HomeMy WebLinkAbout09/04/2018 Randview Highlands Street Light ImprovementsBoardDocs® Pro
Agenda Item Details
Meeting
Category
Subject
Access
Type
Preferred Date
Absolute Date
Fiscal Impact
Dollar Amount
Budgeted
Budget Source
Recommended Action
Public Content
Information
Page I of 3
8.1 Motion to accept bid for Randview Highlands Street Light Improvements for an amount not to
exceed $174,800.00.
Public
Action
Sep 04, 2018
Sep 04, 2018
Yes
174, 00.00
Yes
Motor Fuel Tax Fund
Accept the bid from Thorne Electric, Inc of Wheaton, Illinois to construct the Randview Highlands
Streetlight Project for an amount not to exceed $174,800.
A key component of the Mount Prospect Strategic Plan is to improve the Village"s residential streetlight system. The Randview
Highlands neighborhood is located immediately south of Kensington Road and west of Main Street (IL Route 83). The area
includes Prospect High School and Fairview Elementary School. The neighborhood currently has ComEd-owned streetlights only
at intersections, providing limited nighttime visibility. The block between Highland Street and Kensington Road is twice as long
(1320") as a typical block, further limiting light in the neighborhood. Streetlight improvements this year are targeted for four
streets between Highland Street and Kensington Road to provide improved nighttime visibility and safety in the neighborhood.
The project limits include Forest Avenue, Fairview Avenue, Prospect Manor Avenue, and Eastwood Avenue. A future project
would add streetlights along the four streets east of the current project as funds become available.
Baxter & Woodman Consulting Engineers, Inc. (Baxter & Woodman) is currently under contract for this project. They provided
the engineering design services necessary to prepare project plans and bid specifications. These bidding documents were
approved by IDOT earlier this summer. Their contract also includes inspection services during construction. At this time, Villagc
staff is seeking to enter into a contract to construct the improvements. Work is expected to begin in September and bc
completed before the end of the year.
1 0.3 V
The Village opened bids on August 20, 2018. A notice was published in the IDOT Construction Bulletin as well as on DemandStar
via the Village website. Five (5) contractors viewed the bidding documents with three (3) contractors submitting a bid. Thorne
Electric, Inc. of Wheaton, IL was the low bidder with a bid of $158,941.37. The complete bid results are:
onI MOO ffl-
0 q 0
Thorne Electric, Inc.
$158f941.37
Utility Dynamics Corporation
$165fO93.50
iHome Towne Electric, Inc.
=$183f465.00
https://www.boarddocs.com/il/vomp/Board.nsf/Public 9/14/2018
BoardDocs® Pro Page 2 of 3
The bidders submitted a bid bond in the amount of 5% of their total bid as required by the contract documents. The bids were
checked for accuracy. There were no errors. The bidders submitted all of the required documents and correctly signed their bid
and bid bond.
The apparent low bid marginally exceeds the engineer's estimate of $157,265. However, on May 15, 2018 the Village awarded a
contract for the Willow/Cypress residential streetlight project that included the same streetlight equipment. The average cost per
pole installed for the Willow/Cypress streetlight project was $8,657.64. The average cost per pole installed for the Randview
Highlands streetlight project (at 20 total streetlights) is $7,947.07. This represents a reduction of 8.9% per pole.
I 01MOV
A primary business focus of Thorne Electric, Inc. is streetlight installation. Their clients include municipalities, counties, IDOT,
and private companies. References from the Village of Plainfield and Village of Glen Ellyn indicate Thorne Electric, Inc. has
performed well in their communities. Baxter & Woodman has previously worked with Thorne Electric, Inc. and found their
performance to be acceptable. They meet the eligibility requirements of IDOT to perform streetlight work pursuant to the
contract documents.
It is recommended that a 10% contingency be included in the project award to allow for quantity variances and unanticipated
conflicts. For this project, a 10% contingency added to the lowest bid would result in a total contract award of $174,800. (Bast
Bid: $158f941.37 + Contingency: $15,858.63 = Total Recommended Award: $174,800).
43 1 TmT M.
1. Accept bid from Thorne Electric for a not to exceed amount of $174,800.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the low bid from Thorne Electric, Inc. of Wheaton, IL to construct the Randview
Highlands Streetlight Project for an amount not to exceed $174,800.
IIG,ecifica�-�--io�ns ...- fl�na�� �-:)df (6) 7 2 K [:.3)
a in Is fl in a d �f: (A. 1 6 0 K [3) Is
IIIA c iii „iii III ,iii „Iii Ibid f:)df('12,928 K[:.3)
III III N .1 ::.. :3)
1.3 1 (003).J��, g (21028 K[..�
1 G A N IS IS A �1
0 1 0 01:::::� 1�ZN 1 1.� [ 1
Administrative Content
AB: It seems like most of the time we see, "accept bid in an amount not to exceed $10". This memo has, "for a not to exceed
amount of $10". Is this an area where we should have a consistent message? FIXED (NB)
Does the memo need to state we are installing 20 streetlights? [Done NB]
Should we recap public involvement or awareness opportunities the Village provided during this project so far? [It's a
Strat Plan Objective, which is stated. Anything else? NB]
Executive Content
Motion & Voting
Accept the bid from Thorne Electric, Inc of Wheaton, Illinois to construct the Randview Highlands Streetlight Project for an
amount not to exceed $174,800.
https://www.boarddocs.com/il/vomp/Board.nsf/Public 9/14/2018
BoardDocs® Pro
Motion by Richard Rogers, second by Michael Zadl.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
Page 3 of 3
https://www.boarddocs.com/il/vomp/Board.nsf/Public 9/14/2018