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HomeMy WebLinkAbout2.1 Minutes of the 08/21/2018 Meeting of the Village BoardBoardDocs® Pro Page I of I Agenda Item Details Meeting Sep 04, 2018 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 Minutes of the Regular Meeting of the August 21, 2018 Access Public Type Action, Minutes Minutes Iii IIIYkkirw-i.:-es for Aug 21, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/31/2018 BoardDocs® Pro Page I of 8 REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday,, August 21,, 2018) Generated by Karen Agoranos on Wednesday, August 22, 2018 Meeting called to order at 7:05 Plv 1.1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE - Trustee Rogers led the Pledge of Allegiance 1.3 INVOCATION - Trustee Saccotelli provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting of August 7, 2018 Motion by Michael Zadel, second by Paul Hoefert. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Colleen Saccotelli, Michael Zadel Abstain: Richard Rogers Final Resolution: Motion Carries ZE hp,4;4 3.1 PROCLAMATION: "School's Open - Safety Week" ry August 19-25, 2018 Mount Prospect Crime Prevention Officer Greg Sill accepted the proclamation. Officer Sill thanked the Mayor and Board for recognizing this exciting and important time of year. Officer Sill cautioned residents to be mindful of increased presence of young people in our streets, to slow down and observe the speed limits and to cross streets at designated cross walks. 3.2 Illinois Law Enforcement Accreditation Program (ILEAP) Award Presentation Westchester Chief of Police Steve Stelter presented the Mount Prospect Police Department with the Illinois Law Enforcement Accreditation Program(ILEAP) Certification. This accreditation was awardeAl' to the Mount Prospect Police Department based on their commitment to professionalism and dedication to the community they serve. Mount Prospect Police Chief John Koziol recognized Commander Anthony Addante and Commander Mark McGuffin who worked effortlessly to ensure the department met the qualifications to achieve this accreditation. Mayor Juracek, on behalf of the Board, thanked the Mount Prospect Police for all they do for the Village. 3.3 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This Ordinance will increase the number of Class T-2" licenses by one (1) MOD SUPER FAST PIZZA, LLC D/B/A MOD PIZZA located at 1021 N. ELMHURST ROAD. The Mount Prospect Randhurst location will mark MOD Pizza's 400th location. A representative of MOD Pizza was present and answered questions from the Village Board. MOD Pizza was described as a fast -casual, artisan style pizza restaurant and is requesting the liquor license to offer beer and wine to its patrons. BASSET training will be required for all employees. The restaurant is planning a September 3, 2018 opening. Mayor Juracek welcomed MOD Pizza to Mount Prospect and looks forward to their success. Motion by Paul Hoefert, second by Michael Zadel to waive the rule requiring two readings of an ordinance https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/31/2018 BoardDocs® Pro Page 2 of 8 Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion by Michael Zadel, second by Colleen Saccotelli to adopt the ordinance amending Chapter 13 of the Village Code of Mount Prospect Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6400 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Jill Swanson from Lemons of Love addressed the Board and thanked the Village for their support. In particular, she extended gratitude to Officer Greg Sill and Chamber of Commerce Executive Director Dawn Fletcher Collins. In addition, Ms. Swanson recognized and deeply thanked Parenti and Raffaelli for their generous donations that help made their building beautiful. 5. CONSENT AGENDA 5.1 Monthly Financial Report - July 2018 5.2 List of Bills - August 1 - August 14, 2018 Accept the monthly financial report for July 2018 5.3 A RESOLUTION APPOINTING HEIDI A. NEU AS REPRESENTATIVE TO THE ILLINOIS MUNICIPAL RETIREMENT FUND FOR THE VILLAGE OF MOUNT PROSPECT Resolution: Approve a resolution appointing Heidi A. Neu to serve as the Illinois Municipal Retirement Fund (IMRF) Authorized Agent for the Village of Mount Prospect. Resolution No. 28-18 5.4 Motion to approve purchase Quicket Solutions Billing Solution and E -Citation Software in an amount not to exceed $78,598.00 Resolution: Accept the proposal from Quicket Solution to purchase the billing solution and e -citation software package at a cost not to exceed $78,598.00. VBA 43-18 Motion by Paul Hoefert, second by Michael Zadel to accept the consent agenda as presented Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 6.1 2nd reading of AN ORDINANCE AMENDING CHAPTER 13 "ALCOHOLIC LIQUORS" OF THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT TO CREATE LIQUOR LICENSES FOR ESTABLISHMENTS WITH VIDEO GAMING. Mayor Juracek presented this ordinance for a second reading. Mayor Juracek stated, based on discussions from the July 17, 2018 regular meeting of the Village Board, modifications have been made to the ordinance that will be discussed tonight. Village Manager Michael Cassady stated the modifications were made to Section "C" , page 3 Section "E" regarding the separation of gaming machines from the operation Mr. Cassady read in to record the amended section of the ordinance that will strengthen the separation of gaming sections from the normal operations of the establishment. Board Comments • Further modifications should be added to regulate the sights and sounds of the gaming machines • Gaming machines should be placed in inclusive areas of the establishment that will limit the visibility of the lights and sounds from the machines • Machines should be as discreet as possible without hindering visibility "to the extent possible" https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/31/2018 BoardDocs® Pro Page 3 of 8 There was general discussion regarding the audio component of this ordinance and it was agreed tit add additional language to regulate sounds emitting from the machines. VillageattorneyLance.statedthis ordinance Board decision. The Village Manager will review and approve each gaming license application. Village Manager Michael Cassady presented the second modification to the ordinance, Section D, page 17, which pertains to the use of terminal funds. Mr. Cassady read into record the modified language of the ordinance. The modified ordinance states funds from video gaming will be recorded in a separate liability account for the purpose of committed reserves. The use of the funds will ultimately be at the discretion of the Village Board. Board • Revenue is not drivingi r inance; we are responding request fromr business owners funds is morerestrictive under this modification • Funds from video gamingr ill r. Public Nancy Duel United iChurch Illinois hurch Action on Alcohol and AddictionProblems e Opposes video gaming; urged businessr r it business. Dawn Fletcher Collins Executive i t r, Mount Prospectr of Commerce • Thanked the Mayor and Boardr bringing the video gamingdiscussion ipoint • Thanked the Mayor and Boardr listening to the businessowners Yulia Bjekic 900 block of Hi Lusi • Speaking r Lincoln School's Open House • Does not believe video gamingis in the best interest ill • Not family -friendly • This will not help attractresidents re looking for a family-friendlycommunity Louis 310 N. School Street • Advocate of video gaming • Expressed supportrestaurant r video gamingin their establishment Trustee r • Video gamingi re family values • Cheapens our illage; we need to protect our "brand" it friendly community • Does not want video gaminginterfere idining experience • Supported plan to take this to referendum to allow the citizens of Mount Prospect decide the fate of video gamingin Mount Prospect • Several surroundingcommunities video gaming; felt discussiononly on those that do • What happens in our community is the responsibility of thi r • Will vote no I NUB= -a LIEW https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/31/2018 BoardDocs® Pro Page 4 of 8 • Questioned if this is what we want Mount Prospect to be known for • Opposes video gaming and will vote against it Trustee Zadel • Does not believe video gaming will diminish our family community atmosphere • The modified ordinance protects our community by regulating the specifics of the ordinance • Businesses/restaurants provide generous donations to our community; we have a responsibility to respond to their needs • Video gaming provides an enhancement for the establishment • Safeguards are in place to protect business; there are requirements that need to be met to obtain a video gaming license • Provides an overall enhancement to the community • Video gaming will not be in every restaurant • Will vote in support of video gaming Trustee Grossi • Initially concerned about the effect video gaming would have on the safety of the community; comfortable with the Police Department's response that there is no correlation between increased crime and video gaming • Gaming surrounds the Village; Arlington Heights has horse racing,Des Plaines has a casino, lottery tickets are sold almost everywhere; schools conduct raffles that can be construed as gaming • Believes it does not have a detrimental effect on the community • Supports the business community who requested video gaming • Will vote to support Trustee Saccotelli • Moved to Mount Prospect for family friendly atmosphere • Wrestled with this proposal • Requested review by the Economic Development Commission who recommended approval • Requested additional restrictions be added to ordinance • Visited establishments in other communities who have gaming; not all were ideal especially with children in mind but feels the modified ordinance will provide that ideal situation • Modified ordinance is conservative • Consideration of this is a response to our businesses' request Trustee Hatzis • Understands the needs of our restaurateurs • Does not believe this will affect our family -friendly reputation • Businesses help our community, this is an opportunity to help them Mayor Juracek provided a summary of the preceding discussion. Mayor Juracek allowed a resident to address the Board. Meghan 223 University Expressed disapproval of video gaming and questioned why it is being considered. Mayor Jur acek thanked her for her question. Mayor Jur acek stated that we, as a Village, are proud of our family friendly reputation but are also aware of and respond to changing conditions. We are a welcoming, vibrant community committed to our businesses and residents. Mayor Juracek provided a closing statement: • Video gaming will have limits and restrictions in our Village • The Village has taken a cautious approach to video gaming https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/31/2018 BoardDocs® Pro Page 5 of 8 • We are responding to our businesses who have been generous to the community • Crime prevention measures are in place such as alarms, video surveillance, clear sight lines, etc. to ensure safety of patrons and business owners. Reports indicate there is no increase in crime in communities due to video gaming Not all restaurants will offer video gaming; patrons will have a choice Suggested a review of the process after one year if the ordinance passes or one year from the date the first video gaming license is issued. Motion by Michael Zadel, second by William Grossi to approve an ordinance creating liquor licenses for establishments with video gaming. Yea: William Grossi, Eleni Hatzis, Colleen Saccotelli, Michael Zadel Nay: Paul Hoefert, Richard Rogers Final Resolution: Motion Carries Ordinance No. 6401 7. NEW BUSINESS A* VA Will htl 4*01 kil I to] 0 W111 9: IQ h3 IV4 4 0 ICS 9: 1 41*A *III 1010 K*J X1112 I h*�&l Wil L 14 0111 L 14 0 k S 0M 9 I ho'44 13 WA4 PLO I U 15 14 0 1 WA -el ho'444 L 14 0 1 E 2-0-1 ho's I M I WAIATA 43 E 13 WA4 K 0 1 :J 6 14 0 1 M 1i Director of Community Development Bill Cooney presented a resolution that authorizes the first amendment to the original Redevelopment Agreement for the 20 West Development. Mr. Cooney provided a brief background of the subject property stating a proposal to develop this property was brought before the Zoning Board in 2007-2008. Due to the economic downturn, the development was halted. Property has been vacant since. The amendment provides the Village with the authority to acquire four parcels and a private alley located in the Busse Triangle currently owned by HB Prospect II LLC. In addition, it also allows the Village to transfer ownership of one of the parcels to 20 West LLC and requires 20 West LLC to construct a parking lot for customer parkinis on that parcel. Mr. Cooney provided the PIN number for the alleyway that is already in the legal description, 08-12-102-060-0000. • It was more than the economy that stopped the previous project; this project is better • Consolidating these small, odd shaped parcels will make it easier to develop • Existing buildings - Submarine Shop, Brick City and Old Town Inn buildings are not part of this p roj e ct. • Village gains control over its future development Public Comment Sandra Marcoux 11 S. Willie Ms. Marcoux resides across from the 20 West development and is pleased the Village has the opportunity to acquire these parcels. Ms. Marcoux had questions regarding the positioning of the parking spaces (angled, parallel or straight -in) and voiced concerns regarding the impact of car headlights. Mr. Cooney responded, stating details on the parking lot have not been decided yet. Mayor Juracek stated a headlamp study was performed and will be taken into consideration when finalizing plans. Ms. Marcoux asked if Parcel N will be have green space. Mr. Cooney stated the final design still needs to be worked out adding the parcel is small, allowing little room for green space. There are plans for limited landscaping. Ms. Marcoux asked if the electrical lines will be buried and Mr. Cooney stated that will be resolved as part of the final phase. She also asked for an update on the pedestrian bridge. Mr. Cooney stated the bridge is an expensive project and there are plans for a pedestrian crossing. https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/31/2018 BoardDocs® Pro Page 6 of 8 Yulia Bjekic 900 block Hi L Ms. Bjeckic asked if Parcel N is publicly owned parking lot. Mayor stated the lot is privately owned public parking lot that the Village will deed it over to the developer for ten dollars. The entire triangle development will benefit. Ms. Bjekic asked for an accounting of TIF funds/expenditures and Village land holdings. Motion by Michael Zadel, second by Richard Rogers to approve the first amendment to the 20 West Redevelopment Agreement. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Resolution No. 29-18 7.2 Motion to approve a request by Parenti and Raffaelli Ltd. for reimbursement of eligible TIF relocation expenses in the amount of $3,000,000 1 Director of Community Development Bill Cooney provided background information. Mr. Cooney stated Parenti and Rafaelli moved from the downtown district to the Kensington Business Center. Ir 2013, the Downtown Implementation plan detailed a plan to redevelop the Parenti and Rafaeli site. The Village worked with Parenti for several years on relocation options. Nicholas and Associates intervened with a plan to relocate Parenti to a location in the Kensington Business Center. Mr. Cooney stated the Village was not part of the relocation transaction but the agreement included the Village providing financial assistance to Parenti for eligible Tax Increment Financing expenses associated with the move. Mr. Cooney stated Parenti has completed the relocation of their state -of -art mill working facility at 1401 Feehanville Drive. They have been and continue to be responsible, contributing members of our business community. Parenti's former location, 215-225 E. Prospect Avenue is now available fo redevelopment. The development plans include a high density mixed-use residential/retail opportunities. Nicholas and Associates have been working for the past several months to prepare preliminary plans for this development tentatively named the Maple Street Lofts. Mr. Cooney state this wll include 300 new residential high-end luxury units, row- homes, retail, and commuter parking. No plans have been finalized. There will be ample opportunities for public input regardin this development. Board Comments • This is a deal between two private parties • Unclear with how we arrived at $3 million • Expressed disappointment that the Board had little to no input regarding the proposed development • Additional information regarding documentation of expenses is needed • Board authorized staff to negotiate the best deal; $3 million should be the limit- wording should include up to $3 million • Understands more detail regarding the new development is coming forward and should include documentation of TIF eligible expenses Mayor Juracek stated that no development agreement has been approved. Mayor Juracek stated th original amount requested by Parenti was $4.6mon; the figure of $3 mon was agreed upon afte review and discussion. Mr. Cooney added they had the option of moving out of town but decided to stay in Mount Prospect. I Village Attorney Lance Malina stated the request before the Board tonight is for an amount up to $3 million dollars. A reimbursement agreement of TIF eligible expenses will be brought before the Board for approval on September 4, 2018. Trustee Hoefert expressed disappointment that the Board has had little input regarding the development project. https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/31/2018 BoardDocs® Pro Page 7 of 8 Mayor Juracek acknowledged Bob Parenti was in the audiencei r his decision stay in Mount Prospect. Nick PapanicholasNicholas•'Associatespresentand addressed theBoard. monthPapanicholas stated the proposed development at the former Parenti site evolved over a nine to twelve process. i'. ! . .• this development will generate project develops, Mr. Papanicholas stated he will keep the Board informed. The project progress will be shared with the public as well; an open house is planned for September. Board Comments in response to Mr Papanicholas • Expressed appreciation with the partnership between tw! thriving businesses Nicholas• Trust that . • Associates to have an open relationshipBoard throughout the development process costs• Questioned Mr. Papanicholas's statement regarding tax payer dollars; there will be tax paye associated development Mayor Juracek thanked Mr. Papanicholas for jump-starting the process and for finding a suitable .ocation for Motion by • Rogers, • by William Grossi to approve the payment of 111 1`11` in eligible TIF relocation expenses to Parenti and Raffaeli for their move from 215 - 225 E. Prospect Avenue to 1401 Feehanville Drive. William r i, Eleni Hatzis,Richard r, Colleen Saccotelli, Michael Nay: Paul Hoefert Final ion: Motion Carries 7.3 1st reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $39,250,000 OBLIGATION BONDS,ONE OR !' OF OF MOUNTPROSPECT, COOK COUNTY, ILLINOIS, FOR THE PURPOSE OF FINANCING THE COSTS OF CERTAIN • PROJECTS IN THE VILLAGE, REFUNDING CERTAIN OUTSTANDING OBLIGATIONS OF VILLAGE, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE PROPOSED SALE OF ! TO THE PURCHASER ! Director ofFinanceDavidErbpresented parametersordinance .will •issuance• $39,250,000 general obligation bonds.. provided a summary of - Series 2018B Parameters • • • Original financing i in April • Three (3) bond issues consideredincluded refunding of Seri • First issue supportedr i tmann and Rand Road properties; subsequent issues supportr i equipping ili i • Revised financing resented to the Board and FinanceCommission imeeting August 14, 2018 • Revised financing i issues into a singleissue set for October 2018. This will avoid marketrisk, reduce overallissuance costs and lower the principal issueof • No impact to currentproperty v Mr. Erb discussed the use of capitalized interest along with the use of reserves. Mr. Erb p •-• the following in responseto :•. • questions Began the year with a debt level just under $50 million in General Obligation debt; 11 million is from r . • the Village https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/31/2018 BoardDocs® Pro Page 8 of 8 We are adding $50 million to the debt level $3.5 million will be drawn from reserves over four (4) years Balanced use of reserves Board Comments • Reduction of reserve fund is a good idea to lessen the amount we are borrowing • Consolidation of issues is responsible • Economy will change - inevitable- and we need to be prepared for an economic downturn • Level of debt ($100 million) is a concern • Reserves is not "free money"; it is money the Village has set aside for responsible future use Trustee Hoefert expressed that he is uncomfortable with our debt level and stated it will impact the citizens of Mount Prospect. Mayor Juracek responded, stated her trust in the Finance Director , Finance Commission and Financial Advisors adding they are responsible. Mayor Juracek expressed communal concern with the debt level and it is not the intent to go into debt foolishly. The Village is being prudent, responsible stewards for the Village. Public Comment Resident Questioned if we are concerned with the debt level impact on our S&P rating. Mr. Erb responded, stating he provided an outline of the Village debt service for the next three (3) years and with that information, Standard and Poors still provided a stable outlook with a AA+ rating. Mayor Juracek stated this will stand as a first reading. The second reading will take place at the September 4, 2018 Village Board meeting. Village Manager Michael Cassady provided a summary of the priorities the Village has initiated since the beginning of the year, noting five(5) out of seven (7) top priorities identified are in action. Mr. Cassady acknowledged the Board for handling some difficult decisions placed before them. Mayor Juracek thanked Mr. Cassady for providing this summary. Mayor Juracek stated it is an exciting time for the Village and the Board has faced some difficult decisions that have generated good, robust discussions. Decisions that will affect the future and character of this Village have been made responsibly. Trustee Hoefert stated that these decisions and progress have come at a cost. Trustee Hoefert added the democratic process has and continues to work in the Village of Mount Prospect; decisions made by this Board come after reflective thought and careful consideration. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn the Regular Meeting of the Village Board. Trustee Hoefert, seconded by Trustee Saccotelli, moved to 0 adjourn. By unanimous vote, August 21, 2018 Regular Meeting of the Village Board was adjoIurne( at https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/31/2018