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Home My WebLink About2.1 Approval of Minutes of the 09/18/2018 Meeting of the Village Board BoardDocs® ProPage 1 of 1 Agenda Item Details MeetingOct 02, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category2. APPROVAL OF MINUTES Subject2.1 Minutes of the September 18, 2018 Regular Meeting of the Village Board AccessPublic TypeAction, Minutes MinutesView Minutes for Sep 18, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content https://www.boarddocs.com/il/vomp/Board.nsf/Public10/2/2018 BoardDocs® Pro Page I of 4 REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (TuesdaySeptember 18'. 2018 Generated by Karen Agoranos on Wednesday, September 19, 2018 1 0 -- • wo usyewo M ff-Ta 0 Ulm = 1.1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Members absent: Paul Hoefert, Richard Rogers 1.2 PLEDGE OF ALLEGIANCE - Trustee Hatzis led the Pledge of Allegiance 1.3 INVOCATION - Mayor Juracek read the Invocation prepared by Trustee Rogers who was absent due to illness. 2. APPROVAL OF MINUTES 2.1 Minutes of the September 4, 2018 Regular Meeting of the Village Board Motion by Michael Zadel, second by Colleen Saccotelli to approve the minutes of the September 4, 2018 Regular meeting of the Village Board Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3.1 PROCLAMATION: Rail Safety Week - September 23-29, 2018 Mayor Juracek read the proclamation in hopes of making citizens aware of the potential dangers of rail crossings and reminded citizens to be cautious. Mayor Juracek stated the Village Clerk will display it prominently at Village Hall. 3.2 EMPLOYEE RECOGNITION ^j Public Works Department employees celebrating quinquennial anniversaries Director of Public Works Sean Dorsey recognized the following Public Works employees who are celebrating quinquennial anniversaries: • Andrew Beyer - 25 Years • Steven Balogh - 25 Years • Matt Lawrie - 20 Years Mayor Juracek joined Mr. Dorsey in congratulating these employees for their outstanding service to the Village of Mount Prospect. 3.3 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This Ordinance will increase the number of Class F-2 licenses by one (1) 1706 E. KENSINGTON LLC D/B/A GREEK FEAST located at 1706 Kensington Road. Theodore, George and Peter Vlahakis, owners of Greek Feast, were present and answered questions from the Board. The owners thanked the Village for their support and stated they look forward to serving food they all grew up with, to the community. They added they plan to open in November, 2018. Mayor Juracek, on behalf of the Board, welcomed Greek Feast to the Mount Prospect community. Motion by Michael Zadel, second by William Grossi to waive the rules requiring two readings of an ordinance. Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Michael Zadel, second by Colleen Saccotelli to adopt an ordinance to increase the number of F-2 licenses by one (1) 1706 E. Kensington LLC d/b/a Greek Feast located at 1706 Kensington Road Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 6406 3.4 Board of Fire and Police Commissioners - 2017 Annual Report r-, Mr. Jim Powers, Chair of the Board of Fire and Police Commissioners (BOFPC) will present the BOFPC 2016 Annual Report. The BOFPC derives its authority from Chapter 5, Article III of the Mount Prospect Village Code pursuant to the home rule powers of the Mayor and Board of Trustees of thc Village. The purpose of the BOFPC is to make rules pertaining to the hiring, promotion and discipline of police officers and fire fighters. https://www.boarddocs.com/il/vomp/Board.nsf/Public 10/2/2018 BoardDocs® Pro Page 2 of 4 Jim '• Chair • the :• presented the 2017 Annual Report. Mr. '• provided a detailed • • 2017 activities which reflected the four (4) areas of authority granted the BOFPC by Village Code including hiring process, promotion process, discipline and termination. Mr. Powers stated a total of eighteen (18) candidates were interviewed for firefighter/paramedic positions, fifteen (15) moved forward and four (4) were hired. Mr. Powers stated the process of hiring police officers differs from the fire interview process. Forty-two (42) candidates were interviewed, twenty- three (23) were placed • the hiring list and •' (4) subsequently hired • that list. Mr. Powers concluded his presentation, stating the BOFPC had a productive and active year and thanked the Board for their continued support. Mayor Juracek thanked Mr. Powers for his comprehensive and thorough report. Mayor Juracek thanked the commission fo the incredible commitment, professionalism and service to the community the BOFPC members undertake. Trustee Zadel noted that in times where public scrutiny of Police and Fire is intense, transparency is important and this commission is attentive and sensitive to this. Trustee Zadel recognized their commitment to the community. I 3.5 Annual Report of the Audit Committee and Acceptance of Comprehensive Annual Financial Report (CAFR) for Decembe 31f 2017 Audit Committee Chair Tim McDermott and Director of Finance David Erb presented the annual report of the Audit Committee. Staff is also requesting formal acceptance of the Comprehensive Annual Financial Report. I Mr. McDermott provided highlights of the annual report. Mr. McDermott stated the Village received a favorable opinion from the auditor that the financial statements present fairly in all respects the financial position • the Village • the yea ended December 31, 2017. 1 Mr. Erb stated the recent ratings call with Standard & Poors and Fitch resulted in a AA+ rating with a stable outlook from •• ratings companies. Mr. Erb provided information •' • accounting items. Mr. Erb stated the report is the culmination •' • that starts before the end of the year. An Independent Auditors report provides unmodified opinion. Mr. Erb stated the Villag was awarded a Certificate of Achievement for Excellence in Financial Reporting for 2016 for the 24th consecutive year an expects the same for 2017. Mr. Erb thanked his staff for their diligent work throughout the year. Mr. McDermott provided closing remarks. Mr. McDermott stated the Village is in the fourth year of a five-year engagement with current auditor, Sikich. Motion by Michael Zadel, second by William Grossi to accept the Comprehensive Annual Financial Report for December 31, 2017 Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Motion Carries '4w'. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEART' • 5. CONSENT AGENDA 5.1 Monthly Financial Report - August 2018 Resolution: Accept the monthly financial report for August 2018. 5.2 List of Bills - August 29 - September 11, 2018 Accept the monthly financial report for August 2018. Motion by Colleen Saccotelli, second by William Grossi. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel 5.3 Waive the rule requiring two readings of an ordinance and adopt an ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Adopt an ordinance authorizing the sale of surplus vehicles and equipment utilizing GovDeals online auctions. Additionally, staff requests the second reading be waived. Ordinance No. 6407 Motion by Colleen Saccotelli, second by William Grossi to adopt the consent agenda as presented Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Motion Carries • OLD BUSINESS • https://www.boarddocs.com/il/vomp/Board.nsf/Public 10/2/2018 BoardDocs® Pro Page 3 of 4 7. NEW BUSINESS 7.1 1st reading of AN ORDINANCEAUTHORIZING REAL ESTATE SALE AGREEMENT (108-110 SOUTH MAIN STREET, MOUNT PROSPECT, ILLINOIS) Staff recommends that the Village Board authorize the execution of the contract to purchase the subject parcels located within the Busse Triangle as indicated in the Real Estate Sales Contract. Director of Community Development Bill Cooney presented for Board approval a contract to purchase five parcels and a private alley in the Busse Triangle.properties are currently owned • : Prospect Mr. Cooney stated these five(5) parcels were originally purchased by HB in 2008 who planned to develop the site but the project was aborted when the economy changed. The Village has worked with HB for many years to acquire these five (5) parcels that would allow the Village to control use of these parcels. HB as agreed to sell the land to the Village for $1,170,300. Mr. Cooney added this a cost of $100 per square foot. The contract includes the transfer of ownership of one of the parcels to 20 West LLC and requires 20 West LLC to construct a surface parking lot for public parking. Mr. Cooney added that this acquisition will allow the Village long term control of the block that includes surface parking and a small green space. Mayor Juracek stated that due to the nature and timing of real estate transactions, it is appropriate to waive the second reading. Village Manager Michael Cassady stated Sub Express in not included in this acquisition and Sub Express remains a thriving business in our downtown. Mr. Cassady stated the acquisition supports future development in a key area of downtown. Motion by Michael Zadel, second by William Grossi to waive the rule requiring two readings of an ordinance Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Michael Zadel, second by William Grossi to adopt an ordinance authorizing a real estate sales contract (15, 19f 22 West Busse Avenue, 108-110 South Main Street, Mount Prospect, Illinois and a private alley alley adjacent thereto) Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 6408 7.2 PZ -16-18 / 431 Lakeview Court / Pima 4 LLC / 1st reading of AN ORDINANCE GRANTING CONDITIONAL USE FOR A SPORTS TRAINING AND TEACHING ESTABLISHMENT FOR PROPERTY LOCATEDAT 431 LAKEVIEW COURT, MOUNT PROSPECT, includingDirector of Community Development Bill Cooney presented a petition by Nick Papanicholas of Pima 4 LLC to operate a sports training facility in the Kensington Business Center. Mr. Cooney stated Nicholas has purchased the property and it is vacant. The proposed sports training facility, MPI Sports Development would be open to the public and will offer fitness skill areas basketball and hockey,• ••'ms etc. Mr. Cooney shared site plans . • floor plans of proposed project. A parking analysis was completed and there is sufficient parking for the requested use. The Planning and Zoning Commission held a public hearing on September 13, 2018 and approved this project by a vote of 5-0 subject to conditions. Mr. Papanicholas was in the audience and answered questions from the Village Board. Mr. Papanichoals stated the remaining parts of the building have been leased to supply companies, warehouse distribution companies and a cheese distribution w. •' Mr. Papanicholas stated neither the hockey training area nor the cheese warehouse require refrigeration. Mr. Papanicholas added that due to the success of the Ice Arena, additional "dry land" training was needed and is pleased to include other sports as well. Mayor Juracek confirmed there was no opposition to this project at the public meeting. Mayor Juracek thanked Mr. Papanicholas for continuingto invest in the Mount•'•" community. Motion by Michael Zadel, second by Colleen Saccotelli to waive the rule requiring two readings of an ordinance Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Michael Zadel, second by William Grossi to adopt an ordinance granting a conditional use for a sports training and teaching establishment for property located at 431 Lakeview Court, Mount Prospect, Illinois Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Motion Carries Ordinance No. 6409 https://www.boarddocs.com/il/vomp/Board.nsf/Public 10/2/2018 BoardDocs® Pro Page 4 of 4 Village Manager Michael Cassady presented a motion to accept bid results for Public Works HVAC Replacement in ar amount not to exceed $259,600. Director of Public Works Sean Dorsey presented background information and bid results. Mr. Dorsey stated the Public Works facility has eight (8) heating -only roof top units installed when the facility was built in 1988. Upon staff assessment of these units in 2013, four (4) were deemed in need of replacement. They were replaced in 2015. Mr. Dorsey stated the four (4) remaining roof top units are becoming less and less efficient In addition, the boiler has come to the end of its useful life and requires replacement as well. Similar to the roof -top units, the boiler is original to the building. The bid process included a base bid for the replacement of the four (4) roof -top units and an alternative bid to replace the boiler. Mr. Dorsey stated the costs submitted for the boiler significantly exceeded the engineer's estimate. The contract was subsequently awarded based solely on the base bid. Staff will re-examine the bid qualifications of the boiler and re- bid at a later date. Mr. Dorsey stated six (6) bids were received. C. Acitelli Heating and Piping Contractors submitted the lowest cost bid. Although they have not performed work in the Village previously, their references reported positive results. Mr. Dorsey stated a 10% contingency be included in this project. Mayor Juracek thanked Mr. Dorsey for demonstrating fiscal responsibility by separating the jobs into two (2) separate projects. Motion by Michael Zadel, second by Colleen Saccotelli to accept the bid from C. Acitelli Heating & Piping Contractors, In of Villa Park, IL to construct the 2018 Public Works HVAC Replacement Project in an amount not to exceed $259,600. Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Motion Carries I 9. ANY OTHER BUSINESS Village Manager Michael Cassady reminded the audience that the Open House for Maple Street Lofts will take place tomorrow evening at Mrs. P and Me from 5:00 to 8:00p.m. Staff and the developers will be on hand to answer questions, share ideas and clear-up misconceptions that have been circulating around town. Mr. Cassady stated another Open House is planned in the next few months and will take place in Des Plaines at a development similar to the one planned in Mount Prospect. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn the Regular Meeting of the Village Board. Trustee Zadel, seconded by Trustee Saccotelli moved to adjourn. By unanimous vote, September 18, 2018 Regular Meeting of the Village Board was adjourned at 8:08 P.M. https://www.boarddocs.com/il/vomp/Board.nsf/Public 10/2/2018