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Agenda Item Details
Meeting Oct 02, 2018 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.1 Motion to authorize the Village Manager to enter into a contract for Furniture Design
Services for the New Police Headquarters to be located at 911 E. Kensington Road with STV,
Inc. in an amount not to exceed $43,860.
U9 =- 1=01
Type Action
Preferred Date Oct 02, 2018
Absolute Date Oct 02, 2018
Fiscal Impact Yes
Dollar Amount 43f860.00
Budgeted Yes
Budget Source New Police Headquarters Capital Fund
Recommended Action Approval of a motion to authorize the Village Manager to enter into a contract with STV, Inc. for
Furniture Design Services for the New Police Headquarters in the not to exceed amount of
$43,860.00.
Public Content
Information
As the new Police Headquarters project moves into the final stages of design drawings, one of the required steps is to hirc
a furniture design consultant to help in the selection, bidding, and purchasing of the multiple types of furniture for thc
building. There are many different items that fall under the furniture design umbrella including desks, conference tables,
task chairs, side chairs, training room tables, training room chairs, file cabinets and storage solutions, and white boards t*
mention a few. There are literally millions of different color, material, and brand options when selecting furniture for a
building, which the staff doesn't have the capacity to design without some help.
A consultant that specializes in furniture selection and design, while not having any affiliation with a particular brand or
company is hard to find as most furniture designers actually work for a particular furniture supplier, thus skewing the
impartiality of that designer. The RFP for furniture design services was received by 4 firms, including our current Police
Architects (FGM Architects). The only firm that responded was STV, Inc. with a cost of $43,860.00 although FGM Architects
did unofficially respond via email with a cost of $70,000. The other two firms responded that they were too busy to take on
this contract. That being said, STV, Inc. is a firm that has been in business for more than 100 years, does work
nationwide, and recently completed a merger with EWS Consultants. EWS Consultants was run by Dina Tsiolis, who has
been involved in furniture design services with the Village for many years, having worked on the current Public Safety
Building, Village Hall, and Public Works.
Staff from each Village Department has had interactions with Ms. Tsiolis at one point in past years and has been satisfied
with her firms work and would expect that to continue on this project. In addition, the staff at STV, Inc. has been involved
in dozens of Police, Fire, and Municipal projects across the Chicagoland area and have good references. The value
proposed for this contract of $43,860.00 is lower than expected by staff, which we attribute to the comfort level Ms Tsiolis
has with the Village Staff and procurement process, along with a history with the Village Manager, the Police Project
Manager, and the Police Chief on former projects. She has also worked with FGM Architects on a number of projects in the
past as well, which will help with coordination of furniture and building systems in the long run.
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The work product to be provided under this contract has several steps. Work will begin with tours of many manufacturer's
show rooms to view possible options, materials, quality levels, and technological differences in each type of furniture to be
purchased. There are some furniture manufacturers that specialize in one product like conference room tables. Others may
be more well rounded and offer options for desks, chairs, and tables. The expectation is that the staff will have the
opportunity to view many different options for each furniture type, sit in many different chairs, and get a good feel for
what is available on the market. Once some general expectations have been set, the next step is to start selecting different
options and layouts for the furniture and trying to make it all fit into the building plans. A good furniture design will fit
seamlessly into the construction documents by the architect and coordinate locations for electric and data outlets.
Preliminary budgets will be created for furniture purchase and installation under this contract. Assuming all the furniture is
on budget, public bidding will then be led by the consultant to make sure the process is being bid properly and according
to the specifications set by the furniture designer and project team. While many furniture companies offer standard
government contract pricing, the installation of that furniture is the main item that will vary in costs during thc
bidding. Once the bidding for each furniture package is completed, bids will be evaluated and contracts will return to thc
Village Board for approval on an individual basis. The final step for the consultant is to oversee the installation of thc
furniture to make sure it meets the specifications of the bid documents.
Staff is confident that STV, Inc. will perform well under this contract based on the Village's history with the project team
and the quality work they have provided in the past.
Alternatives
1. Motion to authorize the Village Manager to enter into a contract with STV, Inc. for Furniture Design Services for the New
Police Headquarters in the not to exceed amount of $43,860.00.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends the Board approve a motion to authorize the Village Manager to enter into a contract with STV, Inc. for
Furniture Design Services for the New Police Headquarters in the not to exceed amount of $43,860.00.
-P.pdf (1.82 KB) -P ..,[:..,&,E &n RACS for the MPPD S-1-V.pff (3,94.2 KB)
1: urnitUre Rf 1. R 1: 1:
Administrative Content
Executive Content
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Moutit Pmspect
Request for Proposal
Provide Furniture, Fixtures and Equipment Coordination and
Project Management Consultant Services for the Mount Prospect
Police Department
799 Biermann Court, Mount Prospect, Illinois
3:00 P.M., SqpterNber 5, 2018
Proposals Due: Mount Prospect Village Hall
Building Department- 2nd Floor
50 S. Emerson Street
Mount Prospect, IL 60056
No late proposals will be accepted. Proposals received
after the deadline will be rejected.
August 20, 2018
Obtain information from and submit proposals to:
Mark Rysavy
Deputy Director, Building & Inspection Services
Village of Mount Prospect
50 S. Emerson Street
Mount Prospect, IL 60056
mrysavy@mountprospect.org
Table of Contents
Project Description
Page 2
Scope of Work
Page 3
Schedule
Page 5
Proposal Requirements
Page 6
Evaluation/Selection
Page 7
Declarations and Other Information
Page 8
Application Process
Page 9
I"I"&E r,�,InrJ Pro nm I i, t 1o Y i, s;,,), It r,,,l I i, t S n,,,ic s I",""FP Page 11
® Project Description
This is a Request for Proposals ("RFP") issued by the Village of Mount Prospect on behalf of the Mount
Prospect Police Department seeking proposals from experienced and qualified firms to provide professional
independent furniture, fixtures and equipment design consulting services ("FF&E") for the property located
at 799 Biermann Ct., as specifically detailed below. The building is approximately 90,000 SF including the 55
car interior parking garage, and will be occupied by 106 employees.
The Property is being developed by The Village of Mount Prospect and will be delivered as a turnkey project
for the Police Department to occupy. This is an adaptive reuse of an existing industrial facility and the
successful Applicant will work with the Village with respect to the FF&E coordination for the project.
Areas will include:
- Administration
- Records
- Investigations
- Patrol
- Crime Prevention
- Training
- Evidence Office
- All ancillary Spaces
Proposals will be reviewed to determine the most responsive proposal in accordance with the
evaluation/selection criteria listed below.
i�¢ 1 oo rJin Itjo l iInrJ Prof cm nt �`'FP Page 12
® Scope of Work
Applicants are to provide a not -to exceed amount bid to deliver a complete package including coordinate
FF&E design services, budgets, furniture selection, specifications, procurement assistance, furniture
installation observations, move coordination, and building coordination with the Village, Construction
Manager, End User and Architect. One single -source entity is responsible for this phase and shall be
independent and not affiliated with any furniture, fixture or equipment manufacturers, dealers or
representatives of such. All FF&E design programming shall be independent and relevant to the architecture
of the building and functionality of the Police Department.
A. Fee to include Professional services of an Interior Designer, certified by the National Council for
Interior Design Qualification ("NCIDQ") for the FF&ECoordination and Project Management Services.
1. Services shall include:
L Identify the project's FF&E objectives;
ii. Incorporate the selection of FF&E design concepts to compliment the building's
architecture;
iii.Determine optimum workspace flow related to FF&E;
iv.Develop budget for the FF&E requirements;
v. Determine FF&E selections and specifications;
vi. Execution of the FF&E Best Value Determination process;
vii. Coordinate and confirm design and as -built conditions meet the requirements for
the FF&E;
viii.Review and coordinate that all outlets, switches, low voltage and related
components are accessible by users as related to the FF&E;
ix. Coordination of FF&E color schemes in conjunction with the architectural finishes;
x. Development of Final FF&E Bid Solicitation Package to include FF&E plans, RFP
spreadsheet, FF&E finish boards to present to the Village for approval, Procurement
Data Sheets, and any necessary supplementary documentation for procurement by the
Village of Mount Prospect;
xi. Assist with procurement and the selection process;
xii. Attend meetings as required with the Village and coordinate all activities with the
Construction Manager as related to the FF&E;
xiii.Document Meeting minutes as related to FF&E;
xiv.Coordinate with the Construction Manager, vendors and suppliers to establish
installation of FF&E and move in schedules;
xv. On-site coordination of FF&E installation;
xvi. Perform final FF&E walk-through with Village, vendors, suppliers, etc. and identify
punch list(s).
2. Respondent to coordinate all activities with the Village, to meet the construction and move
in schedule.
B. General Bid Notes
1. Develop estimated budgets for the FF&E. The estimated amount to include FF&E costs,
including freight and installation charges. Applicants shall provide an itemized budget for all
FF&E for Village approval.
2. The Final FF&E package shall be submitted no later than twelve (12) months prior to building
completion, which is scheduled for April 1, 2020.
� � i✓¢E 1 oo vJil✓/✓✓Yl /I✓% Prof cm lam �`,`FP Page 13
3. Sustainable design will be integrated into the FF&E selections and specifications. The
Property will be designed to meet LEED° certification, but will not seek official certification.
4. A concept presentation on the FF&E package shall be presented to the Village Board for
approval. The Village shall accept the conceptual package before preparing the FF&E package.
This FF&E package shall be developed by the Applicant indicating all aspects for procurement
and installation. The Applicant shall prepare the final, best value FF&E package and
procurement data based on the approved concept package accepted by the Village. All
furnishing selections shall be closely coordinated with the interior finishes of the building as
designed by FGM Architects. The successful Applicant shall validate all FF&E requirements with
the Village. The FF&E package shall be fully integrated with the design, construction and
schedule of the building.
S. All outlets, switches, fire extinguishers, thermostats and related components shall be fully
accessible by users. The successful Applicant shall identify their location on the furniture
drawings as related to the FF&E.
6. Budgets for the FF&E shall be based on predominately negotiated price schedules from State
or Local contracts, where applicable. When budgeting for installation, pricing shall include
prevailing wage for Cook County as required by the State of Illinois.
7. Complete manufacturer(s) objectivity shall be performed in the selection process for
determining the appropriate FF&E. FF&E shall be selected based on function, budget and
aesthetics to compliment the building architecture and the Police Department's needs.
8. The Applicant shall coordinate the FF&E package with the Village for bid solicitation.
9. The successful Applicant's team shall also attend walk-throughs, and attend any and all
required meetings.
C. Fee Proposal:
1. Bidder must provide a not -to -exceed amount for all services. Fee shall be in whole dollars.
2. Fee shall include a list of expected reimbursable expenses and the percentage of markup
that will be charged.
� � & r,�,/I✓% Prof cm lam 1 on ;,,)dti1nt u n ,"jc 5 �`,`FP Page 14
® Schedule
The timeline for this Contract Opportunity is asfollows:
Event
Notice of Contract Opportunity Released
Date
8/20/2018
Questions and/or Requests for Additional Information
Due (All questions and answers will be shared via email
with all bidders)
8/30/2018
Proposals Due
9/5/2018
Proposal evaluation and possible interviews*
9/6/2018 — 9/14/2018
Contract Executed*
9/18/2018
Services Commence*
9/19/2018
Completion and Move In*
April /2020
*These dates are estimates only and the Village of Mount Prospect reserves the right, in its sole discretion, to
alter this schedule as it deems necessary or appropriate.
II & iInrJ Prof cm I/m Co u n ,"jc`5 I"rP Page 15
® Proposal Requirements
Please provide a proposal for all required professional services outlined in the Scope of Work, above, including
a staffing plan, and a total cost for services in the following format:
1. Cover letter. Please provide a cover letter no more than two (2) pages in length specifying the name of
your firm, name of key individual(s) involved, and the not -to -exceed cost proposed.
2. Personnel. Provide resumes of key individual(s). Identify staff to be assigned and certify immediate
availability for the requested services. Provide evidence of successful completion of comparable
projects. Indicate experience on similar projects.
3. Approach to Project Delivery. Describe your approach to providing the services described above, and
strategies that make you qualified to best perform these services. Indicate your approach to providing
these services in the most cost-effective manner possible.
4. Fee for Services. Provide a not -to -exceed, fee proposal. Provide as much detail as possible to
substantiate this fee proposal including hourly rates of individual(s), the estimated hours required to
complete the process tasks, and reimbursables. It is anticipated that the selected Applicant will be
based in the Chicagoland region.
i✓¢ 1 oo vJil✓/✓✓Yl /I✓% Prof cm lam �`,""FP Page 16
® Evaluation/Selection
The Village of Mount Prospect intends to award a contract to the Applicant who best demonstrates the level
of experience, skill and competence required to perform the services called for in this RFP in the most efficient,
cost-effective, and professional manner. The successful respondent will be willing to execute and work
pursuant to Mount Prospect's contract terms and conditions, which include — without limitation — non-
discrimination requirements, indemnification of the Village, insurance coverage and cost principles. The Village
reserves the right not to award contracts as a result of this RFP, or to award contracts for part of thisscope.
The Village will be guided by the following criteria in making a selection for award, and will use its professional
judgment in determining which Applicant best serves the interests:
■ Superior ability or capacity to meet particular requirements of this contract opportunity and needs of
the Village.
■ Superior prior experiences of various scales; demonstrated relative strength, reputation and
successful experience providing services.
■ Competence and proven track record working with private sector, governments and development
organizations.
■ Administrative and operational efficiency, requiring less Village oversight and administration.
Accessibility of the Applicant to the Village.
■ Demonstrated ability to meet timelines and milestones.
■ Economic inclusion in contracting andworkforce.
■ Compliance with Village standards for contracting, such as indemnification and non- discrimination.
■ Any other factors the Village considers relevant to the evaluation of the responses from applicants.
� � &E 1 oo rJin Itjo l iInrJ Prof cm nt �`,`FP Page 17
® Declarations and Other Information
Economic Inclusion: The Village strongly encourages and promotes the employment of qualified firms in all
aspects of its procurement of goods and services.
Reservation of Rights: By submitting a proposal in response to this RFP, an Applicant affirmatively
acknowledges: (i) its acceptance of the terms and conditions of this RFP; (ii) the Village of Mount Prospect may
exercise in its sole discretion the following rights; and (iii) the Village may exercise the following rights at any
time and without notice to any Applicant:
1. to reject any and all proposals;
2. to supplement, amend, substitute, modify or re -issue the RFP with terms and conditions
materially different from those set forth here;
3. to cancel this RFP with or without issuing another RFP;
4. to extend the time period for responding to this RFP;
5. to solicit new proposals;
6. to conduct personal interviews with any Applicant to assess compliance with the selection
criteria;
7. to request additional material, clarification, confirmation or modification of any information in
any and all proposals;
8. to negotiate any aspect of a proposal, including price;
9. to terminate negotiations regarding any and all proposals at anytime;
10. to expressly waive any defect or technicality in any proposal;
11. to rescind a selection prior to contract execution if the Village of Mount Prospect determines
that the proposal does not conform to the specifications of this RFP;
12. to rescind a selection prior to contract execution if the Village determines that the specifications
contained in this RFP are not in conformity with law or that the process in selection of a proposal
was not in conformity with law or with the legal obligations of the Village;
13. in the event a contract is awarded, all Applicants agree to perform their services as an
independent contractor and not as an employee or agent of the Village;
14. in the event a contract is awarded, all Applicants agree that no portion of performance of the
contract shall be subcontracted without the priorwritten approval of the Village; and
15. each Applicant agrees to indemnify, protect and hold harmless the Village from any and all
losses, injuries, expenses, demands and claims against the Village of Mount Prospect sustained
or alleged to have been sustained in connection with or resulting from (i) the submission of the
Applicant's proposal; (ii) the delivery by the Applicant to the Village of any other documents or
information; and (iii) any other conduct undertaken by the Applicant in furtherance of or in
relation to the Applicant's proposal. Each Applicant agrees that its duty to indemnify and hold
harmless shall not be limited to the terms of any liability insurance, if any required under this
RFP or subsequent contract.
� � & r,�,/I✓% Prof cm lam 1 on ;,,)dti1nt u n ,"jc 5 �`,`FP Page 18
7. Application Process
Applicants must submit proposals no later than September 5, 2018, at 3:00 PM; absolutely no proposals will
be accepted after that time. An Applicant, whether an individual, partnership, LLC, non-profit, for profit or
other business entity, may submit only one response to this RFP. Individuals that are related to each other or
business entities that are legally related to each other or to a common entity may not submit separate
proposals. The Authority, in its sole and absolute discretion, retains the right to reject any proposal where:
1) Applicants or principals of Applicants are substantially similar or substantially related parties; or 2) the
Authority has determined that the Applicant has violated these conditions or the spirit of these conditions.
Proposal submission will be accepted asfollows:
1. Hard Copy Submission Only— Submit 2 original copies of the proposal and a digital copy on a usb
drive only. No cd's or dvd's will be accepted. Files may only be in Microsoft Word or Adobe PDF.
Applicants may hand deliver or send proposals via registered mail to:
Mark Rysavy
Village of Mount Prospect
50 S. Emerson Street
2nd Floor- Building Department
Mount Prospect, Illinois 60056
mrysavy@mountprospect.org
Contact for Additional Information
All questions and requests for additional information should be directed in writing to Mark Rysavy at
mrysavy@mountprospect.org. Questions will only be accepted until August 30, 2018 at 3:00 PM. Questions
and/or requests for additional information and the Village's responses to them will be emailed to all bidders.
THE Village of Mount Prospect IS UNDER NO OBLIGATION WHATSOEVER TO APPLICANT AS A RESULT OF
THIS RFP. THE RFP DOES NOT REPRESENT ANY COMMITMENT ON THE PART OF THE Village of Mount
Prospect TO APPLICANT OR THE PROJECT. IN NO EVENT SHALL THE Village BE RESPONSIBLE FOR ANY COST,
EXPENSE OR FEE INCURRED BY OR ON BEHALF OF APPLICANT IN CONNECTION WITH THE RFP. APPLICANT
SHALL BE SOLELY RESPONSIBLE FOR ALL SUCH COSTS, EXPENSES AND FEES.
� � &E 1 oo rJin Itjo l iInrJ Prof cm nt �`,`FP Page 19
Request for Proposal
Furniture, Fixtures and Equipment Coordination and Project Management Consultant Services for the Mount Prospect Police Department
1. Cover Letter
2. Personnel
Key Personnel Resume
Relevant Experience
3. Approach to Project Delivery
Project Understanding
Key Project Components
Scope of Services
4. Fee for Services
September 5, 2018
Mark Rysavy
Deputy Director, Building & Inspection Services
Village of Mount Prospect
50 S. Emerson Street
Mount Prospect, IL 60056
STV c)c)
Reference: Request for Proposal to Provide Furniture, Fixtures and Equipment Coordination and
Project Management Consultant Services for the Mount Prospect Police Department
Dear Mr. Rysavy:
Relocating the Village of Mount Prospect Police Department (MPPD) to a new facility not only doubles the capacity of
individual workstations and meeting spaces, it modernizes station operations, expands training, and provides a safer
workplace and more secure facility. This adaptive reuse project requires a consultant with a specialized Furniture,
Fixture, and Equipment (FF&E) skillset who understands the interior functionality for its end users within the client's
constraints. For more than 30 years, STV Construction, Inc. (STV) has delivered construction management
and consulting services for public safety facilities across the greater Chicago area in a safe, cost-effective, and
efficient manner. To offer a proactive FF&E coordination approach for the MPPD, we have proposed a project director
who is known to the Village of Mount Prospect (the Village) and brings an extensive project history delivering interior
design consulting services to municipal police facilities. Serving as a partner to the Village, we bring the following
strengths to see that the needs of your new police department facility are met:
✓ I.,IIII IIII A"IIQlhllllll" D III III"iAllr lll"illF'ISillll1`1 III" iXlRll"illF'i111111"illl QIE Project Director Dina Tisolis, NCIDQ, brings more than 30 years
of design consulting experience in the Chicago region, including eight years managing similar scope tasks
for Village projects. Her project management experience for the Village includes facilities for Public Works, the
Emergency Operations Center, Fire Stations, and various department offices in Village Hall. Proposing the same key
leadership that has successfully delivered projects to the Village in the past, we offer a well established rapport,
lines of communication, and firsthand knowledge of agency standards. As detailed in the proposal, Dina has
recently served more than 10 municipal police stations both as an FF&E coordinator and interior design
consultant making her uniquely suited to provide tested, cost-effective design concepts for the MPPD project.
Upon notice to proceed, Dina will be available up to 100%.
✓ A GIA III"°IIIIII'Illl i IIFOCI I&ED ON IIN,IIIIIIIL.IIIC SAFE In addition to an extensive national police station and public safety
project history, STV is currently coordinating design construction, maintenance, and furniture improvements for
Cook County's Public Safety Portfolio which includes the Department of Corrections at 2611 Street and California
Avenue and Maywood Campus that houses the Cook County Sheriff Headquarters. We also recently completed
construction management (CM) services for the Illinois Tollway's Rockford Maintenance Facility containing
operations and equipment for the Illinois State Highway Patrol. From these similar projects, we will implement
our best practices, understanding the MPPD's specialized operational needs and communicating with Village
representatives, to deliver the spaces you envision on schedule and within budget.
III..00Alll... IIFIE„ 0IIIIFIGIE„ II Fill C&PAI" II"'TSI. With more than 60 construction professionals in our Chicago office, STV
offers the Village hands-on technical and managerial support for the planning, procurement, and management
of your furniture and equipment. This depth of resources gives our team the ability foresee issues, develop
relationships, and negotiate resolutions quickly for any project size and through all phases of development.
MOT "'T'O EXCEED III"i IIB III"° III"i III"
Our detailed fee proposal for FF&E coordination and project management consulting services is included in section 4.
CQlI Il%I TiA IIE llM TT'0 III"i TTCII"i lll..IIL.III"i II VIII"
We have read and are willing to execute and to work pursuant to Mount Prospect's contract terms and conditions. As
Vice President, I am authorized to bind the firm and commit the services proposed. Please contact me directly at (312)
553-4167 or Jan.Turner@stvinc.com to discuss this proposal in further detail. Thank you for considering our proposal.
Sin c rely,
Ja urner, CCM, LEED AP
Vice President I STV Construction, Inc.
200 WEST MONROE STREET, SUITE 1650
AN EMPLOYEE -OWNED COMPANY PROVIDING QUALITY SERVICE SINCE 1912 I CHICAGO, ILLINOIS 60606-5015
PHONE: (312) 553-0655 FAX: (312) 553-0661
To meet your coordination and project management service requirements, STV has selected a highly qualified design
professional with extensive Village of Mount Prospect experience and a solid track record of similar police station
assignments for Chicagoland municipalities. Based from our local Chicago office, Project Director Dina Tisolis,
NCDIQ, will manage your project and be available upon notice to proceed. Dina's resume and detailed samples of
comparable projects are included in this section.
Rilrojec t Dllhlrec tair Dllhlria sll6hls, NIGHM
✓33 years experience in project management, FF&E coordination, and move planning management
✓ Successful delivery of police station FF&E, interior design, and space planning to the villages of
Palatine, Bensenville, Skokie, Hoffman Estates, Glenview, Elk Grove, Orland Park, Streamwood,
Glendale Heights, Manhattan, and Round Lake
✓ In-depth understanding of the Village of MountProspect's strategic priorities from serving
various Public Works, Community Development, and Fire Department interior projects
✓ Strong advocate and liaison among owners, staff, architects, contractors, and vendors to see
that projects are completed on time, on budget, and in compliance with codes and regulations
Certification: National Council for Education: Bachelor of Science, Location: Chicago, III
Interior Design Qualification (NCIDQ) Industrial Engineering; University of Availability: 100% upon
(2006/#022075/exp. 4/30/19) Illinois at Chicago NTP
I1::1roj'ec t Experience
Village of Mount Prospect Village Hall Cornfnunity Development Departrnent Pearovatioar
Interiors Consultant
Provided project management; architectural finishes, including flooring, wall treatments, and window treatments;
budgets; schedules; FF&E; and move management for modifications and improvements to the Mount Prospect
Community Development Department offices. The work involved reconfiguring existing space using existing inventory
along with new furnishings to create more workstations and improve workflow. The project scope also included new
workstations, private offices, a quiet room, and cafe space.
Village of Mount Prospect Public IA/orlcs Renovation 1I Interiors Consultant
Collaborating with Mount Prospect Public Works staff to provide project management, space planning, interior design,
budgeting, FF&E, and move management during a $500,000 renovation of the department's administrative offices.
The challenge with the building's administration area was long and narrow with individual interior offices making the
workflow constricted. Dina's recommendations to remove a few non load-bearing walls and under utilized storage
rooms allowed for the creation of collaborative spaces and additional workstations. By removing the walls, circulation
aisles were incorporated into the space and usable area increased by 20%. Interiors were renovated in phases to
include new office spaces, conference spaces, collaborative spaces, and a state-of-the-art kitchen with commercial -
grade appliances. The facility is staffed around the clock during severe weather and the kitchen is used to prepare full
meals for 70 -plus employees at a time. Renovations were completed under budget and within the phased schedule.
Village of Mount Prospect Fire Station No. 13 Renovation 1I Interiors Consultant
Provided project management, planning, interior design, FF&E, and move management for the conversion of outdated
workstations and underutilized spaces at the Mount Prospect Fire Station. The new design includes new open
workstations, offices, a training room, a conference room, and bunk rooms.
Village of Mount Prospect EOC 1I Interiors Consultant
Worked with the Mount Prospect Public Works Department and Fire Department to design a new 4,500-sf emergency
operations center (EOC). Flexibility was key for meeting multiple configuration requirements in emergency operations
�i' , STV) g m a Personnel II I
Furniture, Fixtures and Equipment Coordination and Project Management Consultant Services for the Mount Prospect Police Department
or when used as a training facility. Along with the design, Dina also provided space planning, budgeting, and FF&E.
The facility won the 2009 American Public Works Association Chicago Metro Chapter Project of the Year Award for
structures costing less than $5 million.
Village of Mourit Prospect Fire Statiori No. 14 1I FF&E Corisultarit
Collaborated with the Mount Prospect Fire Department to provide FF&E and project management services for the
design of a new 2 -story, 23,600-sf satellite fire station housing bunk rooms, a kitchen, a den area, locker rooms, and
administrative offices. The station earned LEED° Gold certification.
Village of Palatihe Felice Station 1I Ifiteriors Corisultarit
Coordinated with the architect and police department staff to provide project management, owner's representation,
programming, space planning, interior design, FF&E, and procurement for a new 2 -level, 80,000-sf station in Palatine,
IL. Facilities include social services and administrative offices, interview rooms, file rooms, a training room, a roll call
room, and a report writing room.
Village of Beriseriville Felice Station 1I Ifiteriors Corlsultarit
Provided project management, owner's representation, design coordination, and FF&E services for a new, state-of-
the-art 47,000-sf police station in Bensenville, IL. The interiors of the building were designed to facilitate operations,
investigations, and training. The facility is LEED Gold certified and includes a large multipurpose room that allows for
public meetings and also serves as a fully equipped emergency operations center.
Village of Sicolcie Felice Station 1I Ifiteriors Corisultarit
Responsible for owner's representation, space planning, interior design, and FF&E coordination for the adaptive reuse
of a 136,000-sf warehouse in Skokie, IL. The state-of-the-art police station houses administration offices, 911 dispatch,
fitness and locker rooms, an evidence room, and a training room that is designed to be converted into an emergency
operations center. In collaboration with the architect and police department, Dina also selected architectural finishes,
included raised flooring, window treatments, and artwork, for the LEED Gold certified facility.
Village of Hoff n ri Estate's Felice Station 1I Ifiteriors Corlsultarit
Provided project management, space planning, interiors, budgeting, and FF&E services for a new 3 -story, 79,000-sf
police station in Hoffman Estates, IL. The LEED Gold certified building was designed to facilitate police operations with
an adjacent community resource center.
lic Grove Village Felice Statiori and Village /-fall 1I Ifiteriors Corisultarit
Coordinated with the architect, client, and vendors to provide space planning, architectural finishes of administrative
areas, and FF&E for a new combined 106,000-sf police station and Village Center in Elk Grove, IL. Along with the
administrative offices, there are training rooms that also serve as an emergency operations center and a local cable
television studio. Challenges that Dina addressed for the LEED Gold certified facility included the welcoming yet
durable furnishings for the shared lobby.
Village of Gleriview Felice Station 1I Ifitetiors Corisultarit
Coordinated with police department staff to provide budgets, FF&E, procurement, and project management for a new
2 -level, 88,800-sf station for the Village of Glenview. Features included a community room separate available for public
activities.
Village of Gleridale /-/eights Felice Station and Village Hall Additiori and Reriovatiori 1I Ifiteriors Corisultarit
Provided project management, space planning, budgeting, FF&E, and liaison services for renovations and a 40,000-sf
addition to the existing combined police station and Village Hall in Glendale Heights, IL.
Village of Orl rid Paric Felice Station 1I Ifiteriors Corisultarit
Responsible for space planning, architectural finish selection, interior design, and FF&E for the adaptive reuse of a
40 -year-old commercial building as a state-of-the-art police station in Orland Park, IL. Dina specified furnishings for the
training room, conference rooms, roll call room, investigative areas, and social services and administrative offices. The
65,175-sf station features natural lighting and interior light monitors, porous brick paving in the parking lots to reduce
water runoff, and an underground cistern that collects rainwater for irrigating lawns and landscaping. Work on this
project resulted in the first LEED Gold certified police station in the United States.
2 II a Personnel
Furniture, Fixtures used Equipment Coordination and Project Management Consultant Services for the Mount Prospect Police Department
KEY PERSONNEL EXPERIENCE
The examples below highlight Dina Tsiolis's cost-effective approach to delivering similar FF&E and interior design
services to municipalities. Look for these symbols for key strategies and experience managing relevant project
components:
/ice
Police Station Interior Design & Furniture Bid Packages &C
StakeholderQ/�� LEED GOLD
Facility Space Planning Installation Procurement Coordination i�/ Certified
11
Village of Mount Pirospect Pu Ull �ic Wo irks Pirojects
FIRE STATION NO. 13 RENOVATION. Provided project management, planning, interior design, FF&E, and move management
for the conversion of outdated workstations and underutilized spaces at Fire Station No. 13. New open workstations, offices,
reception area, training room, conference rooms, and bunk rooms were designed. The department repurposed the existing
space to add more workstations and a conference room. The reception area was modified and seating was added to
accommodate the department's free resident consultations. Dina specified all architectural finishes and FF&E under budget
and within the phased schedule.
EMERGENCY OPERATIONS CENTER (Ili The new 4,500-sf i building addition incorpora
The furnishings specified were key for meeting multiple configuration requirements for both
facilities. Dina provided interior design, space planning, budgeting, marker
boards, and coordination of electrical and low voltage requirements. This%yfJJfJJ4t
was one of the first municipal projects to use mobile furniture such as table
and chairs on casters.
FIRE STATION NO. 14: Provided FF&E and project management services
for the new 2 -story, 23,600-sf satellite fire station housing bunk rooms,
a kitchen, a den area, locker rooms, and administrative offices. The
requirements for this project were to use the Village's FF&E standards and
to incorporate into the new station with minimal deviations. Dina surpassed
the requirements by specifying the FF&E standards and applying value
engineering to realize a 10% budget savings.
Village f IBeinseg 'iIlIl. IPolice Stati
Provided project management, owner's representation, design
coordination, and FF&E services for a new, state-of-the-art 47,000-sf
police station. This was an adaptive reuse project that was completely
renovated. Interiors were designed to facilitate operations, investigations,
and training. The LEED Gold facility includes a large multipurpose room for
public meetings and also serves as a fully equipped EOC. Working with a
limited FF&E budget, Dina met all department requirements and delivered
on schedule and 7% under budget.
Village of Palatine Police Station
Coordinated with the architect and police department staff to provide
project management, owner's representation, programming, space
planning, interior design, FF&E, and procurement for a new 2 -level,
80,000-sf station in Palatine, IL. Facilities include social services and
administrative offices, interview rooms, file rooms, a training room, a
roll call room, and a report writing room. Owing to Dina"s efforts, FF&E
specifications were based on state and local contracts, resulting in a 55o
FF&E savings and on schedule completion.
Village of Skolde Police Station
Responsible for owner's representation, space planning, interior design,
and FF&E coordination for the adaptive reuse of a 136,000-sf warehouse
to a 75,000-sf state-of-the-art police station in Skokie, IL. The new facility
includes housing administration offices, 911 dispatch, fitness and locker
rooms, an evidence room, and a training room that is designed to be
converted into an EOC. In collaboration with the architect and police
department staff, Dina selected architectural finishes, included raised
flooring, finishes, window treatments, and artwork, for the LEED Gold
certified facility. The project has been highlighted in several FF&E case
studies and was featured in a primetime television show for the use of open
concept plan and contemporary color palette. Dina delivered this complex
and unique FF&E package under budget by 5% and installed on schedule.
ted verstaile and flexible FF&E.
emergency operations or training
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�i .. STV) g m a Personnel II 3
Furniture, Fixtures and Equipment Coordination and Project Management Consultant Services for the Mount Prospect Police Department
r -
The following projects show STV's most recent experience coordinating FF&E design services; project management,-
furniture
anagement;furniture selection, specifications, procurement, and installation; move coordination, and stakeholder coordination.
Client: Cook County DCPP
Size: 3.9 million sf
Cost: Budget is $100 million/year
E M KIN miuum EE, �%%
Client: Illinois Tollway
Size: 65,000 sf
Cost: $25 million
MEJ1G j
size: jj,uuu st
Cost: $25 million
4 12.. Personnel
RWWHt Safetyiir Illi (IIIISe4tes
The Cook County Department of Capital Planning and Policy (DCPP) selected
STV as managing partner to provide capital program management (CPM)
services for its Public Safety Portfolio. Services include developing a 10 -year
master plan for the Department of Corrections (DOC) jail campus in Chicago,
including 67 buildings over 3.9 million sf and its Maywood campus, which
includes the Cook County Sheriff's Headquarters, a courthouse, and a
training center. Working with DCPP STV is managing more than 100 design
and construction for capital improvement program (CIP) projects at the DOC,
Maywood, suburban and branch courthouses, and the Juvenile Temporary
Detention Center in Chicago. Projects include interior renovations, furniture
specifications, ADA -assessments and upgrades, roof replacements, MEP
upgrades, elevator upgrades, lighting upgrades, and security improvements
including cells, locks, and doors. STV is providing estimating, scheduling,
program and project, master plan document control, budgeting, and
environmental and sustainability initiatives.
li liii l
iiiiii iii IIIA IIII Ly II IY1 Se4tes
Provided CM services during construction of the new Rockford (M-7)
maintenance facility at milepost 15.2 on the Jane Addams Memorial Tollway.
The single -story building provides space for fleet storage, maintenance,
and the Illinois State Highway Patrol. The reconfigured site includes
new parking, a fueling station, retention pond, sustainable landscaping,
and highway exit ramp. The facility is configured in three distinct sections
for truck parking/material storage, maintenance, and staff support areas.
It can accommodate 19 snow plows and provides six service bays with
state -of -the art lifts. The interior spaces are comprised of decorative concrete
masonry unit walls. Shop spaces have sealed concrete floors with exposed
painted ceilings and offices have terrazzo flooring with acoustic ceiling tiles.
The facility has LED lighting, a rooftop solar array, and skylights to optimize
energy efficiency. Exterior features include high-speed overhead doors at the
truck wash, truck, and parking entries.
IIID iiir liih . fl IIII''°' nstr�uu °ilii
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The New York City Department of Design and Construction (NYCDDC)
selected STV to create a facilities program and design a replacement
building for the New York City Police Department (NYPD)'s 91h Precinct
Stationhouse. The firm evaluated operational and functional requirements
for programmatic areas to develop an efficient and safe design to support
the needs of police operations. Within the square footage constraints, STV
performed a zoning analysis and completed architectural and MEP design for
an 8 -story, 39,000-sf replacement building. STV began by evaluating room
adjacency requirements for NYPD programmatic areas and dividing the
building into several zones, which served as a framework for arranging all of
the rooms required within the square footage constraints.
Ila IIII ST ll 0:��:5
Furniture, Fixtures used Equipment Coordination and Project Management Consultant Services for the Mount Prospect Police Department
NIYRD ID III Ii II"""1111""lilr .lir l I IIIAAcademy GUI
STV provided preconstruction, construction, and post -construction services
for the new NYCDDC Police Academy in College Point, NY Consolidating
all NYPD training onto 35 acres, the 720,000-sf Phase I project included a
new academic building, a physical training facility, and a central utility plant.
The current facility had served cadets for more than 40 years, but small
classrooms and inadequate training areas force recruits to other boroughs
for specialized instruction, typically in expensive leased locations. The
design team focused on creating a comprehensively imagined environment
for learning today's best practices in law enforcement. Novel workplace
concepts, including activity -based open-plan offices, collaborative spaces,
and overall transparency, facilitate police department communications and
also bring daylight deep into the floorplates. Additionally, the facility required
maximum interior flexibility to optimize a major public investment and meet
ongoing improvements in police training. The design team devised standards
for workplace and classrooms, along with recurring details and materials,
reducing costs, and easing operations. Common areas and collaboration
zones offer further adaptability, with resilient finishes and detailing that
reference police heritage and other law enforcement themes.
The project earned both an Engineering News -Record NY's 2015 Best
Projects in the Public/Government Buildings category and an American
Council of Engineering Companies NY 2016 EEA Silver Award in the Building
Technology/Systems category.
11 r l IIID Alli . I
IIIA IIII Illr l
IIIA III .
STV provided construction administration services for the full construction
of the new 5,000-sf Wenham Police Station on behalf of the Town
of Wenham, MA. The project occurred simultaneously with the firm's
construction administration for the full interior renovation to their 15,000-sf
historic Town Hall. Both projects presented unique challenges including the
protection of site utilities, concurrent construction activities, and working
within a limited schedule. Special consideration was made for the historical
significance of the Town Hall building and its location within the Wenham
Historic District which is listed on the National Register of Historic Places.
The construction value of the combined projects was $6 million.
Client: NYCDDC
Size: 720,000 sf
Cost: $760 million
ILII I�IIIIIIII �� �� j
Client: Town of Wenham
Size: 20,000 sf
Cost: $6 million
�i' , STV) g m a Personnel II 5
The Village of Mount Prospect is seeking professional services for furniture, fixtures and equipment (FF&E) coordination
and project management for the new 90,000 sf Police Department to be located at 799 Biermann Court. Designed by
FGM Architects, the new building location is an adaptive reuse of an existing industrial facility, which includes an interior
parking garage for 55 cars, administrative areas, including records, investigations, patrol, crime prevention, training,
evidence and all ancillary spaces required to support the 106 department employees. We recognize that the size and
functionality of the new building will provide the department opportunities to modernize its operations, enhance safety
and security, facilitate greater accessibility, and allow additional square footage for future growth. Understanding that
the reuse of this existing building at the Kensington Business Center will reduce overall construction costs for the
relocation, our team will make every effort to see that design of the space and the FF&E procured is practical and cost
effective.
To address all aspects of the project, STV offers a certified interior design professional with ample availability and the
resources of more than 60 local construction professionals to address any specialized items. As your project director,
Dina Tsiolis brings an established working relationship with the Village and understands your processes and procedures.
Since 2010, Dina has provided FF&E coordination and project management services on several Village projects,
including the Village Hall Administration Offices, Finance Department, Community Development, IT, Human Resources;
Public Works; Emergency Operations Center; and Fire Stations No. 13 & 14. Leveraging her interior design expertise
and her strong knowledge of the Village, she will see that the services provided meet your facility needs, schedule, and
budgetary requirements.
4wau:111M]
Our work for the police station will be focused on providing FF&E
solutions that serve the best interests of the Village. In preparation
for this project, we have reviewed the project layout, available Village
documentation, and walked the perimeter of the new police facility. For
consideration, STV has identified a few key project elements that will
assist in the successful delivery of this project.
PF&E Focused i iiir Nleeds
STV will conduct a detailed FF&E programing process to identify goals,
parameters, and schedules. In collaboration with the Village staff and
Mount Prospect Police Department (MPPD), we will determine all
STV understands the sensitivity of your police
operations and the importance of a seamless
transition to the new facility.
�i _ST r. Approach to Project Delivery I I
Furniture, Fixtures used Equipment Coordination used Project Management Consultant Services for the Mount Prospect Police Department
As a construction management firm and an
owner's representative, we are independent of
furniture manufacturers and furniture dealers.
When working for the Village, we are cognizant
of your facility and end-user needs. Recognizing
the MPPD station is open 24/7 and 365 days a
year, we will prioritize FF&E concepts that can
sustain constant use.
requirements for the new station, including workstation sizes, furniture
requirements for office and common areas, and overall FF&E needs.
The data will be gathered through interviews with department and
all programming findings will be reviewed with the project team to
determine project objectives and budget considerations.
Coalrdhiria Ciii isl I Ilii Illrlllr III
f '°�Illrllll .
As embedded in our process, Dina will walk the entire space to verify
there are no potential issues with the selected FF&E before the drywall
is installed. Once the layout is complete and final, Dina will check the
locations of each electrical outlet, switch, and data outlet rough -in
within the Village police station to see that the proposed locations
are acceptable and accessible. Implementing this additional step, we
minimize potential change orders and added costs, while meeting the
needs of the end-user.
I liii llll Iii ty to Yleet II di Anes
As stated in the RFP the construction of the police station is expected to be complete in April 2020. FF&E coordination
and project management consultant services are expected to commence September 19, 2018. Working as an owner's
representative for the Village, we will proactively see that each step of our FF&E design concept occurs in coordination
with the interim milestone dates. We will provide services from the commencement date until the final FF&E
installation and "punchlist" is completed.
AccesslldblldhltyIIIh lidH
As a client -focused firm, we have made our project director and any supporting resources available to respond to the
Village's project needs. Located less than 15 minutes from the new police facility and Village Building Department,
Dina can organize quickly to respond to questions, update the project status, and attend project meetings in person. In
addition, Dina will be available to help present concepts to the Village Board to receive suggestions for improvements,
build consensus for decision making, and see that FF&E solutions align with the budget.
Illrnl l ilii IIID liii llll°° liiiaind I f iiii iiiie IIII
Having worked as an interiors consultant with the Village on public facilities and multiple municipality police stations,
Dina understands how to proactively manage the planning and design of an aesthetic and functional space within your
budget and with minimal oversight. Our knowledge of FF&E manufacturers, vendors, and suppliers for police stations
and public facilities will enable us to guide you through the development and selection process.
Having previously worked with FGM, Dina also brings established relationships with the architect and expects
seamless coordination between firms.
In addition, she is fully prepared with subject information such as manufacturer details, budgets, and availability, for
each meeting or presentation so that decisions can be made in a timely manner.
III
Dina provides good design services that meet our expectations. She works well with groups
to achieve the best possible solution. She has demonstrated a good understanding of the
types of products available to meet our needs a number of times."
TIII0I A ' GAlRVIIIIN
Mount Prospect Public Library - Building Services
2 I 3. Approach to Project Delivery �I STV � u0:p0;u
IN
IV
Furniture, Fixtures and Equipment Coordination and Project Management Consultant Services for the Mount Prospect Police Department
1. After final approval of the FF&E layouts and product selections by MPPD, STV will prepare conceptual finish boards or
FF&E Manual that includes layouts, color schemes, photographs of product selections, fabric, and finishes samples.
2. Identify the location of the required electrical components (outlets, switches, low voltage, thermostats, etc.) specified
by others or required for the FF&E, so that they are accessible by users within workstations, private offices, conference
rooms, training rooms and all other related areas, on the final layout.
3. Develop conceptual FF&E Manual with layouts, color schemes, photographs of product selections, fabric, and finishes
samples.
4. Conduct field measurement verification for the FF&E layouts and related electrical components. A construction site
walk through will verify the as -built and drawings are in concurrence. STV will identify any undocumented build -outs or
construction modifications that may interfere with the FF&E and make adjustments to the layout, if necessary.
5. Receive MPPD approval of the revised drawings, if necessary.
6. Provide current manufacturer's list prices.
7. Develop final FF&E Bid Solicitation Package including detailed RFP specifications, layouts, procurement data sheets, and
any supplementary documentation for final procurement.
8. Assist with the procurement and selection process of vendors, including bid tabulation and analysis of bids received.
9. Document meeting minutes related to FF&E.
Cost -Effective Solution: Before the drywall goes up, we will inspect electrical components, outlets, and
° switches in the space against the proposed layout. Preventing these conflicts before construction reduces
change orders and added costs.
1. Conduct regular meetings with the appropriate MPPD team, architects, construction manager, vendors, and all necessary
providers related to FF&E.
2. Document and distribute meeting minutes and agendas, including all critical issues for resolution.
3. Attend board meeting and assist with the presentation of FF&E Manual to Village Board.
4. Manage and coordinate the schedule regarding FF&E, delivery, and installation. Perform final FF&E walk-through with
MPPD, vendors, and suppliers. Identify punch lists.
23 Cost -Effective Solution: Maintaining consistent communications throught the process with the Village,
we will deliver conceptual designs realized as a functional and aesthetic outcome. This level of interaction
decreases the potential for late modifications and maintains the project's schedule and budget.
1. Create a vendor delivery schedule for all new FF&E. Communicate and confirm schedule with all awarded FF&E vendors.
2. Manage vendor delivery schedule and integrate schedule changes.
3. Conduct, direct, and supervise the coordination, delivery, installation, and set-up of the FF&E.
4. Coordinate area for deliveries and staging of FF&E with the construction manager.
5. Have vendors remove and dispose of all packaging materials and debris from the building/site.
6. Inspect all FF&E for damage and create punch list. Contact the appropriate vendor and manage the resolution of all items.
7. Perform final walk-through with MPPD, and turn -over punch list of all outstanding items.
B. Review all FF&E invoices and recommend acceptance and/or rejection of payment to Village.
Cost -Effective Solution: In accordance with contract requirements, budgeting for FF&E installation will
° account for prevailing wages for Cook County. Applying stringent inspection procedures and robust punch lists,
items will be throughly inspected for damages and issues resolved prior to installation.
4 1 3. Approach to Project Delivery �I STV � u0:p0;u
STV's proposed not -to -exceed fee for the FF&E Coordination and Project Management Consultant Services is detailed
below.
Dina Tsiolis Project Director $182/hour *
*The hourly rate for the project is in effect through 2020.
The total estimated hours required to complete project is 240 hours.
The total not -to -exceed fee for the project is calculated:
240 hours x $182/hour = $43,680
Reimbursable
Miscellaneous out-of-pocket expenses will be billed at cost. These may include mailings, drawing reproductions, etc.
No charge for local travel.
Vi .. STt1,,'Vuuffti
4. Fre for Services I I