce cardiac stress, anxiety, optical shock, and sleep deprivation with ramped tones and zone
alerting. The radio equipment would allow for each station to have a stand-alone system which would eliminate call
printouts (rip and runs) and move to an all-digital platform. Information would be clearly displayed on monitors throughout
the station instead of on a sheet of paper in one area. This system would also allow for each station to monitor frequencies
unique to their area of mutual-aid response.
The new system would include upgraded radio equipment, call display boards, turn-out countdown clocks and an LED light
system for each station. The dispatch alerts with this system simultaneously dispatches to one or more stations in less
than one second, reducing overall response times. This project aligns with the Governance Goal of the Village’s Strategic
Plan in that it will allow the Fire Department to provide residents with high value, relevant municipal services.
General Bid Information and Budget Impact:
The cost to upgrade alerting systems in all three stations was outlined and approved in the 2018 and 2019 Community
Investment Program (CIP) for a total of $110,000 ($55,000 for Stations 12 and 14 in 2018 and $55,000 for Station 13 in
2019). These CIP costs reflected a single source equipment vendor/installer and included retrofitting the current Station
13. The overall costs have changed with the purchase of the new Station 13 building and conducting a bid
process for installing the equipment at Station 12 and 14.
The equipment is proprietary and remains single source, however staff found multiple vendors licensed and qualified to
install the equipment. The cost of the equipment for Stations 12 and 14 from US Digital Designs is $16,918.92 and the
price of installation for Stations 12 and 14 is $8,857.00 for a total cost of $25,775.92. Attached is bid information on the
five firms staff had quote the installation.
https://www.boarddocs.com/il/vomp/Board.nsf/Public11/9/2018
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Below is a breakdown of the five quotes for installation of the US Digital Design station alerting equipment for proposed
Computer Aided Dispatch system upgrade for Stations 12 and 14:
?Chicago Communication $8,684.05
?Advanced Wiring Solutions $8,857.00
?Miner Electronics $9,987.00
?Digicom Installations $11,156.00
?A-Beep $11,300.00
Alternatives
1. Acceptance of the US Digital Designs equipment bid of $16,918.92 and the Advanced Wiring Solutions installation bid of
$8,857.00 for a total not to exceed $25,775.92 for the Fire Department Station Alerting System. This bid is being
recommended because Advanced Wiring Solutions has excellent service and maintenance performance.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends acceptance of the US Digital Designs equipment bid of $16,918.92 and the Advanced Wiring Solutions
installation bid of $8,857.00 for a total not to exceed $25,775.92 for the Fire Department Station Alerting System.
Digital Designs Quote.pdf (1,272 KB)Suporting Docs.pdf (841 KB)
Station_Alerting_Equip_Install_Quotes.pdf (474 KB)
Administrative Content
Executive Content
https://www.boarddocs.com/il/vomp/Board.nsf/Public11/9/2018