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Home My WebLink About2.1 Approval of Minutes of the 09/04/2018 Meeting of the Village BoardBoardDocs® Pro Agenda Item Details Meeting Category Subject Access Type Minutes Public Content Page I of I Sep 18, 2018 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m. 2. APPROVAL OF MINUTES 2.1 Minutes of the September 4, 2018 Regular Meeting of the Village Board Action, Minutes VIii IIIYkkirw-i.:-es for Sep 4, 2018 - REGULAR MEETING OF THEM UNT PROSPECT VILLAGE BOAR Administrative Content Executive Content https://www.boarddocs.com/il/vomp/Board.nsf/Public 9/19/2018 BoardDocs® Pro Page I of 6 REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, September 412018) Generated by Karen Agoranos on Wednesday, September 5, 2018 1. CALL TO ORDER M N eeting called to order at 7:04 Plv 1.1 ROLL CALL Members present: Arlene A. Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE ry Posting of Colors by the Mount Prospect Honor Guard; Pledge of Allegiance lem by the Green White Girls Soccer Team 1.3 INVOCATION ry Trustee Hatzis provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Village Board Meeting of August 21, 2018 Mayor Juracek stated the Village Clerk amended the minutes to correct and clarify statements regarding th use of funds from video gaming. The changes appear on page 3 of the minutes and have been amended t read: "The modified ordinance states funds from video gaming will be restricted to a separate liability account to record all proceeds from video gaming. All funds recorded should be recorded on the Village financials as "committed" reserves for the purpose of debt reduction. These limitations are binding until removed at the Iiscretion of the Village Board." -ach Board member had a copy of the amended minutes at the dais for their review. Motion by Michael Zadel, second by William Grossi to approve the amended minutes of the Regular Village Board meeting of August 21, 2018 Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT 3.1 PROCLAMATION: September 11 - National Day of Service and Remembrance Mount Prospect Fire Chief Brian Lambel accepted the proclamation. 3.2 PROCLAMATION: A Proclamation Recognizing the Green White Soccer Club Team as the President's Cup National Champions Mayor Jur acek read the proclamation and congratulated the girls on their hard work and dedication that lead to their impressive National Championship title. Team Manager Mike Folkers and his winning team accepted the proclamation and thanked the Mayor for this special recognition. 3.3 PROCLAMATION: National Suicide Prevention Month - September 2018 Mayor Juracek read the proclamation and expressed gratitude to the Human Services, Police and Fire Iepartments who deal with this everyday. Director of Human Services Julie Kane accepted the proclamation and stated too many people suffer in gilence and urged those in need to seek help. Ms. Kane stated the Village has social workers available. 3.4 REAPPOINTMENT TO BOARDS AND COMMISSIONS Board of Fire and Police Commissioners Reappointment: Jim Powers Term to expire September 2021: Chair appointment to expire September 2019 216 Eric Avenue Term to expire September 2020 https://www.boarddocs.com/il/vomp/Board.nsf/Public 9/19/2018 BoardDocs® Pro WalterPlanning & Zoning Commission Reappointment: _ to expire September 104 N. Eastwood Avenue Motion by Paul Hoefert, second byYea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Michael Zadel. 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE A None CONSENT5. August5.1 List of Bills - August Page 2 of 6 5.2 Motion to accept • • for Booster Station! - Roofing Removal and Replacement Project in an amount not to exceed $67,420.00. Resolution: Accept the lowest, responsible bid from Waukegan Roofing Co., Inc. of Waukegan, Illinois for the Booster Station #16 - Roof Removal and Replacement project for an amount not to exceed $67,420.00. 5.3 Motion to reject • •' for Booster StationParking Lot Improvements. Reject• • submitted by 1 Lamp Concreteof Schaumburg, Illinois forBooster Station Parking Lot Improvements. 5.4 A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH RANDHURST IMPROVEMENTS, LLC TO SHARE IN THE COST OF STREETLIGHTING ON PUBLIC ROADS ADJACENT TO THE RANDHURST VILLAGE SHOPPING CENTER. The Village Board . ! . ! to enter •' an agreement with RandhurstImprovements,•' participate • of • streetlighting on public roadsadjacent• Randhurst Villageshopping center at a total cost not to exceed $200,000. Resolution 8 5.5 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the numberof • • by • • S. Busse Rd. Inc. • •'' •tti's Ristorante and increa•' the numberof . • ! e 99 S. Busse R•.. Inc. d/b/a Moretti's Ristorante located at 1799 S. Busse Road, Mount Prospect, IL. Ordinance o. 6402 Motion by Michael Zadel, second by Richard Rogers to accept the Consent Agenda as presented. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 6.1 2nd reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $39,850,000 GENERAL OBLIGATION BONDS, IN ONE OR MORE SERIES, OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ! FOR PURPOSE OF ! OF PROJECTS DirectorVILLAGE, REFUNDING CERTAIN OUTSTANDING OBLIGATIONS OF THE VILLAGE, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE PROPOSED SALE OF SAID BONDS TO THE PURCHASER THEREOF of David Erb presented • •' reading to formally approveordinance; the first reading occurred at the August0 Regular •' of .•' Board. financingMr. Erb noted a change from the initial reading of the ordinance on August 21, 2018. The first reading of the ordinance called for a not -to -exceed amount of $39,250,000. The increase of $600,000 is due to an additional refunding opportunity of the Series 2009 bonds. Mr. Erb stated the net savings of the overall plan by adding the additional approximately $33,400. https://www.boarddocs.com/il/vomp/Board.nsf/Public 9/19/2018 BoardDocs® Pro Page 3 of 6 Mr. Erb presented three (3) financing options that have been reviewed by the Village Board and Finance Commission: A. 100 O/o of interest paid in first three years from capitalized interest and $1.2 million in reserves. B. 50% of interest paid in first three years from capitalized interest and $3.5 million in reserves C. No capitalized interest paid and $5.4 in reserves. For each option presented, Mr. Erb also provided the costs and impacts to the General Fund reserves. Mr. Erb gtated the total cost of borrowing is reduced as the use of capitalized interest is reduced. Mr. Erb stated reserve levels in the General Fund are at or above the 25 percent benchmark through 2023 for *ptions A and B, adding that percent drops to 21.9 for option C. If reserve levels fall below the 25 percent benchmark, the Village's ability to respond to emergencies is reduced. Mr. Erb stated staff recommends *ption B. Mr. Erb announced a ratings call with Fitch Ratings and Standard and Poors will take place on September 7 and anticipates the Village will maintain its current AA+ rating. Mr. Erb provided key upcoming dates: • September 14 - Ratings call results • September 24 - Bonds sold at auction • October 16 - close on the bond sale Mr. Erb introduced Finance Commission Chair John Kellerhals. Mr. Kellerhals stated the Finance Commissio has met extensively to review and discuss the re -financing plan. Mr. Kellerhals stated the Finance Commission unanimously voted to recommend option C. The Board discussed the pros and cons of all options. I Board Comments • We do not know the future of the economy; recovery can be very long. • Keeping reserves is critical if there is a downturn in the economy • Questioned the need for a new fire station • Mainlining the reserve level at or close to 25 percent is important Mr. Erb provided the following in response to questions from the Village Board • Our stable outlook is based on our strong reserves; the ratings agency was aware of this bond issuanc( when they deemed the Village's outlook as stable • Anticipate the only draw down in General Fund Reserves will be from payments made in conjunction with the bond issue. Historically, the Geneal Fund has seen a growth in its reserves due to operations; growth has occurred in reserves in 13 of the last 14 years Projected budget increase is 2 -3 percent each year Bond proceeds will be placed in a dedicated Construction Capital Fund account and funds will be draw down from that account; will not be part of the General Fund r Village has a history of rapid pay down of debt, after the financing plan is complete, we will be on a rapid pay down schedule with 50 percent of the outstanding debt being paid within ten years. Future annexations have not been built into our projections however, recent annexations have generated additional sales tax revenue. Mayor Juracek summarized the discussion and stated the Board is in general agreement that option B is the best scenario. Mayor Juracek thanked the Finance Commission for their valuable input. Mr. Cassady announced upcoming key meeting dates related to this project including an open house at the new Fire Department headquarters site at 111 E. Rand Road in lieu of the Committee of the Whole meeting *n September 25, 2018. Motion by Richard Rogers, second by Michael Zadel to adopt the ordinance Yea: William Grossi, Eleni Hatzis, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: Paul Hoefert Final Resolution: Motion Carries Ordinance No. 6403 https://www.boarddocs.com/il/vomp/Board.nsf/Public 9/19/2018 BoardDocs® Pro Page 4 of 6 7. NEW BUSINESS 7.1 PZ -13-18 / 900 E. Ardyce Ln. & 900 Centennial Dr. / Standard CN Owner, LLC and Standard CS Owner, LLC / 1st reading of AN ORDINANCE GRANTING ZONING MAP AMENDMENT AND CONDITIONAL USE FOR PROPERTY LOCATED AT 900 E. ARDYCE LANE AND 900 CENTENNIAL DRIVE Approval of a zoning map amendment and a conditional use for a final planned unit development including senior housing, subject to the conditions of approval listed in the staff recommendation. Mayor Juracek stated this is a housekeeping item that will consolidate two properties with existing buildings, into one Planned Unit Development. Deputy Director of Community Development Consuelo Arguilles provided background information regarding the two properties. Ms. Arguilles stated 900 E. Ardyce Lane was approved zoned R2, Attached Single -Family Residential District in 1976. The property 900 Centennial Drive was zoned R5 Senior Citizen Residential. In 2009, the Village repealed the R5 Senior Citizen Residential Zoning District and made senior housing a conditional use when part of a planned unit development in the R-3 and R-4 zoning districts. A new zoning Iesignation was never assigned to 900 Centennial Drive. As a result, the land use of 900 Centennial Drive ?s senior housing is existing -nonconforming. The rezoning of this property to R 44 Mulit-Family Residence District and associated Planned Unit Development is needed to make this property legal and conforming. The proposed rezoning and PUD are in line with the future land use map in the Village's Comprehensive Plan. Ms. Arguilles stated the existing corridor structure between the two existing buildings does not conform to the setbacks established in the Zoning Ordinance of the Village. Consolidating the two properties into one lot of record would bring the existing corridor structure into compliance. Ms. Arguilles stated the Planning and Zoning Commission voted on August 23, 2018, to approve the project by a vote of 7-0. There were no objections from the public. Motion by Paul Hoefert, second by Colleen Saccotelli to waive the rule requiring two readings of an ordinance Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Paul Hoefert, second by Colleen Saccotelli to approve the ordinance for a zoning map amendment and a conditional use for a final planned unit development. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6404 7.2 1st reading of AN ORDINANCE AUTHORIZING A REIMBURSEMENT AGREEMENT FOR THE PARENTI & RAFFAELLI PROPERTY COMPRISING A PART OF THE PROSPECT AND MAIN TIF DISTRICT Approve an Ordinance Authorizing a Reimbursement Agreement for the Parenti & Raffaelli Property Comprising a Part of the Prospect and Main TIF District Deputy Director of Community Development Consuelo Arguilles provided a brief summary of the reimbursement agreement as well as an updated list of relocation expenses submitted by Parenti. Ms. Arguilles stated Parenti moved their mill working facility from Prospect Avenue to Kensington Business enter in the fall of 2017. The former Parenti property on Prospect Avenue was identified by the Village as a key site for redevelopment. Nicholas and Associates facilitate the relocation of Parenti to the Kensington Business Center and negotiated the move. The Village was not involved in the relocation transaction between Parenti and Nicholas. However, the relocation plan did include the Village to provide financial assistance ?ssociated with their move for eligible Tax Increment Financing expenses. As requested at the August 21, 2018 Village Board meeting, Parenti submitted an updated list of relocation expenses which total $4.66 million. Parenti has estimated their total investment in the new facility exceeds $10 million. The Village's legal team has reviewed the updated list of actual costs and has concluded the expenses submitted by Parenti are TIF eligible. Parenti is requesting the reimbursement of TIF eligible expenses in the amount of $3 million. https://www.boarddocs.com/il/vomp/Board.nsf/Public 9/19/2018 BoardDocs® Pro Page 5 of 6 Board comments • Rational process was followed that led us to the reimbursement agreement before us tonight • Fortunate to retain Par in Mount Prospect; good relationship between two prominent families/business ; Good for community • Win-win situation for all involved; a premier mill working facility stays in Mount Prospect and the Village gains a prominent site in the downtown district for redevelopment • Nicholas was acknowledged for negotiating this transaction • Village should have been included in the proceedings; we relinquished our ability to negotiate • Wants Board to have input inn development • Expressed gratitude to Parenti for decision to remain in Mount Prospect • Acknowledged a reimbursement agreement of this amount is significant but the expenses have been vetted and are TIF eligible and funds are available • Parenti generates a significant amount of sales tax Motion by Richard Rogers, second by William Grossi to waive the rule requiring two readings of an ordinance Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Michael Zadel, second by Richard Rogers adopting an ordinance authorizing a reimbursement agreement for the Parenti & Raffaelli property Yea: William Grossi, Eleni Hatzis, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: Paul Hoefert Final Resolution: Motion Carries Ordinance No. 6405 RESOLUTION TO APPROVE A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT, ILLINOIS AND THE METROPOLITAN ALLIANCE OF POLICE MOUNT PROSPECT SERGEANTS CHAPTER #85. Village Manager requested Management Analyst Alex Bertolucci to present this item to the Board for approval. Mr. Bertolucci presented a summary of the collective bargaining agreement (CBA) between the Village of Mount Prospect and the Mount Prospect Police Sergeants. The contract expired December 31, 2016. Mr. Bertolcci stated police sergeants are represented by a union and are subject to a collective bargaining ?greement. There are currently eleven (11) sergeants serving on the Mount Prospect Police Department. The sergeant's CBA expired at the same time as the patrol union CBA. The Patrol CBA was approved in the Fall of 2017. Mr. i- •• summarized the changes stemming from the negotiations and noted similarities between the two contracts to maintain consistency. The contract term is January 1, 2018 through December 311 2019. Mr. Bertolucci stated the salary increases for January 2017 is 2.4 O/o, 2.35% increase in January 2018 and 2.35% increase in January 2019. The 2017 salary increase of 0.4 O/o reflects the value of an ?dditional holiday which the Fire Union received while Patrol chose the cash equivalent. Mr. Bertolucci stated txisting Sergeant salaries were compared with other municipalities and confirmed that they are within market range overall. The proposed increases will place their salaries at the mid -point range and market ?djustments also assisted with this. Mr. Bertolucci summarized a few unique items in the sergeants contract regarding supervisor incentive pay ?nd midnight shift differential. The supervisor pay increase is in exchange for increased community initiative responsibilities that include neighborhood beat meetings and opportunities for community engagement. The midnight shift differential is intended to compensate sergeants assigned to this less desirable shift and who ?re also responsible for the training of new officers assigned to the midnight shift E Mayor Jur acek stated it is always our goal to be fair and near or at the mid -point among our comparable communities and we have achieved this through this agreement. Motion by Pual Hoefert, second by Richard Rogers to approve a collective bargaining agreement between the Village of Mount Prospect and the Metropolitan Alliance of Police Mount Prospect Sergeants Chapter #85. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Public 9/19/2018 BoardDocs® Pro Motion Carries Resolution o. 8 Page 6 of 6 S. VILLAGE MANAGER'S REPORT 8.1 Motion i r Randview Highlands StreetLight Improvementsr an amount not to exceed $174,800.00. Director of Public Works Sean Dorsey presented background information, bid results and answered questions from :•. • MountMr. Dorsey stated improvements in the residential street light system were identified as an important project in the Prospect StrategicPlan. This project -s the replacement of --lights neighborhood• • by ForestAvenue, Kensington Road, Eastwood Avenue and Highland Avenue. txisting wood poles are leased from ComEd. The blocks indicated are very long and require additional street lights at the mid block corners. The existing poles will be replace by aluminum poles with LED lumineers and ,?re similar to others installed throughout the Village. Mr. Dorsey stated five (5) bid packets were picked up ?nd three (3) contractors submitted bids. The lowest cost bid was submitted by Thorne Electric Inc. for $158,941.37. Thorne Electric submitted all of the required documents. Staff contacted their references who indicted satisfactory completionof • -cts. Staff recommends a 10%• • be included in the p roj e ct. 1r. Dorsey answered questions from the Villaq-��@ Motion by Richard Rogers,• • by .-l Zadel to accept the • • from Thorne Electric, • •view Highlands Streetlightfor • not • exceed $174,800. CommunityYea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 9. ANY OTHER BUSINESS Village Manager Michael Cassady announced the Village will be hosting a public Open House to discuss the Maple Street Lofts on September 19, 2019 from 5:00 p.m to 8:00 p.m at Mrs. P & Me (100 E Prospect Ave) Trustee Grossi reminded everyone that Coffee with Council is this Saturday, September 8, 2018 in the Room. 1' ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn the Regular Meeting of e Village Board. Trustee Zadel,ded by Trustee Rogers moved to adjourn. By . !vote, September 4, 2018 Re• -' • of .•' i!. • was adjourned https://www.boarddocs.com/il/vomp/Board.nsf/Public 9/19/2018