HomeMy WebLinkAbout11/07/2018 Kensington Road Reconstruction ProjectBoardDocs® Pro Page I of 2
Agenda Item Details
Meeting Nov 07, 2018 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 5. CONSENT AGENDA
Subject 5.3 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AGREEMENTS TO COMPENSATE
GEWALT HAMILTON ASSOCIATES FOR KENSINGTON ROAD RECONSTRUCTION PROJECT
EXCESS ENGINEERING FEES IN AN AMOUNT NOT TO EXCEED $65,482.
WR =- 1111111111111101101
Type Action (Consent)
Preferred Date Nov 07, 201g
Absolute Date Nov 07, 2018
Fiscal Impact No
Dollar Amount 65f482.00
Budgeted Yes
Budget Source Capital Improvements Fund
Recommended Action The Village Board authorize the Mayor to sign the attached Kensington Road
Reconstruction Local Public Agency Agreement and Construction Engineering Services
Agreement for Federal Participation amendments authorizing an increased payment to
Gewalt Hamilton Associates, Inc. for excess construction engineering in an amount not to
exceed $65,482.
Public Content
" 711 r#Tr, 11-- t IWO
In 2012, Village of Mount Prospect and the Illinois Department of Transportation (IDOT) entered into a Local Public Agency
Agreement for Federal Participation (LAA) to reconstruct Kensington Road between Elmhurst Road and Prospect High
School utilizing federal Surface Transportation Program and State of Illinois capital improvement funds. The project
improved the roadway with a nominal Village financial contribution. Notably, the Village agreed to initially hire and pay
for construction engineering, pay for new streetlights and sidewalks, and accept a jurisdictional transfer of the roadway
from IDOT upon project completion. All of the Village's costs, except for streetlighting and sidewalks, are fully
reimbursable. The Village's anticipated financial participation was $67,050 (for streetlights and sidewalks). The total
project cost was estimated to be $3,954,000. The balance was to be paid utilizing federal and State of Illinois funds.
Per the terms of LAA, the Village Board approved a Construction Engineering Services Agreement for Federal Participation
ind awarded a contract to Gewalt Hamilton Associates, Inc. to perform prescribed construction engineering tasks.
Due to unforeseen project delays, IDOT granted the contractor, Martam Construction of Elgin, Illinois, time extensions
totaling six (6) months. These extensions caused Gewalt Hamilton Associations, Inc. to incur additional and unforeseen
construction engineering and project management costs.
The attached LAA amendment and Construction Engineering Services Agreement Supplement have been prepared as a
final, balancing change order to compensate Gewalt Hamilton Associates, Inc., for these excess engineering costs. While
the Village is required to initiate and approve these amendments, all costs will be fully reimbursed by federal and State of
Illinois funds.
https://www.boarddocs.com/il/vomp/Board.nsf/Public 11/9/2018
BoardDocs® Pro
Page 2 of 2
There will be no new Village costs associated with these amendments. The final project cost is $3,914,758. The Village's
share has been reduced (from $67,050) to $66,000. This cost savings was realized by a reallocating of costs madc
possible by lower than anticipated actual construction costs.
n
1. Authorize the Mayor to sign Kensington Road Reconstruction Local Public Agency Agreement and Constructio
Engineering Services Agreement for Federal Participation amendments.
2. Action at discretion of Village Board. I
Staff Recommendation
Staff recommends that the Village Board authorize the Mayor to sign the attached Kensington Road Reconstruction Loca'
Public Agency Agreement and Construction Engineering Services Agreement for Federal Participation amendments
-?uthorizing an increased payment to Gewalt Hamilton Associates, Inc. for excess construction engineering in an amount
not to exceed $65,482.
C&nst Eing Agreemeint SUpplemeint #2.pdf (606 KB)
[-AA # 2. �p d f (2 27 K B)
-isi�ngto�nroad.pdf (34 KB)
�ke�r
I—,
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will
be no separate discussion of those items unless a Board member or member from the audience so requests, in which the
item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
SE
Motion by Michael Zadel, second by Paul Hoefert.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
https://www.boarddocs.com/il/vomp/Board.nsf/Public 11/9/2018