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Agenda Item Details
Meeting Nov 07, 2018 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.3 Motion to accept proposal for contractual snow and ice control services in an amount not to
exceed $173,341.00.
Access Public
Type Action
Preferred Date Nov 07, 201g
Absolute Date Nov 07, 2018
Fiscal Impact Yes
Dollar Amount 173f341.00
••-
••
o0=
dget Source General Fund and Motor Fuel Tax Fun,4'
Recommended Action Accept the lowest proposal as submitted by Maxx Contractors Corp. of Des Plaines, Illinois for
the specified snow removal and ice control services in the 2018/2019, 2019/2020 and
2020/2021 winter seasons. Expenditures will be limited to those appropriated by the Village
Board in 2019, 2020 and 2021 budgets ($173,341.00 in 2019) and pursuant to rates and terms
indicated in the request for proposals document. Staff also recommends that the Village Board
authorize up to two (2) additional one (l) -year terms provided both the Village and the
contractor agree.
Public Content
For many years, the Public Works Department has utilized a private contractor to supplement snow and ice removal
tfforts. The scope of contracted work includes snow removal on cul-de-sacs (110), Village owned parking lots (11), and
*ne (1) of our seven (7) residential street sections (17.8 centerline miles). The contracted work is an integral component
*f the department"s snow and ice control plan.
Contracted cul-de-sac plowing was implemented in order to provide more timely delivery of service. Prior to contracting
this work, cul-de-sacs were plowed utilizing in-house resources; however, they typically were not plowed until snowfall had
ceased and all other streets were clear of snow. In some cases, cul-de-sacs were not plowed for days following a
significant storm. Utilizing contractor labor and equipment, snow removal on cul-de-sacs is usually completed within thc
same time frame as other Village streets.
Contracted section plowing was implemented due to staff reductions. Public Works presently lacks the personnel resources
to consistently field crews for all plow routes.
Request for Proposals
The Village"s last contract for snow and ice control services expired in the spring of 2018. Subsequently, staff prepared a
detailed request for proposals (RFP) intended to secure these services for winter periods commencing in the fall of 2018.
The proposed term is three (3) years with two (2) optional one (l) -year extensions if both the Village and contractor
agree.
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Prices are valid for the 2018/2019 winter season. Rates for subsequent seasons are limited to annual Consumer PrieA
Index (CPI). This escalator is collared by a 2% minimum increase and a 4% maximum increase. The average CPI increaJjA
,#uring the last three (3) years has been approximately 2%. M
The rates indicated for cul-de-sac plowing and parking lot plowing are paid per occurrence. The fee for residential section
plowing is a flat fee paid for the season regardless of the snowfall event frequency or volume up to 55" total accumulation.
Snow removal is compensated at an hourly rate when seasonal accumulation exceeds 55". Average snowfall is 32"-34"
inches. The Village has only exceeded 55" once during the last eight years.
a • a 0 4! •MUMM - 2 9 -TO I OM_ rem
The lowest cost proposal was submitted by Maxx Contractors Corporation of Des Plaines, Illinois (Maxx). Maxx has
performed snow removal & ice control services for the Village for the last five (5) years and staff has found their services
to be exceptional. They demonstrated sufficient ability and resources to effectively and efficiently respond to all call -out
requests regardless of snowfall accumulations.
Maxx' proposal is ten percent (10%) lower than the next lowest submittal. In addition, Maxx's proposal represents Wn
nominal increase in the previous contract awarded in 2015. The price for section plowing in the current proposal is ar
increase of only one half a percent ($300) over the previous contract.
Further, staff has conducted a post proposal meeting with the principal of Maxx Contractors Corp to discuss their
understanding of the proposal requirements and the Village's performance expectations. Staff is confident that Maxx has
idequate resources, experience, and appropriate supervisory personnel to successfully execute this contract.
M I ZZI =I.
1. Accept proposal as submitted by Maxx Contractors, Inc.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends accepting the lowest cost proposal as submitted by Maxx Contractors Corp. of Des Plaines, Illinois for
specified snow removal and ice control services during the 2018/2019, 2019/2020 and 2020/2021 winter seasons.
Expenditures will be limited to those appropriated by the Village Board in 2019, 2020 and 2021 budgets ($173,341.00 in
20 19) and pursuant to rates and terms indicated in the request for proposals document.
Staff also recommends that the Village Board authorize up to two (2) additional one (l) -year terms (2021/2022 an
2022/2023) provided both the Village and the contractor agree. i
P. p d f ('719 4. .7 K B)
&now Removal & "ce C&ntrol 201.8--2021. - [ZI:
&n Removal & Ice C&ntrol 201.8--2021. - MAXX C&ntractors Bid.pdf (19,104 KB) OIZANGE.pdf (1 73 KB)
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-iowa�r-id"ceCo�r-it�roI�PI�air-i.�pdf (1.61533 KB) l -De -Sac Secti&n Maps.pdf (4,935 KB) S �r
Administrative Content
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Cull de Sac (perParking
Lots (perResidential
,pass)
pass)
Section
Maxx Contractors
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Corp
Rabine Group
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The lowest cost proposal was submitted by Maxx Contractors Corporation of Des Plaines, Illinois (Maxx). Maxx has
performed snow removal & ice control services for the Village for the last five (5) years and staff has found their services
to be exceptional. They demonstrated sufficient ability and resources to effectively and efficiently respond to all call -out
requests regardless of snowfall accumulations.
Maxx' proposal is ten percent (10%) lower than the next lowest submittal. In addition, Maxx's proposal represents Wn
nominal increase in the previous contract awarded in 2015. The price for section plowing in the current proposal is ar
increase of only one half a percent ($300) over the previous contract.
Further, staff has conducted a post proposal meeting with the principal of Maxx Contractors Corp to discuss their
understanding of the proposal requirements and the Village's performance expectations. Staff is confident that Maxx has
idequate resources, experience, and appropriate supervisory personnel to successfully execute this contract.
M I ZZI =I.
1. Accept proposal as submitted by Maxx Contractors, Inc.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends accepting the lowest cost proposal as submitted by Maxx Contractors Corp. of Des Plaines, Illinois for
specified snow removal and ice control services during the 2018/2019, 2019/2020 and 2020/2021 winter seasons.
Expenditures will be limited to those appropriated by the Village Board in 2019, 2020 and 2021 budgets ($173,341.00 in
20 19) and pursuant to rates and terms indicated in the request for proposals document.
Staff also recommends that the Village Board authorize up to two (2) additional one (l) -year terms (2021/2022 an
2022/2023) provided both the Village and the contractor agree. i
P. p d f ('719 4. .7 K B)
&now Removal & "ce C&ntrol 201.8--2021. - [ZI:
&n Removal & Ice C&ntrol 201.8--2021. - MAXX C&ntractors Bid.pdf (19,104 KB) OIZANGE.pdf (1 73 KB)
L__J
Cu
-iowa�r-id"ceCo�r-it�roI�PI�air-i.�pdf (1.61533 KB) l -De -Sac Secti&n Maps.pdf (4,935 KB) S �r
Administrative Content
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Executive Content
Motion & Voting
IGMIU91=5
Motion by Michael Zadel, second by Paul Hoefert.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Page 3 of 3
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Request for Proposal
Snow Removal & Ice Control Services Contract
2018-2021
PROPOSALS DUE: October 22, 2018 -1:00 p.m. local time
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
VILLAGE OF MOUNT PROSPECT
SNOW REMOVAL & ICE CONTROL SERVICES CONTRACT 2018-2021
The Village of Mount Prospect is seeking proposals for its:
SNOW REMOVAL & ICE CONTROL SERVICES CONTRACT 2018-2021
PROJECT SCOPE
It is the intention of these specifications to provide sufficient detail to permit a
professional services contractor to provide such services for the removal of snow and
ice from Village streets. This contact will start November 1, 2018 thru May 1, 2021
winter seasons.
The Contractor shall provide, at a minimum, the following work:
1. Snow plowing for all cul-de-sacs.
2. Provide residential street plowing and ice control in the section designated by
Public Works.
3. Provide snow removal services for all Village owned parking lots based on the
time frame set in the following contract documents.
4. Fulfill all items and requirements listed in the Specifications and General
Conditions.
5. Perform any and all additional work, as required by the Director of Public
Works, for the unit costs indicated on the Proposal Sheet.
The Contractor should prepare the proposal in an economical manner, providing
concise descriptions of your company's ability to satisfy the requirements of the RFP,
As a minimum, the following information shall be included in the proposal:
An overall introduction to the proposal, including a detailed explanation to the
firm's approach to plowing cul-de-sacs and the designated residential plow
section.
2. Each explanation should include a detailed list of the type and quantity of
vehicles/equipment to be used, number of personnel to be employed.
3. The Contractor shall provide a detailed plan describing the Contractor's
approach to managing events that last more than 12 hours. Assume the
event will last continuously for several days.
Page 2 of 66
4. A cost per pass for plowing cul-de-sacs, 2"- 6" accumulation.
5. A cost per pass for plowing cul-de-sacs, greater than 6" accumulation.
6. Provide snow plowing of all village owned parking as listed before 5:00 AM
the morning of a snow event and the morning after the snow event stops as
may directed to do so.
7. A maximum, not -to -exceed cost for plowing a designated residential snow
plow section based on a total seasonal snow accumulation of 25" — 55".
8. A cost per hour to provide sectional snow plow services after seasonal snow
accumulation exceeds 55".
9. A cost per hour to provide supplemental CDL drivers.
10.A cost per hour to provide specific types of equipment (list provided in
proposal sheet)
The Proposal shall be submitted to:
Scott Moe
Streets & Buildings Superintendent
1700 West Central Road
Mount Prospect, Illinois 60056
847-870-5640
smoe m�rspect.or
There will be a pre -proposal meeting held at 1700 W. Central on Monday, October 15,
2018 at 1:30 pm.
The Proposal is to be received by Friday, October 22, 2018 at 1:00 pm.
1. RECEIPT OF PROPOSALS
Sealed proposal to provide snow and ice control services must be received in the
Public Works Office, at 1700 West Central Road, Mount Prospect, Illinois 60056,
no later than 1:00p.m. on October 22, 2018. Proposal arriving after that time will
not be accepted. Mailed bids, which are delivered after the specified hour, will not
be accepted regardless of postmarked time on the envelope. Electronic mail
(email) and/or facsimile transmitted bids will not be accepted.
2. HOW TO SUBMIT A PROPOSAL
The proposal must be delivered in a sealed envelope to the Village Hall and
marked to the attention of the "Public Works Director". The proposal must be
Page 3 of 66
clearly marked: Sealed Bid "SNOW REMOVAL & ICE CONTROL SERVICES
CONTRACT 2018-2021" and the date of the bid opening. No proposal will be
considered unless it is submitted on the bid proposal form, Exhibit A,
included in this bid packet.
The proposal must be typewritten or legibly completed in ink. Any erasures or
revisions in the bid proposal must be initialed by the person signing the proposal.
Should a bidder wish to qualify his bid or make special stipulations thereto, such
qualifications or stipulations shall be stated on standard letter size sheets of paper,
separate from the proposal form but included within the sealed proposal.
It will be the sole responsibility of the bidder to ensure that his or her proposal
reaches the Mount Prospect Public Work's Office on or before the deadline for bid
submissions set forth above. Any propal that is not sealed or marked as specified
in the requirements for submitting a bid will be disqualified from the bidding
process.
3. QUALIFICATION OF BIDDER
To be entitled to consideration, proposal must be submitted in accordance with the
"Village of Mount Prospect Instructions to Bidders", and on the Proposal Form
(Exhibit A). In addition, proposal must be licensed to do business in the Village of
Mount Prospect, and must furnish satisfactory evidence of their professional
experience and ability to meet the performance requirements of the Snow
Removal & Ice Control Services Contract 2018-2021 (Exhibit 8)e
4. AWARD OF CONTRACT TO SUCCESSFUL BIDDER
The Village of Mount Prospect will be the sole interpreter of all proposals, and
reserves the right to make its own assessment of bids received, to reject any and
all bids; to waive irregularities and technicalities in the bid; to further negotiate
details of the contract with the low bidder after award of the contract; and to award
the contract based upon its consideration of the following criteria as well as
relevant statutory provisions:
a) Lowest responsible bidder,
b) The ability, capacity, and skill of the bidder to perform the contract to provide
the service required.
c) Whether the bidder can perform the contract or provide the service
promptly, or within the time specified, without delay or interference.
d) The character, integrity, reputation, judgment, experience, and efficiency of
the bidder.
Page 4 of 66
e) The quality of performance of previous contracts
f) The previous and existing compliance by the bidder with laws and
ordinances relating to the contract.
g) The sufficiency of the financial resources and ability of the bidder to perform
the contract and provide the service.
h) The ability of the bidder to provide future maintenance and service.
i) The number and scope of conditions attached to the bid.
j) Whether the bidder has a place of business in the Village.
k) Responsiveness to the exact requirements of the invitation to bid.
1) Ability to work cooperatively with the Village and its staff.
m) Past records of the bidder's transactions with the Village or with other
entities as evidence of the bidder's responsibility, character, integrity,
reputation, judgment, experience, efficiency and cooperativeness.
n) Such other factors as would be in the best interest of the Village and its
operations.
The Village of Mount Prospect may make such inspections, as it deems necessary,
including the right to inspect all bidder worksites related to the bid.
5. CONTRACT
The specifications and terms for award of this contract include all of those set forth
in this proposal, the Proposal Form (Exhibit A), the Specifications, the General
Conditions, the Bid Form, the Affidavit — Bid Certification Form, the Bid Sheet and
"SNOW REMOVAL & ICE CONTROL SERVICES CONTRACT 2018-2021"
(Exhibit B). The successful bidder will be required to execute the Snow Removal
& Ice Control Services Extension 2015-2021 for the duration specified in that
contract and the successful bidder's submitted Bid Proposal Form will be attached
to and incorporated into that Contract.
Page 5 of 66
VILLAGE OF MOUNT PROSPECT
INSTRUCTIONS TO BIDDERS
To be entitled to consideration, bids must be made in accordance with the following
instructions:
The Village of Mount Prospect reserves the right to reject any or all bids, or any
part thereof, or to accept any bid or any part thereof, or to waive any information
in any bid when, it its opinion, the best interest of the Village will be served by such
action.
2. Bidders may withdraw or cancel their bid, in written form, at any time prior to the
advertised bid opening time. Any bid submitted will be binding for 90 calendar da s
after the date of bid opening. No plea of ignorance by the bidder as to the
conditions that exist or that may exist hereafter as a result of failure or omission on
the part of the bidder to make the necessary examinations and/or investigations
will be accepted as a basis for varying the requirements of the Village or the
compensation to the bidder.
3. Bids must be signed by an authorized official of the organization submitting the bid
with the name of the official and his/her title typed below the signature.
4. All bidders must submit the following information on or before the deadline for bid
submittal: (a) the location of the bidder's permanent place of business; (b)
evidence of the ability to provide an efficient and adequate plan for executing the
services requested; and (c) any additional evidence tending to show that the bidder
is prepared adequately to fulfill the contract.
5. Bidders shall include with their bid, on a separate attachment to the bid, the names
of three (3) references regarding their qualifications by experience, ability,
personnel and equipment to perform the services required by the bid
specifications. The references must include company name, address, contact
person and telephone number. The Village reserves the right to reject bids not
accompanied by the required references.
6. All bidders agree that a complete background investigation of the principals of the
bidder and all employees who will perform the required services on behalf of the
bidder will be made. Bidders agree to cooperate with the appropriate Village
personnel to supply all the necessary information to complete the background
inquiries. The Village, at its complete discretion, may disqualify any Bidder,
including a low Bidder, and may void any contract previously entered into based
upon its background investigation.
7. No bid will be accepted from or contract awarded to any person, firm or corporation
that is in arrears or is in default to the Village upon any debt or contract, or that is
a defaulter, as surety or otherwise, upon any obligation to the Village or has failed
to perform faithfully any previous contract with the Village within two (2) years prior
to the date of the invitation to bid.
Page 6 of 66
8. All bid submittals must include a signed Bid Certification Form (copy attached)
certifying non -collusion in the bid, and that the bidder is in compliance with
Sections 33E-3 and 33E-4 of the Illinois Criminal Code regarding bid rotating and
bid rigging (720 ILCS 5/33E-3 and 5/33E-4); compliance with the Illinois Drug Free
Workplace Act (30 ILCS 580/1 et seq.; that it is not delinquent in the payment of
taxes (65 ILCS 5/11-42.1); and that it has a written sexual harassment policy in
place in full with the Illinois Human Rights Act (775 ILCS 5/2-105, as amended).
9. Any bidder in doubt as to the true meaning of any part of the Specifications or other
did documents shall submit a written request for interpretation to Scott Moe no
later than five (5) calendar days prior to the date set for the opening of the bid. Any
questions received after that time may be answered at the discretion of the Village.
In the event that the Village finds a question to be adequately addressed in the
existing bidding documents, the question may be answered in writing by directing
the requesting bidder to the applicable provision(s) in the existing bid documents.
No further clarifications or interpretations will be issued.
Bidders will acknowledge receipt of any addendum issued by so noting on the bid
sheet. Oral explanations are not binding.
10. Prices shall be provided for each service required to be performed under the
contract.
11. All equipment and material bid shall be in accordance with all applicable federal,
state and local laws, rules and regulations in effect at the time of the bid.
12. Bids will be considered on equipment or material complying substantially with the
specifications, provided each deviation is stated and the substitution is described,
including technical data when applicable, in a letter attached to the bid. The Village
reserves the right to determine whether such substitutions or deviations are within
the intent of the specifications and will reasonably meet the service requirements
of the applicable Village Department. Brand names which may be mentioned in
the specifications do not indicate a preference and are used only as a reference to
the type and quality of materials or equipment desired.
13. The brand name and/or manufacturer of each item proposed must be clearly
stated. Guarantee and/or warranty information must be included with this bid.
14. Unless otherwise directed by the Specifications, all materials, equipment and
services provided will meet standards or requirements which would normally be
anticipated in common practice. The bidder guarantees that all applicable federal,
state and local laws, including the federal Occupational Safety and Health Act
("OSHA"), are being complied with in connection with the bid and any resultant
contract or purchase by the Village.
15.All municipal, county, and State of Illinois sales taxes and federal excise taxes,
which are NOT applicable to sales to the Village of Mount Prospect, must be
excluded from bid prices.
Page 7 of 66
16. Prices shall be stated in units when applicable and quotation made on each item
separately. In case of conflict, unit price shall govern.
17. Bidders must be sure to specify any terms which they wish to offer in the space
provided. Cash discounts will be deducted from the base bid in determining the
low bidder.
18.A bid deposit in the amount of ten percent (10%) of the total bid amount, payable
to the Village, is required, unless otherwise stated in the bid package. The deposit
must be in the form of a bid bond, certified check, or a bank cashier's check. All
bid performance deposit checks will be retained by the Village until the bid award
is made, at which time the checks will be promptly returned to the unsuccessful
bidders. The bid performance deposit check of the successful bidder will be
retained until surety bonding requirements have been satisfied and proof of
insurance coverage is provided.
19. In case of default by the bidder, the Village may procure the services from other
sources and may deduct the cost of such services from the unpaid balance due
the bidder, or may collect against the bond or surety for excess costs so paid, and
the prices paid by the Village shall be considered the prevailing market price at the
time such purchase is made.
20. The bidder shall hold the Village, its officers, employees and agents, harmless from
liability of any nature or kind on account of the Village's use of any copyrighted or
uncopyrighted composition, trade secrets, secret process, proprietary rights,
patented or unpatented invention, article or appliance furnished or used under the
bid specifications.
21.The successful bidder is specifically denied the right of using in any form or
medium the name of the Village for any advertising, promotion or reference unless
express written permission is granted by the Village.
22. The opaque envelope +containing the bid shall be marked plainly, "SNOW
REMOVAL & ICE CONTROL SERVICES CONTRACT 2018-2021" along with
date of the bid opening. (See also Notice to Bidders requirements).
23. The bidder's submittal shall include the completed Proposal Form. The Village will
strictly hold the bidder to the terms of the Proposal Form. The Proposal Form must
be executed by a person having the legal right and authority to bind the bidder.
Page 8 of 66
Questions about this Request for Bids should be directed to:
Snow Removal & Ice Control Services Contract 2018-2021
Scott Moe, Superintendent
Mount Prospect Public Works Department
1700 West Central Road
Mount Prospect, Illinois 60056
Phone: 847.870.5640
Email: smoe@mountprospect.org
Page 9 of 66
SPECIFICATIONS
General Information
The proper timing and use of equipment is essential to maintain the continuous,
expeditious, and safe snow removal operations in the cul-de-sacs, parking lots and
residential streets. Consequently, it is imperative that all equipment be in good operating
condition at all times so as to secure maximum working efficiency and prevent
unnecessary failures. TIME IS OF THE ESSENCE in arriving at the scene to commence
snow removal efforts. To insure uninterrupted traffic flow on all streets, CALL -OUTS
SHALL BE ANSWERED PROMPTLY and EXTRAORDINARY EFFORT SHALL BE
EXERTED BY THE CONTRACTOR TO RENDER THIS SERVICE. THIS PROPOSAL
MUST TAKE PRIORITY OVER ALL OTHER WORK. Operators are required to report to
the Public Works Facility (1700 W. Central Road) or an alternate agreed upon location at
the time designated by the Village or within one hour of the callout.
The contractor shall prosecute the work in the following manner:
a. The Village specifically advises all Contractors to recognize that winter weather is
highly variable and extreme. To that end, snow and ice control operations on
Village streets can extend on a continuous basis for days or even weeks. If
necessary, the Village requires the successful Contractor to provide qualified and
competent personnel and equipment around the clock, on a continuous,
uninterrupted basis, until the snow and ice control event is declared completed by
Public Works supervisors.
b. The contractor shall submit, in writing, the name, address and telephone number
of the person in his organization to whom instructions may be given by the Director
of Public Works (or his designated representative) on a 24 -hour -per -day basis.
One designated supervisor in the contractor's organization shall be available on
the job site at all times during snowplow operations.
c. The contractor shall provide the VILLAGE with identification of each operator and
back-up operator for each route, which shall include operator's name, address, CDL
identification number, class, restriction, expiration date and years of experience. A
background check will be completed by the village to check for current license
status and any outstanding violations or warrants of all drivers before being hired.
d. Under the terms of this proposal, all contractors, in evidence of their experience
and past performance, must submit a list of at least three references of similar size
and scope, which will be used to verify ability and level of service.
Page 10 of 66
Commencement Procedures:
24 -Hour Telephone: The contractor shall furnish the name and telephone number of at least
two persons to be contacted for callouts prior to execution of this Contract. The VILLAGE
will use these numbers to notify the contractor at the time of a callout. It is expected the
contractor will answer or immediately return (within 15 minutes) all phone calls from the
VILLAGE to these phone numbers. The callout begins at the time the original call was
placed by the VILLAGE to the contractor.
Commencement Notice: The contractor shall be notified by the Mount Prospect Public
Works Department of all Callouts to which the contractor is required to report, when it is
determined by the VILLAGE that conditions warrant Snow and Ice Control Services.
Commencement Procedures: The contractor's operators and equipment shall:.
a. Report to the Mount Prospect Public Works facility with prequalified equipment in
the time shown:
Primary - 1 hour
Back-up- 1 hour (after breakdown)
b. Fill out VILLAGE shift report before leaving the maintenance yard.
C. Load truck with de-icing materials (unless trucks have been pre -loaded).
d. Notify the Public Works supervisor he is ready to begin plowing.
e. Travel to the assigned route and begin operations.
If the contractor believes he will not meet the required response time, he shall immediately
call the VILLAGE to discuss any reason for the delay and to provide an estimated arrival
time. The VILLAGE may grant up to a fifteen minute grace period from the agreed
response time based on this conversation and other available information.
The Proposal must be on the enclosed Proposal Form. Failure to use the proposal
sheet, or failure to completely fill out this form, shall be grounds for rejecting the
proposal.
Proposal Re uirements
The contractor's proposal shall include, as a minimum, the following information:
Methodo _q) The Village believes as a minimum, to successfully plow cul-de-sacs the
Contractor will need the following equipment:
1. Six (6) all -wheel -drive pickup trucks, radio -equipped, or equivalent.
2. One (1) rubber -tired end loader or skid steer type loader.
3. Cellular telephone in supervisor's vehicle.
In the Proposal Sheet please provide a detailed explanation of your methodology for
plowing cul-de-sacs. The explanation must include a detailed listing of the type and
quantity of vehicle/equipment to be used. In addition, the explanation should address
plow operations that extend beyond a 12 hour shift. The contractor must be able to
Page 11 of 66
maintain operations on a continuous basis for multiple days. The Contractor may submit
a methodology that is different from the Village's minimum standard.
Equipment: Because of the critical need for good communication during snow removal
operations, the contractor shall have two-way radios in that portion of his fleet serving the
needs of this proposal. In addition, the supervisor's vehicle shall be equipped with a
cellular telephone. The contractor shall provide a list of equipment, including year, make,
model, size of plow or bucket and types of radios available for snow removal operations
on this proposal. The following equipment is required as a minimum:
List additional available equipment such as end loaders (include bucket capacity),
dump trucks, etc. that may be employed in the event of heavy snowfalls.
a. For a snowfall in excess of two inches (2") but less than six inches (6"), the
contractor shall provide sufficient equipment to remove all snow from designated
areas whenever called upon to do so. Snow removal is accomplished by plowing
snow to the edge of curb in curbed areas or onto the shoulder in shouldered areas.
Care shall be taken so that no residential driveway will be blocked, either partially
or wholly, by plowed snow. Each driveway, however, may receive a nominal
amount of snow resulting from the normal spill -off of a single pass in front of each
home. All efforts possible shall be made so as not to stockpile snow in front of
mailboxes or fire hydrants. Sufficient equipment shall be provided to complete the
entire designated cul-de-sac section in a maximum of eight (8) hours from time
of call -out.
b. If snow accumulates in excess of six inches (6") or greater additional equipment
may be required to plow snow. The contractor shall complete the entire designated
cul-de-sac section in a maximum of eight (8) hours from the time the snow has
stopped.
c. Depth of snow accumulation is measured at the time each plowing operation
commences.
d. If stored snow within the cul-de-sac reaches an undesirable level, the contractor
may be required to move the snow to another location. This additional service
shall be paid for on an hourly basis for labor and equipment required. The
contractor shall submit an hourly cost for each piece of equipment provided on his
equipment list (including the cost of the operator) in the space provided on the
Proposal Sheet. The proposed hourly rate shall be noted in the appropriate space
on the form.
e„ The contractor will be responsible for the entire length of each cul-de-sac assigned,
including the "throat" and the "bubble."
A Department of Public Works representative will notify the contractor whenever a
warning is received that a plowable amount of snow (2" or more) is expected. The
contractor shall respond by arriving at the designated location with all necessary
equipment at a prearranged time or within a maximum of one hour after being
notified.
Page 12 of 66
g, The contractor shall contact the Village supervisor after each section (Attachment
A) of cul-de-sac plowing is completed. The contractor is not to start a second
pass unless instructed by the Village designated supervisor. After finishing
one complete pass through the cul-de-sac sections the Village supervisor shall
determine if plowing needs to be continued depending upon weather conditions.
The contractor shall be prepared to continue plowing again whenever snow
accumulates to a depth of two inches (2") or more and requested by the Village.
h. Plowing any portion less than the entire 110 cul-de-sacs (complete clearing
operation) will be paid as a percentage of the total proposal amount for a complete
clearing operation.
i. The contractor shall also be responsible for plowing the open upper deck of the
Village Hall Parking Garage, located next to Village Hall at 50 S. Emerson Street.
All snow will be stock piled into designated corners and left for Village crews to
remove. The contractor will submit a cost per pass as part of this proposal
document.
Retainer
An $8,000 retainer (based on 110 cul-de-sacs) will be paid each year for the complete
proposal. The retainer will be paid in two equal installments of $4,000 each year, on
December 15 of each year and the second payment on January 15 of each year.
The retainer will serve as a guarantee for the minimum performance and will be used as
a draw -down for snow removal work for the duration of the proposal. If, at any time, total
charges exceed the total retainer amount, future retainer payments for the year will be
discontinue.
Pa i,m„
All charges for snow removal will start when equipment begins operation in the
designated cul-de-sacs and end when the operation is complete. No separate charge for
transportation of equipment to or from the site will be allowed.
It will be the responsibility of the contractor to notify the Public Works Department
designated representative when equipment has begun the operation and when the
operation is complete. A form to verify these times will be provided by the Village and will
be signed by both the contractor and the appropriate Village representative at the
completion of each operation.
No charge for inoperable equipment due to mechanical failure will be allowed.
Emaqrty.pAMqO
The contractor will assume responsibility for all damage to public and private property
(including but not limited to curbs, parkways and mailboxes) caused by equipment used
for removal of snow. All damage will be the responsibility of the contractor to repair. All
costs incurred correct property damage will be the responsibility of the contractor.
Page 13 of 66
The Public works Department may find it necessary to supplement snow plow crews with
additional drivers during times of heavy snow or when snow plow crews fall short of full
staffing levels.
The Contractor agrees to provide the Village with a current Illinois State CDL licensed
driver with air brake endorsement to operate a Village owned truck with a front mounted
snow plow and under body plow. All insurance, health, social security or other provided
benefits are to be paid by the Contractor and should be included in the cost per hour rate
to supply the Village the driver. In addition, each Contractor should indicate the number
of drivers that can be made available. A background check will be made by the Village
to check for current license status and any outstanding violations or warrants of all drivers.
Descri tion of Work
Work: The Work is officially known as "Snow and Ice Control Services". The Work is
further described as furnishing equipment, consisting of trucks equipped with snow plow,
salt spreader, liquid dispensing system and operators, to remove snow and ice from
designated streets and parking lots in the Village of Mount Prospect in accordance with
this Contract. The contractor will complete this Work by plowing and applying de-icing
materials to Village streets as directed by the Village and operating the equipment in
accordance with section of this contract.
Contractor Duties: The contractor agrees to:
a. Maintain Village route(s) as designated by the Village that include streets, parking
lots and keeping cul-de-sacs open (one pass) during all snow events in accordance
with all sections of this Contract.
b. Provide a minimum of 2 (two) trucks/operators upon callout from the Village;
hereinafter called "Primary Equipment".
C. Complete paperwork as required in section of this Contract.
d. Accomplish Work in conformance with this Contract.
e. Comply with all sections of this Contract.
The contractor shall provide curb to curb snow plow service to the Village's "Orange"
snow plow section (map included;. attachment B, 17.84 center lane miles). All streets
shall be plowed curb to curb and salted with equal amounts of snow pushed to each side
of the street. The corners shall be rounded without excessive blocking of sidewalks,
driveways, or other points of street access. On streets with center islands or parks the
snow will be pushed towards the center island or towards the park side of the street to
avoid windrows along residential driveways wherever possible.
The Village reserves the right to change the section during the contract to an area of
similar size should Village priorities change during the term of this contract.
Salting amounts will be determined by the Village supervisor and the contractor will be
notified before starting the first pass. These amounts may change by the type of storm
Page 14 of 66
and temperatures forecasted and shall be determined by the Village supervisor. All
salting materials and chemicals will be supplied by the Village. Materials are located at
the Public Works facility at 1700 W. Central Road.
Approximately 1 hour (60 minutes) before completion of plowing the Orange section the
Contractor will contact the designated Village supervisor requesting the inspection of the
section. Upon inspection if areas are missed, or the plowing work fails to meet Village
standards, the contractor will be directed to correct the work.
Methodology: The Village believes as a minimum, to successfully plow a residential snow
plow section the Contractor will need the following equipment and personnel:
E ui menta
a. The vehicle shall be clear of excessive hydraulic leaks. The contractor shall be
responsible for the cleanup of such fluids and all associated expenses.
b. Two (2) Trucks equipped with a minimum Gross Combination Weight Rating (GCWR)
of at least 26,000 pounds, the ability to carry 2.5 tons of salt, salt spreader, 10 foot plow
and truck mounted liquid dispensing system capable of completing the Work as
described in this Contract.
c. Trucks may be equipped with a hopper as an alternative to a dump box. The distance
from the top of the hopper to the ground shall not exceed 8 feet 6 inches.
d. Spreaders shall be capable of being calibrated for rate of salt application and adjusted
from inside the cab of the truck.
e. Plows shall be hydraulically operated from inside the cab to include changing direction
of plow.
f. Trucks shall be equipped with a truck mounted liquid dispensing system with a
minimum 75 gallon tank capacity and the capability to be adjusted for the rate of
application from inside the cab.
g. All fluids and fuel for equipment excluding de-icing materials.
h. Equipment MUST be in good working order and in general good repair, and work
effectively to complete the Work. If the equipment is not in good working order, as
determined by the Village, the contractor shall work to correct the deficiency to the
satisfaction of the Village within twenty-four (24) hours. Failure shall result in a violation
of this Contract.
Personnel:
a. Operators sufficiently familiar with the equipment to efficiently clear spreader
stoppages, effectively adjust spreading rates, change plow blades and effect minor
repairs, when necessary.
b. Operators fully licensed as required by all Federal and State Laws.
c. Operators with the ability to meet a 1 hour response time to report to the Public
Works facility (1700 W. Central Road) after the village calls out the contractor.
d. Operators sufficiently familiar with their assigned route. The Village must be notified
of any change in operators prior to an event.
In the Proposal Sheet please provide a detailed explanation of your methodology for
plowing the residential snow plow section. The explanation must include a detailed listing
of the type and quantity of vehicle/equipment to be used. In addition, the explanation
should address plow operations that extend beyond a 12 hour shift. The contractor must
Page 15 of 66
be able to maintain operations on a continuous basis for multiple days. The Contractor
may submit a methodology that is different from the Village's minimum standard.
a) E ui ment: The contractor shall provide the VILLAGE with a description the
Primary Equipment for each route, which shall include year, make, and model of
each vehicle, plow size and spreader type. The contractor may substitute trucks
and equipment, provided they meet the required specifications as stated in this
Contract and only when specifically approved by the VILLAGE. The contractor is
responsible for all cost of operations, including all repairs to contractor's equipment.
E ui ment & Facility Inspections: An inspection by the VILLAGE of the equipment and
facilities may be required at the operational headquarters or satellite facility of the contractor
upon twenty-four (24) hours notice. The VILLAGE shall have the ability to inspect all
equipment at any time between November 1 and April 30. At any time the VILLAGE may
require the contractor to repair, or adjust the equipment so that it meets the specifications
of this Contract.
Breakdowns: The contractor shall notify the VILLAGE as soon as a malfunction occurs. If
the malfunction cannot be corrected or back-up equipment is not brought in to finish the
Work within 1 hour of the malfunction, penalties may be imposed. During an event, if a
breakdown occurs, the contractor may substitute the primary vehicle with a vehicle of at
least a 12,000 Gross Combination Weight Rating (GCWR), with the ability to carry 1 ton of
salt and a 9 foot plow for an additional one (1) hour while the contractor works to repair the
primary vehicle(s).
General Operating Procedures:
a. Snowplowing and de-icing speeds are: 25 MPH MAXIMUM!
b. All vehicles shall remain in the assigned snow route. Vehicles shall not leave the
assigned route for any reason without the approval of the VILLAGE. Upon approval
of the VILLAGE, the contractor's drivers may leave their assigned route to fill the
vehicle with fuel, take a quick break or to eat.
C. Vehicles MUST remain in the corporate limits of the VILLAGE of Mount Prospect
at all times during snow plow operations.
d. The contractor shall report ALL damage to public or private property (mailboxes,
parkways, etc.) to the VILLAGE at the end of each snow event.
e. Driving into or backing in a residential driveway is strictly prohibited.
f. The contractor shall report vehicles parked on streets to the VILLAGE
representative.
g. Assigned trucks shall perform Snow and Ice Control Services ONLY for the
VILLAGE until released.
h. The VILLAGE shall determine the application rate for all de-icing materials. The
VILLAGE shall set the application rates at the beginning of the event and may make
adjustments at any point during an event. The contractor shall not modify the
application rate of any de-icing materials without specific authorization from the
VILLAGE.
i. All employees, agents, representatives, Subcontractors or other person or entity
acting on behalf of the contractor shall not exhibit inappropriate behavior towards
Page 16 of 66
other Operators, VILLAGE employees, other drivers, or residents while engaged in
snow plow operations for the VILLAGE. Inappropriate behavior shall include, but
is not limited to cursing, swearing, making threats, speeding, and reckless driving.
The VILLAGE reserves the right to prohibit operators who exhibit this type of
behavior.
Performance: It is required that routes be cleared to the satisfaction of the VILLAGE prior
to the contractor's release. Pavement in the routes will be clear of snow and ice, corners
tucked, and the curbs exposed. All work must be completed within a maximum of eight
(8) hours from the time the snow has stopped. Situations may arise that would prevent
the Contractor from completing the work in the allotted time. It will be the sole discretion
of the Village to extend the amount of time allotted to complete the work. The Village
must make the decision prior to the completion of the eight (8) hour time period otherwise
the Contractor may face penalties. It is expected that Snow and Ice Control Service be
performed in the following stages:
Stage 1: Keep streets open — all streets and cul-de-sacs receive one initial
pass, two passes down the center of each street
Stage 2: Continue additional passes in route until snow stops falling
Stage 3: When the snow stops the contractor will be instructed to start curb
plowing passes by the Village supervisor.
Stage 4: Continue operation until pavement wet
Stage 5: Continue operation until streets and cul-de-sacs are cleared curb to
curb as well as possible without damaging vehicles due to obstructions
such as overhanging tree limbs. Apply de-icing material as directed by
the VILLAGE.
Stage 6: Report apparent completion of route to VILLAGE representative
Stage 7: Released by VILLAGE representative after the work is complete and
approved.
Communication: The VILLAGE shall have the capabilities to directly communicate by cell
phone with all of the contractor's operators:
a. Upon callout by the VILLAGE.
b. Upon arrival at the Public Works Maintenance Yard.
c. When all vehicles have departed from the Public Works Maintenance Yard after
loading with de-icing materials and completing required reports.
d. At anytime throughout an event.
e. One hour (60 minutes) before apparent completion of the operator's route. The
contractor's operators shall call the VILLAGE'S representative 60 minutes before
the apparent completion of the route to schedule on inspection of the route.
f. Upon observing any unusual occurrence.
The contractor's operators shall monitor the cell phone at all times for messages from the
VILLAGE representative. The VILLAGE shall have the capabilities to directly communicate
by cell phone at all times with the contractor. The costs for the contractor's Communication
system are incidental to the contract price.
Reports: The contractor's operators shall complete the shift report (copy attached) prior to
the commencement of snow plow operations, and at the end of each shift. These shift
Page 17 of 66
reports shall be approved by the VILLAGE'S representative prior to release. The
contractor's operator(s) shall sign each report before the operator is released. A shift report
is required for each set of equipment for each shift worked.
Release: The contractor's operators and equipment are released:
a. After all unused salt and liquid de-icing material is returned to the VILLAGE
stockpile; or
b. After the contractor has had their vehicle(s) fully loaded with salt and de-icing
material by the VILLAGE, or preloading for the subsequent event; and,
C. After the VILLAGE representative has obtained a completed copy of shift report(s)
signed by the operator; and,
d. After the Work is completed and the VILLAGE representative has agreed that the
Work has been completed to the VILLAGE'S satisfaction; and,
e. When so directed by the VILLAGE representative.
Measurin Snow Accumulation: The VILLAGE will obtain the services of a third party
firm who will measure accumulation of snow within the corporate boundaries of the
VILLAGE of Mount Prospect. The VILLAGE will designate the measurement location(s)
and firm(s) providing the service. The third party, at a minimum, will:
a. Measure and report inches of snow accumulation from the designated location
using generally acceptable practices within the industry.
b. The VILLAGE will forward snow accumulation to the CONTRACTOR after each
callout.
C. This weather data will be the official data used to count snow accumulation for
the purpose of determining seasonal snow inch data.
Counting Snow Accumulation: The official snow accumulation will be measured and
rounded to the nearest tenth of an inch..
Compensation: The annual cost for the contractor's performance of the Work as
described in this Contract shall be hereinafter called the "Base Contract Price". The Base
Contract Price includes performance of the snow and ice control services for all sections
as defined in the Contract for an annual snow accumulation of between 25" and 55" of
snow.
Ad'ustments to Compensation — Inch Totals: For any year in which the snow season
(November thru April) accumulation is below 25" of snow, the Base Contract Price due to
the contractor for that year will be reduced by 10%.
For any year in which the snow season (November thru April) accumulation is above 55",
contractor will be entitled to the Base Contract Price plus an hourly rate per truck for each
hour of Work that the contractor performs under this Contract after the 55" mark is
reached. If the 55" mark is reached during an event in accumulation, the hourly rate
would begin at the time the seasonal inch total for Mount Prospect reached 55", as
prorated by inch per hour of the event.
Annual Com ensation Ad'ustment: The Base Contract Price will be adjusted on an
annual basis equal to the average monthly percentage change of the Chicago CPI -U for
the previous twelve month period with 2% minimum and 4% maximum protections. The
rate adjustment shall take effect each year beginning on October 15, 2019.
Page 18 of 66
Contractual Deductions: The VILLAGE reserves the right to make deductions from the
Base Contract Price for the contractor's failure to perform and complete the Work in
accordance with this Contract as follows:
a. Each driver/operator who fails to respond to a callout as described will result in a
deduction of $500.00 per driver/operator.
b. Each equipment malfunction, which takes more than 1 (one) hour to correct, or
more than 1 (one) hour to provide sufficient back-up as described will result in a
deduction of $125.00 for every hour, beyond the original 1 (one) hour to correct or
provide proper back-up as outlined in this section. The deduction shall only apply
for the actual time the VILLAGE places a vehicle in a route that the breakdown
occurred.
C. Each failure to conform to this Contract and not previously stated in this section will
result in a deduction of $100.00, per occurrence. Each day that a failure to conform
continues shall be deemed a separate occurrence.
Payment Teras: During the term of this Contract and subject to any deductions pursuant
to of this Contract, the VILLAGE agrees to remit to the contractor 1/6th the Base Contract
Price, in six equal monthly payments. The first monthly payment will be due to contractor
on or about November 15th of an individual term under this Contract, and each subsequent
payment will be remitted monthly for each of the five subsequent months on or about the
15th day of the month. All payments will be remitted through U.S. Postal Service standard
mail delivery, unless other arrangements are made.
r•I$ "" - ► '• • 0
• • •
Work: The Work is officially known as "Parking Lot Snow and Ice Control Services". The
Work is further described as furnishing equipment, consisting of trucks equipped with
snow plow, salt spreader, liquid dispensing system and operators, to remove snow and
ice from designated parking lots in the Village of Mount Prospect in accordance with this
Contract. The contractor will complete this Wore by plowing and applying de-icing
materials to Village parking lots as directed by the Village and operating the equipment in
accordance with section of this contract.
Contractor Duties: The contractor agrees to:
a. Perform snow removal in Parking Lot(s) as designated by the Village that includes
the main parking travel lanes and parking stalls cleared each morning before 5:OOAM
during and the morning after all snow events as requested.
b. Provide a minimum of 2 (two) trucks/operators upon callout from the Village;
hereinafter called "Primary Equipment".
c. Complete paperwork as required in section of this Contract.
d. Accomplish Work in conformance with this Contract.
e. Comply with all sections of this Contract.
The contractor shall provide curb to curb snow plow service to the Village owned parking
lots as listed at the end of this section. All lots shall be plowed curb to curb and salted
Page 19 of 66
with snow pushed to the locations on the attached diagrams. In lots with a center islands
the snow will be pushed towards the center island or towards the front of each parking
stall to avoid windrows along entrance wherever possible.
The Village reserves the right to add or remove parking lots during the contract should
the Village priorities change during the term of this contract.
Salting amounts will be determined by the Village supervisor and the contractor will be
notified before starting the first pass. These amounts may change by the type of storm
and temperatures forecasted and shall be determined by the Village supervisor. All
salting materials and chemicals will be supplied by the Village. Materials are located at
the Public Works facility at 1700 W. Central Road.
Approximately 1/2 hour (30 minutes) before completion of plowing all parking lots the
Contractor will contact the designated Village supervisor requesting the inspection of the
lots. Upon inspection if areas are missed, or the plowing work fails to meet Village
standards, the contractor will be directed to correct the work.
Methodology: The Village believes as a minimum, to successfully plow all parking lots
the Contractor will need the following equipment and personnel:
E ui ment.
a. The vehicle shall be clear of excessive hydraulic leaks. The contractor shall be
responsible for the cleanup of such fluids and all associated expenses.
b. Two (2) Trucks equipped with a minimum Gross Combination Weight Rating (GCWR)
of at least 26,000 pounds, the ability to carry 2.5 tons of salt, salt spreader, 10-14 foot
plow/blade and truck mounted liquid dispensing system capable of completing the
Work as described in this Contract.
c. Trucks may be equipped with a hopper as an alternative to a dump box. The distance
from the top of the hopper to the ground shall not exceed 8 feet 6 inches.
d. Spreaders shall be capable of being calibrated for rate of salt application and adjusted
from inside the cab of the truck.
e. Plows shall be hydraulically operated from inside the cab to include changing direction
of plow.
f. Trucks shall be equipped with a truck mounted liquid dispensing system with a
minimum 75 gallon tank capacity and the capability to be adjusted for the rate of
application from inside the cab.
g. All fluids and fuel for equipment excluding de-icing materials.
h. Equipment MUST be in good working order and in general good repair, and work
effectively to complete the Work. If the equipment is not in good working order, as
determined by the Village, the contractor shall work to correct the deficiency to the
satisfaction of the Village within twenty-four (24) hours. Failure shall result in a violation
of this Contract.
Personnel:
a. Operators sufficiently familiar with the equipment to efficiently clear spreader
stoppages, effectively adjust spreading rates, change plow blades and effect minor
repairs, when necessary.
b. Operators fully licensed as required by all Federal and State Laws.
Page 20 of 66
c. Operators with the ability to meet a 1 hour response time to report to the Public Works
facility (1700 W. Central Road) after the village calls out the contractor.
d. Operators sufficiently familiar with their assigned parking lot route. The Village must
be notified of any change in operators prior to an event.
Performance: It is required that all parking lots be cleared by 5:00 AM to the satisfaction
of the VILLAGE prior to the contractor's release. Pavement in the lots will be clear of
snow and ice, corners tucked, and the curbs exposed. Should it continue to snow after
5:00 AM the village forces will plow and keep the access aisles open through the day time
hours until midnight (12:00 AM). The Village must make the decision prior to the next
morning after the snow has stopped falling if an additional pass is needed. Should snow
volumes become excessive the contractor will be asked to stock pile the snow at location
on the attached maps to minimize loss of available parking stalls. It is expected that Snow
and Ice Control Service be performed in the following stages:
Stage 1: Keep all aisles open as traffic permits
Stage 2: The Village will make additional passes in the main aisles until snow
stops failing before 5:00 AM.
Stage 3: When the snow stops the contractor will be instructed to make a final
clean up of all lots.
Stage 4: Continue the operation until all parking lots are cleared curb to curb as
well as possible. Apply de-icing material as directed by the VILLAGE.
Stage 6: Report apparent completion of all parking lots VILLAGE supervisors.
Stage 7: Released by VILLAGE representative after the work is complete and
approved.
Communication: The VILLAGE shall have the capabilities to directly communicate by cell
phone with all of the contractor's operators:
One half hour (30 minutes) before apparent completion of the operator's route. The
contractor's operators shall call the VILLAGE'S representative 30 minutes before the
apparent completion of the route to schedule on inspection of the route.
The contractor's operators shall monitor the cell phone at all times for messages from the
VILLAGE representative. The VILLAGE shall have the capabilities to directly communicate
by cell phone at all times with the contractor. The costs for the contractor's Communication
system are incidental to the contract price.
Reports: The contractor's operators shall complete the shift report (copy attached) prior to
the commencement of snow plow operations, and at the end of each shift. These shift
reports shall be approved by the VILLAGE'S representative prior to release. The
contractor's operator(s) shall sign each report before the operator is released. A shift report
is required for each set of equipment for each shift worked.
Compensation: Payment
All charges for snow removal will start when parking lot clearing is requested in the village
lots and end when one complete pass is complete. No separate charge for transportation
of equipment to or from the site will be allowed.
Page 21 of 66
It will be the responsibility of the contractor to notify the Public Works Department
designated representative when equipment has begun the operation and when the
operation is complete. A form to verify these times will be provided by the Village and will
be signed by both the contractor and the appropriate Village representative at the
completion of each operation.
No charge for inoperable equipment due to mechanical failure will be allowed.
GENERAL CONDITIONS
A. Award of Contract; Performance; Payment
The Village will issue a Notice of Award to the successful bidder, advising
that it has been awarded the contract. Within ten (10) business days of
delivery of the Notice of Award, by personal service or registered or certified
U.S. Mail, postage prepaid and receipt requested, the contractor shall
execute the contract, attached to the Bid Documents, and furnish the Village
with the required bonds and certificate of insurance.
2. Upon the Village's receipt of the executed contract, required bonds and
certificate of insurance, the Village will issue and send to the contractor a
Notice to Proceed, that will start the performance period.
3. Substantial Performance; Final Completion,
(a) The Contract shall be substantially performed annualy from November 1st
until May 1st. Substantial Performance is when the entire Project can be
used for the purposes for which it was intended, i.e., only punch list items
remain.
(b) Final completion shall be May 1St annually.
4, The Contractor shall submit with each payment request a properly
completed Contractor's Affidavit setting out, under oath, the name, address
and amount due or to become due, of Contractor, each subcontractor,
vendor, supplier or other appropriate party included in its cost, and for every
party listed a full or partial waiver of lien, as appropriate. Beginning with the
second payment request, and with each succeeding payment request, the
Contractor shall submit Contractor's Affidavits and partial waivers of lien for
each subcontractor and supplier showing that the amount paid to date to
each is at least equivalent to the total value of that subcontractor's work,
less retainage, included on the previous payment request.
5. If final payment is requested, the Contractor shall submit a properly
completed Contractor's Affidavit setting out, under oath, the name, address
and amount due or to become due, of Contractor, each subcontractor,
vendor, supplier or other appropriate party included in its cost, and a full
and final waiver of lien for the full amount of the Work, less retainage. The
Page 22 of 66
Contractor shall assign over to the Village all manufacturers' and suppliers'
warranties respecting any part of the Work.
6. PREVAILING WAGE. This contract calls for the construction of a "public
work" within the meaning of the Illinois Prevailing Wage Act, 820 ILCS
130/1, et seq., as amended (the "Act"). The Contractor and all
subcontractors are required to pay wage rates in accordance with the Act
to all laborers, workers and mechanics. The Village has adopted the
prevailing wages as determined by the Illinois Department of Labor ("IDOL")
for Cook County. The prevailing rate of wages is revised by the IDOL and
is available on the IDOL website,
www.state.i'l,us/aqencv/idol/rates/rates.HTM. The Contractor and all
subcontractors are solely responsible for checking the Department's
website for revisions to prevailing wage rates. In the event that the IDOL
should revise the prevailing rate of wages, then the revised rates shall apply
to this Contract. In no case shall any revision in the rates of prevailing
wages result in an increase in the total Contract price.
All bonds provided by the Contractor under the terms of this Contract shall
include such provisions as will guarantee the faithful performance of the
Contractor's obligations under this clause and under the Prevailing Wage
Act, 820 ILCS 130/1 et. seq.
Contractor shall comply with all applicable provisions of the Prevailing Wage
Act, including, but not limited to, the requirements of Section 5 of the
Prevailing Wage Act, 820 ILCS 130/5. The Contractor, and all
Subcontractors and Sub -Subcontractors participating on the Project, shall
make and keep those records required under Section 5 of the Prevailing
Wage Act in paper or electronic format. In conformance with the Act, each
contractor and subcontractor, or other entity performing work on the project,
shall maintain records of all laborers, mechanics and other workers
employed by them on the project, including the following information on
each worker: (1) name; (2) address; (3) telephone number when available;
(4) social security number; (5) classification or classifications; (6) gross and
net wages paid in each pay period; (7) number of hours worked each day;
(8) starting and ending times of each day; (9) hourly wage rate; (10) hourly
overtime wage rate; (11) hourly fringe benefit rates; (12) the name and
address of each fringe benefit fund; (13) the plan sponsor of each fringe
benefit, if applicable; and (14) the plan administrator of each fringe benefit,
if applicable. These records shall be kept by the participating contractor
and subcontractor for a period of not less than five (5) years from the date
of last payment on the contract or subcontract. No later than the 15th day
of each calendar month, each participating contractor and subcontractor
shall submit a monthly certified payroll to the Village consisting of the above -
referenced information as well as a statement signed by the participating
contractor or subcontractor that certifies: (a) the records are true and
accurate; (b) the hourly rates paid to each worker is not less than the
general prevailing rate of hourly wages required under the Prevailing Wage
Act; and (c) the contractor or subcontractor is aware that filing a certified
payroll that he or she knows to be false is a Class A misdemeanor.
Page 23 of 66
7. The Village reserves the right to alter the scope of the required services to
be performed, add such incidental services as may be necessary and
increase or decrease the services to be performed to accord with such
changes, including the deduction or cancellation of any one or more or the
services. Such changes shall not be considered as a waiver of any
condition of the contract nor to invalidate any of the provisions thereof.
8. The performance of the required services shall be done under the
supervision of the Village's Director of Public Works or his/her designee who
shall decide all questions that arise as to the quality and acceptability of
materials furnished, services performed, manner of performance,
acceptable fulfillment of the contract, compensation and the disputes and
mutual rights between contractors under the Specifications.
9. If the contractor fails to begin providing the services within the specified
time, or fails to perform these services in accordance with the terms of the
approved schedule or performs the services in a manner unacceptable to
the Village, or if the contractor becomes insolvent or is declared bankrupt,
or makes an assignment for the benefit of creditors, or from any other cause
fails to perform the required services in a manner required by the contract,
the Village shall give notice to the contractor and its surety in writing
specifying such failure, delay, neglect, refusal or default, and if the
contractor, within a period of ten (10) calendar days after the giving of such
notice, does not proceed in accordance therewith, then the Village shall
have the full power and authority to declare the contract and the contractor
in default, and to forfeit the rights of the contractor in the contract.
10. All costs and charges incurred by the Village, together with the cost of
performing the required services shall be deducted from any monies due or
which may become due to the contractor under the contract. Following any
payment due and received by the Village from the contractor's surety
following default, if the expense so incurred by the Village is less than the
sum paid to the Village by the surety under this contract for the performance
of required services during the contract period, the surety shall be entitled
to receive the excess difference paid to the Village. When such contractor
default costs incurred by the Village exceeds the sum paid to the Village for
the performance of the required services under the contract, the contractor
and the surety shall be liable and shall pay to the Village the full cost of such
additional expenses.
B. Performance of the Re uiredU Services
The contractor shall exercise every precaution at all times for the protection
of persons and properties. The safety provisions of all applicable laws and
ordinances shall be strictly observed. Any practice obviously hazardous, in
the opinion of the Director of Public Works or his authorized representative,
shall be immediately discontinued by the contractor upon his receipt of
Page 24 of 66
instructions from the Director of Public works or an authorized
representative to discontinue such practice.
2. The performance of services under the contract includes the furnishing of
all supervision, labor, materials, tools, equipment and incidentals of every
kind and description necessary, in accordance with the contract documents.
3. The performance of services shall be subject at all times to inspection by
the Village or its inspectors, and the contractor will be held strictly to the
diligent execution of the contract. The Village or its inspectors shall be
furnished with such information and assistance by the contractor as is
required to make a complete and detailed inspection. Completed
performance of services not complying with the contract may be rejected by
the Village and shall be performed again by the contractor at no expense to
the Village.
4. Except where the Specifications indicate otherwise, the Village is not
responsible for providing any tools, equipment, or storage under the
contract in order to permit the completion of any contractual obligations
under the contract.
5. The contractor shall provide an adequate number of competently trained
personnel with sufficient supervision to perform the services required, and
the contractor shall provide identification of its personnel if requested by the
Village. Any contractor's employee or representative whose employment is
reasonably detrimental or objectionable to the Village shall be transferred
immediately from the work site upon the Village's request. The exercise of
this option shall not be construed as placing the Village in charge of the
performance of the services required under the contract, or as making the
Village responsible for safety. All tools or equipment required to carry out
the operations within the scope of the contract shall be provided by the
contractor, and shall meet the standards of OSHA and the State of Illinois
safety codes as may be required by law. The Village reserves the right to
inspect the equipment that will be used prior to the award of the bid.
6. The contractor shall at all times have a competent person in charge of its
work crew at the job site to whom the Village representative may issue
directives. Such person shall be competent in the English language.
C. Bond; Insurance; Indemnification
Performance Bond. None applies for this proposal.
2. Labor and Material Payment Bond. None applies for this proposal.
3. Insurance lie uirement. In the submission of a bid, the bidder is certifying
that it has all the insurance coverage required by law or that would normally
Page 25 of 66
be expected for the bidder's type of work. In addition, the bidder is certifying
that, as the successful bidder/contractor, upon execution of the contract, it will
provide insurance of such types and in such amounts as may be necessary to
protect itself and the interests of the Village against all hazards or risks of loss
contemplated by the contract. The Village shall be named as an additional
insured on all applicable insurance policies. Satisfactory certificates of
insurance shall be filed with the Village upon execution of the contract. The
certificates shall state that thirty (30) days advance written notice will be given
to the Village before any policy covered thereby is changed or canceled.
Insurance coverage shall be in the following minimum amounts:
Limit/ Limit/
Type of Insurance Ea. Occurrence Aggregate
General Liability
Bodily Injury $1,000,000 $3,000,000
Property Damage $1,000,000 $3,000,000
Contractual Ins. $1,000,000 $3,000,000
Automobile Liability
Bodily Injury $1,000,000 $1,000,000
Property Damage $1,000,000 $1,000,000
Workers Compensation
Employee Claims
Employers Liability
Statutory for Illinois
$1,000,000 per accident
4. Indemnification. The contractor shall indemnify and save harmless the
Village, its officers, employees and agents from any and all liability, losses
or damages, including attorneys fees and costs of defense, the Village may
suffer as a result of claims, demands, suits, actions or proceedings of any
kind or nature, including workers' compensation claims, in anyway resulting
from or arising out of the operations of the contractor under the contract,
including operations of subcontractors; and the contractor shall, at his own
expense, appear, defend and pay all attorneys fees and all costs and other
expenses arising therefrom or incurred in connection therewith; and, if any
judgments shall be rendered against the Village in any such action, the
contractor shall, at his own expense, satisfy and discharge same. The
contractor expressly understands and agrees that any bonds, letters of
credit or insurance protection required by the contract, or otherwise
provided by the contractor, shall in no way limit the responsibility to
indemnify, keep and save harmless and defend the Village as herein
provided.
The contractor agrees to defend and hold harmless the Village from and
against all demands, claims, suits, costs, expenses, damages and
adjustments based upon any infringement of any patent relating to goods
specified in the contract, and on account of the Village's use of any
copyrighted or uncopyrighted, composition, trade secrets, secret process,
Page 26 of 66
proprietary rights, patented or unpatented invention, article or appliance
furnished or used under the bid Specifications.
D. Compliance with Laws
1. If, at any time, it shall be found that the person, firm or corporation to
whom the contract has been awarded has, in presenting any
proposal or proposals, unlawfully colluded with any other party or
parties, then the contract so awarded shall be null and void, and the
consultant and his sureties shall be liable to the Village for all loss or
damage which the Village may suffer thereby, and the Village may
advertise for new bids for performance of the required services.
Z The contractor shall, at all times during the life of this contract,
observe and abide by all federal, state and local laws which in any
way affect the conduct of the work and with all decrees and orders
of courts or agencies of competent jurisdiction. Likewise, said
contractor shall be governed by all municipal ordinances and
regulations which in any way affect the conduct of the work. The
contractor shall indemnify and save harmless the Village, its officers,
agents and employees against any claim or liability arising from or
based on his violation of any law, ordinance, regulation, decree or
court order.
The bidder and contractor, as the successful bidder, shall comply
with all applicable federal, state and local laws, including, but not
limited to, the following:
a. Bud Ri in /Rotatin . By submitting a bid, the contractor
certifies that no owner, officer or director is barred from
contracting with any unit of state or local government as a
result of violating the bid rigging or bid rotating provisions
contained in 720 ILCS 5/33E-3 & 33E-4.
b. Tax Dement. The contractor certifies that it is not delinquent
in the payment of any taxes to the Illinois Department of
Revenue pursuant to 65 ILCS 5/11-42.1-1.
C. Drug Free Workplace Act. The contractor will comply with the
requirements of the Drug Free Workplace Act if the contract
is $5,000 or more, and it has more than 24 employees at the
time of entering into the contract pursuant to 30 ILCS 580, of
seq.
d. Preference to Veterans Act. The contractor will comply with
the Preference to Veterans Act, 330 ILCS 55, of seq.
Page 27 of 66
E.
f. Non -Discrimination. The contractor will comply with the
Illinois Public Works Employment discrimination Act, 775
ILCS 10/1, et seq.
g. E ual Employment O ortunit . The contractor will comply
with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-
101, et seq.), including establishment and maintenance of a
sexual harassment policy as required by Section 2-105 that
will be produced to the Village upon request, and the Rules
and Regulations of the Illinois Department of Human rights,
including the EQUAL EMPLOYMENT OPPORTUNITY
CLAUSE, that is a material term of all public contracts, as set
forth in Exhibit B.
h. Compliance with Freedom of Information Act Re - uest.
Section 7 of the Illinois Freedom of Information Act (FOIA), 5
ILCS 140/7, applies to public records in the possession of a
party with whom the Village has contracted. The Village will
have only a very short time from receipt of a FOIA request to
comply with the request and there is a significant amount of
work required to process a request including collating and
reviewing the information. The bidder/contractor
acknowledges the requirements of FOIA and agrees to
comply with all requests made by the Village for public records
(as that term is defined by Section 2(c) of FOIA) in the
undersigned's possession and to provide the requested public
records to the Village within two (2) business days of the
request being made by the Village. The bidder/contractor
agrees to indemnify and hold harmless the Village from all
claims, costs, penalties, losses and injuries (including but not
limited to, attorneys fees, other professional fees, court costs
and/or arbitration or other dispute resolution costs) arising out
of or relating to its failure to provide public records to the
Village under the contract.
1. Retainage, None
2. Fidelitv Bond, None
3. General Guaranty. Neither partial or final payment, nor any provision in
the contract, nor partial or entire use of the product/Work embraced in
the contract by the Village or the Public shall constitute an acceptance
of work not done in accordance with the contract, or relieve the
contractor of liability in respect to any express warranties or
responsibility for failure to comply with the terms of those contract
documents.
Page 28 of 66
Unless otherwise expressly provided in the Specifications, in the event
any defects or imperfections in the materials or workmanship to be
furnished by the contractor herein appear within the period of two (2)
years from the date of completion of all the Work and acceptance thereof
by the Village, the contractor will, upon notice from said Village (which
notice may be given by letter to said contractor to the business address
of the contractor shown in the proposal), repair and make good at his
own cost any such defects or imperfections and replace any defective
or imperfect materials or workmanship with other materials or
workmanship satisfactory to said Village, and furnish all such new
materials and labor as may be necessary to do so; and in the event of
the failure, refusal or delay of said workmanship or materials said Village
may do so or have same done by others, and said contractor and surety
or sureties on the bonds given for the faithful performance of the contract
shall be liable to the Village for all damages and expenses occasioned
by such failure, refusal or delay. All details of warranties shall be
included with the bid. Warranty work shall be at no additional expense
to the Village.
Manufacturer warranties and guaranties shall be submitted with the bid
and shall be considered a part of the contract where such specifications
meet the minimum bid Specifications.
4. Maintenance Bond. NONE
F. Miscellaneous Contract Requirements
1. Contract Alterations. No amendment of a contract shall be valid
unless made in writing and signed by the Village President, Village
Manager or their authorized representative.
2, Licenses and Permits. The contractor shall procure at its own
expense all the necessary licenses and permits in connection with
the work under the contract.
I Nonassi nabilit . The contractor shall not assign the contract, or any
part thereof, to any other person, firm or corporation without the
previous written consent of the Village. Such assignment shall not
relieve the contractor from its obligations or change the terms of the
contract unless agreed by the Village at its sole discretion.
4, Notices. All notices required by the contract shall be given in writing.
5. Taxes. The contractor shall pay all federal, state and local taxes as
may be applicable on all materials, labor and services furnished by it
under the contract, and the amounts of such taxes shall be included
in the unit prices bid.
Page 29 of 66
EXHIBIT A
(Upon award of contract, to be
attached to Snow Removal & Ice
Control Services Extension 2018-
2021 as Exhibit A)
Pro osal Form
Villag2 of Mount Prospect
SNOW REMOVAL & ICE CONTROL SERVICES CONTRACT 2018-2021
OWNER INFORMATION
Owner Name:
Address:
Business Name:
Business Address:,
Home Phone:
This Business is a:
Business Phone:
❑
Individual Proprietorship
❑
Joint Venture
❑
Partnership
❑
Corporation
If applicable, give names, addresses, and dates of birth of all partners, officers or directors.
Name Address
Page 30 of 66
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled? ❑ YES ❑ NO
If yes, explain in full detail on a separate sheet of paper.
Does the business currently hold a license or have a contract with any other municipality for
service? F-1 YES ❑ NO
If yes, explain in full on a separate sheet of paper. Have any complaints against the business been
filed with the Illinois Commerce Commission, the Office of the Illinois Attorney General, or any
other governmental body during the period of one year prior to the date of this proposal? ❑
YES ❑ NO
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other governmental body, and
may take into consideration any complaints and/or pending complaints made against the
business or owner.
Services will be either full service cleaning, both inside and outside, or just outside cleaning.
In submitting this Proposal Form requesting award of the Village of Mount Prospect Snow Removal
& Ice Control Services Contract 2018-2021, 1 hereby certify that:
I will not assign or subcontract window cleaning services for the Village without prior written
approval of the Corporate Authorities of the Village of Mount Prospect;
2, Neither I, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
felony involving the theft of property, violence to persons, or criminal damage to property.
Please note that in the case of a person whose last conviction was more than two years past,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible;
3. 1 am not barred by law from contracting with the Village because of a conviction for prior
violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS
5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating));
4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42.1-1) or in any payment,
fee or tax owed to the Village;
5, 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et
sem); —
6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), and
the Rules and Regulations of the Illinois Department of Human Rights, including
establishment and maintenance of a sexual harassment policy as required by Section 2-105
of that Article and Act;
Page 31 of 66
7. 1 shall comply with the Americans with Disabilities Act;
7. 1 shall comply with the Americans with Disabilities Act;
8. 1 shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq.); and
9, All of the information I have provided in this Application has been truthful and given in
good faith.
I have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and the Snow Removal & Ice Control Services Contract 2018-2021, and agree to abide
by the conditions set forth therein. My signature below indicates my acceptance of all
such conditions and my bid for award of the Village of Mount Prospect Snow Removal &
Ice Control Services Contract 2018-2021.
Name of Company
Bid Submitted By
Position in Company
Phone No.
Date
Bidder must use the official firm name and authorized representative must sign.
Page 32 of 66
BID FORM
Snow Removal & Ice Control Services Contract 2018-2021 Village of Mount Prospect
Department of Public Works
FROM:.
(hereinafter called "Bidder")
TO: Office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect")
Snow Removal & Ice Control Services Contract 2018-2021
The bidders have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Instructions for Bidders
General Conditions
Specifications
Proposal Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet — Snow Removal & Ice Control Services Contract 2018-2021
Exhibit B Contract Document
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all requested services. The
Bidder acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
In submitting this bid, the Bidder understands that the Village reserves the right to add to
or subtract from the estimated quantities.
Page 33 of 66
The Village intends to award one (1) contract (if at all) for the items bid. If written notice
of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time
before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment and performance bonds, or letter of credit, and the
insurance certificates required by the Bid Documents to the Village within ten (10)
business days after receipt.
The Bidder, and as successful bidder/contractor upon award of the contract, understands
and agrees to the following:
1) The contractor agrees to provide -all required services and items and material to the
Village as noted in the Bid Documents and comply with the requirements of the Bid
Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal ordinances, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
.... _...._ _..._�_._.... _....._..... ......
Addendum Addendum -Date Acknowledgement by Bidder or Authorized Date
No.
Representative Acknowledged
_........ _.._...
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the bidder and rejection of his/her bid submittal. A record of all
Addenda and copies of same will be available to all qualified bidders from the Village of
Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Bidder's responsibility to become
fully advised of all Addenda prior to submitting its bid.
Upon award of the contract, the Village will send Notice of Award to the successful Bidder,
the Bidder must then execute the contract and provide the required bonds or letter of
credit and certificate of insurance to the Village within ten (10) business days. The Village
will then issue a written Notice to Proceed. Failure to complete the work in the designated
time frame may result in the Director of Public Works withholding compensation due the
contractor for failure to complete the said work in the designated time frame, calling the
bonds, or taking such other action as may be available.
Security in the sum of ten (10%) percent of the amount bid in form of (check one):
Bid Bond Certified Check Bank Cashier's Check
is attached hereto in accordance with the "Instructions for Bidders".
This Bid Submittal contains the following:
1) Bid Form
2) Affidavit — Bid Certification Form
Page 34 of 66
3) Bid Security
4) BID SHEET(S) — Snow Removal & Ice Control Services Contract 2018-2021
Respectfully submitted:
Name of Firm/Bidder:
By: —
Title:
Date;
Contact Information:
Official Address:
Telephone:
Email:.
(Signature)
ONE (1) SIGNED COPY OF THIS BID FORM AND BID SHEETS (Pages 31-50) ALONG WITH THE
AFFIDAVIT — BID CERTIFCATION FORM, AND BID SECURITY SHALL BE SUBMITTED IN A SEALED
MARKED ENVELOPE.
Page 35 of 66
AFFIDAVIT — BID CERTIFICATION FORM
Bidder:
Company/Firm Name:
Address:
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjury, and possible termination of contract rights and debarment, the
undersigned, being first duly sworn on oath, deposes
and states that he or she is (sole owner,
partner, joint ventured, President, Secretary, etc.) of
and has the authority to make all
(Name of Company)
certifications required by this affidavit.
Section I Non -Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Sectionr Rigging and Rotating
g
The undersigned further states that
(Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS
5/33E-3, 33E-4.
Section III Drua Free Workplace
The undersigned further states that
(Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV ax Payment
The undersigned further states that
(Name of Company)
is
Page 36 of 66
not delinquent in payment of any taxes to the Illinois Department of Revenue, in
accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
all amounts paid to the individual or entity under the contract in civil action.
Section V Sexual Harassment Policy
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information: (1) the illegality of sexual harassment; (II) the definition of sexual harassment
under State law; (III) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department (of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act)."
A "public contract" includes: ...every contract to which the State, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned further states that has
(Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
(4).
It is expressly understood the foregoing statements and representations and promises
are made as a condition to the right of the bidder to receive payment under any award
made under the terms and provisions of this bid.
The undersigned certifies that all information contained in this Affidavit is true and correct.
Signed by:
Signature
Name Printed:.
Title:
Signed and sworn to before me this day of , 2015.
My commission expires:
Notary Public
Page 37 of 66
BID SECURITY
Included with this bid is a bank cashier's check, certified check or bid bond in the amount
of , being ten percent (10%) of the total amount bid by
the bidder, in favor of the Village of Mount Prospect. It is
hereby agreed that, should bidder be awarded the contract for services contemplated
under this bid and fail or refuse to execute a contract for the performance of said services,
or to provide the required payment and performance bonds, or letter of credit, and
certificate of insurance, then this security, in the amount stipulated above, shall be
forfeited and may be retained by the Village of Mount Prospect as liquidated damages
and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid
opening date.
SUBMITTED THIS
SEAL (if corporation)
DAY OF n 2018.
Bidder:
Bidder's Agent and Agent's Title
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of
Page 38 of 66
PROPOSALPROPO�S�AL SHEET
SNOW (REMOVAL & ICE CONTROL SERVICES CONTRACT 2018-2021
The undersigned herewith submits a proposal on snow removal services at various
locations throughout the Village of Mount Prospect in accordance with the attached
documents. All proposals are to be delivered to Public Works, 1700 West Central Road,
Mount Prospect, Illinois, 60056, prior to 1:00 p.m. on October 22, 2018.
Proposal Item 1 (Cul -de -Sac Plowing)
METHODOLOGY: On a separate sheet of paper please describe your methodology for
plowing cul-de-sacs. The explanation must include a detailed listing of the type and
quantity of vehicle/equipment to be used. In addition, the explanation should address
plow operations that extend beyond a 12 hour shift. The contractor must be able to
maintain operations on a continuous basis for multiple days. The Contractor may submit
a methodology that is different from the Village's minimum standard.
COMPLETE CLEARING OPERATION (cost per pass) — From 2" to 6" of
Accumulation
Schedule of Prices
Item No.
110 cul-de-sacs
10 0
COMPLETE CLEARING OPERATION (cost per pass) — More than 6" of
Accumulation
Item No.
110 cul-de-sacs
$
Proposal Item 2 (Supplemental Drivers)
Provide CDL w/ air brakes endorsement driver: $
Number of drivers available:
per hour rate
Page 39 of 66
Proposal Item 3 (Section Plowing and Ice Control)
Methodology: On a separate sheet of paper please describe your methodology for
plowing the residential snow plow section. The explanation must include a detailed listing
of the type and quantity of vehicle/equipment to be used. In addition, the explanation
should address plow operations that extend beyond a 12 hour shift. The contractor must
be able to maintain operations on a continuous basis for multiple days. The Contractor
may submit a methodology that is different from the Village's minimum standard.
Schedule of Prices
Snow plowing curb to curb - Orange Section $
Price
Rate including truck and driver for work after 55" accumulation:
per hour rate
Proposal Item 4 (Parking Lot Plowing)
Eli
Base Contract
METHODOLOGY: On a separate sheet of paper please describe your methodology for
plowing parking lots. The explanation must include a detailed listing of the type and
quantity of vehicle/equipment to be used. In addition, the explanation should address
plow operations that extend beyond a 12 hour shift. The contractor must be able to
maintain operations on a continuous basis for multiple days. The Contractor may submit
a methodology that is different from the Village's minimum standard.
Parking lots include:
East Commuter lot Train Station Depot
West Commuter lot Wille Street Lot
Maple Lot Pine Street
911 Kensignton Rd (799 Bierman)
108 S. Main St. (Busse Avenue)
34 W. Busse Avenue
111 Rand Rd
30 S Emerson
COMPLETE CLEARING OPERATION (cost per pass)
Schedule of Prices
Item No.
11 Parking Lots listed above
Plowing Amount
Page 40 of 66
COMPLETE CLEARING (cost per pass, per lot)
Schedule of Prices
Items:
East Communter lot
West Commuter Lot
Maple Street Lot
Train Station Depot
Willie Street Lot
Pine Street Lot
108 S Main Street (Busse Ave)
34 W Busse Avenue
111 Rand Rd
30 S Emerson
911 Kensignton Rd (799 Bierman)
TOTAL AMOUNT OF PROPOSAL
Combination of proposal Item 1 (2" — 6" inch total)
& proposal item 3 (base contract proposal) $
Additional Equipment
Hourly rate (including labor and equipment) for any additional equipment as required
under Paragraph E of Specifications and Prosecution of Work.
Proposals accepted on this form only. Include a complete list of all equipment,
showing year, make, model, plow or bucket size and radio type that is available for this
job.
Equipment Year & Make
Type
4X4 1,
Pickup
w/plow $
2.
3.
4.
H
Rate/Hr.
Page 41 of 66
Dump Truck 1,
(Min.
25,000 lbs.
GVW)
2,
3,
4.
Semi trailer 1.
Truck
N
EI
N
E ui ment Year & Make
Type Rate/Hr.
End Loader 1.
(Rubber
tire)
2.
3.
4.
Include list of similar proposals for snow removal of this type
P
The Village of Mount Prospect reserves the right to adjust quantities based upon
budget guidelines. The above listed quantities are approximate.
Mark outside of envelope: "SEALED PROPOSAL: Snow Removal & Ice Control
Services Contract 2018-2021," and deliver to the Public Works Department, 1700
W. Central Rd., Mount Prospect, Illinois, 60056, by 1:00 p.m., Monday, October
22, 2018.
Page 42 of 66
Date submitted:
Name of Company/Firm
Address of Company/Firm
Phone;
2018
Note: Be sure to mark outside of envelope, "Sealed Proposal for Snow Removal
& Ice Control Services Contract 2018-2021."
Also note any exceptions to the specifications.
COMPANY OWNER
ADDRESS
SIGNATURE
CITY, STATE, ZIP PHONE #
, 2018
DATE
Note: All proposals to remain firm for thirty (30) days. Be sure to mark the
outside of the envelope, "Sealed Proposal for Snow Removal & Ice Control
Services Contract 2018-2021."
Page 43 of 66
EXHIBIT B
VILLAGE OF MOUNT PROSPECT
SNOW REMOVAL & ICE CONTROL SERVICES CONTRACT 2018-2021
THIS AGREEMENT (hereinafter the "Contract") is entered into by and between the
Village of Mount Prospect, an Illinois home rule municipality (hereinafter the "Village"),
and an , located at
fi Illinois, (hereinafter the "Contractor").
GENERAL As stated in the bid document.
2. SPECIFICATIONS As stated in the bid document.
3. CONTRACTOR RESPONSIBILITY FOR PROPERTY/HOLD HARMLESS
Contractor agrees to defend and hold harmless the Village from and against all
demands, claims, suits, costs, expenses, damages and adjustments based upon
any infringement of any patent relating to goods specified in the contract, and on
account of the Village's use of any copyrighted or uncopyrighted, composition,
trade secrets, secret process, proprietary rights, patented of unpatented invention,
article or appliance furnished or used under the proposal Specifications.
4. ADHERENCE TO LAWS
Employees and agents of Contractor shall obey all federal, state, county and
municipal laws and ordinances during the execution of their duties under this
Contract. The existence of this Contract does not exempt such individuals from
compliance with such laws or ordinances, nor does it convey any special rights or
privileges upon those individuals.
Contractor shall meet all applicable licensing requirements of the Village.
Page 44 of 66
In addition, Contractor is required to comply with all federal, state, county and
municipal laws and ordinances, including the following:
a. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace
Act (30 ILCS 580/1, et seq.);
b. Comply with the Illinois Public Works Employment Discrimination Act (775
ILCS 10/1 et seq.);
C. Comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et
seg.), and the Rules and Regulations of the Illinois Department of Human
Rights, including establishment and maintenance of a sexual harassment
policy as required by Section 2-105 of that Article and Act;
d. Comply with the Americans with Disabilities Act; and
e. Comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY
CLAUSE required by the Illinois Department of Human Rights as a material
term of all public contracts, which states as follows:
Title 44, Part 750, Section 750, APPENDIX A, Illinois Administrative Code,
Equal Employment Opportunity Clause
EQUAL EMPLOYMENT OPPORTUNITY
In the event of contractor's non-compliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights ("Department"), contractor
may be declared ineligible for future contracts or subcontracts with the State of
Illinois or any of its political subdivisions or municipal corporations, and the contract
may be cancelled or voided in whole or in part, and such other sanctions or
penalties may be imposed or remedies invoked as provided by statute or
regulation. During the performance of this contract, the contractor agrees as
follows:
1) That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, national origin or
ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable
discharge from military service; and further that it will examine all job classifications
to determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization.
2) That, if it hires additional employees in order to perform this contract or any
portion thereof, it will determine the availability (in accordance with the
Department's Rules) of minorities and women in the area(s) from which it may
reasonably recruit and it will hire for each job classification for which employees
are hired in such a way that minorities and women are not underutilized.
3) That, in all solicitations or advertisements for employees placed by it or on
its behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, marital status, national origin
Page 45 of 66
or ancestry, age, physical or mental handicap unrelated to ability, or an
unfavorable discharge from military service.
4) That it will send to each labor organization or representative of workers
with which it has or is bound by a collective bargaining or other agreement or
understanding, a notice advising such labor organization or representative of the
contractor's obligations under the Illinois Human Rights Act and the Department's
Rules. If any such labor organization or representative fails or refuses to
cooperate with the contractor in its efforts to comply with such Act and Rules, the
contractor will promptly so notify the Department and the contracting agency and
will recruit employees from other sources when necessary to fulfill its obligations
thereunder.
5) That it will submit reports as required by the Department's Rules, furnish
all relevant information as may from time to time be requested by the Department
or the contracting agency, and in all respects comply with the Illinois Human Rights
Act and the Department's Rules.
6) That it will permit access to all relevant books, records, accounts and work
sites by personnel of the contracting agency and the Department for purposes of
investigation to ascertain compliance with the Illinois Human Rights Act and the
Department's Rules.
7) That it will include verbatim or by reference the provisions of this clause in
every subcontract it awards under which any portion of the contract obligations are
undertaken or assumed, so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this contract, the
contractor will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the contracting agency and
the Department in the event any subcontractor fails or refuses to comply
therewith. In addition, the contractor will not utilize any subcontractor declared by
the Illinois Human Rights Commission to be ineligible for contracts or subcontracts
with the State of Illinois or any of its political subdivisions or municipal corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of the
Equal Employment Opportunity Clause above, following is an excerpt of Section
750.30 of the Department of Human Right's Rules and Regulations for Public
Contracts:
Title 44, Part 750, Section 750.30, Illinois Administrative Code, Subcontracts
Each public contractor and subcontractor shall in turn include the Equal
Employment Opportunity Clause set forth in Appendix A of this Part in each of its
subcontracts under which any portion of the contract obligations are undertaken or
assumed, said inclusion to be either verbatim or by reference so that the provisions
of the clause will be binding upon such subcontractors.
5. FEE SCHEDULE
The charges to be assessed by Contractor under this Contract are set forth in the
fee schedule contained in Exhibit A.
Page 46 of 66
6. LOG BOOK RECORDS & REPORTS REQUIRED
The Contractor shall provide the Village with a written status report on its provision
of services required by the Contract. This report shall be due before the tenth day
of the following month.
7. METHODS OF PAYMENT
Payment under the Contract will be made in accordance with the Illinois Local
Government Prompt Payment Act, 50 ILCS 505/1 et seq.
8. HOLD HARMLESS AGREEMENT CONTRACTUAL LIABILITY
Contractor assumes full responsibility for the acts and omissions of its employees
and agents while engaged in performing services under the Contract. Contractor
agrees, to the greatest extent permitted by Illinois law, to protect, indemnify, save
and hold forever harmless the Village, its officers, appointed and elected officials,
Mayor and Board of Trustees, employees, volunteers, attorneys and agents from
and against any and all liabilities, obligations, claims, losses, damages, penalties,
and costs and expenses resulting from any suit, claim, demand, judgment, or
cause of action initiated by any person, including Contractor and its officers,
officials, employees, subcontractors, volunteers and agents, arising out of,
connected with, or in any way associated with the performance of services covered
by this Contract or the equipment used in connection therewith.
9. CONTRACTOR'S LIABILITY INSURANCE
Contractor shall not commence with the performance of services under this
Contract until it has obtained all insurance required hereunder and such insurance
has been approved by the Village. Certificates of such insurance shall be filed with
the Village prior to commencing work. Additionally, Contractor will provide the
Village with a letter from the insurance carrier that the Village will be notified within
thirty (30) days of the pending cancellation of any policy relating to this Contract.
Each insurance company shall be subject to approval by the Village, and the
respective policies shall name the Village as an additional named insured.
Approval of the insurance by the Village shall not relieve or decrease the liability
of Contractor hereunder. Such insurance is primary and in no event will be
considered contributory to any insurance purchased by the Village. Such
insurance will not be canceled, reduced, or materially changed without providing
the Village thirty (30) days advance written notice, via certified mail.
Contractor shall maintain all insurance required under subsections a through h of
this Section for not less than one (1) year after completion of this contract.
10. CONTRACT TERMINATION
The Village and Contractor reserve the right to terminate the Contract at any time
upon ten (10) days advance written notice to the other party. In addition to the
provisions set forth in Section General conditions (A,6) for immediate termination,
failure of Contractor to perform any aspect of this Contract properly and/or to
Page 47 of 66
provide proper treatment to the general public, in the sole discretion of the Vilage,
is cause for immediate termination of the Contract without prior notice.
11. LENGTH OF CONTRACT
This Contract shall be in effect beginning November 1, 2018, and shall remain in
effect until May 1, 2021, unless terminated by either party under the conditions
specified in Section 10, Contract Termination. The Contract may be extended for
up to TWO (1) year period beyond the termination date by mutual, written
agreement between the Village and the Contractor.
12. COMPLIANCE WITH FREEDOM OF INFORMATION ACT REQUEST
The Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., applies to
public records in the possession of a party with whom the Village has contracted,
The Village will have only a very short period of time from receipt of a FOIA request
to comply with the request, and there is a significant amount of work required to
process a request including collating and reviewing the information.
Contractor acknowledges the requirements of FOIA and agrees to comply with all
requests made by the Village for public records (as that term is defined by Section
2(c) of FOIA) in its possession and to provide the requested public records to the
Village within two (2) business days of the request being made by the Village.
Contractor agrees to indemnify and hold harmless the Village from all claims,
costs, penalty, losses and injuries (including but not limited to, attorney's fees,
other professional fees, court costs and/or arbitration or other dispute resolution
costs) arising out of or relating to its failure to provide the public records to the
Village under this Contract.
13. Contractor shall not assign this Contract or any part thereof without the prior written
consent of the Village. Approval, if any, for such assignment shall be made by the
Corporate Authorities of the Village. This Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective assigns, legal
representatives and successors in interest.
14. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of
the State of Illinois and applicable federal law. Venue shall only be proper in a
court of competent jurisdiction located within the County of Cook, Illinois.
15. SEVERABILITY
The invalidity or unenforceability of one or more of the terms or provisions
contained in this Contract shall not affect the validity or enforceability of the
remaining terms and provisions of this Contract so long as the material purposes
of this contract can be determined and effectuated.
16. INTERPRETATION
Page 48 of 66
Any headings of the Contract are for convenience of reference only and do not
define or limit the provisions thereof. Words of gender shall be deemed and
construed to include correlative words of other genders. Words importing the
singular shall include the plural and vice versa, unless the context shall otherwise
indicate. All references to any person or entity shall be deemed to include any
person or entity succeeding to the rights, duties and obligations of such person or
entity succeeding to the rights, duties and obligations of such person or entity in
accordance with the terms and conditions of the Contract.
17. WAIVER OF BREACH
If either party waives a breach of any provision of this Contract by the other party,
that waiver will not operate or be construed as a waiver of any subsequent breach
by either party or prevent either party from enforcing such provisions.
18. MERGER - AMENDMENT
This Contract sets forth the entire understanding of the parties relative to the
subject hereof and supersedes any and all prior agreements, express or implied,
oral or written. No amendment or modification of this Contract shall be effective
unless reduced to writing and executed by the parties.
19. COUNTERPARTS
This Contract may be executed in several counterparts each of which shall be an
original and all of which shall constitute but one and the same instrument.
20. EFFECTIVE DATE
The Effective Date of this Contract shall be the date executed by the Village
President, and attested by the Village Clerk.
In Witness thereof, the said parties have executed and signed this contract
on , 2018.
Attest:
Karen Agoranos, Village
Clerk
VILLAGE OF MOUNT PROSPECT, an
Illinois Municipal Corporation
Page 49 of 66
Corporate Name:
ION
Attest.-
Secretary
ttest:
Secretary
(Corporate Seal)
Its
Page 50 of 66
ATTACHMENT A page 1 of 7
Page 51 of 66
ATTACHMENT CH'I ENT page 2 of 7
Page 52 of 66
ATTACHMENT A page 3 of 7
Page 53 of 66
Page 54 of 66
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ATTACHMENT A nage 7 of 7
Page 57 of 66
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Page 58 of 66
VILLAGE OF MOUNT PROSPECT
SNOW PLOWING/SALTING TALLY SHEET
DATE
OPERATOR
VEHICLE
START TIME
MILES END
END TIME
MILES START
TOTAL HOURS
TOTAL MILES
PRODUCT USAGE
ROCK SALT (BUCKETS)
PRE -WET SOLUTION (GALLONS)
INITIAL
ADDED +
+
TOTAL
LEFT ON
TRUCK
TOTAL
USAGE
DAMAGE NOTED JMAILBOXES, TREES STREET SIGNS ETC.
REPORTED
Y N
Y N
Y N
OTHER AREAS COMPLETED OUTSIDE OF SECTION
ORDERED BY
COMMENTS
CONTACT
NUMBERS
X:\FILES\STREETS\OJONES\Forms\plaw and salt tally shest.xlsx
Page 59 of 66
Commuter P rkiag Lots
Maple Street Lot
95,000 square feet
Plow toward center island when possible.
If need to pile, far southeast corner and against center island just south of Maple Street
driveway
East Commuter Lot
34,000 square feet
Plow to north and south sides when possible. Also can make SMALL pile at east end of lot.
If need to pile, 2-3 spots on either side of Northwest Highway entrance.
DO NOT BLOCK WALKWAY BETWEEN SPACES 33 AND 34.
Depot Lot
9,000 square feet
Plow to west end grass area when possible.
If need to pile, 2 parking spots at east end designated "15 minute parking".
DO NOT PILE AGAINST BRICK RETAINING WALLSI
West Commuter Lot
40,000 square feet
Plow to north and south sides when possible. Also can make SMALL pile at west end of lot.
If need to pile, 2-3 spots on either side of Northwest Highway entrance.
Wille Street Lot
18,000 square feet
Snow must be removed from lot. Do NOT push snow toward any fences/private property. Pile
snow between 2 driveways on Wille Street. Be sure both driveways are accessible.
Pine Street Lot
2,000 square feet
Small amounts of snow may be pushed into grassy areas.
If need to pile, contain pile to 1-2 spots at east end.
1. All lots must be complete by 5:00 AM.
2. Try to not push snow on to Northwest Highway (our route, our responsibility.
3. Try not to push snow onto walks after Trackless has cleared.
4. Center aisle of all lots must be completely open when piling snow. Keep piles contained
to parking spaces.
5. All parking spaces must be opened full depth and width.
Page 60 of 66
I
Page G1 of 66
uriaple Street, P�arkin�g Lot
Page 62 of 66
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Page 8§ of 66
Excavation
Demolition
Concrete
9ttkollf0iMIMP
Contrac.tors Corp.
220 Graceland, Suite A
Des Plaines, IL 60016
(847) 297-0724
Fax (847) 297-0720
SNOW REMOVAL METHODOLYGY
Culdesacs : (3) pick uptrucks 4 x 4 from 1/2 ton to Iton
up to (2) 2 yard tractor / loaders with 10-12 ft. snow plows
at areas where culdesacs are close proximity
Orange Section (2) 26000 gvw trucks with plows and snow spreaders
(1) tractor/ loader with plow
NOW=
(2) pickup trucks 4x 4 at areas that are too scattered
up to (3) tractors / loaders with plows at close proximity
Orange Section :
(2) 26000 GVW trucks with plows and snow spreaders
up to (2) tractor/ loader with plows
Village parking Garage: Small Bobcat/ loader with rubber plow blade
On storms that require over 12 hrs, service then ; a rotating shift of 12-14 hrs on and
10 hrs rest will be implemented
Hauling
Services
Excavation
Demolition
Concrete
Snow Removal
. MOO) 77 F
L
=rj
Contractors Cor".
"p.
220 Graceland, Suite A
Des Plaines, IL 60016
(847) 297-0724
Fax (847) 297-0720111.21201V)
401-MIMM-7.
Hauling
Services
21W SNOW SEASON
DRIVER LIST
COL Drivers
#1
Giuseppe Ateko
CDL Class A
#5
Anthony Ventrella
CIX Class A
2275. Leonard lane
A400.2806-5082
1630 Joann Lane
V5'36-0008-0307
Arlington Heights, It, 60016
Aftson, IL. 60101
42
Felipe Mendez
CDL Class A
#6
Robert Andrze)ewskf
Cl D 1, Class A
3106 Kensington Lane
M532.2407-2237
60 Fast Hintz Rd.
A536-7708-0142
Zion, IL. 60099
Wheeling, IL, 600!40
03
David Grandt
CDr. Class A
#7
Isidro Cervantes
CDL Class A
121 S. Pine St.
G653-1745-1243
4664 River Road
C',61.5-4005-9132-
615-4005-9132Mount
MountProp5ect, IL 60056
5chifler Park , IL. 601 )6
#4
Mike Ventrella
CDL Class A
2139 Newport Circle
VS36-5407-9012
Hanover Park, It-.
NON CDL DRIVERS
#I
Arturo Ruelas
Class D
#5
Vicente Arechiga
Ciass D
636 15th Ave.
R420-0007'-3286
418 N. BTH Ave
A022-8658-4315
Maywood, It.. 60153
Maywood, K. 60153
# 2
Joseph N. Aiello
Class 0
46
David Serrano Rentegia
Class D
227 S. Leonard Lane
A400-4949-3172
10477 nearlove Rd.
5656-1608-8119
Arlington Heights, IL 60005
Glenview, IL. 60025
#3
Philip A. Aiello
Class 0
#7
Alphonse Mitria
Class D
227 S. Leonard Lane
A400-0619-1158
8630 W. Berwyn
M360-01.74-9133
Arlington Heights, It.. 60005
Chicago, L, 60656
44
Alvaro Arechiga
Class D
418 N. 8TI-1 Ave.
A62).-0008-6024
Maywood, IL, 601.53
401-MIMM-7.
Hauling
Services
Unless otherwise expressly provided in the Specifications, in the event
any defects or imperfections in the materials or workmanship to be
furnished by the contractor herein appear within the period of two (2)
years from the date of completion of all the Work and acceptance thereof
by the Village, the contractor will, upon notice from said Village (which
notice may be given by letter to said contractor to the business address
of the contractor shown in the proposal), repair and make good at his
own cost any such defects or imperfections and replace any defective
or imperfect materials or workmanship with other materials or
workmanship satisfactory to said Village, and furnish all such new
materials and labor as may be necessary to do so; and in the event of
the failure, refusal or delay of said workmanship or materials said Village
may do so or have same done by others, and said contractor and surety
or sureties on the bonds given for the faithful performance of the contract
shall be liable to the Village for all damages and expenses occasioned
by such failure, refusal or delay. All details of warranties shall be
included with the bid, Warranty work shall be at no additional expense
to the Village.
Manufacturer warranties and guaranties shall be submitted with the bid
and shall be considered a part of the contract where such specifications
meet the minimum bid Specifications.
=, kyj P.M U--1 F -M =- i �
F. Miscellaneous Contract Requirements
Contract Alterations. No amendment of a contract shall be valid
unless made in writing and signed by the Village President, Village
Manager or their authorized representative.
2. Licenses and Permits. The contractor shall procure at its own
expense all the necessary licenses and permits in connection with
the work under the contract.
3. Nonassiqnability. The contractor shall not assign the contract, or any
part thereof, to any other person, firm or corporation without the
previous written consent of the Village. Such assignment shall not
relieve the contractor from its obligations or change the terms of the
contract unless agreed by the Village at its sole discretion.
4. Notices. All notices required by the contract shall be given in writing.
5. Taxes. The contractor shall pay all federal, state and local taxes as
may be applicable on all materials, labor and services furnished by it
under the contract, and the amounts of such taxes shall be included
in the unit prices bid.
Page 29 of 66
1,2
EXHIBIT A
(Upon award of contract, to be
attached to Snow Removal & Ice
Control Services Extension 2018-
2021 as Exhibit A)
ProposalForm
Village of Mount Prospect
SNOW REMOVAL & ICE CONTROL SERVICES CONTRACT 2018-2021
OWNER INFORMATION
Owner Name:
Address:
Is
Business Name:
Business Address: 2 ZO 6A eA( c toit o At, i�., j4,,,j rz-
(" C X:) 16,
Home Phone: -?m 61) Business Phone: q I
This Business is a:
[:1 Individual Proprietorship
El Joint Venture
M Partnership
Corporation
If applicable, give names, addresses, and dates of birth of all partners, officers or directors.
Name Address
t,i'Z YY' Od�, 41, 3)zeks
5s;
Page 30 of 66
Has the applicant, business, or member of the business ever had a z
license or contract revoked, suspended or cancelled? ❑ YES M NO
If yes, explain in full detail on a separate sheet of paper.
Does the business currently hold a license or have a contract with any other municipality for
service? R YES [:] NO
If yes, explain in full on a separate sheet of paper. Have any complaints against the business been
filed with the l'inois Commerce Commission, the Office of the Illinois Attorney General, or any
other gove ental body during the period of one year prior to the date of this proposal? El
mental
YES
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other governmental body, and
may take into consideration any complaints and/or pending complaints made against the
business or owner.
Services will be either full service cleaning, both inside and outside, or just outside cleaning.
In silubm, itting this Proposal Form requesting award of the Village of Mount Prospect Snow Removal
& Ice Co'rytrol Services Contract 2018-2021, 1 hereby certify that:
I
, will not assign or subcontract window cleaning services for the Village without prior written
app,roval of the Corporate Authorities of the Village of Mount Prospect;
2. Neither 1, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
felony involving the theft of property, violence to persons, or criminal damage to property.
Please note that in the case of a person whose last conviction was more than two years past,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible;
3. 1 am not barred by law from contracting with the Village because of a conviction for prior
violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS
5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating));
4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42,1-1) or in any payment,
fee or tax owed to the Village;
5. 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et
seq.);
6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et seq.), and
the Rules and Regulations of the Illinois Department of Human Rights, including
establishment and maintenance of a sexual harassment policy as required by Section 2-105
of that Article and Act;
Page 31 of 66
7
7
8
9.
I shall comply with the Americans with Disabilities Act;
I shall comply with the Americans with Disabilities Act;
I shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq.); and
All of the information I have provided in this Application has been truthful and given in
good faith.
I have read and understand the information provided with this Proposal Form, including
the Notice to Bidders; , instructions to Bidder, the General Conditions, the Specifications
and the Snow Rerrrval & Ice, ntrol Services Contract 2018-2021, and agree to abide
by the condition 'i forth,,t6er in. My signature below indicates my acceptance of all
d wr o
such condition, d my bid for d f the Village of Mount Prospect Snow Removal &
s
Ice Control S ces Contract 201-2021.
I
V
Name of Company_MAii . LHAMb 20,
Bid Submitted By . ...... -U&
Position in Company., L -s Oet
Phone No., ) -_Z -17-072-Y, Date 10 LZ211e-11
I I
Bidder must use the official firm name and authorized representative must sign.
Page 32 of 66
BID FORM
Snow Removal & Ice Control Services Contract 2018-2021 Village of Mount Prospect
Department of Public Works
FROM: MA 4. , ( _ e) Zi 1'e"A C",
(hereinafter called "Bidder")
TO: Office of the Village Manager, 31d Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect")
Snow Removal & Ice Control Services Contract 2018-2021
The bidders have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Instructions for Bidders
General Conditions
Specifications
Proposal Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet — Snow Removal & Ice Control Services Contract 2018-2021
Exhibit B Contract Document
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows,
Bidder has bid on all items and has provided a price for all requested services. The
Bidder acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
In submitting this bid, the Bidder understands that the Village reserves the right to add to
or subtract from the estimated quantities.
Page 33 of 66
The Village intends to award one (1) contract (if at all) for the items bid. If written notice
of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time
before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment and performance bonds, or letter of credit, and the
insurance certificates required by the Bid Documents to the Village within ten (10)
business days after receipt.
The Bidder, and as successful bidder/contractor upon award of the contract, understands
and agrees to the following:
1) The contractor agrees to provide all required services and items and material to the
Village as noted in the Bid Documents and comply with the requirements of the Bid
Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal ordinances, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
Addendum Addendum -Date Acknowledgement by Bidder or Authorized— Date
No. . . ... ..... . RepreAtrjtative Acknowledged_
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the bidder and rejection of his/her bid submittal. A record of all
Addenda and copies of same will be available to all qualified bidders from the Village of
Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Bidder's responsibility to become
fully advised of all Addenda prior to submitting its bid.
Upon award of the contract, the Village will send Notice of Award to the successful Bidder,
the Bidder must then execute the contract and provide the required bonds or letter of
credit and certificate of insurance to the Village within ten (10) business days. The Village
will then issue a written Notice to Proceed. Failure to complete the work in the designated
time frame may result in the Director of Public Works withholding compensation due the
contractor for failure to complete the said work in the designated time frame, calling the
bonds, or taking such other action as may be available.
Security in the sum of ten (100/p(,percent of the amount bid in form of (check one):
Bid Bond Certified Check Bank Cashier's Check
is attached hereto in accordance with the "Instructions for Bidders".
This Bid Submittal contains the following:
1) Bid Form
2) Affidavit — Bid Certification Form
Page 34 of 66
3) Bid Security
4) BID SHEET(S) — Snow Removal & Ice Control Services Contract 2018-2021
Respectfully spomitted:/--,
11
'FF
By: _
Title:
Date:
Contact Information:
(Signature)
Official Address: -L L" 6�(c A(,& [A w-) JA
e", .. A
I-I'AiNw, -L. L - ("wi
Telephone: U
14-1- 2-lil - U72"
Email:
ONE (1) SIGNED COPY OF THIS BID FORM AND BID SHEETS (Pages 31-50) ALONG WITH THE
AFFIDAVIT — BID CERTIFCATION FORM, AND BID SECURITY SHALL BE SUBMITTED IN A SEALED
MARKED ENVELOPE.
Page 35 of 66
Company/Firm Name:
Euofffil= �0,1�On N
(6 fk4 � (2'<1 (
Address: Z. 61RAC& L,4to A U)
/V& A
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and persalt of perjury a d possible termination of contract rights and debarment, the
undersigned, ; Ito bein7_first duly sworn on oath, deposes
and states that he or (sole owner,
9 artner, joint ventured, President, Secretary, etc.) of
0 K7, At ';. L& W- and has the authority to make all
(Name of Company) I
certifications required by this affidavit,
Section I Non -Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section 11 Bid Rigging and RotatigM-
The undersigned further states that F(M ( Dec s.
(Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS
5/33E-3, 33E-4.
Section III Drug Free Workplace
The undersigned further states that ipA-6A71?A (70-40
(Name of Company) r
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax Payment
The undersigned further states that 1 ci is
(Name of Company)
Page 36 of 66
not delinquent in payment of any taxes to the Illinois Department of Revenue, in
accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
all amounts paid to the individual or entity under the contract in civil action.
Section V
Sexual Harassment Policy
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must'.
"Have written sexual harassment policies that shall include, at a minimum, the following
information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment
under State law; (111) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department (of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act)."
A "public contract" includes: ...every contract to which the State, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned further states that W\A- has
(Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 512-105 (A)
(4),
It is expressly under o d the foregoing statements and representations and promises
are made as a con n to the right of the bidder to receive payment under any award
made under the ter and provil oriof this bid.
The undersigned/ddffifies that
gm=
Name Printed:
Signed and sworn to
My commissjon expii
n contained in this Affidavit i!ktrue and correct.
Title: aL. A,
2
e6
&:- 1' r' "I/�
OFFICIAL SEAL
4RINA AIELLO
o —
ELFAMM&ISM141,114M WA. 4 N
Page 37 of 66
Includ dw ith this bid is a bank cashier's check, certified check or bid bond in the amount
of being ten percent (10%) of the total amount bid by
MiN, (AYIJ) the bidder, in favor of the Village of Mount Prospect. It is
hereby agreed that, should bidder be awarded the contract for services contemplated
under this bid and fail or refuse to execute a contract for the performance of said services,
or to provide the required payment and performance bonds, or letter of credit, and
certificate of insurance, then this security, in the amount stipulated above, shall be
forfeited and may be retained by the Village of Mount Prospect as liquidated damages
and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid
opening date.
SUBMITTED THISZ-Z-&-9 DAY OF r 2018.
SEAL (if corporation)
4�r7
W�Mls..,.Lelr IV4 Z( ZZ�w 75%
Bidder's Agent and Agent's Title
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer,
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of
�101 I
Page 38 of 66
i 1066 1
Raom 21 k 09101:4 avj [A Mfofel 2 IN: I
The undersigned herewith submits a proposal on snow removal services at various
locations throughout the Village of Mount Prospect in accordance with the attached
documents. All proposals are to be delivered to Public Works , 1700 West Central Road,
Mount Prospect, Illinois, 60056, prior to 1:00 p.m. on October 22, 2018.
METHODOLOGY: On a separate sheet of paper please describe your methodology for
plowing cul-de-sacs. The explanation must include a detailed listing of the type and
quantity of vehicle/equipment to be used. In addition, the explanation should address
plow operations that extend beyond a 12 hour shift.The contractor must be able to
maintain operations on a continuous basis for multiple days. The Contractor may submit
a methodology that is different from the Village's minimum standard.
COMPLETE CLEARING OPERATION (cost per pass) — From 2" to 6" of
Accumulation
Schedule of Prices
Item No.
110 cul-de-sacs
COMPLETE CLEARING OPERATION (cost per pass) — More than 6" of
Accumulation
Item No.
110 cul-de-sacs
Schedule of Prices
N
Proposal Item 2 (Supplemental Drivers)
Provide CDL w/ air brakes endorsement driver: $
Number of drivers available:
qz, 4,
per hour rate
Page 39 of 66
I- Proposal Item 3 (Section Plowing and Ice Control) I
Methodology: On a separate sheet of paper please describe your methodology for
plowing the residential snow plow section. The explanation must include a detailed listing
of the type and quantity of vehicle/equipment to be used. In addition, the explanation
should address plow operations that extend beyond a 12 hour shift. The contractor must
be able to maintain operations on a continuous basis for multiple days. The Contractor
may submit a methodology that is different from the Village's minimum standard.
Schedule of Prices
Snow plowing curb to curb - Orange Section Base Contract
Price
Rate including truck and driver for work after 55" accumulation- T�V-acL
per hour rate
Proposal Item 4 (Parking Lot Plowing)
METHODOLOGY: On a separate sheet of paper please describe your methodology for
plowing parking lots. The explanation must include a detailed listing of the type and
quantity of vehicle/equipment to be used. In addition, the explanation should address
plow operations that extend beyond a 12 hour shift. The contractor must be able to
maintain operations on a continuous basis for multiple days. The Contractor may submit
a methodology that is different from the Village's minimum standard.
East Commuter lot Train Station Depot 108 S. Main St. (Busse Avenue)
West Commuter lot Wille Street Lot 34 W. Busse Avenue
Maple Lot Pine Street 111 Rand Rd
911 Kensignton Rd (799 Bierman) 30 S Emerson
COMPLETE CLEARING OPERATION (cost per pass)
Schedule of Prices
Item No.
11 Parking Lots listed above
FLOwin Amount
Page 40 of 66
COMPLETE CLEARING (cost per pass, per lot)
Schedule of Prices
Items:
East Communter lot
West Commuter Lot
Maple Street Lot
Train Station Depot
Willie Street Lot
Pine Street Lot
108 S Main Street (Busse Ave)
34 W Busse Avenue
111 Rand Rd
30 S Emerson
911 Kensignton Rd (799 Bierman)
I'll
$ zoo,
TOTAL AMOUNT OF PROPOSAL
Combination of proposal Item 1 (2" — 6" inch total)
& proposal item 3 (base contract proposal) $
Additional Equipment
Hourly rate (including labor and equipment) for any additional equipment as required
under Paragraph E of Specifications and Prosecution of Work.
Proposals accepted on this form only. Include a complete list of all equipment,
showing year, make, model, plow or bucket size and radio type that is available for this
job.
Equipment Year & Make
Type Rate/Hr.
4 X 4 1
Pickup I -CLS SS6
w/plow ?(" $ 1
2.
EL2 F-450 1-111b
$
4,
OC"
$ its
Page 41 of 66
Dump Truck
1
Type
(Min.
I
Rate/Hr.
End Loader
1
25,000 lbs.
ild,w
P it/
$
1,35
GVW)
tire)
$
2.
Z, 5IG 1:b0,A-a
$
3
yd, Mnchixc
I
$
15)
4
?-Q)=8 ?, 3 lot
P�j; &
1
4.
-744o
4114iU
1,3
Semi trailer 1.
Truck A tk-
zoog Ye4kb,'/� '�575
A1vM1XUr T"4L,
Equipment
Year & Make
Type
Rate/Hr.
End Loader
1
(Rubber
tire)
$
2.
q F
Z, 5IG 1:b0,A-a
$
3
yd, Mnchixc
I
$
15)
4
Include list of similar proposals for snow removal of this type
The Village of Mount Prospect reserves the right to adjust quantities based upon
budget guidelines. The above listed quantities are approximate.
Mark outside of envelope: "SEALED PROPOSAL: Snow Removal & Ice Control
Services Contract 2018-2021," and deliver to the Public Works Department, 1700
W. Central Rd., Mount Prospect, Illinois, 60056, by 1:00 p.m., Monday, October
22, 2018.
Page 42 of 66
&" (-111U�etoe S; 6�1 Ap
Name of Company/Firm 7-
ess of ny/Firm
By: ("'7'
Phone:
Date submitted:
Note: Be sure to mark outside of envelope, "Sealed Proposal for Snow Removal
& Ice Control Services Contract 2018-2021."
Also note any exceptions to the specifications.
I :-
COMPANY
SIG
Suti
CITY, N, STATE, ZIP U � L,
PHONE#
fo I zz 2018
DATE
Note: All proposals to remain firm for thirty (30) days. Be sure to mark the
outside of the envelope, "Sealed Proposal for Snow Removal & Ice Control
Services Contract 2018-2021."
Page 43 of 66
EXHIBIT B
VILLAGE OF MOUNT'PROSPECT
SNOW REMOVAL & ICE CONTROL SERVICES CONTRACT 2018-2021
THIS AGREEMENT (hereinafter the "Contract") is entered into by and between the
Village of Mount Prospect, an, Illinois home rule municipality (hereinafter the "Village"),
and *� rdmi I an S, located at
c Wo �04,i Illinois, (hereinafter the "Contractor").
GENERAL As stated in the bid document.
2. SPECIFICATIONS As stated in the bid document.
3. CONTRACTOR RESPONSIBILITY FOR PROPERTY/HOLD HARMLESS
Contractor agrees to defend and hold harmless the Village from and against all
demands, claims, suits, costs, expenses, damages and adjustments based upon
any infringement of any patent relating to goods specified in the contract, and on
account of the Village's use of any copyrighted or uncopyrighted, composition,
trade secrets, secret process, proprietary rights, patented of unpatented invention,
article or appliance furnished or used under the proposal Specifications,
4. ADHERENCE TO LAWS
Employees and agents of Contractor shall obey all federal, state, county and
municipal laws and ordinances during the execution of their duties under this
Contract. The existence of this Contract does not exempt such individuals from
compliance with such laws or ordinances, nor does it convey any special rights or
privileges upon those individuals,
Contractor shall meet all applicable licensing requirements of the Village,
Page 44 of 66
In addition, Contractor is required to comply with all federal, state, county and
municipal laws and ordinances, including the following:
a. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace
Act (30 ILCS 580/1, et seq.);
b. Comply with the Illinois Public Works Employment Discrimination Act (775
ILCS 10/1 et seq.);
C. Comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et
seq.), and the Rules and Regulations of the Illinois Department of Human
Rights, including establishment and maintenance of a sexual harassment
policy as required by Section 2-105 of that Article and Act;
d, Comply with the Americans with Disabilities Act; and
e. Comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY
CLAUSE required by the Illinois Department of Human Rights as a material
term of all public contracts, which states as follows:
Title 44, Part 750, Section 750, APPENDIX A, Illinois Administrative Code,
Equal Employment Opportunity Clause
In the event of contractor's non-compliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights ("Department"), contractor
may be declared ineligible for future contracts or subcontracts with the State of
Illinois or any of its political subdivisions or municipal corporations, and the contract
may be cancelled or voided in whole or in part, and such other sanctions or
penalties may be imposed or remedies invoked as provided by statute or
regulation. During the performance of this contract, the contractor agrees as
follows:
1 ) That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, national origin or
ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable
discharge from military service; and further that it will examine all job classifications
to determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization.
2) That, if it hires additional employees in order to perform this contract or any
portion thereof, it will determine the availability (in accordance with the
Department's Rules) of minorities and women in the area(s) from which it may
reasonably recruit and it will hire for each job classification for which employees
are hired in such a way that minorities and women are not underutilized.
3) That, in all solicitations or advertisements for employees placed by it or on
its behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, marital status, national origin
Page 45 of 66
or ancestry, age, physical or mental handicap unrelated to ability, or an
unfavorable discharge from military service.
4) That it will send to each labor organization or representative of workers
with which it has or is bound by a collective bargaining or other agreement or
understanding, a notice advising such labor organization or representative of the
contractor's obligations under the Illinois Human Rights Act and the Department's
Rules. If any such labor organization or representative fails or refuses to
cooperate with the contractor in its efforts to comply with such Act and Rules, the
contractor will promptly so notify the Department and the contracting agency and
will recruit employees from other sources when necessary to fulfill its obligations
thereunder.
5) That it will submit reports as required by the Department's Rules, furnish
all relevant information as may from time to time be requested by the Department
or the contracting agency, and in all respects comply with the Illinois Human Rights
Act and the Department's Rules.
6) That it will permit access to all relevant books, records, accounts and work
sites by personnel of the contracting agency and the Department for purposes of
investigation to ascertain compliance with the Illinois Human Rights Act and the
Department's Rules.
7) That it will include verbatim or by reference the provisions of this clause in
every subcontract it awards Linder which any portion of the contract obligations are
undertaken or assumed, so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this contract, the
contractor will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the contracting agency and
the Department in the event any subcontractor fails or refuses to comply
therewith. In addition, the contractor will not utilize any subcontractor declared by
the Illinois Human Rights Commission to be ineligible for contracts or subcontracts
with the State of Illinois or any of its political subdivisions or municipal corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of the
Equal Employment Opportunity Clause above, following is an excerpt of Section
750.30 of the Department of Human Right's Rules and Regulations for Public
Contracts:
Title 44, Part 750, Section 750.30, Illinois Administrative Code, Subcontracts
Each public contractor and subcontractor shall in turn include the Equal
Employment Opportunity Clause set forth in Appendix A of this Part in each of its
subcontracts under which any portion of the contract obligations are undertaken or
assumed, said inclusion to be either verbatim or by reference so that the provisions
of the clause will be binding upon such subcontractors.
5. FEE SCHEDULE
The charges to be assessed by Contractor under this Contract are set forth in the
fee schedule contained in Exhibit A.
Page 46 of 66
6. LOG BOOK, RECORDS & REPORTS REQUIRED
The Contractor shall provide the Village with a written status report on its provision
of services required by the Contract. This report shall be due before the tenth day
of the following month.
7. METHODS OF PAYMENT
Payment under the Contract will be made in accordance with the Illinois Local
Government Prompt Payment Act, 50 ILCS 505/1 et seq.
8. HOLD HARMLESS AGREEMENT (CONTRACTUAL LIABILITY)
Contractor assumes full responsibility for the acts and omissions of its employees
and agents while engaged in performing services under the Contract. Contractor
agrees, to the greatest extent permitted by Illinois law, to protect, indemnify, save
and hold forever harmless the Village, its officers, appointed and elected officials,
Mayor and Board of Trustees, employees, volunteers, attorneys and agents from
and against any and all liabilities, obligations, claims, losses, damages, penalties,
and costs and expenses resulting from any suit, claim, demand, judgment, or
cause of action initiated by any person, including Contractor and its officers,
officials, employees, subcontractors, volunteers and agents, arising out of,
connected with, or in any way associated with the performance of services covered
by this Contract or the equipment used in connection therewith.
9. CONTRACTOR'S LIABILITY INSURANCE
Contractor shall not commence with the performance of services under this
Contract until it has obtained all insurance required hereunder and such insurance
has been approved by the Village. Certificates of such insurance shall be filed with
the Village prior to commencing work. Additionally, Contractor will provide the
Village with a letter from the insurance carrier that the Village will be notified within
thirty (30) days of the pending cancellation of any policy relating to this Contract.
Each insurance company shall be subject to approval by the Village, and the
respective policies shall name the Village as an additional named insured.
Approval of the insurance by the Village shall not relieve or decrease the liability
of Contractor hereunder. Such insurance is primary and in no event will be
considered contributory to any insurance purchased by the Village. Such
insurance will not be canceled, reduced, or materially changed without providing
the Village thirty (30) days advance written notice, via certified mail.
Contractor shall maintain all insurance required under subsections a through h of
this Section for not less than one (1) year after completion of this contract.
10. CONTRACT TERMINATION
The Village and Contractor reserve the right to terminate the Contract at any time
upon ten (10) days advance written notice to the other party. In addition to the
provisions set forth in Section General conditions (A,6) for immediate termination,
failure of Contractor to perform any aspect of this Contract properly and/or to
Page 47 of 66
provide proper treatment to the general public, in the sole discretion of the Vilage,
is cause for immediate termination of the Contract without prior notice.
11. LENGTH OF CONTRACT
This Contract shall be in effect beginning November 1, 2018, and shall remain in
effect until May 1, 2021, unless terminated by either party under the conditions
specified in Section 10, Contract Termination. The Contract may be extended for
up to TWO (1) year period beyond the termination date by mutual, written
agreement between the Village and the Contractor.
12. COMPLIANCE WITH FREEDOM OF INFORMATION ACT REQUEST
The Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., applies to
public records in the possession of a party with whom the Village has contracted.
The Village will have only a very short period of time from receipt of a FOIA request
to comply with the request, and there is a significant amount of work required to
process a request including collating and reviewing the information.
Contractor acknowledges the requirements of FOIA and agrees to comply with all
requests made by the Village for public records (as that term is defined by Section
2(c) of FOIA) in its possession and to provide the requested public records to the
Village within two (2) business days of the request being made by the Village.
Contractor agrees to indemnify and hold harmless the Village from all claims,
costs, penalty, losses and injuries (including but not limited to, attorney's fees,
other professional fees, court costs and/or arbitration or other dispute resolution
costs) arising out of or relating to its failure to provide the public records to the
Village under this Contract.
13. Contractor shall not assign this Contract or any part thereof without the prior written
consent of the Village. Approval, if any, for such assignment shall be made by the
Corporate Authorities of the Village. This Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective assigns, legal
representatives and successors in interest.
14. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of
the State of Illinois and applicable federal law. Venue shall only be proper in a
court of competent jurisdiction located within the County of Cook, Illinois.
15. SEVERABILITY
The invalidity or unenforceability of one or more of the terms or provisions
contained in this Contract shall not affect the validity or enforceability of the
remaining terms and provisions of this Contract so long as the material purposes
of this contract can be determined and effectuated.
16. INTERPRETATION
Page 48 of 66
Any headings of the Contract are for convenience of reference only and do not
define or limit the provisions thereof. Words of gender shall be deemed and
construed to include correlative words of other genders. Words importing the
singular shall include the plural and vice versa, unless the context shall otherwise
indicate. All references to any person or entity shall be deemed to include any
person or entity succeeding to the rights, duties and obligations of such person or
entity succeeding to the rights, duties and obligations of such person or entity in
accordance with the terms and conditions of the Contract.
17. WAIVER OF BREACH
If either party waives a breach of any provision of this Contract by the other party,
that waiver will not operate or be construed as a waiver of any subsequent breach
by either party or prevent either party from enforcing such provisions.
18. MERGER - AMENDMENT
This Contract sets forth the entire understanding of the parties relative to the
subject hereof and supersedes any and all prior agreements, express or implied,
oral or written. No amendment or modification of this Contract shall be effective
unless reduced to writing and executed by the parties.
19. COUNTERPARTS
This Contract may be executed in several counterparts each of which shall be an
original and all of which shall constitute but one and the same instrument.
20. EFFECTIVE DATE
The Effective Date of this Contract shall be the date executed by the Village
President, and attested by the Village Clerk.
In Witness thereof, the said parties have executed and signed this contract
M3
Attest:
Karen Agoranos, Village
Clerk
Page 49 of 66
Corporate Name:
M.
Attest:
(zincretary
(7.corporate Sea[)
ATTACHMENT A page 1 of 7
00000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000001
ORANGE
SECTION
17.84
MILES
3.9553
ORANGE2
�xIIIIIIRrrrrrr «rr
3.8745
ORANGE3
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ORANGE
GOLF
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Snow i Ice
Control Plan
Streets
& Building Division
The now and �c ou troy ;Han represents the ViHage of Mount Prospect - Department
f Pubhc Works efforts to maintain c0ear and safe passage f aH ViHage streets
throughoutthe winter season.
1111 2 16
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Table of Contents
Table of Contents
I
I. Policies and Performance
3
Objectizv
3
Snoz.v & Ice Control Priorities
3
Anti Icin,,,7 Operations
4
L.,ezvI qj"Serzis
4
Storm Cate a,
4
Snoz.v & Ice Control Perjivmance Meas ores
6
Operational Policies
6
Record Keeping
11
Resident Commivnication
12
Snoz.v & Ice Control Ordinances
12
I )epartivrefirom Policy
12
11. Planning
13
0,Tvrz*z.v
13
Personnel Mana,,,7ement
17
Ve,hicles & Eqivipment
22
Materials
27
Snoz.v & Ice I )eclared Emer,,,7encies
29
Snoz.v & Ice Control Readiness
30
111. Snow & Ice Control Strategies
35
0,Tvrz*z.v
35
Snoz.v Control
35
Ice Control
39
Material Application
41
Inclement W(,ather I )ecision Making
42
IV. Snow Routes & Maps
45
0,Tvrz*z.v
45
Maps
45
V. Snow & Ice Control Training
75
Eqivipment Trainin, ,,7
75
Operation Trainin, ,,7
75
VI. Maintenance & Repair Program
76
Inzvntory
76
Calibration Procedivres
77
R ot.itine Inspection Procedivres
77
"
VEH�age of III out it I)rospecI )UWic Wmdks St to & ice Cot ibrdIll lllao�"m
Ve,hicle & Equipment Maintenance Schedule
78
Ve,hicle Repair
78
Procedures and Warrants
78
VII. Risk Management
79
Accident, Inuestioation
79
Required I . )ocumentation
80
VIII. Appendix
81
VEH�age of Mout it �)rospect �)UWic Wo�d(s St tow & ke Cot itrd�III ao�"m VIII
I. Policies and Performance
Objective
One of the primary objectives of the Department of Public Works is to provide for the safe and orderly
movement of traffic in the Village of Mount Prospect during snow storms. This snow and ice control
manual outlines the procedures used by the Public Works Department.
Snow and Ice Control Priorities
All streets in Mount Prospect are prioritized into groups for conducting snow removal operations. Snow
plowing section routes are color coded for easy identification. The following summarizes the snow
removal priorities.
Priority 1. Major Arterial Street's -Highways
The minimum roadway network that must be kept open to provide a transportation system that connects
emergency centers throughout the Village. Police and Fire stations are located on Priority 1 routes. (See
pg. 46 for highway route map)
Priority 2; Collector Street's and Downtown
Collector Streets
Higher traffic volume interior streets that provide a network through and out of neighborhoods to
highways. (See pg. 47 for collector streets map)
Downtown
Streets immediately adjacent to downtown municipal buildings and businesses. The area is primarily
identified by the Central Road, Prospect Avenue and Maple Street borders. (See pgs. 64-73 for
downtown maps)
Priority 3. Residential Street's
All remaining streets including dead ends, alleys and cul-de-sacs. (See pgs. 48-55 for section maps)
Priority 4. Cul -De -Sacs (Contractual Work)
Non-thru, cul-de-sac streets that are completed using contractual support to conduct curb -to -curb
clearing. (See pgs. 56-63 for cud -de -sac maps)
VEH�age of I uiit III') mspect )Ul is Wmrlks St tow & ase Cot mtir6ml Illklll o��"m VIII
Anti -Icing Operation
Anti -icing procedures will be followed prior to a forecasted snow event whenever temperature and
humidity factors allow. Anti -icing liquid will be applied to priority 1 and priority 2 streets as well as
bridges. Application rate will be 20-35 gallons per lane mile based on pavement temperature. (See
Appendix D)
Level of Service
Up to 12" of snowfall will result in total snow and ice control operations (curb to curb cleanup) being
performed within 8 hours of the last snowflake touching the ground. Above 12" of snowfall will result
in total snow and ice control operations (curb to curb cleanup) being performed within 12 hours of the
last snowflake touching the ground.
Storm Categories
Winter storms in Mount Prospect are grouped into 3 categories. The response to the storm is different for
each category. The following discussion presents information concerning these categories, the service
levels maintained and the materials used for each type of storm. The following section will discuss the
staffing and response levels in more detail. NOTE: IN ALL CASES, PRIORITY 1 STREETS WILL BE
MAINTAINED TO BARE PAVEMENT, CURB TO CURB.
Predicted Snow Fall Amount: Trace — 1/2"- Salting operation
Service Level: Maintain priority 1 and 5 streets to bare pavement, curb to curb. Maintain priority 2, 3
and 4 streets to bare pavement down the middle of the street.
Materials: Solid deicer (rock salt) treated with liquid deicer. Application rates will be 400 pounds of salt
and 20 gallons per ton of liquid per lane mile on priority 1 and priority 2 streets. On priority 3 and 4
streets, application rates will be 200-400 pounds of salt and 20-35 gallons of liquid per center line mile
based on pavement temperatures.
Adjustment: If temperatures during or following the storm event are forecast to remain at or below
freezing, priority 2 and 3 streets may be salted to maintain bare pavement curb to curb.
Personnel: Category I operations require up to 2 Foremen, 15 Maintenance personnel and 1 Mechanic.
Snow removal contractor may be utilized for the Orange section and cul-de-sacs.
Veh
icles/Equipment: Up to 11 single axle dump trucks, 2 tandem axle dump trucks, 2 Trackless
hines.
EIHI III a iit III') rosp t )UWic WadksSu & ke Co iibrdm Illk 111 o��"m VIII
Categoi°y It
Predicted Snow Fall Amount: 1/2" — 10" — Plowing operation
Service Level: Priority 1 and 5 streets will be plowed and salted continuously to maintain bare
pavement, curb to curb. Priority 2 streets will be center plowed and salted, 1 pass in either direction, and
plowed 1 pass in either direction along the curb. Priority 3 and 4 streets will be center plowed and salted,
1 pass in either direction. This procedure will be repeated for the duration of the snowfall event. Once
precipitation has ended, all priority 3 streets will be center plowed and salted as needed, and curb
plowed. Cul-de-sac contractor will be called when accumulation reaches 2". Subsequent cul-de-sac
passes will be accomplished as needed. The goal is to have all streets bare pavement, curb to curb.
Materials: Initial pass will be 200-400 pounds of salt per lane mile and 20-35 gallons of deicing liquid per
ton based on pavement temperatures. Subsequent center passes will be reduced by approximately 25%
for salt and deicing liquid.
Adjustment: If, while snow is still falling, accumulation in the curb lane gets to a point where driveway
egress is not possible, or if further accumulation will be more than a single plow pass can remove, a
Supervisor may make the decision to plow the curb lane.
Personnel: Category II operations require a minimum staffing level of 3 Foremen, 1 vehicle maintenance
foreman, 18 Maintenance personnel and 2 Mechanics. Snow removal contractor will be utilized for the
Orange section and cul-de-sacs.
Vehicles/Equipment: Minimum vehicle/equipment requirements are 14 single axle dump trucks, 2
tandem axle dump trucks, 2 Trackless machines.
("ategmy ITT
Predicted Snow Fall Amount: >10" —Plowing operation
Service Level: Category III operation is much like Category II, with the addition of personnel and
equipment noted below. Additional resources will be assigned to the Red, Blue, Yellow, Highway and
Downtown routes. Priority 1 and 5 streets will be plowed and salted continuously to maintain bare
pavement, curb to curb. Priority 2 streets will be center plowed and salted, 1 pass in either direction, and
plowed 1 pass in either direction along the curb. Priority 3 and 4 streets will be center plowed and salted,
1 pass in either direction. This procedure will be repeated for the duration of the snowfall event. Once
precipitation has ended, all priority 3 streets will be center plowed and salted as needed, and curb
plowed. Cul-de-sac contractor will be called when accumulation reaches 2". Subsequent cul-de-sac
passes will be accomplished as needed. The goal is to have all streets bare pavement, curb to curb.
Materials: Initial pass will be 200-400 pounds of salt per lane mile and 20-35 gallons of deicing liquid per
ton
based on pavement temperatures. Subsequent center passes will be reduced by approximately 25%
...
alt and deicing liquid.
S ) �I III ) ���
� III III III o����mt III' o t � II III � m o 111 S o���� Coy mtrdl III o�"m II
Adjustment: If, while snow is still falling, accumulation in the curb lane gets to a point where driveway
egress is not possible, or if further accumulation will be more than a single plow pass can remove, a
Supervisor may make the decision to plow the curb lane.
Personnel: Category III operations require a minimum staffing level of 3 Foremen, 1 vehicle maintenance
foreman, 25 Maintenance personnel and 2 Mechanics. Snow removal contractor will be utilized for the
Orange section and cul-de-sacs.
Vehicles/Equipment: Minimum vehicle/equipment requirements are 20 single axle dump trucks, 3
tandem axle dump trucks, 2 Trackless machines. Additionally, 1 -ton dump trucks will be utilizes as
needed.
Snow & Ice Control Performance Measures
The following performance measures are reviewed annually by Public Works Department as a means to
evaluate and identify improvements to the Village of Mount Prospect's Snow & Ice Control Plan. Data
pertaining to these measures can be found in the Public Works Annual Report released at the beginning
of each calendar year.
• Tons of salt
• Gallons deicing mixture
• Total labor hours
• OT/Premium time hours
Operational Policies
Equipment Staffing Levels
• Snow/Ice events
• Cost per lane mile
• Average cost per event
• Total cost for season
Each storm category requires different levels of equipment and staffing. Storms lasting more than one
shift require additional personnel to relieve the first responders to the storm. The following is a summary
of the equipment and staffing required for each storm category:
Category I Storm: Trace to 1/2" accumulation -salting operation
Wg III kmuo����it III')rospect �k�ll is kmodks St����t & ase Ckmo����mtordm Illklll o��"m I
Category II Storm: 1/2" to 6" accumulation -plowing operation
Category III Storm: >6" accumulation -plowing operation
*Note: Staffing figures in above Category I — III tables are based on an operational period during snow
& ice control operations. Operational periods are typically scheduled as 12 hour shifts, but may be
modified to adapt to changing weather conditions.
Vehicle and Equipment availability
A list of all snow and ice control vehicles and equipment can be located in Chapter 2 for a detailed list of
information. Snow and ice control vehicles and equipment are planned to be ready for operation by
November 1St of each year, with the exception of those dedicated to leaf removal operations that are
converted on the Saturday before Thanksgiving (or depending on the weather).
Materials Storage & Use Policy
Salt is stored in a 100' diameter salt dome with 8' concrete walls located at the northeast end of the Public
Works facility. The salt dome has a 5,500 ton material storage capacity which utilizes an in ground
conveyor system to maximize the storage availability. All salt is to be kept within the confines of the salt
dome whenever possible. Liquid deicing chemical are stored in bins A & B directly west of the salt dome.
In the event of a liquid deicing chemical spill, an emergency spill kit is located inside the Vehicle
Maintenance area (Garage Door 11).
S �� � � � �I �� III � � ��� � �
�IIHI III uo����it III' oras pest � �Il is rr ks Stm m & ase Ckmo����mti�6m l
Vehicle Material Loading Policy
All vehicles will be loaded and tested at the salt dome behind the main garage. A bucket scale will be
used to weigh salt loads to truck capacity using the Loadrite scale. Once the truck has been loaded with
material, salt spreader operation should be tested at or near the salt dome entry.
On board pre -wet tanks should not be overfilled. All drivers will ensure pump switch is turned off and
valves are closed after filling tanks. Dead -heading against a closed valve will cause major damage to the
pump. In the event that tanks cannot be filled, an overhead spray system is available to top dress salt
loads.
Alley Policy
Alleys in the Brown Section, subsection 4 will be serviced by the downtown route truck. Alleys in the
Blue Section, subsections 2 and 4 will be serviced by the blue section truck. (See pg. 51-52 for the Alley
Map)
Sidewalk Policy
Priority 1 sidewalks consist of walks adjacent to public buildings and walks in the central business
district. Priority 1 sidewalks will be maintained to bare pavement for duration of the snow event.
Priority 2 sidewalks will be maintained to bare pavement at the conclusion of the snow event, after all
Priority 1 walks have been completed. (See pg. 74 for the Trackless Map)
Snow Storage & Disposal Policy
When snow accumulations warrant, snow will be stored temporarily in designated areas for future
removal by Public Works personnel. These areas include commuter parking lots and streets in the central
business district. (See pgs. 64-73 for Downtown Temporary Snow Storage Maps)
Additionally, snow will be stored at the ends of center islands on streets where center islands exist. Snow
will be removed and hauled away when accumulations present sight obstructions as determined by the
Public Works Director or his designated representative, or at the request of the Police Department.
A downtown cleanup operation will be scheduled when accumulations require the placing of temporary
piles. Snow will be loaded out with Village dump trucks, or with contracted dump trucks as needed.
Snow will be hauled to the north parking lot at Melas Park. Snow will be dumped along the south side of
the lot, beginning at the west and working east. All efforts will be taken to minimize snow storage
impact on parking.
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Mailbox Policy
Eligibility
Residential mailboxes that are damaged during Village snow and ice control operations are eligible for
repair or replacement under the mailbox replacement policy. Examples of damage that demonstrate
eligibility for replacement may include: (1) a resident's mailbox that is struck by a Village snowplow or
equipment and (2) other snow -related impact from Village snow and ice control operations.
Replacement:
Upon notification of damage, the Village will verify eligibility and provide residents with a temporary,
barricade -mounted mailbox until weather permits repairs or replacement. If the damaged mailbox is
identified as beyond repair by the Village, then the resident is provided with two methods for
replacement:
Option 1— Village Replacement: Mailbox replacement conducted by the Village will include: (1) a wood
post with post anchor stake and (2) a standard black or white steel mailbox in compliance with Village
Code specifications. "Sample 1" images below represent the mailbox that will be installed by the Village.
Residents that prefer to have a different style mailbox will need to install the mailbox on their own
(Please refer to Option 2 — Resident Replacement).
Option 2 — Resident Replacement: Residents have the option to conduct their own mailbox replacement
and are eligible to receive up to $125 for the mailbox replacement. To be eligible to receive the
reimbursement, the mailbox must be installed according to specifications defined in the Village Code.
Please refer to "Sample 1" and "Sample 2" images below for the approved specifications.
Upon completion of mailbox installation residents must complete the following steps to receive the $125
reimbursement: (1) Provide a receipt to the Public Works Department noting the purchase of the mailbox
and/or installation. (2) Schedule a mailbox inspection with Public Works. During the inspection a Public
Works employee will determine if the installation meets Village Code as outlined under "Specifications".
See "Sample 1" and "Sample 2" images below for resident approved mailbox replacement options.
Prior to Resident Mailbox Installation: Residents that decide to install their own mailbox post shall also
contact JULIE (Joint Utility Locating Information for Excavators) by calling 811 or 800-892-0123 or by
going online to www.illinoislcall.com to enter their utility locate requests. This step is necessary to
ensure that underground utility lines in the work area are marked at least two working days before the
resident digs their mailbox post. JULIE will arrange for its members to have the underground lines at the
project site marked, free of charge, so that residents can dig safely. JULIE neither owns nor marks any
underground lines. For a free copy of JULIE's Homeowner's Guide, an explanation of the color -code
markings and information about safe digging practices, please visit: www.illinoisIcall.com.
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Specifications:
The following mailbox replacement criteria have been outlined per Village Code specifications below.
United States postal service approved mailboxes are permitted within a public right of way under the
following conditions:
1. The front face of the mailbox, once mounted, shall be twelve inches (12") from the back of the curb, or if
no curb is present, shall be twenty four inches (24") from the road pavement.
2. The distance from grade to the bottom surface of the mailbox shall be forty eight inches (48").
3. The mailbox may be mounted on a mounting structure of the following sizes and materials, and no
others:
a. A wood post of which the area of an average cross section may not be more
than sixteen (16) square inches.
b. A metal post not more than two and one-half inches (21/2") in outside diameter.
4. Residents should take all necessary precautions to prevent damage to any existing utilities located in
the parkway.
"Note: See the below images for examples of approved Village Code mailbox specifications. It should be
noted that other decorative mailbox designs may be approved for use, if the spacing requirements (as
represented below) conform to Village Code. Residents should contact the Department of Public Works
for any clarification.
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Questions:
For additional questions or concerns, please contact the Department of Public Works at (847) 870-5640.
Record Keeping
Creating and maintaining adequate records relative to snow and ice control benefits the agency in many
ways. Advantages include:
• Data for budget and resource requests
• An accountability tool for supervisors and managers
• Data to measure the efficiency and effectiveness of operations
• Data to support continuous improvement efforts
• Valuable defense proof in the event of litigation and complaints
The following is a list of basic snow and ice control reports and their minimum content:
Pre Post Trip Inspection Deport (See Appendix A)
• Commercial Driver's License (CDL) pre -operational inspection checklist and an inspection
checklist for plows, spreaders, tanks, etc
• Identification of equipment and other problems experienced during operation
• Comments and relevant observations
• Deicing chemical quantities used
a
Super isor S`uperintea east Deport See Appendix B
• Personnel and equipment assignments
• Operation and application rate start and stop times
• Storm characteristics
• Road conditions at various points in time during and after the storm
• Problems including downed equipment, insufficient personnel, insufficient materials, contractor
problems, significant incidents relating to snow control
• Actions taken to address problems
Cost Reports
• Personnel
• Equipment
• Materials
:Post-Storin Reviews
• Post storm reviews are conducted as directed by the Director/Deputy Director of Public Works.
EIHIag III ui���it III') spect �k�ll is orllks St����t & ase Ckmo����ibr6m Illklll o��"m I I
Resident Communication
It is vitally important that we keep our residents informed of our policies and procedures. There are
many ways we can accomplish this:
• Village website
• Village newsletter
• Social media
• Hansen customer service requests and follow up
VOMP Ordinances Related to Snow Removal & Ice Control
Ordinance No. 2963 - An Ordinance Amending the Traffic Code of the Village of Mount Prospect to Add
Provisions for Snow Removal and Towing: 4 View Ordinance
This ordinance includes the following sections as outlined below:
Sec. 18.1314. No Parking During Snow Removal 4 View Section
Sec. 18.1423. Prohibitions on Snow Removal; Obstruction of Snow Removal; Towing and Storage of
Vehicles; Fees; Penalties 4 View Section
Departure from Policy
The Village realizes that winter weather conditions may be so unusual or unexpected that a departure
from these policies included in this manual may be necessary at times in order to deliver the best possible
outcome for snow and ice control operations in care of Village streets, sidewalks, and parking lots for
residents. Therefore, when conditions warrant, the Public Works Director/Deputy Director, in
consultation with the Streets/Building Superintendent, may order a departure from these general rules
when, in their opinion, conditions require such an action. These policies shall only serve as general rules
and guidelines. The Department of Public Works shall not be liable for any departure from the policies
provided throughout this manual.
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II. Planning
Overview
Organizational Structure
The snow and ice control organization used by the Village of Mount Prospect has been developed to
establish a chain of command through which winter maintenance policies can be transformed into an
effective and uniform set of actions. The actions taken by snow crews are the result of the general policies
and procedures established in this plan as approved by the Director of Public Works.
All snow and ice control activities are under the operational jurisdiction of the Director of Public Works
who is responsible for the development and execution of the Village's Snow & Ice Control Plan.
Operations are monitored and coordinated through the Operations Area located in the Department of
Public Works building at 1700 W. Central Rd, Mount Prospect, IL 60056.
Planning Schedule
The planning schedule is organized into three (3) time periods commonly referred to as: (1) Pre -Season,
(2) Winter Season, and Post -Season. These time periods represent how work is organized throughout the
year and when required tasks need to be scheduled to effectively support Snow and Ice Control
operations.
Snow & Ice Control Activities
Pre -Season
Winter Season
Post -Season
10/15/16 —11/14/16
11/15/16 — 3/31/17
4/1/17 — 4/30/17
Department Responsibilities
The Public Works Department has overall responsibility for development and execution of the Snow and
Ice Control Manual under the approval of the Director of Public Works. There are specific positions in the
Department, which have key responsibilities for snow and ice control. These positions are explained by
their functions within two periods of time, Pre -Season and Winter Season, as described below:
EIHIag III ui���it III'))r spect �)�Il is orllks St����t & ase Cotmtir6ml Ill 111 o�"m VIII
Pre -Season:
Director / Deputy Director of Public Works
1. Annual review and approval of any modifications to the Snow & Ice Control Manual, A -B shifts, and
Section Maps & Routes as recommended by the Streets Superintendent;
2. Annual review of past years salt usage and approval of the amount of salt to be ordered for the
upcoming season;
Streets Superintendent
1. Annual review and applying any modifications to the Snow & Ice Control Manual;
2. Annual review and applying any modifications to the A -B shifts prior to the winter season for
staffing needs;
3. Annual review and applying any modifications to the training for Snow & Ice Control for staff;
4. Annual review and applying any modifications to established Section Maps and Routes (as needed)
in the Snow & Ice Control Manual to achieve desired levels of service. This review will also consider
the addition of new sidewalks, streets, and curb cut-outs whenever necessary;
5. Establishing personnel and equipment requirements based on the needs of Snow & Ice Control
response plans and operations;
6. Places the order for Anti -Icing & De -Icing materials (as needed) to be prepared for the winter season;
7. Plans for Snow & Ice Control contractual assistance for parking lots, cul-de-sacs, and the orange
section of the map (or as applicable);
8. Coordinate vehicle readiness and the plan for the transition of vehicles from Leaf Removal to Snow &
Ice Control with the Vehicle Maintenance division;
9. Responsible for ensuring Anti -Icing and De -Icing material equipment readiness prior to the winter
season;
10. Responsible for contract management of weather forecasting services used throughout the winter
season.
Streets Foremen
1. Provide recommendations to the Streets Superintendent for any modifications to the Snow & Ice
Control Manual;
2. Provide recommendations to the Streets Superintendent for the A -B shifts prior to the winter season
for staffing needs;
3. Provide recommendations to the Streets Superintendent for annual training for Snow & Ice Control
for staff;
4. Provide recommendations to the Streets Superintendent for any modifications to Section Maps and
Routes in the Snow & Ice Control Manual. This review will also consider the addition of new
pli idewalks, streets, and curb cut-outs whenever necessary;
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5. Places the order for Anti -Icing & De -Icing materials (as needed) to be prepared for the winter season,-
6.
eason;6. Plans for Snow & Ice Control contractual assistance for parking lots, cul-de-sacs, and the orange
section of the map (or as applicable);
7. Coordinate vehicle readiness and the plan for the transition of vehicles from Leaf Removal to Snow &
Ice Control with the Vehicle Maintenance division;
8. Responsible for ensuring Anti -Icing and De -Icing material equipment readiness prior to the winter
season;
Winter Season:
Director / Deputy Director of Public Works
1. monitoring weather conditions;
2. recommends declaration of emergencies to Village Manager;
3. establishing snow and ice control policies;
4. reviewing snow and ice control performance;
5. notifying the Village Manager of the need to declare a snow emergency;
6. ensuring that recovery planning and coordination is done.
In the event that the storm becomes so severe that stalled cars and snow accumulations have
handicapped the snow removal process, the Director of Public Works or his designee shall recommend to
the Village Manager that a snow emergency be declared.
Streets Superintendent
1. Coordinate with other Divisions and Foremen to make sure the garage is clean and organized at the
end of each day to ensure easy and accident -free deployment of snow equipment;
2. Review weather forecasts several times daily;
3. Determine appropriate time to initiate application of anti -icing material with Streets Foremen;
4. Check the status board daily to be familiar with equipment and staff availability;
5. Executes the A -B shift response plan for a predicted storm that includes:
• Determine if drivers should be sent home early for evening coverage.
• Determine if drivers should be kept after normal quitting times;
• Determine if and when the parking lot plowing contractor should be notified;
• Ensure there will be 3 Foremen on each planned shift;
6. Work with Foreman to coordinate staffing needs and implementation of response plan(s) for
operations;
7. Keep the Director and Deputy Director of Public Works informed of all Snow & Ice Control response
plan(s) and/or current operations as necessary;
8. Responsible for the implementation and coordination of the Snow and Ice Control policies;
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9. Directing and monitoring overall snow and ice control operations in relation to the response plan(s);
10. Implementing policies and guidelines as set forth by the Director, including emergency directions (as
needed);
11. Keep personnel in the Snow & Ice Control — Operations Area aware of storm conditions;
12. Request call out of additional personnel from other divisions;
13. Request call out of private contractors;
14. Ensure that equipment designated for snow and ice control operations is operable each year;
15. Develop, coordinate, and schedule operational training each year;
16. Ensure that current call out lists are available and that materials are available and stockpiled each
year.
Streets Foremen
1. Coordinate with other Divisions to make sure the garage is clean and organized at the end of each
day to insure easy and accident free deployment of snow equipment.
2. Work with the Streets Superintendent to coordinate staffing needs and implementation (as needed).
3. During salting/plowing operations:
• Assist salt truck drivers loading trucks if needed.
• Field calls for service and dispatch to the appropriate driver if determined to be an emergency.
• Coordinate with the Vehicle Maintenance Division staff for any truck repairs via the rotating call -
out list.
• Conduct periodic street inspections for effectiveness and route completion.
• Inform the Streets Superintendent of any changes/ problems including street conditions and
weather updates.
• At the Direction of the Streets Superintendent during a storm forecast to impact rush hour,
4. Streets Foremen will:
• Handle any Category I snow removal operation during normal business hours.
• Maintain the snow dump area in Melas Park.
• Handle all dumping and cleaning of all snow and ice control vehicles.
• Receive and stow all snow and ice control materials.
• Pre -load trucks in anticipation of snow and ice weather events.
• Perform snow watch operations during rush hour (Pre -lam and Pre-7pm) based on forecasts.
• Delegate any street patch work that needs to be completed.
All Foremen (On Shift)
1. Coordinate with the Vehicle Maintenance staff for any repairs needed for snow equipment.
2. During snow events coordinate with the Superintendent of any specific assignments.
3. All Foremen are required to assist in snow removal operations, and are subject to call out by the
Director of Public Works, as needed.
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4. Responsible for carrying out the snow and ice control operations within the assigned area;
5. Directing snow clearance operations within various geographical areas;
6. Providing periodic reports to the Snow & Ice Control Command Center regarding status of routes
and road conditions;
7. Assuring that proper deicing material applications and/or plowing routes are being used;
8. Implementing Streets/Building Division call out procedures as appropriate based on impending
storm conditions;
9. Notifying the Superintendent of additional personnel or equipment needs;
10. Coordinating operations through the Snow & Ice Control Command Center when appropriate;
11. Coordinating management reporting data for appropriate reports.
Equipment Operators and Drivers
1. Performing vehicle and equipment inspections prior to beginning operations;
2. Following instructions of assigned On -Call Foremen concerning methods of treatment and
assignments; within the assigned area or route(s);
3. Providing status reports and informing the On -Call Foreman of any breakdowns, delays or
difficulties;
4. Cleaning and inspecting equipment after operations have been completed and reporting any
equipment service/repair needs;
5. Reporting section start and stop times to Foreman as required;
6. Assist in mounting plows, unplugging spreaders, etc;
7. Placing deicing and anti -icing chemicals as necessary in assigned area;
8. Performing duties of operator when designated by Foreman;
9. Performing related duties as directed by the Streets Superintendent.
10. All operators are responsible for reporting emergencies requiring police response.
Personnel Management
Driver List ( l CDL)
um mAl
ui
°
1. Kurt Aspen
CDL —
Class A
2/5/2018
2. Steve Balogh
CDL —
Class A
11/20/2019
3. Andy Beyer
CDL —
Class A
2/20/2017
4. Casey Botterman
CDL —
Class B
9/18/2017
5. Ton a Bracher
CDL —
Class B
12/18/2016
6. Al Bragagnolo
CDL —
Class B
10/05/2019
7. Steve Brown
CDL —
Class A
9/5/2017
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8. Jeff Burger
CDL -
Class B
3/3/2019
9. Sal Castellano
CDL -
Class B
6/11/2019
10. Joe Castro
CDL -
Class A
1/31/2019
11. Mike Check
CDL -
Class B
6/26/2019
12. Kevin Deluca
CDL -
Class A
3/20/2020
13. Sean Eisen
CDL -
Class A
8/14/2019
14. George Eldredge
CDL -
Class B
2/10/2020
15. Kyle Enderle
CDL -
Class A
4/05/2020
16. Con Erskine
CDL -
Class A
1/6/2019
17. Paul Fahe
CDL -
Class B
8/15/2020
18. John Frank
CDL -
Class B
10/22/2018
19. Jay Gomez
CDL -
Class B
11/28/2016
20. Don Hansen
CDL -
Class A
6/15/2019
21. Mike Hoffmann
CDL -
Class B
3/17/2018
22. Dan Jones
CDL -
Class A
3/20/2017
23. John Junius
CDL -
Class B
12/27/2016
24. Bill Kroll
CDL -
Class B
5/15/2020
25. Kevin Krotk
CDL -
Class B
3/1/2018
26. Keith Kuhn
CDL -
Class B
6/07/2020
27. John Mark
CDL -
Class A
12/5/2019
28. Max Mo'ikewski
CDL -
Class B
12/01/2019
29. Dean Moran
CDL -
Class B
4/20/2017
30. Dan Murphy
CDL -
Class A
5/1/2017
31. Keith Nichols
CDL -
Class B
8/12/2019
32. Dave Niedziela
CDL -
Class B
10/02/2019
33. Jim Nordin
CDL -
Class A
12/28/2017
34. Doug Petro
CDL -
Class A
4/3/2019
35. Victor Pierce
CDL -
Class B
12/28/2018
36. Andy Ramel
CDL -
Class A
6/17/2017
37. Dave Ristow
CDL -
Class A
7/11/2019
38. Eric Rusk
CDL -
Class B
1/21/2017
39. John Schnittker
CDL -
Class A
4/28/2017
40. Mike Schuster
CDL -
Class B
9/29/2019
41. Kyle Slesicki
CDL -
Class B
9/18/2018
42. Jake S row
CDL -
Class B
1/5/2019
43. Matt Stickels
CDL -
Class B
11/14/2016
44. Chris Townsend
CDL -
Class A
10/15/2020
44. Kelly Udelhofen
CDL -
Class A
11/14/2019
45. Matt Wa ner
1. Judy Balazs
CDL -
CDL -
Class B
Class B
11/24/2018
11/10/2018
2. Donna Brown
CDL -
Class B
3/19/2019
3. Ryan Kearney
CDL -
Class B
3/19/2020
WHage III a im1 I)rospect III �)UWic WadksSt tow & ke Cot itrdll III o�"m
4. Matt Lawrie
CDL —
Class B
3/11/2018
5. Jim Picardi
CDL —
Class B
2/6/2020
6. Jessica Putra
CDL —
Class B
12/6/2016
7. William Stefaniuk
CDL —
Class B
5/9/2019
8. Jeff D er
1. Ronald Atanus
CDL —
CDL —
Class B
Class B
4/26/2017
5/31/2017
2. David Boesche
CDL —
Class A
5/19/2019
3. Thomas Diltz
CDL —
Class B
11/27/2016
4. Thomas Haluska
CDL —
Class A
7/30/2017
5. Michael Junius
CDL —
Class B
1/29/2019
6. Dan Naleck
CDL —
Class A
10/1/2019
7. Philip Pinz
CDL —
Class A
12/24/2016
8. Michael Rehus
CDL —
Class A
4/1/2017
9. Michael Roberts
CDL —
Class A
12/7/2017
10. Wally Schultz, III
CDL —
Class A
11/18/2017
11. Sam Sinem
CDL —
Class B
8/30/2018
12. Andre Skula
CDL —
Class B
2/28/2016
13. Jerzy Sok
CDL —
Class A
10/31/2016
14. Todd Sulak
CDL —
Class B
1/20/2020
15. Larry Test
CDL —
Class B
5/10/2016
16. George Zourkas
CDL —
Class A
1/12/2018
("all -Ian Procedures and Requirements
Drivers are expected to report for duty within 1 hour of notification. Drivers are required to report
dressed and ready to work at the assigned start time.
Overtime, Shifts, and Scheduling
Provide a brief explanation of how overtime (what conditions or personnel qualify for OT), shifts (i.e. 12-
16 hours), and scheduling (i.e. A -B shifts scheduled) are conducted for winter weather events.
Premium am ime
Employees normally scheduled to work days (from lam to 3:30pm, Monday through Friday) who are
temporarily assigned duties from 12am (midnight) through lam shall be paid at the rate of one and three-
quarter (1-3/4) times their normal hourly rate as a premium pay for such work.
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Overtime
Public Works employees shall be compensated for authorized overtime at the rate of time and one-half (1-
1/2) for hours worked in excess of their scheduled day or week., whichever shall be greater. The
Employer agrees to distribute overtime as equally as possible amongst those employees who usually
perform the type of work at issue. The full-time employee working on any job which extends into
overtime shall have first claim on the overtime.
If the Village identifies a need for one or more divisions within the department to work overtime on a
planned, scheduled, basis, said overtime will first be offered to all full-time, bargaining unit employees
normally assigned to the division(s). If the manpower requirements established by the Village cannot be
satisfied in this manner, said overtime shall then be offered to all full time employees in other divisions.
Should the Village be unable to satisfy the manpower requirements in this manner, it shall then be
permitted to solicit any and all seasonal and/or part-time employees to work.
If the Village determines that, on a scheduled work day, there is a need for a work crew to work beyond
the scheduled quitting time, said work shall be assigned to the crew initially assigned the work during
normal working hours regardless of whether the crew is comprised of full-time bargaining unit
employees, part-time employees, seasonal employees, or a mix thereof. This practice shall be maintained
unless the Village estimates that the work will extend more than one and one half (11/2) hour beyond the
normally scheduled quitting time. In this instance, the Village will first solicit all full-time bargaining unit
employees within the division(s) normally assigned the type of work being performed. If the manpower
requirements established by the Village cannot be satisfied in this manner, said overtime shall then be
offered to all full time employees in other divisions.
Should the Village be unable to satisfy the manpower requirements in this manner, it shall then be
permitted to solicit any and all seasonal and/or part-time employees to work. If the manpower
requirements cannot be satisfied in this manner, then the Village may solicit any and all seasonal and/or
part-time employees to work. It is understood that part time and or seasonal employees who are not
assigned to a crew with full-time employees shall be permitted to work up to one half (1/2) hour past the
normal ending time and such time shall be considered the minimum for purposes of this Article.
Employees who are called to return to work during normal non -working hours shall receive a minimum
of two (2) hours pay or work at the applicable rate. Employees who are called to come into work within 2
hours of their scheduled start time shall be paid the appropriate overtime rate for hours worked for the
additional hours worked as long as such notice was given no less than twelve (12) hours before their
normal scheduled start time.
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Dowels Time
Personnel scheduled anytime on Sundays & Holidays. Employees who work on the off-duty day granted
by the Village in observance of a holiday shall be paid at the holiday rate plus double time for hours
worked. Hours worked on Sunday shall be paid at a rate of two (2) times the employee's normal hourly
rate. The highest appropriate overtime shall be paid. The employee shall not be permitted to pyramid
overtime pay.
Determined by the Director of Public Works and based on weather forecasts. 12 hour shifts typically
unless modified otherwise by the Director of Public Works.
Scheduling
1. Plowing: Operate declared A -B shifts. 'A' Shift operates from 12am to 12pm. 'B' Shift operates from
12pm to 12am. These shifts alternate every other month beginning at midnight. Note: At times, 12
hour plowing shifts may occur that do not adhere to the declared A -B shift schedule aforementioned.
2. Mechanics: Day mechanics operate from 3:30am to 3:30pm. Night mechanics operate from 3:30pm to
3:30am.
Hours of Continuous Duty & Mandatory Rest Period:
Unless an employee agrees otherwise, employees will not be required to work more than sixteen (16)
hours in a twenty-four (24) hour period without being allowed an eight (8) hour rest period, unless the
Village declares an emergency which requires employees to work past 16 hours in a 24 hour period. It is
expressly understood that the safety of the employees and the residents are of paramount importance
and such emergency declarations shall only be in true emergencies of unforeseen circumstances.
Fitness for Duty Requirements:
The fitness for duty requirements are outlined by Illinois CDL requirements and the Village of Mount
Prospect Substance Abuse Policy and Program, including any other factors identified to ensure an
employee's fitness for duty.
Interaction with the Public:
Operators are to report all stranded or stuck vehicles to the Foreman on duty. Operators may stop to
check to see if the vehicles passengers are safe (if it is safe to do so). Under no conditions will an operator
attempt to assist in starting or releasing a vehicle from an immobilized status.
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If an Operator is being flagged down to stop by a resident, the Operator may stop; however, the Operator
will contact the Foreman on duty. Operators will not engage in any conversation that may be construed
as argumentative with any resident—instead the operator shall contact the Forman on duty.
Procedures for Managing Hired, Temporary, Reassigned, and Cooperative Personnel:
This section will explain who handles communication with these personnel and any procedures that are
followed to assign them to VOMP snow operations. The Streets Division maintains a list for contacting
these personnel when needed to come in for a shift. The Streets Superintendent of his designee will have
front office staff contact the appropriate personnel to come in for the shift needed.
Vehicles & Equipment
Vehicles and Location List
This section will provide a list of our available vehicles used to operate during winter weather events:
IN
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80
10' Bonnell
Gallon
Main
Reversible;
Flink
1.
2000
Int'1
2554
GVM
4510
Garage:
10' Root
Tailgate
Tailgate
Space 12
Underbody
Tank
80
10' Flink
Gallon
Main
Reversible;
Flink
2.
2000
Int'1
2554
GVM
4512
Garage:
10' Root
Tailgate
Tailgate
Space 15
Underbody
Tank
80
10' Flink
Gallon
Main
Reversible;
Flink
3.
2004
Int'1
7400
GVM
2727
Garage:
10' Root
Tailgate
Tailgate
Space 16
Underbody
Tank
80
10' Flink
Gallon
Main
Reversible;
Flink
4.
2005
Int'1
7400
GVM
4557
Garage:
10' Root
Tailgate
Tailgate
Space 7
Underbody
Tank
10' Schmidt
160
Main
Reversible;
V-
Gallon
5.
2008
Int'1
7400
4527
Garage:
10' Root
Hopper
Storm
Space 17
UnderbodyGuard
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12' Schmidt
160
Main
Reversible;
V-
Gallon
6.
2008
Int'1
7400
4528
Garage:
10' Root
Hopper
Storm
Space 33
UnderbodyGuard
10' Bonnell
220
Main
Reversible;
Flink
Gallon
7.
2010
Int'1
7400
2755
Garage:
10' Root
Tailgate
Storm
Space 6
UnderbodyGuard
10' Bonnell
220
Main
Reversible;
Flink
Gallon
8.
2010
Int'1
7400
2756
Garage:
10' Root
Tailgate
Storm
Space 20
UnderbodyGuard
10' Bonnell
220
Main
Reversible;
Flink
Gallon
9.
2010
Int'1
7400
4518
Garage:
10' Root
Tailgate
Storm
Space 10
UnderbodyGuard
10' Bonnell
220
Main
Reversible;
Flink
Gallon
10.
2010
Int'1
7400
4550
Garage:
10' Root
Tailgate
Storm
Space 18
UnderbodyGuard
10' Bonnell
220
Main
Reversible;
Flink
Gallon
11.
2013
Int'1
7400
4517
Garage:
10' Root
Tailgate
Storm
Space 8
UnderbodyGuard
10' Bonnell
220
Main
R
Reversible;
Flink
Gallon
12.
2013
Int'1
7400
4517
Garage:
10' Root
Tailgate
Storm
Space 21
UnderbodyGuard
10' Bonnell
220
Main
Reversible;
FlinkGallon
13.
2014
Int'1
7400
2757
Garage:
10' Root
Tailgate
Force
Space 11
Underbody
11' Bonnell
Left Side
220
Main
Reversible;10'
14.
2014
Int'1
7400
Flink
Gallon
4509
Garage:
Root
Tailgate
Force
Space 5
Underbody
12' Bonnell
160
Main
Reversible;
V-
15.
2015
Int'1
7400
Gallon
2728
Garage:
10' Root
Hopper
Force
Space 34
Underbody
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Main
10' F
1.
1991
Int'1
4900
None
Crane
2723
Garage:
Revers
Reversible
Space 24
10' Flink
Log
2.
1995
Int'1
4900
None
2754
N/A
Reversible
Truck
Main
10' Flink
Chipper
3.
2000
Int'1
4900
None
2740
Garage:
Reversible
Truck
Space 9
1035
Main
10' Flink
Gallon
Anti -Ice
4.
2000
Int'1
4900
4537
Garage:
Reversible
Anti -Ice
Truck
Space 23
Tank
Main
10' Flink
5.
2001
Int'1
4900
Flink
Water
4513
Garage:
Reversible
Space 22
Main
12' Schmidt
Mud
6.
2003
Int'1
4900
None
2753
Garage:
Reversible
Truck
Space 32
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Outside
1.
2004
GMC
C2500
8' Western
None
N/A
4540
Garage:
18
VM
2.
2005
GMC
K2500
8' Western
None
2744
VM
Super
Main
Streets
3.
2006
Chevy
K2500
8' Western
None
2751
Garage:
Super
Space 46
Behind
4.
2008
Ford
F250
8' Western
None
N/A
4503
Shop: 31
Main
Forestry
5.
2012
Ford
F250
8' Western
None
2731
Garage:
Space 56
Boss
6.
2012
Ford
F250
8' Boss
N/A
2732
N/A
Tailgate
Outside
7.
2012
Ford
F250
8' Boss
None
N/A
2759
Garage:
72
Main
8.
2015
Ford
F250
8' Boss
None
2709
Garage:
FWmn
Space 49
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Plows
Plow equipment is inspected after a snow and/or ice event occurs. If it is identified that a repair to a plow
is needed, it shall occur prior to the following event. No spare or replacement plows are maintained,
since plows are repaired.
Other Equipment
The maximum allowable stock of commonly used spare parts should be acquired prior to the snow and
ice season. These include: cutting edges, plow shoes, shear pins, nuts and bolts, filters, bulbs, spreader
controller parts, springs. Windshield wipers should be new or near new at the start of the winter
maintenance season.
Trucks should be checked for the required compliment of tools and safety gear. These include, for
example: shovels, warning devices, operator gloves, ice scrapers and/or snow brushes/brooms.
Special Purpose Equipment
Mount Prospect uses some liquid dispensing systems during snow and ice control operations. These
systems should be inspected, calibrated, lubricated and repaired as necessary. Associated bulk storage
tanks should be inspected per manufacturer's recommendations. Appropriate safety gear (goggles,
rubber gloves, etc.) and Safety Data Sheets (SDS) should be conveniently available in the SDS Binder.
Vehicle Inspection Checklist
The Vehicle Inspection Checklist is completed by an operator as part of a pre- and post -trip inspection of
a vehicle. See Appendix "A" for a copy of the Pre / Post Trip Inspection Report used for vehicle
inspection checklists. These checklists will be turned into the supervising Foreman following completion
of the post -trip inspection of the vehicle.
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Blower
8.
2004
Snogo
MP -3D
4520
Main Garage: Space 2
Attachment
Plow, Bucket,
9.
2005
Bobcat
S220
4549
Outside Garage: 67
Broom
Plow, Broom,
10.
2010
Trackless
MT6
4548
Main Garage: Space 1
Blower
Plow, Broom,
11.
2014
Trackless
MT6
4508
Main Garage: Space 1
Blower
John
12.
2015
410L
Bucket
2726
Main Garage: Space 49
Deere
Plows
Plow equipment is inspected after a snow and/or ice event occurs. If it is identified that a repair to a plow
is needed, it shall occur prior to the following event. No spare or replacement plows are maintained,
since plows are repaired.
Other Equipment
The maximum allowable stock of commonly used spare parts should be acquired prior to the snow and
ice season. These include: cutting edges, plow shoes, shear pins, nuts and bolts, filters, bulbs, spreader
controller parts, springs. Windshield wipers should be new or near new at the start of the winter
maintenance season.
Trucks should be checked for the required compliment of tools and safety gear. These include, for
example: shovels, warning devices, operator gloves, ice scrapers and/or snow brushes/brooms.
Special Purpose Equipment
Mount Prospect uses some liquid dispensing systems during snow and ice control operations. These
systems should be inspected, calibrated, lubricated and repaired as necessary. Associated bulk storage
tanks should be inspected per manufacturer's recommendations. Appropriate safety gear (goggles,
rubber gloves, etc.) and Safety Data Sheets (SDS) should be conveniently available in the SDS Binder.
Vehicle Inspection Checklist
The Vehicle Inspection Checklist is completed by an operator as part of a pre- and post -trip inspection of
a vehicle. See Appendix "A" for a copy of the Pre / Post Trip Inspection Report used for vehicle
inspection checklists. These checklists will be turned into the supervising Foreman following completion
of the post -trip inspection of the vehicle.
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Fueling Procedures
1. Drivers will pull up and use the East or West side lanes of the fuel island canopy.
2. Drivers will follow on-screen instructions on the electronic fuel terminal. Information required to
input on the electronic fuel terminal includes the driver's employee number, vehicle mileage, and
insertion of the vehicle chip key (as directed).
3. Drivers are not to overfill any fuel tanks and should report any spill to the foreman on duty.
4. Drivers will ensure that fuel is topped off at full tank status at the end of every shift.
Note: No dump trucks are permitted under the fuel island canopy.
Materials
Ice Control Chemicals
Mount Prospect uses a number of ice control chemicals in both the liquid and solid form. Most of them
and their properties appear in Table 2. Mount Prospect's primary ice control chemicals are rock salt
(sodium chloride) and a liquid organic deicing mixture (beet juice).
Ice—Pavement Bond at the I..ime of Treatment
If there is ice -pavement bond at the time of treatment, more ice control chemical will be required to
penetrate the ice, break the bond and remain above critical dilution until the next treatment. Very thin ice
would be an exception to this.
Salt Management Plan
Background:
Sodium chloride can have adverse environmental, infrastructure and vehicle effects. Potential
environmental effects have been identified in the areas of:
1. Ground water
2. Soils
3. Vegetation
4. Wildlife
Vehicle and infrastructure effects are well known and are generally accommodated in the design of these
elements. Rock salt is the most common, least expensive ice control chemical and will likely remain the
material of choice in the future.
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With the above in mind, it is Mount Prospect's policy to create a reasonable balance among cost, safety
(for the traveling public and Mount Prospect plow operators) and environmental responsibility with its
snow and ice control operations.
Environmental Analysis:
There are currently no locations identified within the Village's highway salting operation that have
evidenced a negative impact to the environment.
Operations:
Highway
a. Use only the amount of salt necessary to provide a satisfactory level of service for individual
combinations of weather and road conditions.
b. Calibrate all materials spreading equipment to allow the proper application rates of salt.
c. Upgrade equipment over time to include ground speed materials application rate control.
d. Acquire technology to assist in better defining weather and road conditions.
e. Conduct operations in an efficient and effective manner.
f. Use pre -wetting of salt when operationally necessary.
g. Train Mount Prospect employees in the use of appropriate snow and ice control procedures and the
importance of salt management.
h. Seek new methods as a measure to initiate continuous improvement to apply to future snow and ice
control operations.
Non -Highway
a. Mount Prospect stores all its salt under a structural cover in the following locations: (1) Main Public
Works Salt Dome.
b. Loading salt on to trucks will be done outside the salt storage structure to the extent possible.
c. Trucks will be loaded only to a point below where spillage is likely to occur.
d. All trucks and spreaders will be washed in the wash bay where appropriate waste water controls are in
place.
e. All salt spillage in the main Public Works lot will be cleaned up ASAP or after every snow event.
f. The salt storage area shall be lit during all night time operations.
g. The salt storage area(s) shall be kept clear of all stored equipment and materials so as to not interfere or
cause a hazard during loading and unloading of salt.
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Snow & Ice Declared Emergencies
Emergency Operations ("enter E0(:,
The Emergency Operations Center (EOC) is located at the Public Works Facility. Telephone and radio
communications will be available in that room which allows department heads contact with their various
departments, as well as allowing those in the Emergency Operations Center to monitor the progress of
the operation. The Emergency Operations Center will be occupied when weather conditions warrant. The
occupation will end when all the snow routes have been cleared and traffic conditions have been
stabilized.
After the Emergency Operations Center has been closed, routine calls regarding the snow storm and
street conditions will be referred to the Public Works Department, telephone number (847) 870-5640.
A list of employees who will be available to respond to the Emergency Operations Center during an
emergency will be available in the Center. This list will include the names, addresses and telephone
numbers of those who will respond.
When the Village Manager directs that the Department Directors be called into the Emergency
Operations Center, representatives of the departments listed below will occupy the Center:
1) Village Manager's Office
a. Assistant to the Village Manager
b. Community Engagement Liaison
2) Public Works
3) Police
4) Fire
Village maps showing all of the snow routes will be maintained in the Emergency Operations Center. The
Public Works Department representative located in the command center will maintain a storm progress
report and also coordinate with and advise other Village agencies of snow and ice control operations
where applicable. Storm data shall be assembled and displayed indicating accumulated snowfall,
temperature, forecast, etc.
Operations Area
This area shall be furnished with the proper office and communications equipment needed to perform the
various functions detailed below. This area provides a staging area close to the main plowing operation
for employees involved in emergency snow removal to receive information during the winter storm.
EIHIag III ui���it III' or spect �� �Il is odks St����t & ase Ckmo����mtordm III o��"m �klllllll
��� IIIIII IIII
The Operations Area shall have three primary functions:
1) Keep Emergency Operations Center advised of the status of the storm and road conditions. Maintain
the computer and management information system during the storm.
2) Develop, maintain and provide support information and data relevant to snow and ice removal
operations.
3) Act as the communications and coordinating center for snow and ice removal operations. Monitor the
equipment status, personnel, street conditions and all aspects of the field operations.
Staffing Requirements
The Operations Area will be operated by a varying number of personnel reflecting the intensity and
severity of the storm. A minimum operation may require the temporary or intermittent assistance of
office personnel.
In any snow and ice control operation where the Operations Area is staffed, it shall be under the direction
of the Incident Commander appointed by the Village Manager.
Snow & Ice Control Readiness
Pre -Season Activities
Equipment Readiness:
All of Mount Prospect's snow and ice control related equipment should be inspected; test runs
completed, repaired as necessary, and receive scheduled maintenance prior to the snow and ice season.
1. Truck Readiness
The prescribed seasonal and use based maintenance service should be completed prior to the winter
season. All trucks should be checked with full winter gear (plows and spreaders) well in advance of the
first anticipated snow or ice event.
Mount Prospect's truck readiness is dependent on (1) the weather and (2) usage of vehicles:
• Leaf Season Trucks: There are 10 snow plow capable trucks dedicated to Leaf Season
operations. These trucks are usually prepared for Winter Season operations on the
Saturday before Thanksgiving.
• Other Snow Plow Trucks: All other snow plow capable trucks that are not dedicated to
Leaf Season operations are typically prepared for the Winter Season by November 1St.
EIHIag III ui����it III')krospect �k�ll is kmodks St���t & ase Cot���ibrdm Illklll o��"m VIII III
2. Material Spreader Readiness
The materials spreaders should receive required maintenance and be lubricated, repaired, test run and
calibrated. All ground speed controlled materials spreaders should have a backup or manual calibration
that can be used if the automatic system fails. Mount Prospect follows the truck readiness calendar
mentioned above in terms of a timeframe to achieve material spreader readiness for the Winter Season.
3. Liquid Materials Dispensing Systems
Mount Prospect uses some liquid dispensing systems during snow and ice control operations. These
systems should be inspected, test runs completed, calibrated, lubricated and repaired as necessary.
Associated bulk storage tanks should be inspected per manufacturer's recommendations. Spill kits are
available in Vehicle Maintenance. Appropriate safety gear (goggles, rubber gloves, etc.) and SDS sheets
should be conveniently available. Any time a liquid is added to a tank be sure it is compatible with the
liquid that is in the tank.
4. Plow Equipment
Plow equipment should be inventoried, test mounted, and inspected for proper function, missing parts,
structural damage, proper adjustment, and sufficient remaining wear depth on items like shoes and
cutting edges. Necessary repairs and replacement should be made. Plows should be stored in a position
for easy hookup and have easy -to -read identification to match them to the proper truck.
5. Spare Parts
The maximum allowable stock of commonly used spare parts should be acquired prior to the snow and
ice season. These include: cutting edges, plow shoes, shear pins, nuts and bolts, filters, bulbs, spreader
controller parts, broom segments, and springs. Windshield wipers should be new or near new at the start
of the winter maintenance season.
6. Individual Tools and Safety Gear
Trucks should be checked for the required compliment of tools and safety gear. These include, for
example: shovels, bars, hand tools, warning devices, gloves, hard hats, ice scrapers, and snow
brushesibrooms. Proper stowage for these and other in -cab loose items must be provided.
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Personnel Readiness:
1. Acquisition and Assignment
Sufficient personnel should be acquired and trained for snow and ice operations prior to the winter
season. Specific route assignments should also be made prior to the snow and ice season and added to
this document. However, there should be provisions to accommodate the lack of specific people.
2. Training
Snow and ice control training (Snow School) should be accomplished prior to the snow and ice control
season. Training topics include at a minimum weather predictions, road conditions, safety issues; public
relations/information issues; operational issues and procedures; level of service expectations, equipment
readiness; materials management; new technology, new initiatives and procedures; and emergency
response issues.
Materials Readiness:
1. Contracts
Mount Prospect acquires most snow and ice control materials through the contract process. Given the
time required to establish a contract, these requirements and contracts and purchase requisitions should
be done early. Typical materials purchased include sodium chloride (rock salt) and Supermix. Individual
responsibilities in the contract administration process should be defined. Quality assurance procedures
should be established for each material.
2. Materials Storage Structure
All Mount Prospect snow and ice control chemicals are stored in a structure. This structure and
associated run-off containment features, lighting systems, and ventilation systems should be inspected
and repaired as necessary. It should be filled to working capacity prior to the snow and ice season.
Emergency Readiness:
Staff likely to be involved should review relevant portions of this document. Cooperative agreements
within and outside Mount Prospect should be reviewed and reaffirmed with the cooperating groups.
Highway System Readiness:
Various elements of Mount Prospect's roadway system should be checked and given necessary attention
as required. These include: crack and joint sealing, permanent pothole repair, striping, drainage clearing
and marking, winter signage, obstacle markers and delineators
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Maintenance Facility Readiness:
Certain features of Mount Prospect's maintenance facility should be inspected and repaired as necessary
prior to the snow and ice season. The features of the Vehicle Maintenance facility within the Public Works
building include the fuel system, in -ground and mobile vehicle lifts, cranes, tire balancers, painting bay,
and an emergency generator. The Village uses a 3rd party to inspect these aforementioned items on the
following maintenance schedule as identified below:
•Annual Basis •Annual Basis •As Needed •Annual Basis •As Needed •As Needed •Bi -Annual
in July in November in April Basis in Spring
and Fall
Road and Weather Information System Readiness:
Mount Prospect has acquired a variety of systems and measuring devices to help in defining road and
weather conditions. These include truck mounted pavement temperature measuring devices on
Supervisory vehicles, NOAA weather band radios, satellite delivered weather information systems
(DTN), and internet weather forecast providers. These systems should be checked for function prior to
the snow and ice season. All measurement devices and sensors should be calibrated and maintained per
the manufacturer's recommendations. All computers, software and communication systems should also
be checked and repaired as necessary.
Public and Customer Readiness:
The traveling public and Mount Prospect customers should receive information to assist them in
transitioning and adjusting to winter driving. Mount Prospect has a number of opportunities to deliver
valuable information including: media clips, media press releases, website, Village newsletter, etc. Mount
Prospect employees are to be as courteous and helpful to public inquiries as possible.
Communication Systems:
Mount Prospect has a variety of communications systems including: radio, cell phone, and land -line
phone and fax. These systems should be checked prior to winter and any necessary training/retraining
provided.
Post -Season Activities
Evaluation of All Elements of Snow and Ice Control Operations:
The following is a partial list of topics that should be discussed, evaluated and committed to writing to all
personnel following the winter season:
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a. Personnel
b. Materials availability, management, problems, etc.
c. Equipment
d. Maintenance of equipment
e. Safety
f. Treatment effectiveness
g. Weather and other information systems
h. Routing and response
i. Level of service
j. Highway and bridge design issues/hazards that may have impacted snow and ice control
k. Cooperative agreements and inter -agency cooperation
1. Contracts
m. Emergency response/management
n. Media and public information
Post Season Equipment Maintenance:
The following equipment should be repaired, maintained, and prepared for storage as required:
a. Material spreaders
b. Pre -wetting and anti -icing systems
c. Storage tanks and pumps
d. Plow equipment
e. Trucks, loaders, etc.
Materials, Equipment and Parts Inventory and Acquisition Activities:
With the long lead-time required to acquire commodities, the inventory and purchase activities for next
season should begin for:
a. All ice control chemicals
b. Plow equipment
c. Safety equipment
d. Spare parts
Continuous Improvement Activities:
Mount Prospect is committed to continuous improvement of all of its operations. Snow and ice control is
no exception. Forums available at all levels of Mount Prospect include:
a. Direct communication with the office of the Director of Public Works
b. Task specific employee meetings
c. Suggestion program
d. Resident interaction
e. Tr
aining-Continuous and Snow School
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III. Snow & Ice Control Strategies
Overview
Mount Prospect will conduct snow and ice control activities that afford residents and businesses a
reasonably safe and passable (not necessarily bare) road surface as much of the time as possible. To
accomplish that, snow and ice accumulations will be removed as soon as possible, consistent with stated
priorities and resources. To the extent possible, the bond of snow and ice to the pavement will be
prevented by the timely application of ice control chemicals (anti -icing strategy).
Certain conditions such as blizzards, whiteouts, other locally severe snow or ice events, thin ice formation
in the absence of or during very light and spotty precipitation, and other conditions unknown to or
beyond the control of Mount Prospect maintenance forces may temporarily preclude achieving this goal.
Snow Control
Snowplowing
Snow control is the mechanical removal of accumulations of loose snow from the paved and stabilized
portions of the system. This is accomplished primarily with truck -mounted plows. In certain
circumstances like cleanup and drift removal, front -mounted plows are used. It may also involve the use
of passive measures like snow fence and plantings.
Snow control is one of the most difficult and important tasks assigned to Mount Prospect maintenance
personnel. Having uniform snow control methods is important for the safety of our residents and our
maintenance personnel. Snow control is primarily achieved through the following procedures:
Reversible Plow
A reversible plow is used anytime a Category II or III winter storm occurs. These plows are oriented to
the right, except for cases involving center islands and cul-de-sacs, which may require that plows be
oriented to the left at times.
Underbody Plow
Primary plow used in a Category I winter storm. Major use during a Category II or III winter storm is for
curb plowing or rounding the corners.
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Snow Plowing Guidelines
Snow plowing includes relatively rapid displacement of snow from paved surfaces with vehicle -mounted
plows. There are some general guidelines for keeping snowplowing operations reasonably uniform on
Mount Prospect's system:
a. To the extent possible, traffic should not have to pass through a windrow of plowed snow.
b. All plowing shall be done with trucks moving in the direction of traffic.
c. Plowed snow shall not be cast into traffic.
d. In the cul-de-sacs, cast snow away from the driveways to the extent possible. This is less
demanding on the property owners and facilitates more efficient general route plowing.
When low visibility is anticipated, extra caution in operations should be exercised. Vehicles and other
obstacles may be anywhere. Supervisors should be prepared to suspend operations and recommend road
closure if conditions warrant, or recommend temporary road closure so that plowing can be completed.
Travel Speed:
Whether plowing and/or distributing material application to the streets, it has been determined that 15-18
mph is the optimal operating range for all snow and ice control vehicles. Operators will obey all traffic
control devices.
Minimum Depth of Plowable Snow:
The minimum depth of plowable snow is defined by the categories of winter storms outlined in Chapter
1 of this manual.
Tandem Plowing:
This procedure includes snow plows working in unison to clear wider areas of the streets. There are two
instances in which this occurs as it pertains to Mount Prospect winter storms:
a. Category II Storm: During a Category II winter storm, tandem plowing operations will be
implemented to clear Priority 2 streets.
b. Category III Storm: During a Category III winter storm, tandem plowing operations will be
implemented to clear both Priority 1 and 2 streets.
Managing Windrows:
All efforts will be made to reduce windrows and maintain safe passage for all vehicles.
Cul-de-sacs, Dead -ends, and Alleys:
a. Cul-de-sacs: During a winter storm event, a section truck will make one pass and then will be
completely cleared by contractual assistance at the end of the event.
b. Dead -ends & Alleys: During a winter storm event, dead -ends and alleys will be maintained at
pli r the same level as all Priority 3 streets.
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Railroad Grade Crossings:
All snow plow trucks will raise their plows before crossing over railroad tracks.
Downtown Snow Removal:
Snow removal includes physically relocating areas of accumulated snow. This is a procedure that may be
accomplished through the use of plows, loaders, or snow blowers. After the entire Mount Prospect
maintained roadway system is in satisfactory condition; safety restoration and cleanup operations shall
begin and continue until complete (or operations are directed to a higher priority for snow and ice control
or other emergency work). Downtown snow removal will generally be performed during off hours.
Coordination of this work with interfacing agencies and other Mount Prospect units is recommended.
Cleanup operations that may impact traffic flow or larger numbers of customers should be performed in
lower volume time periods (if possible) and utilize traffic protection where appropriate. The following is
a listing of the areas where downtown snow removal should occur by priority:
1. Prospect Avenue between Central Road and Maple Street:
a. Remove snow from sidewalks including between site furniture, light poles, etc.
all snow from parking spaces adjacent to sidewalk. Prospect Avenue cleanup includes
north -south streets between Prospect Avenue and the alley. On Emerson, clear to
point where street narrows south of Prospect Avenue.
2. Wa Pella Avenue between Central Road and the alley:
a. Remove snow from sidewalks and street.
3. Emerson Street between Northwest Highway and Central Road:
a. Remove snow from sidewalks including between site furniture, light poles, etc.
all snow from diagonal and parallel parking spaces. Snow to be removed completely
from Village Hall parking deck driveways.
4. Busse Avenue between Emerson Street and Wille Street:
a. Remove snow from sidewalks including between site furniture, light poles, etc.
all snow from diagonal and parallel parking spaces.
5. Wille Street, Pine Street, Elmhurst Avenue between Northwest Highway and Central Road:
a. Remove snow from sidewalks including between site furniture, light poles, etc.
all snow curb to curb including parking bays.
6. Ridge Avenue between Central Road and point where pavement narrows:
a. Remove snow from sidewalks and all snow curb to curb.
7. Prospect Manor Avenue between Northwest Highway and point where pavement narrows:
a. Remove all snow from sidewalks and curb to curb.
Wg III ui����it III')rosp t �k�ll i kmodk St����t & � Ckmo����mtordm Illklll o��"m VIII II
8. Fairview Avenue between Northwest Highway and Henry Street:
a. Remove all snow from sidewalks and curb to curb.
9. Northwest Highway between Central Road and Fairview Avenue:
a. Remove all snow from sidewalks and parallel parking spaces.
10. George Street between Northwest Highway and alley:
a. Remove all snow from parallel parking spaces.
11. Edward Street/Lincoln Street intersection:
a. Remove all snow from sidewalks and curb to curb.
1. Edward Street between Northwest Highway and alley.
2. Lincoln Street between Edward Street and alley.
12. Louis Street between Northwest Highway and alley:
a. Remove all snow from sidewalks and curb to curb.
1. Use special care to not bury the driveway at 317 S. Louis Street.
13. William Street between Northwest Highway and alley:
a. Remove all snow from sidewalks and curb to curb.
14. Owen Street/Milburn Avenue intersection:
a. Remove all snow from sidewalks and curb to curb.
1. Owen Street between Northwest Highway and point where pavement
narrows. Sidewalk on west side only.
2. Milburn Avenue between Owen Street and point where pavement narrows.
Sidewalk on south side only.
15. Northwest Highway between Albert Street and Owen Street:
a. Remove all snow from sidewalks and parallel parking spaces. This includes areas
between planter beds.
In preparation for hauling operations, snow will be piled strategically to minimize traffic and parking
hazards.
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Commuter Parking Lots:
Commuter lots will have snow piled to specified locations, which will occupy as minimal amount of
parking spaces required. This procedure of piling snow in commuter parking lots will be accomplished
by the parking lot contractor. Piles will be removed and hauled by Public Works personnel. Commuter
parking lots must be completed by no later than 5:00 AM on weekdays with the goal of not impeding the
flow of commuter traffic. Priority of commuter parking lot snow pile removal is as follows:
a. East Commuter Lot
b. West Commuter Lot
c. Depot Lot
d. Maple Street Lot
e. Prospect Avenue between Maple Street and William Street
f. Wille Street Lot
Ice Control
Ice control is all treatment operations directed toward preventing snow or ice from bonding to the
pavement and the chemical and or mechanical removal of bonded snow or ice from the pavement. There
are two basic ice control strategies used by Mount Prospect; anti -icing and de-icing. The most important
factors when considering an ice control agent is performance, cost, and environmental health and safety.
When conditions are favorable for success and resources permit, anti -icing shall be the strategy of choice.
Anti -icing is a pro -active, modern strategy that takes an information -based systematic approach to
preventing snow/ice pavement bond as the most cost-effective and efficient means of ice control chemical
use if implemented properly. This method results in higher levels of service for longer periods of time.
The key to effective anti -icing is to get an appropriate quantity of ice control chemical on the pavement
surface before or very soon after precipitation or ice formation begins. Liquid anti -icing agents are
applied at rates of 25 to 30 gallons per lane mile up to 72 hours in advance of a storm. The liquid material
dries, leaving behind an anti -icing coating that will prevent moisture from bonding to the pavement.
Depending on expected precipitation and temperatures, either brine or liquid calcium is used. (See
Appendix D for the VOMP Anti -Icing Application Decision Flowchart)
De-icing is a re -active, traditional strategy for dealing with snow or ice that has already bonded to the
pavement surface. It is used when anti -icing treatments have failed, as they occasionally will, or as a
series of treatments at the end or after a storm. De-icing is most effectively accomplished by spreading a
coarse -graded solid or pre -wet solid ice control chemical on the surface of the bonded snow or ice during
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favorable road, weather and traffic conditions. The coarse particles will melt through the snow and ice
and break the bond as the created chemical solution flows across the pavement surface.
The Village uses two types of chemical deicers for its snow and ice response: (1) rock salt (sodium
chloride) and liquid blend of salt brine and (2) calcium chloride and organic. All deicers work by
lowering the freezing point of water. Factors affecting the deicing capability of chemicals include the
concentration of the chemical relative to water, temperatures (especially pavement temperatures), time,
weather, road type, topography (specifically when material or man-made objects shade the road surface),
and traffic patterns.
Rock salt is an effective deicing chemical until temperatures drop to about 20 to 25 degrees. Rates for salt
application vary. At a temperature range of 25 to 30 degrees, application rates of 200 to 300 pounds per
lane mile can provide adequate control. At temperatures of 20 degrees, a rate of 300-400 pounds of salt
may be required for adequate control.
Pre -wetting
Without moisture, rock salt is ineffective. Pre -wetting involves applying a liquid such as brine to salt
prior to distribution on the street. Salt normally is effective down to temperatures in the mid -twenties,
but by pre -wetting it with liquids the salt will remain effective down to temperatures of 10 to 15 degrees.
Melting immediately begins when the salt hits the road. Using a pre -wetting system can decrease salt
usage by about 30 percent as a savings to the Village and is environmentally beneficial, because it reduces
the amount of chlorides that may move into Village waterways. Public Works salt trucks are also
equipped with rear wetting spray systems to get a more even distribution of liquids onto the salt and
minimize any product runoff. The benefit of pre -wetting rock salt is that it minimizes the "bounce" factor
by acting as an adhesive that allows salt to remain on the roadway.
One of the most important considerations to make about pre -wetting is the application rate, which varies
from 20-35 gallons per lane mile based on the pavement temperature (see "Pre -Wetting Application
Rates" table below). You will not achieve the expected results if you do not use enough pre -wetting
chemicals. Using too much of any one chemical can be wasteful and financially inefficient. Since the
application rates depend on the pavement temperature, a good rule of thumb is to decrease the rate as the
temperature rises during a storm. If the temperature falls, then you would increase the rate.
� IIHI 1 III a o����it III') ms �� t �) � II i od St ���t & � o t mtordm Ill 111 o�"m VIII IIII
Pre -Wetting Application Rates
Scenario
Pavement Temperature
Application Rate
1
> 25 F
20-25 Gallons Per Lane Mile
2
19-25 F
25-30 Gallons Per Lane Mile
3
< 19 F
30-35 Gallons Per Lane Mile
� IIHI 1 III a o����it III') ms �� t �) � II i od St ���t & � o t mtordm Ill 111 o�"m VIII IIII
Material Application
Material Discharge Rate
The material discharge rate is the number of pounds dispensed per mile. This rate will vary based upon
the winter storm categories and other potential variables that apply (i.e. pavement temperature, etc).
Material Application Rate
The amount (weight or volume) of ice control chemical applied per mile or lane -mile of highway. In the
case of pre -wetting liquids, it is the number of gallons of liquid applied to a ton of solid ice control
chemicals. Spreaders are usually calibrated to deliver pounds per mile (the discharge rate). It is important
to understand that relationship in order to be sure the proper application rate is being used. The
application rate is the number of pounds dispensed per mile (the discharge rate), divided by the number
of lanes being treated.
a. The application rate (when necessary) shall be determined by the winter storm categories.
b. Materials should be spread reasonably uniformly across the travel lanes, within the confines
of the plowed path.
Material Spreading Procedures
Salt and deicing liquid should be applied at the calibrated readings. Field adjustments will only be made
with the authorization of a Superintendent or Foreman.
Spreading Speed:
The potential for solid ice control chemicals to bounce and scatter increases with increasing truck speed.
Driving speeds of 15 to 18 MPH, with an RPM of 1500 must be maintained. Higher driving speeds make
salting operations ineffective as spreaders are calibrated based on a predetermined RPM.
Spread Pattern Control:
Most commercial materials spreaders have the capacity of adjusting the spread pattern they deliver. The
most common device for spreading solid materials is a vaned spinner plate. The distance material is cast
is controlled by the speed of the spinner plate. The faster the spinner plate rotates the farther it will cast
material.
The direction of material cast from spinner plate is controlled by the direction of rotation of the spinner
and the location of the point where the material drops onto the spinner plate. Material dropped on one
side of the spinner plate is generally discharged on the opposite side. Deflectors provide additional
control.
EIII ui���it III') mspect �k�ll is kmorllks St����t & ase kmo����mtir6ml Illklll o��"m VIII IIIIIIIII
Spread patterns should be field verified by observing the distribution under actual operating conditions
and making adjustments as necessary. In instances where less moisture exists on the pavement, spinner
speed should be reduced in order to keep material within the street boundaries.
Placement of Material in Lane(s):
There are two methods that are used by Mount Prospect for the placement of material on streets:
a. Single Pass Application: For a single pass material application per center lane mile application,
the left rear truck tire should be just left of the centerline.
b. Dual Pass Application: For a dual pass material application per lane mile application, the left
rear truck tire should be just right of the centerline.
The spinner should be adjusted so application pattern is approximately 2' short of curb to minimize
impact on parkway turf areas.
Bridges:
Bridges will be salted and plowed by their street priority designation.
Inclement Weather Decision Making
Decision Makingfor Snow & Ice Control Treatment
Every time a snow or ice treatment is being designed as much of the following information as possible
should be on hand or estimated:
• The level of service prescribed by local policy
• Present pavement temperature
• Trend of the pavement temperature
• The amount of snow or ice on the surface after plowing and prior to chemical treatment
• Is the remaining snow or ice bonded to the surface?
• Anticipated snow, ice or water accumulations between treatments
• Traffic volume. Speed and timing
Once some determination of the items above has been made, a decision on treatment can be made. (i.e.
The ice -pavement bond characteristic determination can be made by operators or supervisors on the road
observing how snow and ice is being discharged by vehicle tires, physically inspecting the surface, noise
of the plows, observations of the recently plowed path and inferences from road sensors. Pavement
temperature can be measured in a variety of ways or estimated.) It is likely that every treatment will be
different as the critical factors are always changing.
EIHIag III ui���it III')rospect �k�ll is kmodks St����t & ase kmo����mtordm Illklll o�"m VIII IIII'IIIII
Elements of Snow & Ice Control Decision Making
Status of Assets:
Assets for snow and ice control operations include personnel, equipment, information systems, and
materials inventories. Deficiencies in any of these areas will impact treatment decisions. Loss of truck
availability due to mechanical failures or accidents will have an impact on response time and general
snow and ice control operations. Every effort will be made to cover the route(s) by alternative methods.
Weather Information:
a. Weather Forecasts
Mount Prospect uses Murray & Trettel, (847) 963-9000, as the primary forecasting service for
predicted winter storm conditions and gauging the snow and ice control operation response
needed. Depending on the level of possibility of a winter storm affecting Mount Prospect, it will
influence the response necessary to prepare for the storm. Decision -makers should be
simultaneously evaluating short-term, mid-term, and long-term forecasts. Information on
precipitation should include onset, cessation, type and intensity. Other relevant factors include
air temperature, dew point, pavement temperature, wind speed, wind direction, accumulation,
recommendations, and post -storm weather prediction. (See Appendix L)
WeatherSentry is the secondary forecasting service used by Mount Prospect as a tool for
verification in terms of ensuring there is a consensus on the predictability of a winter storm
event. WeatherSentry can also be downloaded as a mobile atop.
b. Weather Data and Operational Response Plan
IN
Based on the weather forecasts received, the 'typical' method used to determine the response
needed is described below:
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When a greater than 60% chance of snow or ice accumulation
Greater than 60%
predicted, then the operational response to the winter storm shall be
dictated by the winter storm categories.
When a 40% to 60% chance of snow or ice accumulation predicted,
40% to 60%
then the operational response to the winter storm shall consist of a
partial crew to include 1 Foreman and 6 Maintenance Workers to
maintain Priority 1 and 2 streets within the Village.
When a less than 40% chance of snow or ice accumulation predicted
Less than 40%
then the operational response to the winter storm shall vary
depending on whether extreme temperatures exist.
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c. Other Weather Information
Other weather data sources include radar and satellite imagery (from DTN, Internet and local
TV), NOAA radio, the Weather Channel; computer acquired current condition data from
upstream storm locations, local TV and radio, etc.
Highway and Pavement Information:
a. Pavement Temperature
Pavement temperature is one of the most important factors when deciding on a snow and ice
control treatment. Data on recent past, current and predicted pavement temperature is very
useful. This data may be obtained from in -pavement systems, truck mounted and hand-held
sensors. Dial readouts on the dashboard of trucks #2731, #2759, and #4509 display pavement
temperature data. Predictions and estimates can be made based on forecast knowledge of air
temperature, ground temperature, cloud cover, precipitation, wind, and time of day.
b. Accumulations of Snow and Ice on the Pavement
Knowledge of the character and depth of any snow or ice accumulation on the pavement surface
prior to treatment is important in the treatment decision process. Relative slipperiness and
whether or not the snow or ice is bonded to the pavement are even more important.
Assessments of Effectiveness and Efficiency:
Systematic after -action assessments of effectiveness and efficiency are important in the decision-making
process as they provide a knowledge base for future decisions. Results achieved in response to treatment
can be obtained from the Hansen work order system.
Post -Storm Evaluations:
When the storm is over, the Streets Division shall complete the snow and ice report and all section
reviews in the assigned work order. Front office personnel will record all resource usage (i.e. labor,
materials, vehicles, equipment, and contractual usage) in the assigned work order. The work order will
also contain snow accumulations. If any problems were encountered during snow and ice control
operations, then the foreman (on -shift) will communicate that to Streets Superintendent. The work order
shall be reviewed by the Director/Deputy Director of Public Works.
EIHI age III a t it I') rosp )UWic WadksSt tow & ke Cot itrdIllk 111 o��"m VIII �I
IV. Snow Routes & Maps
Overview
Background
The Village of Mount Prospect has defined snow and ice control routes that exist within its municipal
boundaries. These routes are identified by priority. Priority 1 routes include State highways for which
the Village of Mount Prospect has snow and ice control responsibilities. Priority 2 routes consist of
higher traffic volume interior streets. Priority 3 routes consist of colored sections as follows: (1) Grey
Section; (2) Orange Section; (3) Brown Section; (4) Blue Section; (5) Yellow Section; (6) Green Section; (7)
Red Section. Priority 2 streets will be maintained by the driver assigned to Priority 3 routes. Priority 4
routes consist of cul-de-sacs. Priority 5 route is the defined downtown area.
Each priority 3 route section is further refined into numbered subsections, which can include up to 8
numbered subsections in one individual route section. In addition to the 7 route sections, there is a
trackless snow removal route, which is defined in the following guidance on pg. 74.
Strategy
There are a minimum of 2 snowplow drivers/trucks assigned to route sections. The objective of using the
predetermined amount of snowplow drivers per route section is to divide the work of the numbered
subsections. One driver will begin at the start of the numerical subsection, while the second driver will
begin at the tail end of the numerical subsection—both working toward meeting in the middle of the
numerical sequence, i.e. (Driver 1) 1, 2 3 4 4 F 5, 6, 7 (Driver 2). Depending on the volume of work that
exists in a route section, an additional snowplow driver and truck may be assigned to assist (as reflected
in the Yellow Section, which requires 3 snowplow drivers/trucks).
Maps
Map Guidance
Snow route maps identify route sections and subsections to be completed by snowplow drivers as
aforementioned above. Snow route maps are provided on the following pages for reference.
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Collector Street.Route Map
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VEH�age of Mout it �)rospect �)UWic War�ks St tow & ke Cot itrdl IIII
Route 4 Blue Section.
The blue section is comprised of eight (8) subsections as shown below.
:g 2 *1
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BLUE SUBSECTIONS
BLUES BLUES W
BLUIE1 BLUE2 BLUES, BLUES + SUBSIXTION COL41FT MILES
BLUE2 ury BLUESS ELL 38 3.5804
BLUG3 BLUE7 MAID AS OP DEC 2012 13LUE2 32 3.3378
BLUE3 BLUES BLUE7, BLUES BLUES 35 3.2199
BLUE4 BLUES 35 30146
BLUIE4, BLUES C 15 1.7551
L7 LE SE TION EBLL BLUES
10 2.1269
BLUES 41 18308
9 MILES BLUES 24 2.2323
wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww
WHIII ftui it I)rosp)L II Warlks St tow & ke Cot itrdIll 111 of"m III
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BLUE SUBSECTIONS
BLUES BLUES W
BLUIE1 BLUE2 BLUES, BLUES + SUBSIXTION COL41FT MILES
BLUE2 ury BLUESS ELL 38 3.5804
BLUG3 BLUE7 MAID AS OP DEC 2012 13LUE2 32 3.3378
BLUE3 BLUES BLUE7, BLUES BLUES 35 3.2199
BLUE4 BLUES 35 30146
BLUIE4, BLUES C 15 1.7551
L7 LE SE TION EBLL BLUES
10 2.1269
BLUES 41 18308
9 MILES BLUES 24 2.2323
wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww
WHIII ftui it I)rosp)L II Warlks St tow & ke Cot itrdIll 111 of"m III
SHA
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9
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MU
CHURCH
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BLUE SUBSECTIONS
BLUES BLUES W
BLUIE1 BLUE2 BLUES, BLUES + SUBSIXTION COL41FT MILES
BLUE2 ury BLUESS ELL 38 3.5804
BLUG3 BLUE7 MAID AS OP DEC 2012 13LUE2 32 3.3378
BLUE3 BLUES BLUE7, BLUES BLUES 35 3.2199
BLUE4 BLUES 35 30146
BLUIE4, BLUES C 15 1.7551
L7 LE SE TION EBLL BLUES
10 2.1269
BLUES 41 18308
9 MILES BLUES 24 2.2323
wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww
WHIII ftui it I)rosp)L II Warlks St tow & ke Cot itrdIll 111 of"m III
Route 5 Yellow Section.
The yellow section is comprised of seven (7) subsections as shown below.
LIAIMT'RNPL
HANDY3.
-
YELLOW SECTION
CHURCH 4. PICADI LY PL
5. C.vE.TH, P,
9L SCHOOL
i. APPLE CT 6 RALEIGH PL
ORAN E CT 7 YARMOUTH PL 25.27 MILES
3. PLUM CT PL
'I C—ECT T. RY PL
5:NU1M EG CT —
..T.. IL
6. APRICOT CT 1i. DOVER PL
7. PERSIIMNON LN 12. PICADILLY CIR
.... ATC —
CAMP MCDONALD RD
P0..—I.L to - Zi 12 --1
SUESELTIQN CCW
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YELL 32 2IL 1 815
YELLOW2
51 4.4955
YELLOW3
26 2 9WE
YELLOWA
20 27532
YELLOW5
M 4.1154
YELLOW6
47 4.229
T
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38 34634
W
PY LN
W+ I
MAP AS OF DEC 2012
KENSINGTON RD
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14
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YELLOW SUBSECTIONS
............ I YELLOWI
YELLOWI, YELLOW4
YELLOWI, YELLOWS
YELLOW2
YELLOW2, YELLOW3
unmuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumm YELLOW3
YELLOW4
'11. N'ff YELLOW4, YELLOWS
YELLOWS
UNJUJIMPUNDUMPUDUU1 YELLOWS, YELLOWS
YELLOWS
YELLOW7
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VEHIII out it I)rosp)UWic Warlks St tow & ke Cot itrdIll 111 o�"m II
ND $T
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VEHIII out it I)rosp)UWic Warlks St tow & ke Cot itrdIll 111 o�"m II
Route 6 Green. Section.
The green section is comprised of six (6) subsections as shown below.
GREEN SUBSECTIONS
GREENI
GREEN1GIREEN2
GREENI,GREEN3
GREEN2
GREEN2, GREENS
GREEN3
GREEN4
GREEr
N.
GREEN5, GREENS
GREENS
.......................................................................................................................
SUM=ON COURT MILES
GREEN37 3,666
GRESQ 3 .
G 3 296 33 6 6197 TO5 GREEN SECTION
GREEN6 M 2,M4
GREEN6 48 4,0577 0 18.92 MILES
EUCLID AV
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Route 7 Red Section.
The red section is comprised of seven (7) subsections as shown below.
RED SUBSECTIONS
RED
REDI, RED2
RED2
RED3
RED3,RED4 > z
RED4 0 01"17
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REDO 41 4,2454 NEELN
REDS REDS 25 2,4653 0, PA
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VEHIII out it I)rosp)UWa
Wic rlks St ke Co
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CW-De-Sac.Route Map Red Section.
An overview of residential cul-de-sac areas to be plowed in the Red Section route.
I
ATTACHMENT A
VEHIII out it I)rosp)UWic Worlks St tow & ke Cot itrdIll 111 o�"m III
CW-De-Sac.Route Map . Green. Section.
An overview of residential cul-de-sac areas to be plowed in the Green Section route.
F
VA -TW jVWT9
"j-3" 1WE43
21
GRIFEEN
VEHIII out it I)rospect )UWic Worlks St tow & ke Cot rotor
CW-De-Sac.Route Map . Yellow Section.
An overview of residential cul-de-sac areas to be plowed in the Yellow Section route.
WIMIAM
VEHIII out it I)rosp)UWic Worlks St tow & ke Cot itrdIll 111 o�"m III
CW-De-Sac.Route Map . Blue Section.
An overview of residential cul-de-sac areas to be plowed in the Blue Section route.
itrd�
VEH�age of Mout itIII')rospect �)UWic Worlks St t & ow ke Cot itrd�Ill 111 o�"m
W- e-Sac R .te Map........ Brown Section.
An overview of residential cul-de-sac areas to be plowed in the Brown Section route.
� IIHI III a o����it III') r p t �) � II i orll St ���t & � moi rotor m Ill 111 o�"m VIII
CW-De-Sac.Route Map Purple Section.
An overview of residential cul-de-sac areas to be plowed in the Purple Section route.
ATTACHMENTA j2age 6 of 8 NJ
1 jhI
W
X,
re
q._.. ... �a¢Md..., w.. Ems',` 9
'- -4m,
kow RP4
4 4
, akP NO
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pill
VEHIII out it I)rospect )UWic Worlks Solt & ke Cot itrdIll 111 of"m
CW-De-Sac.Route Map . Grey Section.
An overview of residential cul-de-sac areas to be plowed in the Grey Section route.
itrd�
VEH�age of Mout it �)rospect �)UWic Wor�ks St tow & ke Cot itrd�
CW-De-Sac.Route Map . Grange Section.
An overview of residential cul-de-sac areas to be plowed in the Orange Section route.
itrd�
VEH�age of Mout itIII')rospect �)UWic Worlks St t & ow ke Cot itrd�Ill 111 o�"m
Downtown. Snow.Rernoval Map - Section I
Section 1 of identified downtown areas requiring snow removal.
ibrd�
VEH�age of Mout itIII')rospect �)UWic Worlks St t & ow ke Cot itrd�
Re noval Map - Section
Section 2 of identified downtown areas requiring snow removal.
�� � � � �I �� III � � ��� � �
� IIHI III Mout III' r p � � II i r� S t����t & � t itrdl III o�"m
Re noval Map - Section
Section 3 of identified downtown areas requiring snow removal.
� IIHI III a o����i III') r p �) � II i orll St ���t & � moi it r m Ill 111 o�"m
Downtown. Snow.Rernoval Map - Section 4
Section 4 of identified downtown areas requiring snow removal.
ibrd�
VEH�age of Mout itIII')rospect �)UWic Worlks St t & ow ke Cot itrd�Ill 111 o�"m
Rern val Map - Section
Section 5 of identified downtown areas requiring snow removal.
VEHIIMout it I') r p )UWic WorlksSt tow & ke Cot it r m Ill 111 o�"m
Rern val Map - Section 6
Section 6 of identified downtown areas requiring snow removal.
� IIHI III a o����i III') r p �) � II i orll St ���t & � moi it r m Ill 111 o�"m �I
Rern val Map - Section 7
Section 7 of identified downtown areas requiring snow removal.
VEHIIMout i t I)rospectIII � UI i c WorSt tow & � t itrdl III o�"m
Rern val Map - Section
Section 8 of identified downtown areas requiring snow removal.
�� � � � �I �� III � � ��� � �
� IIHI III Mout III' r p � � II i r� S t����t & � t itrdl III o�"m III
Downtown. Snow.Rernoval Map - Section 9
Section 9 of identified downtown areas requiring snow removal.
ibrd�
VEH�age of Mout it �)rospect �)UWic Wor�ks St tow & ke Cot itrd�III o�"m ILII IIII'lllll
Downtown. Snow.Rernoval Map - Section 10
Section 10 of identified downtown areas requiring snow removal.
ibrd�
VEH�age of Mout it �)rospect �)UWic Wor�ks St tow & ke Cot itrd�III o�"m III
Trackless Route Map
An overview of all sidewalks plowed by Public Works in the Village of Mount Prospect.
�� � � � �I �� III � � ��� � �
�IIHI III ui����i III' oras p � SII i irl St����t & ice Cot
41
r "
I
�
I�
Millis
0
�� � � � �I �� III � � ��� � �
�IIHI III ui����i III' oras p � SII i irl St����t & ice Cot
V. Snow & Ice Control Training
Equipment Training
Training on the use, maintenance and set up of snow plow's and related equipment shall be conducted by
the Vehicle Maintenance Division. It will be facilitated by a mechanic who will instruct groups of 5 or less
on the proper use of the following:
• Snow Plow Controls
• Liquid Systems
• Spreader Controls
• Snow Plow Attachment/Detachment
• Pre/Post Equipment Trip Inspections
• Loading and Unloading of Salt/Liquids
• Proper Use/Operation of Loader Scale
Operation Training
Training on the most efficient and effective operation of snow plow trucks and related equipment shall be
conducted by the Street & Building Division. It will consist of conducting a "dry run" where the operator
and onboard instructor maneuver a snowplow truck through a designated route simulating an actual
snow event. The instructor will advise on how to efficiently and effectively remove snow from the streets
by giving the following directions:
• How to center lane plow
• How to curb lane plow
• How to clear dead -ends and "bubbles"
• How to clear corners
• How to clear RR crossings
• Change spreader controls as directed
Training will be conducted on an annual basis beginning in mid-October. All snow plow drivers are
required to participate and may include the following personnel:
• Engineering
• Forestry
• Water/Sewer
• Streets/Buildings
• Administration
• "Rent a Drivers"
S �� � � � �I �� III � o��� � �
� IIHI III a i���i III' r p � � II i odk S t����t & � t itrdll III o�"m III
VI. Maintenance & Repair Program
Inventory
Inventory Requirements
The following items are considered essential to keep in inventory at all times during the winter season for
snow and ice control operations:
Safe Operating Criteria
The supervising mechanic on duty (as needed) will make the determination whether a vehicle and/or
piece of equipment meets a safe operating condition.
S �� � 4 � �I �� III 4 � ��� � 4
�IIHI III uo����it III' oraspest � �Il is odks Stymrm & ase kmo����mtordml III o��"m III VIII
Oescri
tion.
MPPW
#.,
1. Curb Guard, Left
722001
2. Curb Guard, Right
722002
3. Curb Guard, Underbody
722003
4. Plow Cutting Edge — 3/4" x 6" x 120"
722004
5. Plow Cutting Ede **Carbide** 36"
722005
6. Plow Cutting Ede **Carbide** 48"
722006
7. Plow Cutting Edge, Underbody --- 5/8" x 6" x 120"
722007
8. Plow Cutting Edge Segment --- 351/4"
722008
9. Plow Cutting Edge Segment --- 31 1/4"
722009
10. Plow Cutting, Trackless **V -Plow Rubber**
722010
11. Deflector Mount SWL-13
720096
12. Pin, Short with Hole S5289.1433
720001
13. Pin, Single (Short) S5292.1433
720002
14. Pin, Double (Long) S7646.1413
720003
15. Bearing, Single S5293.1433
720004
16. Bearing, Double S5294.1433
720005
17. Segment, Metal S5270307930
722220
18. Bushing, Metal Segment S6270066810
722221
19. Segment, Plastic S5291.1433
729703
20. Shoe, Urethane Guide 3312.1432
721432
21. Stop, Urethane Limiting S 5300-1433
721433
22. Plow Marker (EA)
728086
Safe Operating Criteria
The supervising mechanic on duty (as needed) will make the determination whether a vehicle and/or
piece of equipment meets a safe operating condition.
S �� � 4 � �I �� III 4 � ��� � 4
�IIHI III uo����it III' oraspest � �Il is odks Stymrm & ase kmo����mtordml III o��"m III VIII
Calibration Procedures
Material Spreader Calibration
The Vehicle Maintenance division follows the manufacturer's recommendation for spreader control
equipment calibration. Material spreader calibration occurs on an annual basis immediately following
the Saturday (spreader install day) before Thanksgiving (or depending on the weather).
Anti -Icing Spray Calibration
The Vehicle Maintenance division follows the manufacturer's recommendation for anti -icing spray
equipment calibration. Anti -icing spray calibration occurs on an annual basis immediately following the
Saturday (spreader install day) before Thanksgiving (or depending on the weather).
Routine Inspection Procedures
Pre -Season Inspection
The Vehicle Maintenance division conducts a pre -season inspection of snowplow vehicle plows, blades,
and bolts among other items as identified in the Plow Parts Inventory List on pg. 76.
Preventative Maintenance Inspection
All snow and ice control vehicles receive at minimum, a preventative maintenance inspection every 3,000
miles driven or 6 months, whichever comes sooner.
IDO T Safety Lane Inspection
The Vehicle Maintenance division must take all snow and ice control vehicles that meet and/or exceed
8,000 GVW for an IDOT Safety Lane Inspection every 6 months. The following items are reviewed
during this inspection: brakes, suspension, grease/oil, tire condition and tread, steering, leaks, fluids, air
pressure, lights, windshield wipers, and other safety related equipment.
Pre / Post Trip Inspection Deport
Each time a snow and ice control vehicle is driven, the driver turns in a trip ticket to identify issues that
may be present within the vehicle. See Appendix A for more details.
S �� � � � �I �� III � o��� � �
�IIHI I III uo����it III' op s pest � �Il is rr ks St����t & ase tmti�6l III o�"m III
Vehicle & Equipment Maintenance Schedule
*Note: Please refer to the Snow & Ice Control Readiness section in Chapter 2 of the Village of Mount
Prospect—Public Works Snow & Ice Control Plan under Pre -Season and Post -Season activities.
Vehicle Repair
Inclement Weather Event Priorities
During inclement weather events in the winter season, there is a need to shift away from regular repair
and maintenance operations in order to focus on repairs that are vital to continued operational
performance of winter operations and emergency services.
1s, Priority:
Snow plow trucks and all public safety vehicles (requiring emergency repair only) will fall into 1St priority
for vehicle repair during a snow and/or ice event in the winter season.
2nd Priority:
All public safety vehicles (requiring non -emergency repair) and public works operational vehicles will
fall into 2nd priority for vehicle repair during a snow and/or ice event in the winter season.
3rd Priority:
All other vehicles will fall into 3rd priority for vehicle repair/maintenance during a snow and/or ice event
in the winter season.
Procedures and Warrants (for outsourced repairs/maintenance)
The Vehicle Maintenance division follows the Village of Mount Prospect Purchasing Policies and
Procedures Manual for this aspect of their operations. All warrantied vehicles/equipment, large truck
transmissions, alignments, and broken springs are outsourced for repair and/or maintenance as needed.
S �� � � � �I �� III � o��� � �
fIIIIII III ui���it III' oraspest � �Il is odks St����t & ase Ckmo����mtordml III o��"m III I
VII. Risk Management
Accident Investigation
The Department of Public Works follows the guidelines and procedures provided Village of Mount
Prospect — Employee Personnel Manual (located on pg. 77, under Section 3 of Use of Village Vehicles,
Equipment, Supplies or Tools) for accident investigations, including both vehicular and non -vehicular
accidents.
raja 'xc Accidents Q=ua Violations
Each employee who, by way of their position or assigned duties is required from time to time to drive a
Village vehicle, must have in their possession a valid state issued (Illinois, Indiana, Wisconsin) Driver's
License.
All employees are responsible for observing the laws set forth in the State Vehicle Code and/or other local
laws and Ordinances. Departments will keep a current copy of Driver's Licenses, as required and/or
requested by a Department Director.
• All employees of the Village must report to their Supervisor and to the Police Department any
moving traffic violations or accidents in which they are involved while on duty or while using
Village vehicles.
Note: An Accident Report - Public Liability Form (Attachment P-3) is to be completed by the
employee involved in the accident.
• In addition, the employee, their Supervisor and the Police Department are required to submit
accident reports to the employee's Department Director and the Village Manager as soon as
possible.
• Failure to adhere to this policy may be cause for disciplinary action and/or dismissal. An
employee must advise the Village of any change in license status immediately.
• The Village may conduct periodic Driver's License status reviews to verify driving privileges. A
violation of this Policy, including a failure to notify or possess proper license, may be cause for
disciplinary action no matter when discovered.
S �� � � � �I �� III � o��� � �
�IIIIII III uo����i III' op s pest � �Il is odks St����t & ase Cot
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Required Documentation
The following forms need to be completed for required documentation at the site of an accident and to
record any details pertaining to the accident involving a Village employee and/or vehicle:
• Employee First Report of Injury (See Appendix M)
• Supervisor's Investigation Report (See Appendix N)
• Witness Statement (See Appendix O)
• Accident Report - Public Liability (See Appendix P)
Note: The Employee First Report of Injury only needs to be completed if an employee sustains an injury.
The Accident Report - Public Liability will be completed only if there is property damage (public or
private).
VEHIage of I a t it I') r p )UWic WadksSt tow & ke Cot it r m Ill 111 o�"m � I VIII
��� II
VIII. Appendix
Appendix.A......... ire / Past Trip mane :tion Re art
The Pre / Post Trip Inspection Report logs an operator's assessment of their operation of a snowplow
vehicle and other relevant details pertaining to an operator's snow and ice control shift.
+
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THAS VEHICLE EARNS YOUR LIWNG-TREAT IT ACCOWNGLY
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rr*a
Cab ln�mmar
Wrmp ¢Y reR mww r�+r+yu"w r.
isEbs & Kod�'rl'IenI5:r
Harlied.or s :R'aps -Flares)
AH gaun '0.5,
Cd peasksuve
Opo itaKM
0:o;rt 481K6,
di'NGiNl OIL,
RAuVATOR
CK
I
0
slop I lQnu --.
s+InAIMghk s
MQw 4,ghtt .
MaF3 ired'mrmng
& ma"Kem' tl,. 9MI _ —.
urn
QgGr & Body Clean
ECr
HY`DFL0.,ID i.
Tiansrmisso n N'
WAMC
KPOM
urn
� IIHI III a o����it III') r p t �) � II i orll S t����t & �Cot ���mtordm Illi 111 o��"m I
rwrwrw �
Appendix B Supervisar's.Repart (pg. I of 2)
The Supervisor's Report provides an overview of how snow andlor ice events are managed on a per event
basis concerning personnel, truck1route assignment, weather characteristics, and other pertinent details
relevant to snow and ice control (as shown below).
Opp
VEH�age of Mout it �)rospect �)UWic War�ks St tow & ke Cot itrd�
SUGGESTED
ACTUAL VEHICLE U SPREADER SALT GEOMIELT I I IPUMM
DRIVERS
DRIVER NIU ITER B TYPE LOADS YM DRIVEN IN OUT
—Mr=
4517 X
IF , I
WfPREWET
rIq AII: Jy'dEll a,,
2755 X TALLGATE
FOLCCH-A
SCH`AfkJ41J7-R
451 2 X [ AJILLiAll It
4537 TAILGATE
TARGATIE
2727 XIMPFLEWET
2754 1 LOG TRUIrK
67E�NNH I FRJ
A'11 It
2757 X^I'
DREXS-A
Wl� flA3J�L'b
REWET
45,09, X TAJILGATIE
ypq111
1,11.4FRFAI
-r= I it
10
451 x
,',��,
WFREWET
e4 csHl E: IE
2740,
UCK
TRFPS
d44H-F.
2755 X TASLGATE
rBA
4513 TAB -GATE
4567 X TAIILGATE
WPREWET
4550, X 7AILGATE
HM,BEN
RRUVON-F
4522' X 1� AlLAiAll it
0#�EN-A
WiPREWET
4518, X MUD TRUCK
7RA
2728, X1 V -HOPPER
Fna
2753 X fpREWET
4527 x V-HNWPER
"d'
2742, -HOPPER
ASPR4
,,',AS 7 RA
4508,
0 " '0"
rel oHlw.Fs
WA'RQAH-,K
RIAME4�
4548,
& FS,COG-F
,AE7P.0
,',AS7RA
FBS N
WFFMAN
ROE:
FE )OW -A
Vure74-RI-A
ar 47's
Opp
VEH�age of Mout it �)rospect �)UWic War�ks St tow & ke Cot itrd�
Appendix B Supervisar's.Repart (pg. 2 of 2)
PLEASE FILL OUT SHEET C&MPLETELY. 191F: SURE TLIST EACH OPERATION, INCLUDING REIPEATS
OF THE SAME OPERATION, UNTIL COMPLETION OF THIS SKOW EVENT
aPERAT10N STMDUR7DU1RATI,aJI&NOW01-1-01NOWWATCHI ISALTING,=SALTING
CODIESUB,PL0W=UNDER,&3DY IFILOWI ING J1FRNTF`L=FRONTFL0WING -:L--j9T01F?.W,
19TMAFT=P0GT
W01RK
CODE QTAIRT FINISH
TOTALS
TAILT
USAGE
I,LOAD:
ICE WELT
REGUALAR
(BAW)
,CE MELT
SPECIAL.
(,BAGZ)
FALEAGE
GEOPAELT
PRECIPITATION TYPE
TOTAL INCHES
ACCUMULATICM
DRY 31LIEET�'
WET SNS FREEZING
SNOW FW NAV
IMPORTANT INFORMATION
Cd -&-,sac Contractor: King Koncrete
cfte Fhone (B471,537-5700
Mark Euw� (Cell I", 04T) 870-0655
MIke Buw�, (Cell): (247(878-065B
*OFT
H4dmg Convactor: MARTAM COINSTRUCTH)(N
SWILL PUNCH IN AND OUT ON VILLAGE TIME
CLOCX)
21
SPECIALS
NAME VEHICLE ASSIGNMENT MILES PUNCH FUNCH OLIT
NUMBER DRIVEN IN
WHIII out it I)Irosp)UWic Wmdks Steno & ke Cot itrd
Appendix C........epaft nentrector and Mari.agernen..t Staff Contact List
The Department Directors and Management Staff Contact List provides emergency contact information
for Village personnel that may be involved in emergency snow and/or ice events.
DEPARTMENT 3"MENT DIRECT RS AND MANAGEMENT STAFF
TITLE O FFI CT NUMBER
VILLAGE MANAGER.
Mile Cassadyr X847) 818-3327
^f�'S,� ill NIF'���I!Irli i 1k 0 4 y!s'9i Ali �� �"L4e'� gll�ai=MPm�4 � �
Dell, B,eclnez (847) 811-!305
DIRECTOR Of FU BLIC WORK 5
Seamy Dors- z (847) 559-8801
DEPUTY DIRECTOR R OF PUBLIC WORKS
Jason Leib 5,90-9,80
CHIEFOF POLICE
Timm Tdanowic:Pk (317) &2.8-5717
FIRE CHIEF
Brian Lamm bel 81-) $1,8-5:331
� IIHI III a o����it III') r p t �� � II i orll St ���t & � moi rotor m Ill 111
The VOMP Anti -Icing Decision Flowchart provides an overview of the characteristics that are
considered to determine whether an anti -icing application will be implemented by Snow & Ice Control
crews prior to the arrival of a forecasted snow/ice event.
VOMP Anti-lang, Application Decision Flowchart
�� � � � �I �� III � � ��� �
�IIHI III uo����it III' r pest � SII i rr St����t & � tmtrdl III o�"m
Appendix E Snow/Ice Storrn: Categary I Typica.I.Assigni-nent List
The Snow/Ice Storm: Category I — Typical Assignment List provides an example of Public Works
Department's operational response to a Category I snow and/or ice storm.
DAT E: SUPERVISOR'S REPORT OF SNOW EVENT WO :#
urn
.. . .. . .. ..
VEHIage of Mout it I)rospect �)UWic Warl6 St tow & ice Cot itrdIll�lll
u EMC%k L) SPREADER
0W
1O SALT ff�Ewv WL.F.S 1pukr2m PUNCA
N'TART
AA�WLAA.tMVVFJR
MUMMA 6 FASa.; AJNA
8�w`6IEM TvJhS VJk.ukNt IWhFsI EM ih, 00
H.2
5'RA8 HO -E
4617
X CENTER
CAB
2'76119
X CEN7ER
BEMND
R ARMI1r;~;t..8
CAB
PE � t C k
4,UG
X GEN71ER
—90=
01*.LN,
HOFFMINWR
CAB
I IIi1
1� YRUER-6
41514
IKUD
1
TRUCK
11 1 1
012wA��-4
'!Y]OUR
BEHIOND
RLUE
K, laa
z7fir
X GEN71ER
CAE
PHY - E:
4412:
N. CEN71ER
7AILZArE
REYER-(4
TELADW
R ��ERM>0�h
4AM
X LEF7
CAB
JFN,
NIVAIJEWSK+ -A
462.2
X CEN
BEHIND
EIM�PIIIAE-18
I
CAB
M
BM"Y
.cAUIWX,
27"
X I CE N71ER
4"T
K GEN 71ER
—SAL -
TAILGATE
H'Ah.,
iAMMUE
J U NQU
2727
X CEN 71ER
TAILGATE
0,P
I
41UF
AN7140E.
TRUCK
CN 0;-A
4418
X CEN71ER
BEHIND
URAV
FRINK-E,
CAB
IT'A
IarIHASE.4
�41,
�,
4410
X CEN
1 1
TAILGATE
moRu,,14,4
W -HOPPER
3,A DDLE
IMYS
"24
X
MPREWET
7AW.3
2721'.
X WMREWET
7AW,2
bowt,
4927
X
MPREWET
7ANKS,
2742
LEFT
NONE
LASIF.LLAMUS
A8N1Q
LAA081
It
F1 DRMU'A'
L
Wff.ffiFHr-fi
WXX
:+AMFAAB
C49"'RO
Mr MElx,B'&JICFp
...........................
0311 MPHI,IM,
M'.04DIA
...........................
.
F AH EY ,A
LEi%'f E 0
2755
RNCF-A
Vs„ 7rMAPAM-A
X-rd'E"-B
u(NUM
2731
CLPO R,'.r
WOUWH
2795
6d HN'JMEA
urn
.. . .. . .. ..
VEHIage of Mout it I)rospect �)UWic Warl6 St tow & ice Cot itrdIll�lll
Appendix.F Snow/Ice Storrn: Categary 11 Typica.I.Assigni-nent List
The Snow/Ice Storm: Category H — Typical Assignment List provides an example of Public Works
Department's operational response to a Category H snow and/or ice storm.
DATE: SUPERVISOffS REPORT OF SNOW IEVENT wro iv
Opp
q4'
VEHIII out it I)rospect )UWiorl6 St tow & ice Cot itrdIlli 111 ol�"m I
SUCUESIED
VEMKILE:
U &FRFADEA
UOUD SALZ KEM& 1, MiLES PUNU FUWH
DROMERS
mma
mrux.DMIYEA
e'LMr'ER
B r9SUAAA3E
S WSME M rams CALIM iDRIVEM M tMT
RAI 010-A,
EEHIMD
EPAC:�iRR'R
44'xI7
X CENTER
CAB
6MC*ELS4,
137HIRr
FAME� -S
ZTES
X CZNTER
CAB
464�2
X CENTER
EEHIND
QRE.Ehi
CAB
'TRUCK
RURGER-B
4913
MUD
IMV NiNa:-fi�ti.
2767
X CIENTER
BEH&HD
BLUE
CAB
MErMR AIA
4612
X CZN7ER
TAILGATE
4'His
X LEFT
YELL&W
r%�
age
M
0.6,A)U
462.2
X CEMER
BEHIND
FRISK4NE.a
2777
iCAB
HRUWN
WA10FRIP
:2766
X CEN'TER
M
4"7
X CEH7ER
7AIL)SArEi
G Q MF Z
HAMAN
X CENTER
TAILGATE
-IRANaE
A-MLIS
0
C�mltrxa !r
X CEMER
TAILGATE
GRAY
FRANXIS,
4,518
X CEMER
CAB
4616
X CENTER
TAILGATE
M)ROP'",
2i6
;4 W -HOPPER SADDLE
ro(WIS
MPREWE
TANKS
2722
X V-MU4'1'FR
SADDLE
V' JiA&PEPI
WIPRIEWE
11"11.1 It
MyffiCJ
4SZ7
M. MPRIEWE
TA._.
tA
TOWN
tlNXBxE'dmC�E
2742
LEFT
E
X11'y
CA SWELLANDS
77777-
CAZTE]
d
IN
CHRAO
L
E
5
nM0 -F
mEUCOI-S
WY
CAETRU,
SEEM
UCIA,
MARK
~.EVER
2753,
R077ERMMA
15NEF"8
NORFM
2731
CM87R,01
&WrH
2705
Opp
q4'
VEHIII out it I)rospect )UWiorl6 St tow & ice Cot itrdIlli 111 ol�"m I
Appendix G Snow/Ice Storrn: Categary III Typica.I.Assigni-nent List
The Snow/Ice Storm: Category III — Typical Assignment List provides an example of Public Works
Department's operational response to a Category III snow and/or ice storm.
DATE: SUPERVISORd S REFORT OF SNOW EVENT MOW
.. . .. . .. ..
VEHIage of Mout itIII')rospect �)UWic Warl6 St tow & ice Cot itrdIlli 111
WOUES-1k.0FWk',H
VkHittl, U WIAI�
Lk�Ub &AL � U4�E%E, PALE.t PIWcLA
01"NkM
t V91 EM TOMR: Ok.LiAtUPOPFiN M, ou�
-7677 =7777
—ffm=,
HEO
ZT4*
X CEN71ER
CAB
X CEN71ER
BEHIIN D
2!74*,
CA.
P40 -A
4EW
X CENTER
BEHION
OkEE#v
Hl,",OF MAMN,8
CAB
MuD
M, UQV.
2757
BEIN119ND
hLur:
27,22
'ER
=N7
y, Cr
CAB
C44
E 2Z 6Ea A -A
I
44 12
ZT,,,,
K CEN71ER
TAILGATE
ANN rP:
MM
BEHIND
IRL..
41&S7
Y, LEFT
CAB
F4
*&n'
X CEN71ER
BERND
2727
CAB
BEHUND
ZT66
X I GEN71ER
4U7
X CENTER,
TAILGATE
IN
C¢InlRcm�E&mm
X CEN71ER
TAILGATE
CMANUE
JUNIVS
M
ookru&r
X. CEN71ER
TAILGATE
—
--7 KP —NIA
4618
X CEN71ER
BEHIND
CPA"
-11CAB
46,10
X CENTER
TAILGATE
V -HOPPER
SA LE
Mr.,
b WMNfi
2,,,
x
IF MREWET
7,AW.9
MO"Em
TAI=
ZTW
A WPFREWET
7AMK3
4627
X
MUMA
WPRR. E T
7A'-
YNGINE
LA81 F.Lum,408
CA81 °I LA&ej&
A
E,i DREDOE�
KuH%,4A
MOACAN-A,
L
E
MRS .IPPMT-h
R4MELB
0
0
CA S
e
DMuLA,
MAW
Rii�'.ffOVV
F A-Y'A
CEArEr.
�2752
61Y rrAMk%-A
dra:841
ACMIVA
27311
27M,
.. . .. . .. ..
VEHIage of Mout itIII')rospect �)UWic Warl6 St tow & ice Cot itrdIlli 111
Appendix.H ....... Snowplow Truck: Underbod: pl Inspection. Log
The Snowplow Truck: Underbody Plow Inspection Log is used to conduct and record evaluations on
snowplow underbody plow blades.
Date: Underbod Plows pl y :
Vehicle# Plow Blade Needed
OK
2727
228
2755
756
757
4,509,
45,10.
451
4518
4522
2
X528
4550
455
� IIHI IIMout ���i III') r p �� � II i orll S t����t & ice moi it r m Ill 111
VIII
Appendix I ........ Snowplow Truck:.Front.plow Blade Inspection. Log
The Snowplow Truck: Front Plow Blade Inspection Log is used to conduct and record evaluations on
snowplow front plow blades.
VEHIIMout it III''" orosp t III �)UWic WmrSt tow & ice Cotmtrdl III o�"m �II
Mew Blade
#Buda Baits BRAND
via a Bolts
Curb Guar
Baaded
Needed
Needed
d d
F
62723
no, .. r. .,.„n .m,
haw many T
how marry
m
�"�
10' Ffink
272
l0” Ffink
_yy...._... _._m...�w_.-__..rr�..m..__
._.... ... ...... __... _.o.., ��._
Bon, ne 11 -C arbidW,
�......
IT M�SWOcohX'er
2740
10' Rink
P'
5OuTri Pt-MF5,,,,
275
2755,
Bonnell arbid
... ..... .. _..
... ,. ..v... ........ ,s_.....
!Ad*!2Q1, 20VOE,....
2756
Boa nnet l-Corbide
....
-- W�Me l_9d�'Y.- r
2757
of ell-Gar,YI p
41509
BoanYmell n ;ido
0
4512
1W F141 k
4513
101 Rink
4517
�M.YIn fLI�!�� ieiww
Carblide
,,,
„. .�,�........:
..
MfWd'g t"l caver
+� KJ'
., .........
.......�..
...
M@SCf �,wibr ...li
Ste N Cover
452.
I'll,
4"'5
�wpN'Ad��"-11�4
537
t'b' Fpi.nk
I
4,550
9naelu-Carbide
�qq' q' L.
4557
10 Rink
VEHIIMout it III''" orosp t III �)UWic WmrSt tow & ice Cotmtrdl III o�"m �II
Appendix) . Snowplow Truck: 5tnafl.plow Inspection. Log
The Snowplow Truck: Small Truck Plow Inspection Log is used to conduct and record evaluations on
snowplow small truck plow blades.
Date: Small Trucks-Plaws I Employee -
Plow Made
Mde Bolts
BRAND
Curb Guard
Needed
Needed
N"dbd
Vehicle # YES OK
how many
TYPE
... . . . . . . ..................
YES OK
. ... .......
270,9�-PU
2716-1 T
Rink -T
2718-1T
FU,rfk-9",�3009.'d Avoll-kie
2729-1T
Chippor Box
2731 -PU . . ....
......
2732-P'U
. ....... ..
. ... ...... . .... . ....
BOSS �"V SI)to�,tdor
2742-1t
.... . . . .......................... .
......... . ..... ....
2744,-PU
... ..... . . .. . . ............. ...... ... ..................................
2749-�1T
Frinik
2751-PU
Weslern
.... . . . ......... . ........................................................
...............
.. ............. . .. . .....
27591-PUI
BOSS -8'
4503-PU1
4508 -TRACK
. . ............ . .
5 roort N Rubber
Brtx3m
Blowei
4,540-PU
4548 -TRAM
.............. - —
V-PIOW i lRLAbb0f
Broom
81ouver
BOBCAT
L, OAl FS7
. ...........
..
. .. ....... .... 1.111-11�'ll,�,�,-'',."''.'',� j
WcarN
. . ...... . ... . ................. .
........................................ . .......
...........
VEH�age of III out itIII' )Igo spoet )UWic WarSt tow & eco Cot itrdl
Appendix.K....... Snowplow Truck: Salt Spreader Inspection. Log
The Snowplow Truck: Salt Spreader Inspection Log is used to conduct and record evaluations on
snowplow salt spreaders.
e:h
'ra:ilii�� at�e
�I�' r
l�
OK
tri `q�q
p y��Jr y�
yt ng
2727
why
U�
WA
2742
NONE
756
I
/4
2757
5
45,09
LEFT W6ch 6
4510
4512
451
Mucic W'ruck
WUd Truck
NONE
4517
45
.. rrrmrrr �nomurnmrm ruww
4y�Ayp iAWyly' 2
527
I tltl�
NIA
4528
NIA
„�nm
uuuw uuuw
4637
1,01,35 gallAnU4@
Anti -leo
4660
L4557
pill
i i � i � " III � ii i iii
�IIHI IIMout ���i III' oras ect � SII i orll St����t & iceCotitr m III o�"m �II
Appendix L . Murray & Trettel / Weather Canunand . no and Ice Event .Farecce st
The Murray & Trettel / Weather Command — Snow and Ice Event Forecast is a management tool that is
used to predict weather conditions pertaining to snow and ice events.
I Ir
'hl I A, �
IM urriyATrvttel/Weather Cummord" Empoworing U04114on, MA*rs 2417—
I �A I
e OMAIAU
Y'Duir Detafffad, SINOW and IC'E STORM WARNING 1,603022249
DATE: WEDNESDAY, MARCH 02,2 ,016 nM E: 22:49 Foruraster; MAR
WYNACE WARNINGISM311517
1A1 START TIME.- WEDNESDAY MIDTRIV11f: hIUMSMY
��k�,IVAITVTD Trah�11��Iv,
Rimar�� IJY, to I inch U.M. Prit'nav Y: b 2 m n Nab COp, III im�i V: 1 3 prr Ilu ApP 00%
flIn Potil lyM
....................................
. . ............ . .......... .. . . . .
Pmripilalkin Type:
S11criv
x0i OWTONIGHF: 25 70,11, sixjOokor bung Nwl",e�'A 70191I',
suaw-dlw
105%, H,�nl 7MRAM: 14 710% "arwed 4r,,;00 0 PINMI
N 73%
Rkiflg Oyj�lq, 5,1 Dy;d*On w,NJpfv 71K
ki'COMULNUATIONS 11. A4 LN
WEATHER 40LUMING r*g,. STORM
Pi,eIHiee 01�ws tbr ff4e�gifl
JOG%
I CXIX
Nhl rmrg r 10 k),Ix trvu"de
!I bct%,
OddigIu Nit U jed'Oaducu
11Q6
I Ume
I FAXX,
row 1"pruU5Iij&qJ Ar-11as
INK,
Snow pecbng oi At 1. kiaadN
40%
(jl P coi'4
WARNING
INKLM40N
7W PV',tELV,.'F5 Uff, 'A PA QI., III P FOMNOi QR A LrT I I r, 00 I
I
SHCPrt'( AfVEIiINr
7 V R W 11 IM �,J� 7Q I AM) PQr, SMY 11EAN,?1I1t,,'-6DA1
HlLik.MMV M M�ANOON ANL'r AM DUMMINIt" IS Euscmi wir" W M I HAI U'Mlp
wfAtutA POLLOWWWd 1,44 &TORM 0041-IS310N
CXM9M514N $ Tt' FL,,IHRIIF5 TH,�; r5p�, ` FOR REFRIEZE M THE WRONG
NV yjiPnlr p r;IJI91;41111 104E'd Oe MRIJE �Alr,-VKA W 1he lrow ut N!vft auovl d l'101. xkflgz d IIA vIrm ohip snm Lriv Hr thir, rv.,r )Nmvilnp, ii rid
flw"',rviin VIqkN] b4A �Cx'151do"N
[05rid Ai'0 NMS. OtNded H!- V*04me ov*�•d welfflm aHurrmnban cr ruad mridfficr. mr.nrti A,�
,t hv'prnlml� h 11 M'Inzu�� i7w m/ in
II i L:,tzr,, 7h, rp m mAr inn nu P,m, In aV rwempor �u im wqov, V 4 mv I.,t he uma .1cumated k:u
VEH�age of ftui it �)rospect �)UWic War�ks St tow & ke Cot itrdl
Appendix M VOMP E�i.-ii.p.loyee's.F�irst.Repo�rt of Injury
The VOMP Employee's First Report of Injury is required documentation to be used at the site of an
accident and to record any details pertaining to the accident involving a Village employee and/or vehicle
that needs to be completed—if an employee sustains an injury.
itrd�
WHage of Mout it �)rospect �)UWic War�ks St tow & ke Cot itrd�
ArimhMPM P
IN
VILLAGE OF1101-N'T PROSPECT
IMPLOITE , S FMST REPCIPTOF IMMY
H
YU61T. N"EMP Addresi
Telepham, NUMI�� Emplc(FpYsName
AnvO1hETEuqpbyEr& Yes_ No_
I,. Dara & houz at'"Mpin, Daze TEPaled & to %iwul
At wbA locanon did LqtrF occur. (rad gess, bnafldmig, mtUsecbm, Ekl
2 Orcurpoon whpr Lqued Da6mf inydm wad'
3i Des&te. Hly wbM yma wp-re, daimz Lk how hv_�N ry oommed
4. Name 6z 11acanom ofiqu-n- (de,.cnbe 50y, pm. Df'bo,,, EIC)
work)
15 Dwe Lnt Worked Cam retume d Or TW -JJ rewn to In -CA.
7. oda ie4addP srt and mlpphma umqDu.,of1rmtLrg pkisid3m
9. Filst?,btp of m2al, usnnelm lasr, lane
9 'N m? of Doclw mr; lo d2op
M. Dwe odumssiar? if hns-p6mlak Daze D6,Sdw., fed
I E Ra=ls or cammm t rsP 7puffsp sidietf naElpdll
Signature ofEmployEe D
I rt ark 7.1al the M_%Mmebm sukmved LS Acrune Me, Cora pki'e.
Kn,ned Sepr. 20018
itrd�
WHage of Mout it �)rospect �)UWic War�ks St tow & ke Cot itrd�
Appendix.N VOMP Supervisar"s Investigation-Repart
The VOMP Supervisor's Investigation Report is required documentation to be used at the site of an
accident and to record any details pertaining to the accident involving a Village employee and/or vehicle
per the Supervisor's review of the accident site.
Anadmiew -1
VILLAGEOT MOUNT PROSPECT IN
51,7y'ERVISOR'S NVESE&ATION REPOET
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V�age of Mout it III' �)UWic War�ks St ke tow & Cot itrd�
Appendix 0 ,....... VOMP ansaetater ent
The VOMP Witness Statement is required documentation to be used at the site of an accident and to
record any details pertaining to the accident involving a Village employee and/or vehicle from an
individual that witnessed the accident that occurred.
Annac lam P-2
VIT T AGE OTMOIN7 PROSPECT IN
MMTE °a S 5!TA'JEKE NT
�i'"aIDL� Nall ?'�o,; &'dealt
IaIFTE did dI Parti as ?
D d yva ,ane ddb If carat, hew soon atff did avra,zaa ve:'
�� waara �, wrtuaoa accid,ast aa�a�rad`"
air "as weatlaar a facnraa' If. yes, dasw na - cor6dons
C an&t wan of anc:iidara wea
¢aI psnarmJtderas had 7wearn calen'
D7 , anN ddart, rwan>m-tuaate to Ida aaridaaaf'
If yes„ =Amid, d -Lm ib e
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f"+ice, ,, tort"
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Gn'e aaaana, and adatesea:s of odles'dtnw .,es
Did, you Iyar as one ov mil ffnd,C _
'ae p ay zPM= Who was to N auaa'
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Appendix.p VOMP.Accident.Repart (Public Liability)
The VOMP Accident Report (Public Liability) is required documentation to be used at the site of an
accident and to record any details pertaining to the accident involving a Village employee and/or vehicle
that needs to be completed —if there was public or private property damage.
A.
C,
D,
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IN
IF T�H�E ACCIDENT DIVCRL5 ES SERIOUS =50NAL ENJURY". NOTIFY SAFETY DIRECTOR.
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WII III III ut it I)rosp)UWic WarSt tow & ke Cot itrd