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Home My WebLink About04/05/1995 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT APRIL 5, t995 CALL TO ORDER Mayor Farley called the meeting to order at 7:30 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee George Clowes Trustee Richard Hendricks Trustee Paul Hoefert (arrived late) Trustee Michaele Skowron Trustee Irvana Wilks Absent: Trustee Timothy Corcoran INVOCATION The invocation was given by Trustee Hendricks INVOCATION APPROVAL OF MINUTES Trustee Wilks, seconded by Trustee Clowes, moved to approve the APPROVE minutes of the regular meeting of the Village Board held March 7, 1995. MINUTES Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. Trustee VVilks, seconded by Trustee Hoefert, moved to approve the minutes of the regular meeting of the Village Board held March 21, 1995. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, VVilks Nays: None Abstain: Skowron Motion carried. APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Wilks, moved to approve APPROVE the following list of bills: BILLS General Fund $ 684,556 Refuse Disposal Fund 6,114 Motor Fuel Tax Fund 2,613 Community Development Block Grant Fund 3,765 Water & Sewer Fund 277,664 Parking System Revenue Fund 1,252 Risk Management Fund 184,502 Vehicle Replacement Fund 13,739 Capital Improvement Fund 3,183 Downtown Redev. Const. Fund 43,970 Police & Fire Building Const. -- Flood Control Construction Fund 42,298 EPA Flood Loan Construction Fund 501,926 Street improvement Construction Fund 6,656 Debt Service Funds -- Flexcomp Trust Fund -- Escrow Deposit Fund 24,094 Police Pension Fund 56,601 Firemen's Pension Fund 65,058 Benefit Trust Fund -- $1,917,991 Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron Wilks Nays: None Motion carried. MAYOR'S REPORT PROCLAMATION: Mayor Farley proclaimed the week of April 9 - 15 as Building Safety BUILDING SAFETY Week in the Village. WEEK COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. OLD BUSINESS AMEND 94/95 BUDGET An Ordinance was presented for second reading that would amend the budget for fiscal year 1994195. ORD.NO. 4716 Trustee Hoefert, seconded by Trustee Clowes, moved for passage of Ordinance No. 4716 AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING MAY 1, 1994 TO APRIL 30, 1995 Upon roll call: Ayes: Clowes, Hoefert, Skowron, Wilks Nays: Henddcks Motion carried. NEW BUSINESS CANVAS A Resolution was presented that would declare the results of the April ELECTION 4, 1995 election official. RESULTS Trustee Clowes, seconded by Trustee Skowron, moved for passage RES.NO. 8-95 of Resolution No. 8-95 A RESOLUTION DECLARING THE RESULTS OF THE CONSOLIDATED ELECTION HELD APRIL 4, 1995 Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. AMEND CH. 8: An Ordinance was presented for first reading that would amend Article FISCAL YEAR, V of Chapter 8 of the Village Code to change the fiscal year for the CALENDAR YEAR Village from May 1 through April 30 to January 1 through December 31 of each year. The Ordinance also provides that in order to establish a calendar year effective January 1, 1996, it will be necessary to have a shortened fiscal year in 1995, beginning May 1, 1995 and ending December 31, 1995. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Hoefert, Skowron, Wilks Nays: Hendricks Motion carried. Page 2 - April 5, 1995 Trustee Hoefert, seconded by Trustee Skowron, moved for passage ORD.NO. 4717 of Ordinance No. 4717 AN ORDINANCE AMENDING ARTICLE V OF CHAPTER 8 OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll cell: Ayes: Clowes, Hendricks, Hoefert, Skowron, VVilks Nays: None Motion cerried. An Ordinance was presented for first reading that would adopt the ADOPT 1995 budget for 1995, which is a shortened fiscel year beginning BUDGET May 1, 1995 and ending December 31, 1995, in order to begin the'celendar year budget effective January 1, 1996. This Ordinance will be presented for second reading at the April 18th meeting of the Village Board, following the public hearing that will be advertised for the purpose of considering the proposed budget. A Resolution was presented that would authorize the release of RELEASE minutes of Closed (Executive) Sessions determined no longer MINUTES OF necessary to remain confidential. CLOSED SESSIONS Trustee Clowes, seconded by Trustee Skowron, moved for passage of Resolution 9-95 A RESOLUTION REGARDING THE RELEASE OF CLOSED SESSION MINUTES Upon roll cell: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion cerried. A recommendation was presented to authorize the appointment of SPECIAL Patrick A. Lucensky of the law firm of Klein, Thorpe and Jenkins, Ltd. COUNSEL as special counsel to the Board of Fire and Police Commissioners. LUCANSKY: it was noted that the previous special counsel to the Board of Fire and BOFPC Police Commissioners had resigned to take another position. Trustee VVilks, seconded by Trustee Clowes, moved to concur with the recommendation of administration and authorize retaining Attorney Patrick A. Lucensky of the firm Klein, Thorpe and Jenkins, Ltd. to represent the Board of Fire and Police Commissioners. Upon roll cell: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion cerried. Page 3 - April 5, 1995 VILLAGE MANAGER'S REPORT BID RESULTS: Assistant to the Village Manager David Strahl presented the following bid results: ROOF REPLACEMENT: The following bids were received to replace the shingle roof at Fire STATION 14 & Station 14 on Kensington Road and the roof at the Senior Citizen SENIOR CENTER Building: Bidder Amount Brown & Kerr, Inc. $ 28,305 Rosenow Roofing $ 46,724 Edward & Stanley Roofing Co. $ 48,900 It was noted that bids were requested a month ago and since only one bid had been received, it was decided to re-bid this project. Comparing the bids presented here and the one bid received last month, a savings of $7,708 was realized. BROWN & KERR,INC. Trustee Hoefert, seconded by Trustee Skowron, moved to concur with the recommendation of the administration and accept the Iow bid submitted by Brown & Kerr, Inc. to replace the roofs at Fire Station 14 on Kensington Road and the roof on the Senior Citizen Building at a cost not to exceed $28,305.00. Upon roll call: Ayes: CIowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. STREET The following bids were received for the 1995 Street Reconstruction RECONSTRUCTION: Program, Phase III. Alternate 1 specified an aggregate base and PHASE III an asphalt surface while Alternate 2 specified an asphalt base and asphalt surface: Alternate 1 Bidder Amount Allied Asphalt/PIote, Inc. $1,195,284.54 A & K Construction Co., Inc. $1,217,862.95 Arrow Road Construction $1,240,656.75 J. A. Johnson Paving $1,245,953.35 Lenny Hoffman Excavating, Inc. $1,270,284.25 Nardulli Construction Co. $1,584,230.69 Alternate 2 Bidder Amount R. W. Dunteman Co. $1,068,405.39 Arrow Road Construction $1,107,067.40 Lenny Hoffman Excavating $1,129,996.20 Allied Asphalt Paving Co. $1,137,156.39 Orange Crush Recycle $1,163,900.00 A & K Construction Co., Inc. $1,178,925.97 J. A. Johnson Paving Co. $1,190,654.60 Nardulli Construction Co. $1,356,527.42 Page 4 - April 5, 1995 It was noted that bids for Alternate 2 were lower, and that the base being proposed would provide a longer life for the roadway. Trustee Wilks, seconded by Trustee Skowren, moved to concur R.W. DUNTEMAN with the recommendation of the administration and accept the bid submitted by R. W. Dunteman for Phase II1 of the 1995 Street Reconstruction Program in an amount not to exceed $1,068,405.39. Upon roll call: Ayes: Clowes, Hendricks, Hoefed, Skowron, Wilks Nays: None Motion carried. The following bids were received for the 1995 Village Resurfacing RESURFAClNG Program: PROGRAM Bidder Amount Arrow Road Construction $ 927,446.13 Allied Asphalt Paving Co. $ 997,692.58 R. W. Dunteman Co. $1,133,880.91 J. A. Johnson Paving Co. $1,195,468.38 It was noted that the budget provides for $900,000 for this project, therefore it was the recommendation of staff that William Street, between Golf Road and Weller Creek, be eliminated from the schedule and contract amount, in order to be within the budgeted amount. Trustee Wilks, seconded by Trustee Skowron, moved to concur ARROW'ROAD with the recommendation of the administration and accept the Iow CONSTRUCTION bid submitted by Arrow Road Construction for the 1995 Resurfacing Program in an amount not to exceed $900,000. Upon roll call: Ayes: Clowes, Henddcks, Hoefert, Skowron, Wilks Nays: None Motion carried. The following proposals were received to update the Village's PAVEMENT pavement management system: MANAGEMENT SYSTEM Vendor Amount Infrastructure Management Services $ 48,600 Pavement Management Systems Ltd. $ 56,395 Hansen Information Technologies $ 78,900 RUST Environment & Infrastructure $ 86,950 Engineering & Research Int'l $109,400 Trustee Hoefed, seconded by Trustee Clowes, moved to concur iMS with the recommendation of the administration and accept the proposal submitted by Infrastructure Management Service (IMS) in an amount not to exceed $48,600 to update the pavement management system. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. Page 5 - Apdl 5, 1995 ELINE Proposals were requested for relining of sanitary sewers. SANITARY SEWERS It was noted that only one company, Insituform Midwest, Inc., uses the polyester resin method of relining sewers, which is the most effective method for the Village. Kenny Construction provides a relining method, but not the polyester resin method. INSITUFORM MIDWEST Trustee Clowes, seconded by Trustee Hoefert, moved to concurwith the recommendation of the administration and accept the proposal submitted by Insituform Midwest to reline sanitary sewers. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. SOIL SURVEY A request was presented to increase the contract amount with Soil & Material Consultants for the 1994-95 and 1995-96 street reconstruction soil survey testing from $14,981 to $17,208. SOIL & MATERIAL Trustee Hoefert, seconded by Trustee Skowron, moved to concur CONSULTANTS with the recommendation of the administration and increase the contract amount with Soil & Material Consultants from $14,981 to $17,208. Upon roll call: Ayes: Clowes, Hendricks, Hoefert, Skowron, VVilks Nays: None Motion carried. Mr. Strahl reminded the Board that Coffee with Council would be held on Saturday, April 8 at 9 AM. ANY OTHER BUSINESS Trustee Clowes stated that he had attended the public hearing held by the Illinois Commerce Commission relative to the rate increase being requested by Citizens Utilities Water Company and had presented a statement relative to that request. Trustee Clowes noted that those residents using water provided by Citizens Utilities are paying approximately twice as much as residents using Village water. Trustee Hendricks noted that the advisory referendum held in the Village of Arlington Heights as to whether casino gambling should be allowed in that community had received a majority vote in favor of casino gambling. ADJOURN ADJOURNMENT Mayor Farley adjourned the meeting at 8:24 P.M. Carol A. Fields Village Clerk Page 6 - April 5, 1995