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Agenda Item Details
Meeting Aug 07, 2018 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.1 Motion to accept joint purchasing bid results for the purchase of one (1) 75fOOOIn-
Ground, Truck Lift in an amount not to exceed $147,403.97.
Access Public
Type Action
Preferred Date Aug 07, 2018
Absolute Date Aug 07, 201*1
Fiscal Impact Ye.2
Dollar Amount 147f413.97
Budgeted Ye*1
Budget Source Capital Improvement Funds
Recommended Action Accept the Sourcewell joint purchasing bid result (contract award #061015 -RRL) and
authorize the purchase and installation of one (1) new Rotary model 10210C, 75,000 lbs.
power unit with motors and requisite accessories, from Rotary Lift, of Madison, IN. at a cost
not to exceed $147,403.97.
Public Content
" 711 f#TFI 11. t IWO
In the current Community Investment Program (CIP), there are sufficient funds available to replace one (1) in -
ground, rotary truck lift, including the hydraulic pumps, motors, tank and ancillary piping. The public works facility's
two (2) in -ground truck lifts in the vehicle maintenance area were originally installed in 1998 when the public
works building was built. Both lifts are approaching 30 years of service. The other truck lift is slated for replacement in
2019.
These truck lifts are utilized to elevate fire engines, ambulances, and large public works department trucks for
undercarriage maintenance/repair access.
In addition, the public works facility has three (3) car (small truck) lifts in the vehicle maintenance area. These lifts
were also installed when the building was originally constructed. Each of these lifts were replaced between 2014 and
2016.
Replacement
These lifts have an average life expectancy of twenty (20) years. With effective maintenance, yearly inspections, and
corresponding repairs, these units have exceeded their life span by ten (10) years.
Other Factors
Existing in -ground truck lifts, when new, had a rated lift capacity of 54,000 lbs using dual 7.5 horsepower motors.
Presently, the performance of these lifts has diminished resulting in 20% less lift capacity due to age and wear. Ir
iddition, the maintenance costs and downtime for these lifts has increased markedly in recent years.
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The proposed replacement in -ground lift is the same style and model number, utilizes the same in -ground continuous
trench pit, but has more horsepower creating a total lift capacity of 75,000 lbs. This additional lifting capacity will bc
beneficial during snow/ice operations when our highway trucks are fully loaded with salt (approximately 58,000 lbs).
Recently the above -ground steel tank that holds the hydraulic oil to operate these lifts has developed a rust hole in
the bottom resulting in a profuse leak. Imminent replacement of the hydraulic tank has now become necessary in
order to continue operation of either truck lift. The estimated cost of replacing this tank is $50,000; approximately
one-third the total cost of the proposed truck lift replacement project.
7101 r-TqT- M1 mo
Staff has examined other lift options, including above -ground mobile units and have concluded these types of lifts are
not suitable for several reasons.
Above -ground units will consume considerable floor space when crews are performing routine maintenance on snow
plows, salt spreaders, leaf machines, tractors, chippers and other equipment that does not need to be lifted in the air.
To achieve adequate lifting capacity, twelve (12) mobile lifts (6 for each truck bay) are necessary.
Furthermore, existing truck bays are sized for in -ground lifts and would need to be wider to accommodate mobile
column lifts.
Additionally, performing routine tire and brake maintenance would require technicians to place the vehicle on jack
stands to remove the wheels.
The total estimated cost to implement a mobile lift solution is approximately $200,000. This estimate includes
$120,000 for twelve (12) mobile lifts, $10,000 for requisite jack stands, and approximately $70,000 to remove
existing lifts, hydraulic systems, electrical systems, and restore concrete bay floors. The anticipated life expectancy of
mobile lifts is 10-15 years; considerably less than in -floor truck lifts.
a,
The truck lift model staff recommends is a Rotary Lift 1021OC; which is a like -kind replacement. This new lift will us%,,
the existing trenches in the floor with the concrete cut as needed to install new steel frames for the floor cover plates.
Additionally, the rear dual jack will need to be cut out of the concrete to remove the assembly as one piece. The new
rear dual jack will be set in new concrete and pinned to the existing concrete. The front jack will be placed in thc
existing trench and will have the same style hydraulic adjustment for various wheelbases.
There is no local or State purchasing program for this in -ground lift. However, the public works department is part of a
national joint purchase cooperative, Sourcewell (formally called NJPA), through which the village can procure the lift,
removal and installation from Rotary Lift in Madison, IN.
The Sourcewell Contract is publicly bid and satisfies the public bidding requirements of the Village of Mount Prospect
Purchasing Policy.
U i MIMI 4 LTZ
1. Accept joint bid results for the purchase of one (1) in -ground, 75,000 lbs, truck lift.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the Sourcewell joint purchasing bid result (contract award #061015-
RRQ and authorize the purchase and installation of one (1) new Rotary model 10210C, 75,000 lbs. power unit with
motors and requisite accessories, from Rotary Lift, of Madison, IN. at a cost not to exceed $147,403.97.
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Administrative Content
Executive Content
Motion & Voting
Accept the Sourcewell joint purchasing bid result (contract award #061015 -RRL) and authorize the purchase and
installation of one (1) new Rotary model 10210C, 75,000 lbs. power unit with motors and requisite accessories, from
Rotary Lift, of Madison, IN. at a cost not to exceed $147,403.97.
Motion by Paul Hoefert, second by Michael Zadel.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Colleen Saccotelli, Michael Zadel
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Contract Award
RFP #061015
FORM D t
Formal Offering of Proposal
(To be completed Only by Proposer) 0!
FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES, SERVICES, AND INVENTORY MANAGEMENT
SOLUTIONS
In compliance with the Request for Proposal (R -FP) for FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES,
SERVICES, AND INVENTORY MANAGEMENT SOLUTIONS, the undersigned warrants that I/we have examined this
RFP and, being familiar with all of the instructions, terms and conditions, general specifications, expectations, technical
specifications, service expectations and any special terms, do hereby propose, fully commit and agree to furnish the defined
equipment/products and related services in full compliance with all terms, conditions of this RFP, any applicable
amendments of this RFP, and all Proposer's Response documentation. Proposer further understands they accept the full
responsibility as the sole source of responsibility of the proposed response herein and that the performance of any sub-
contractors employed by the Proposer in fulfillment of this proposal is the sole responsibility of the Proposer,
Vehicle Service Group, LLC./Rotary Lift
Company Name: Date: June 09, 2015
Company Address: 2700 Lanier Dr.
City
PURI E Is
Contact Person:
Christine Bilz
State: IN
Zip: 47250
Title: Government Sales Leader
Authorized Signature (ink only):
40
Christine Bilz
(Name printed or typed)
Form I
(N1JPA;
V.�
14
Conti'act Acceptance and Awai-d
(To be completed on 1), by NJPA)
NJPA it'(1>10t:, FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES,
SERVICES, AND INVENTORYNIANAGEMENT SOLUTIONS
Vehicle
Ilroposer's full leoil name
Your proposal is hereby accepted and awarded, subject to the amendment contained in this Acceptance and Award,
As an awarded Proposer, you are now bound to provide the defined product/equipment and services contained in
your proposal offering according to all terms, conditions, and pricing set forth in this RFP, any amendments to this
RFP, your Response, and any exceptions accepted or rejected by NJPA on Form C.
Amendment In consideration of this contract award, Vehicle Service Group, LLC/Rotary Lift agrees to increase the
quarterly administrative fee paid to NJPA from .75% to 1.0%.
The effective start date of the Contract will be 2015 and continue for four
years from the, board award date. This contract has the consideration of a fifth year renewal option at the
discretion of NJPA.
National Joint Povvet-s AllianeeC.W
NJPA Authorized si(FllatUl
KIP A F.XMIlive Dir�cwr (Name primccl oi- typ<cl)
Awarded this r3 / day of �)a Jr 20 -'_5 NJ PA Con ti -act N u nibet- 1W, I 1-f;7, -
NJPA AUthorized signature:
131"A BI)m-d Membei- (Nance 111-imecl Or tyl)0(1)
a:�' - 10 NJPA Contract Nunihei',
- WO it
ExCCLIted, thiS -day of A
PI-OpOsel' hereby accepts contnict ak\,ard inClUdin" all acceptect exceptions and N.) PA clarificatioiis
identified on FOMM C.
VendorNanie Vehicle Service Group, LLC. /Rotary Lift
Vendor Authorized S) 1—Mat Me, -
Tit].: Government Sales Leader
Christine Bilz
(Name prince(! 01' t% pe(l)
ExL:cuted this 23rd clav of July 2)(125 NJPA Conti -act Number :--w,
Form F
PROPOSER ASSURANCE OF COMPLIANCE
Proposal Affidavit Signature Page
PROPOSER'S AFFIDAVIT
The undersigned, representing the persons, firms and corporations joining in the submission of the foregoing proposal
(such persons, firms and corporations hereinafter being referred to as the "Proposer"), being duly sworn on his/her oath,
states to the best of his/her belief and knowledge:
I , The undersigned certifies the Proposer is submitting their proposal under their true and correct name, the Proposer
has been properly originated and legally exists in good standing in its state of residence, that the Proposer
possesses, or will possess prior to the delivery of any equipment/products and related services, all applicable
licenses necessary for such delivery to NJPA members agencies nationally, and that they are authorized to act on
behalf of, and encumber the "Proposer" in this Contract; and
1 To the best of my knowledge, no Proposer or Potential Proposer, nor any person duly representing the same, has
directly or indirectly entered into any agreement or arrangement with any other Proposers, Potential Proposers,
any official or employee of the NJPA, or any person, firm or corporation under contract with the NJPA in an
effort to influence either the offering or non -offering of certain prices, terms, and conditions relating to this RFP
which tends to, or does, lessen or destroy free competition of the Contract sought for by this RFP; and
3. The Proposer or any person on his/her behalf, has not agreed, connived or colluded to produce a deceptive show
of competition in the manner of the proposal or award of the referenced contract; and
4. Neither the Proposer nor any officer, director, partner, member or associate of the Proposer, nor any of its
employees directly involved in obtaining contracts with the NJPA or any subdivision of the NJPA, has been
convicted of false pretenses, attempted false pretenses or conspiracy to commit false pretenses, bribery, attempted
bribery or conspiracy to bribe under the laws of any state or federal government for acts or ornissions, after January
1, 1985; and
5. The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications
request and other documents of this solicitation and that any and all exceptions have been noted in writing and
have been included with the proposal submittal; and
6. If awarded a contract, the Proposer will provide the equipment/products and/or services to qualifying members
of the NJPA in accordance with the terms, conditions, scope of this RFP, Proposer offered specifications and
other documents of this solicitation; and
7. The undersigned, being familiar with and understand the expectations requested and outlined in this RFP under
consideration, hereby proposes to deliver through valid requests, Purchase Orders or other acceptable forms
ordering and procurement by NJPA Members. Unless otherwise indicated, requested and agreed to on a valid
purchase order per this RFP, only new, unused and first quality equipment/products and related services are to
be transacted with NJPA Members relating to an awarded contract, and
8. The Proposer has carefully checked the accuracy of all proposed products/equipment and related services and
listed total price per unit of purchase in this proposal to include shipping and delivery considerations. In addition,
the Proposer accepts all general terms and conditions of this RFP, including all responsibilities of commitment
as outlined and proposed; and
42
9. In submitting this proposal, it is understood that the right is reserved by the NJPA to reject any or all proposals and
it is agreed by all parties that this proposal may not be withdrawn during a period of 90 days from tile date proposals
were opened regarding this RFP; and
10. The Proposer certifies that in performing this Contract they will comply with all applicable provisions of the
federal, state, and local laws, regulations, rules, and orders; and
11. The Proposer understands that submitted proposals which are marked "confidential" in their entirety, or those in
which a significant portion of the submitted proposal is marked "nonpublic" will not be accepted by NJPA.
Pursuant to Minnesota Statute § 13.37 only specific parts of the proposal may be labeled a "trade secret." All
proposals are nonpublic until the contract is awarded; at which time, both successful and unsuccessful vendors'
proposals become public information,
12. The Proposer understands and agrees that NJPA will not be responsible for any information contained within the
proposal.
13. By signing below, the Proposer understands it is his or her responsibility as the Vendor to act in protection of
C,
labeled information and agree to defend and indemnify NJPA for honoring such designation. Proposer duly
realizes failure to so act will constitute a complete waiver and all submitted information will become public
information; additionally failure to label any information that is released by NJPA shall constitute a complete
waiver of any and all claims for damages caused by the release of the information.
[The rest of this page has been left intentionally blank. Signature page below]
43
By signing below, Proposer is acknowledging that he or she has read, understands and agrees to comply with the terms
and conditions specified above.
CompanyNaine: Vehicle Service Group, LLC. /Rotary Lift
Contact Person for Questions: Christine Bilz
("dust be individual who is responsible or i ing out t' is rop�rscr s Response Orin
Address: 2700 Lanier Dr,
City/State/Zip: Madison, IN 47250
Telephone Number: 800-445-5438 x5G55
E-mail A&irp,,— bilz@rotarv1ift-c-nm
Authorized Sigr
Fax Number: 800-578-5438
L1111 7L1LPC Authorized Name (typed):
Title:Government Sales Leader
Date: June 9 2015
Notarized
Subscribed and sworn to before me this q
. day of J 1,—,4 20 /6
Notary Public in and for the County of 5 d' --L State of
My Commission expires:.. j &
Signature:_ III-7LI01
44
or9119itI Id
ROBERT M FORD
0
Z ., -. �-NOt8ry
Pubhc, Swe of fndiana
:
I * ;*2
aFAL..' -
Jefferson county
Comma ssion N 656602
1
MY cor"Mission Expires,
1111 0 Nw.,
AU9 USt 07,202
44
Form P (9
PROPOSER QUESTIONNAIRE
Payment Terms, Warranty, Products/Equipment/Services, Pricing and Delivery, Industry Specific
Proposer Naine: Christine Bilz, Goverriniew Sales Leader
Questionnaire completed by: Christine Bilz, Government Sales Leader
Payment Terms and Financing Options
1) Identify your payment terms if applicable. (Net 30, etc.)
i'',,%-15"' Net 3f
2) Identify any applicable leasing or other financing options as defined herein.
Leasing programs do not apply since Rotary currently does not have a leasing program for our products.
3) Briefly describe your proposed order process for this proposal and contract award. (Note: order process may
be modified or refined during an NJPA member's final Contract phase process).
*Vehicle Service Group, LLC./Rotary Lift will quote a customer/member products under the contract,
*Customer/member will issue purchase order to Vehicle Service Group, LLC./Rotary Lift.
*Vehicle Service Group, LLC,/Rotary Lift will coordinate with an installer the installation if applicable to the
order,
*Once order has been installed and customer signs off on installation we will invoice the customer.
a. Please specify if you will be including your dealer network in this proposal. If so, please specify how
involved they will be. (For example, will he Dealer accept the P.O.?), and how are we to verify the
specific dealer is part of your network?
The dealer/installer will be a part if this proposal in that they will be doing the installation and we will be
getting quotes frorn them for that. They will not be on the contract to receive purchase orders.
4) Do you accept the P -card procurement and payment process?
We do accept P -card procurement and have been very successful in fulfilling this.
Warranty
5) Describe, in detail, your Manufacture Warranty Program including conditions and requirements to qualify,
claims procedure, and overall structure.
All Rotary/Revolution lifts are warranted to the original owner. Rotary/Revolution shall replace those parts returned
to the factory, which prove upon inspection to be defective, and pay for reasonable costs of transportation and/or labor
for replacement of said parts for the warranty period as stated. This warranty shall not apply unless the product is
installed, operated, used and maintained in accordance with specifications as set forth in Rotary's/Revoluti oil " s
installation, operation and maintenance instructions. This warranty does not cover normal maintenance or
adjustments, damage or malfunction caused by improper handling, installation, abuse, misuse, negligence,
carelessness of operation, or normal wear and tear. In Addition, this warranty does not cover equipment when
unauthorized repairs or alterations have been attempted or made to the product.
To activate the first year parts and labor warranty on Shockwave, SmartLift, Dual Control, One Touch Control, EFX,
Parallelogram and MOD Products, the installation shall be done by a Rotary Authorized Installer (RAI) and the
product installation registered with the factory,
The remedies described are exclusive and in no event shall Rotary Lift be liable for any special, consequential or
incidental damages of any kind including damages for breach or delay in performance of the warranty, All remedies
must be completed utilizing a Rotary Authorized Installer.
This warranty is exclusive and all other expressed or implied warranties including merchantability or fitness for a
particular purpose are hereby expressly excluded. This warranty shall be governed under the laws of the State of
Indiana, and shall be subject to the exclusive jurisdiction of the Court in the State of Indiana in the County of
Jefferson.
RotaKy Lift US and Canada
Model/Series
Labor Warranty
'Structure* parts
Functional* farts
Functional Parts
Extended
by a Rotary Authorized installer (RAI). The purchase of the 3 years parts extended warranty must occur
within the first 12 months of the original invoice date. The extended warranty covets parts replacement
Warranty
Warranty
Warranty if Lill
Functional Parts
including electronic components used on dual control lifts such as switches, membranes, LCD screens,
Covers 3 Years
control boards, etc. The extended warranties are not available for accessories.
Installed By An
Warranty
An optional extended parts warranty is available, In order to purchase extended warranties, the lifts must
have been installed by a Rotary Authorized. Installer (RAI). "lite purchase of the parts extended warranty
3 _ $3,000
5 $4,01
RA -1
Available for
yrs ^
available for accessories,.
Parallelogram
Purchase
Light -Duty Lifts
I Year
S Years
1 Year
2
Yes (3 yrs)
c 30,000#
_
available for Washbay or accessories.
MCH
An optional extended parts warranty is available. In order to purchase extended warranties, the lifts must i'
Heavy -Duty
1 Year
I Year
l Year
I Year
No (unless noted
Lifts> 30,000##
available for accessories and does not include batteries. (Price based on set of 41 columns; adjust
below)
Accessories
0
1 YearI
Year
1 Year
No
Replacement
0
90 Days
_ 90 hays
90 Days
No
Parts
Replacement
0
I Year
1 Year
1 Year
No
.lacks (in -ground)
Revolution Lift
US and Canada
All Models
6 Months
5 Years
18 Months
No _ No
Accessories
0
1 Year
1 YearNo
No
Replacement
0
90 Days
90 Days
_ 90 Days No
Parts
(Vote: Warranty on MCHelectrical components is 2 years„ 5 years on hydraulic cylinders, and for rite lift of the lift on carnage roller.
*Structural parts are considered the carriage, columns, yokes, anus, runways, plungers etc. Functional parts are power units, cylinders, hoses, and cables, sheaves,
latches, adapters and controls„ etc. Warranty voided on MCH13 if upgraded to wireless.
**Lift registralion and RAA instaallad on is required in order to receive the2"d year parts waaTanty as well as the Extended Parts Warranty.
NOTE:. Batteries are warranted by the battery manufacturer—Not Rotary Lift.
Optional Extended Parts Warranty
Part Number
An optional extended parts warranty is available for all complete light duty lift models 30,0041bs capacity
Suggested User
and below (see above table). In order to purchase extended warranties, the lifts must have been installed
by a Rotary Authorized installer (RAI). The purchase of the 3 years parts extended warranty must occur
within the first 12 months of the original invoice date. The extended warranty covets parts replacement
Price USD
##LP20041
$175 -each
including electronic components used on dual control lifts such as switches, membranes, LCD screens,
Covers 3 Years
control boards, etc. The extended warranties are not available for accessories.
MOD/EFX
An optional extended parts warranty is available, In order to purchase extended warranties, the lifts must
have been installed by a Rotary Authorized. Installer (RAI). "lite purchase of the parts extended warranty
3 _ $3,000
5 $4,01
must occur within the first 12 months of the original invoice date. The extended warranties are not
yrs ^
available for accessories,.
Parallelogram
An optional extended parts warranty is available. In order to purchase extended warranties, the lifts must
3 y1s _ $3,000
have been installed by a Rotary Authorized htstMles° (RAI). The purchase of the parts extended warranty
s $4,000
must occur within the first 12 months of the original invoice date. The extended warranties are riot
_
y
available for Washbay or accessories.
MCH
An optional extended parts warranty is available. In order to purchase extended warranties, the lifts must i'
3 S - 6QO
have been installed by a Rotary Authorized Installer (RAI). 'Tine purchase of the parts extended warranty
� $1,00 1
must occur within the first 12 months of the original invoice date, The extended warranties are not
�
available for accessories and does not include batteries. (Price based on set of 41 columns; adjust
accordingly.)
6) Do all warranties cover all products/equipment parts and labor'? (please refer to above warranty)
7) leo warranties impose usage limit restrictions? (please refer to above warranty)
This warranty does not apply unless the product is installed, operated, used and maintained in accordance with
specifications as set forth in Rotary's/Revolution s installation, operation and maintenance instructions.
8) Do warranties cover the expense of technicians travel time and mileage to perform warranty repairs? (please
refer to above warranty)
Rotary/Revolution shall replace those parts returned to the factory, which prove upon inspection to be defective, and
pay for reasonable costs of transportation and/or labor for replacement of said parts for the warranty period stated
above.
9) Please list any other limitations or circumstances that would not be covered under your warranty. (please refer
to above warranty)
This warranty does not cover normal maintenance or adjustments, damage or malfunction caused by improper
handling, installation, abuse, misuse, negligence, carelessness of operation, or normal wear and tear. In addition, this
warranty does not cover equipment when unauthorized repairs or alterations have been attempted or made to the
product.
10) Please list any geographic regions of the United States for which you cannot provide a certified technician to
perform warranty repairs. How will NJPA Members in these regions be provided service for warranty repair?'
Please provide a list of your network service providers for warranty work and repairs.
The scope of our services offered are not limited to certain areas within the US, here is a list of our
installer/distributor network that services the entire US.
59103-
A & I DISTRIBUTORS
PO BOX 1999
BILLINGS
MT
1999
A & 1 SALES ASSOCIATES
5220 MANORWOOD DRIVE
SARASOTA
FL
342.35
A & I SALES ASSOCIATES
38 SPARROW WALK
POWDER SPRINGS
GA
30127
A & W MAINTENANCE INC
9507 HWY 92 E
TAMPA
FL
33610
49321-
A E S EQUIPMENT INC
3800 W RIVER DR N E
COMSTOCK PARK
MI
8910
A. S. W, A.
P O BOX 3068
CHARLESTON
SC
29417
A-1 AUTOMOTIVE EQUIPMENT
2623 FREEWOOD DRIVE
DALLAS
TX
75220
ABC AUTO PARTS LTD
PO BOX 3688
LONGVIEW
TX
75606
ACCURATE AUTO EQUIP INC
21104 HILLSIDE AVENUE
QUEENS VILLAGE
NY
1.1427
ACE EQUIPMENT & SUP'PL'Y CO
9600 DALLAS ST
HENDERSON
CO
80640
ACTION GARAGE EQUIP LLC
173 WOPOWOG ROAD
EAST HAMPTON
CT
06424
ADEQUATE PETRO MAINT INC
4240 A LISA DRIVE
TIPP CITY
OH
45371
ADVANCE COMPRESSED AIR
6161 RANGELI:NE RD
THEODORE
AL
36582
ADVANCE HYDRAULIC
SYSTEMS
352 POINT PLEASANT DR
ST. AUI USTINE
FL
32086
ADVANCED HYDRAULIC
29117 ANDERSON RD
WICKLIFFE
OH
44092
AHC CORP.
121 ZACHERY ROAD
MANCHESTER
NH
03109
AHC CORP.
203 OAK STREET
PEMBROKE
MA
02359
95826 -
AIR & LUBE SYSTEMS
8530 FRUITRIDGE ROAD
SACRAMENTO
CA
4808
AIR & LUBE SYSTEMS
5640 KEARNY MESA ROAD
SAN DIEGO
CA
92111
AIR LIFT & LUBE SVC CO
37807 LAKESHORE BLVD
EAST LAKE
OH
44095
91605-
AIRDRAULICS
13261 SATICOY ST
N HOLLYWOOD
CA
3401
95060 -
AL SOLOMKO
110 ESMERALDA DR
SANTA CRUZ
CA
1916
ALBERTA SALES AUTO -QUIP
7519 30TH ST SE. SUITE A
CALGARY
AB
T2C l V4
ALL EQUIPMENT SERVICE INC
8912 WEST 47TH STREET
BROOKFIELD
IL
60513
ALL SOUTH EQUIPMENT
9377 MARBELLA COVE
CORDOVA
TN
38018
ALL TOOL CANADA INC.
448 NORTH RIVERMEDE ROAD
VAUGHAN
ON
L4K 3M9
48106 -
ALLIED INC
P O BOX 988
ANN ARBOR
MI
0953
ALLIED OIL & SUPPLY CO
2540 S. 88TH ST
KANSAS CITY
KS
66111
AL"S EQUIPMENT SERVICE
1207 E 2ND STREET
HUTCHINSON
KS
0501
AMERICAN HOIST AIR &
4526 EAST SHORE DRIVE
CALEDONIA.
MI
49316
AMERICAN LIFT&
PETROLEUM
9527 A AUGUSTA RD
PELZER
SO
29669
AMERIMEX LIFTING SYSTEMS
3813 PARRISH AVE
EAST CHICAGO
IN
46312
AMIS AUTOMOTIVE EQUIP INC
3612 GROVE ST
LEMON GROVE
CA
91945
ANTHONY C. BALLARD
P 0 BOX 71
TOPOCK
AZ
86436
45246-
A -0-K MAINTENANCE INC
492 W SHARON RD
CINCINNATI
OH
4132
ARIZONA AUTO LIFTS & HYD
515 E CAREFREE HWY 358
PHOENIX
AZ
85085
ARKANSAS AUTOMOTIVE
EQUIP
5013 FERGUSSON ROAD
PINE BLUFF
AR
71603
ARMIN'S TOTAL GARAGE
ROAD
GRASONVILLE
MD
21638
ARNOLD OIL COMPANY
1523 N LAREDO
SAN ANTONIO
TX
78207
ARNOLD OIL COMPANY
PO BOX 7889
CORPUS CHRISTI
TX
78467
ARNOLD OIL COMPANY OF
PO BOX 6337
AUSTIN
TX
78702
ASE
3045 LOCKWOOD BLVD
DELTONA
FL
32738
ASE SALES & SERVICE LLC
PO BOX 756
ELSA
TX
78543
24402-
ATKINS AUTOMOTIVE CORP
PO BOX 2128
STAUNTON
VA
2128
ATLANTIC AUTOMOTIVE
EQUIP
PO BOX 747
MIDWAY
GA
31320
ATLAS LIFT INC
7532 TOWNLINE RD
NTONAWANDA
NY
14120
AU INVESTMENT CO
335 SHILOH VALLEY COURT
SANTA ROSA
CA
95403
409 HUNTINGTON ESTE
AUTO PRODUCTS INC
MANOR
WOODSTOCK
GA
30188
AUTO SHOP EQUIP CO INC
3830 WACKER DR
MIRA LOMA
CA
91752
AUTOM EQUIP INSTALLERS
5490 ROSEWOOD
MONTCLAIR
CA
91763
AUTOMOTIVE DEVELOPMENT
4701 REECE ROAD
PLANT CITY
FL
33566
AUTOMOTIVE DEVELOPMENT
8534 MALLERY RD
JACKSONVILLE
Fl-
32222
AUTOMOTIVE DEVELOPMENT
PROFESSIONAL COURT
ORLANDO
FL
32.824
AUTOMOTIVE EQUIPMENT
161 U. S. HIGHWAY 51
PAHA
IL
62557
38803 -
AUTOMOTIVE EQUIPMENT
PO BOX 3983
TUPELO
MS
3983
AUTOMOTIVE EQUIPMENT INC
529 S ANNA
WICHITA
KS
67209
AUTOMOTIVE EQUIPMENT
SALE
26 MASTERS PLACE COVE
MAUMELLE
AR
72113
AUTOMOTIVE EQUIPMENT,
INC
P 0 BOX 39029
NORTH RIDGEVILLE
OH
44039
AUTOMOTIVE GARAGE TOOLS
40 ROOSEVELT TRAIL
WINDHAM
ME
04062
AUTOMOTIVE INDUSTRIAL
3663 ARLINGTON RD
UNIONTOWN
OH
44685
AUTOMOTIVE LIFT
7035 RUPPSVILLE ROAD
ALLENTOWN
PA
18106
AUTOMOTIVE LIF-I'SERV INC
33 AMY WAY
HANOVER
PA
17331
AUTOMOTIVE LIFT SVC, [NO
7916 GREENWOOD RD
HEBRON
IL
60034
AUTOMOTIVE PARTS HDQTR
PO BOX 1338
ST. CLOUD
MN
56302
AUTOMOTIVE SHOP
EQUIPMENT
11221 SUNCREST COURT
BATON ROUGE
LA
70818
AUTOMOTIVE SHOP
EQUIPMENT
2219 WHITNEY JEAN DR
JACKSON
MO
63755
AUTOMOTIVE SHOP
EQUIPMENT
200 W MAIN ST
APOK-A
FL
32809
AUTOMOTIVE SHOP
EQUIPMENT
8524 ARRAN RD
RICHMOND
VA
23235
AUTOMOTIVE SUPPLY ASSOC
PO BOX 1254
CONCORD
NH
013301
83714-
AUTON40TIVE SVC EQUIP, INC
312 E 35TH ST
GARDEN CITY
ID
6515
AUTOMOTIVE TECHNOLOGY
INC
544 MAE COURT
FENTON
MO
63026
AUTOPART INTERNATIONAL
192 MANSFIELD AVENUE
NORTON
MA
027'66
B & B EQUIPMENT, INC
5750 W BRICK RD
SOUTH BEND,
IN
46628
55811-
B & D PUMP INC
4950 LIGHTNING DR
DULUTH
MN
1447
8 & R ASSOCIATES
7954 CESSNA AVENUE
GAITHERSBURG
MD
20879
B & T SALES & SERVICE
595 SPICE ISLAND DR #1
SPARKS
NV
89431
B & W AUTOMOTIVE EQUIP
BARRON MOTOR SUPPLY
BAUMEISTER AND ASSOC
BAY SYSTEMS INC
BECKER TIME & TREADING
BECK'S AUTOMOTIVE LIFT
BENCO EQUIPMENT
BENCO 11 EQUIPMENT CO
BENCO III EQUIPMENT CO
BENCO IV EQUIPMENT CO
BENS EQUIPMENT SERVICE
BILL'S HYDRAULIC JACK SER
BOLDUC MECHANICAL
SERVICE
BOLT EQUIPMENT INC
BOND AUTO PARTS
BOW SALES CO
BROYLES, INC
BROYLES, INC.
C &_ A EQUIP SERV INC
C & W SERVICE CO
C.A. RIFE INC
CABLE AUTOMOTIVE
EQUIPMEN
CAR CASTLE GARAGE
SYSTEMS
CAR MAN'S GARAGE
CARE. -TECH AUTOMOTIVE
CARL TURNER EQUIPMENT
INC
CARL TURNER EQUIPMENT
INC
CENTRAL EQUIPMENT SERV
CO
CENTRAL NEBRASKA EQUIP
CHASE DISTRIBUTION INC
CHEM NUT EQUIPMENT INC
CHOICE EQUIPMENT
CJM SOLUTIONS LLC
1303 S LAMAR
PO BOX 1327
561 CYPRESS AVE
105 W 35TH ST SUITE B
PO BOX 268
16770 E ADA PLACE
PO BOX 1038
SUITE A
2302 EAST SAINT ANDREW
2904 GATEWAY DRIVE
P 0 BOX 331
5753 AUBURN BLVD STE 7
326 MIDDLEFIELD RD
3604 STALLION DRIVE
P. O. BOX 687
116 SAMARA DR
522 W COMMERCIAL ST
NORTH HIGHWAY 169
P 0 BOX 26536
5100 CHIPPING DR
128 MEADOWLARK DR
PO BOX 12359
PO BOX 996
8859 SOUTH LORI LANE
P 0 BOX 490
5427 BREWSTER
I I I E 7TH STREET
1135 N 7TH STREET
2107 N LINCOLN AVE
TEST ONLY - DO NOT SHIP!
7 COUNTY STREET
405 GRANITE CIRCLE
6005 RADEKIN ROAD
CLAIR HUSTUS
P 0 BOX 130
COASTAL AUTOMOTIVE
EQUIP.
83 RAY SIMMONS ROAD
COLORADO AUTO EQUIPMENT
PO BOX 882
COLUMBUS OIL COMPANY
840 PRESTON AVE
COWAN EQUIPMENT
6034 W VENUS
CRAFT OIL CORP
PO BOX 66
CRASH TECH DBA BIGELOW
PO BOX 2406
CTL HYDRAULICS, INC
429 PARK AVENUE
D & H PUMP SERVICE
PO BOX 17969
D & H PUMP SERVICE
2601 S LOOP 250
D G NICHOLAS CO INC
P 0 BOX 270
DANIELSONITECH SUPPLY
10322 SAPP BROS. DR.
F1141.1tom
CEDAR RAPIDS
BATAVIA
NATIONAL CITY
GREAT BEND
AURORA
BISMARCK
SHAKOPEE
RAPID CITY
GRAND FORKS
HAMMOND
SACRAMENTO
CHESTER
KILLEEN
BARRE
SHREWSBURY
SPRINGFIELD
HUMBOLDT
RALEIGH
ACWORTH
ROYALPALM
BEACH
OKLAHOMA CITY
DALRAN
TEMPE
BROOKS
SAN ANTONIO
AUSTIN
SAN JOSE
HASTINGS
MADISON
LAKEVILLE
LEXINGTON
COLUMBUS
PURVIS
BRIGHTON
COLUMBUS
ODESSA
AVOCA
SANDY
B,ETENDORF
EL PASO
MIDLAND
SCRANTON
OMAHA
DAVE MELLNER INDUSTRIAL PO BOX I I I BOWERS
TX 78704
52406 -
IA 1327
IL 60510
CA 91950
KS 67530
CO 80017
ND 58504
MN 55379
SD 57703
ND 58203
70404 -
LA 0331
95841 -
CA 2952
MA 01011
TX 76549
VT 05641
07702 -
NJ 4130
MO 65803
KS 66748
27611 -
NC 1426
GA 30101
33411 -
FL 8274
CK 73157
NJ 08075
AZ 85284
KY 40109
TX 78233
TX 78711
CA 95112
NE 68901
IN 47250
MA 02347
KY 40517
OH 43232
04986 -
ME 0130
MS 39475
CO 80601
43221 -
OH 3516
TX 79764
18641 -
PA 0066
84091 -
UT 2406
]A 52722
79907 -
TX 7969
TX 79703
PA 18509
NE 68138
19511 -
PA 0111
DEALER SOLUTIONS &
DISTRIBUTION P.D.G. INC
DOEHRMAN CO INC
DON LONGO INC
DON PARKER SALES INC
DOUGLAS J. WARD
DOWS EQUIPMENTCO
DRURYS AUTO LIFTS
DUST" &. SON AUTO SUPPLIES
EAGLE AUTOMOTIVE EQUIP
EAGLE AUTOMOTIVE EQUIP
EAST TEXAS AUTOMOTIVE EQ
EATON SALE'S & SERVICE
EATON SALE'S & SERVICE
EATON SALES & SERVICE
EATON SALES & SERVICE
EATON SALES & SERVICE
EATON SALES & SERVICE
EATON SALES & SERVICE
EATON SALES & SERVICE
EATON SALES & SERVICE
EDWARDS & SONS, INC.
EQUIPMENT CITY LLC
EQUIPMENT ENGINEERING CO
EQUIPMENT SALES &, SERVICE
EQUIPMENT SALES CO INC
EQUIPMENT SERVICES
EQUIPMENT SPECIALISTS &
EST) WAREHOUSE INC
EXPERT AUTOMOTIVE
EXPRESS FLEET SERVICES
F &. W SERVICE CO., INC.
FACILITY INSTALLATION &
FALCON HYDRAULICS &
FAST EQUIPMENT
FERRIS HOIST & REPAIR INC
FILTREC CORPORATION
FIRST CHOICE AUTOMOTIVE
FISHER GASOLINE PUMP CO
FLAMINGO S140P SERV INC
FLORIDA EQUIPMENT SVC
FLORIDA LIFT EXPERTS LLC
FLORIDA TIRE SUPPLY
FLORIDA TIRE SUPPLY
FLOYD 'E CLINE INC
FRANK BROOKE ASSOC
FRANK PETTINATO
FRED CLARK
FUSSLE SALES & SERVICEINC
G W C SERVICES, LLC.
GARAGE CONCEPTS INC
3400 CORPORATE WAY
88 CHEMIN DU TREMBLAY
1432 E VAN BUREN ST
P O BOX 479
1916 BABCOCK BLVD
43 WEST HILL ROAD
6715 BRANDT
P O BOX 165
201 SOUTH BANKER
27 MAXWELL STREET UNIT 2
7451 PONDEROSA ROAD
1418 N JEFFERSON ST
DULUTH
GA
BOUCHERVILLE
QC
PHOENIX
AZ
GLADSTONE
NJ
PITTSBURGH
PA
VESTAL CENTER
ROMULUS
CALLAHAN
EFFINGHAM
LODI
MT. RANCH
MOUNT PLEASANT
920 EAST C ST CASPER
3420 W WHITTON AVE PHOENIX
P O BOX 16405
556 25 RD
61.0 E BROOKSIDE S.I
UNIT A
6717 ACADEMY PARKWAY' N E
816 S GLADIOLA ST SUITE B
1472 S SANDHILL
3573 VINEYARD AVE
3404 W RIVERBLUFF DR
7202 HAMLET COURT
1579 GLEASON DR
8828 206TH STREET SE
22601 HINES RD NE
6414 BENT MOUNTAIN RD
410 LONG ISLAND AVENUE
377 HAYES AVE
1193 PORTLAND STREET
DENVER
GRAND JUNCTION
COLORADO
SPRINGS
WINDSOR
ALBUQUERQUE
SALT LAKE CITY
WASHINGTON CITY
PLEASANTON
OZARK
SAN DIEGO
JEFFERSON CITY
SNOHOMISH
HIN'ES
ROANOKE
YANDANCH
DAYVILLE
ST. JOHNSBURY
WY
AZ
CO
CO
665 51ST ST
MARION
IA.
9501 ANNE TAYLOR RD
YORK
SC
187 OLID MOUNTAIN ROAD
WEST KINGSTON
RI
1945 DANA DRIVE
FT MYERS
FL
23285 CONNECTICUT ST
HAYWARD
CA
5440 LOCKWOOD ROAD
AUBURN
NY
2212 CAMPLAIN ROAD
HILLSBOROUGH
NJ
2628 N STEWART AVE NEWTON
205 NE 179TH STREET MIAMI
671.2 HIGHWAY AVE JACKSONVILLE
102 DRENNEN RD STE B7 ORLANDO
220 RECKER HWY AUBURNDALE
1070 LAUREL DR FORT iMYERS
3434 BRETHREN CHURCH RD
DRIVE
113 COOPER DRIVE
3881 W SUNNY HILLS PLACE
6820 LAKE'SHORE DR
2622 WINTERS RUM RD
2 VICTORIA STATION
MYERSVILLE
LAKEVILLE
SIMPSONVILLE
TUSCON
PORTAGE
JOPP'A
NEWPORT NEWS
NC
FL
FL
FL
FL
FL
MD
MA
SC
AZ
1N
MD
VA
30096
J4B 6Z6
85006-
3522
07934
15209
13850-
9804
48174
32011
62401
95240
95246
75455
82601-
2015
85017
80216-
0405
8150'5
80906-
1475
80550
87109
84104
84780
94566
65721
9212.0
37760
98296
56647
24018
11798
08721.
05819
52302-
1502
29745
02892
33'407
94545
13021
08844
28658-
2738
33162-
1088
32254
32806
33823-
3954
33917
21773-
7906
02347
29681
85741
46368
21085
23608
GARAGE EQUIPMENT"
GARAGE EQUIPMENT PLUS
GASOLINE EQUIPMENT SVC
GORDON SASSMAN
GRAND EQUIPMENT SALES &
GRIMMS PUMP SERVICE
GT EQUIPMENT, LLC
GWS AUTOMOTIVE
H. A. FERNOT CO, INC,
HAGAN KENSINGTON OIL CO
HALRON LUBRICANTS INC
HAMILTON SALES & SERVICE
HANCO CORP
HARRY GRAU
HEARTLAND GROUP
HEARTLAND GROUP
HEARTLAND GROUP
HEARTLAND GROUP
HERPELS AUTOJRK LIFT
HERRON AUTOMOTIVE
HESCO
HIGH FOREST BOBCAT SERV
HIGH TECH EQUIPMENT
HIKO, INC.
HILI. EQUIPMENT CO., INC.
HI -TECH TIRE SUPPLY INC
HOGAN TIRE INC
HOIST SERVICE INC
16 BUSINESS BLVD
CASTLETON
NY
6134 CHERRY HILL CT
LOUISVILLE
KY
P.O. BOX 10474
PORT WAYNE
IN
31 N OLD SPANISH T'RA,1L
UHLAND
TX
3913 HWY 28 EAST
PINEVILLE
LA
PO BOX 3028
RAPID CITY
SD
PMB 900
ANCHORAGE
AK
2331 DRIVER RD
BAKERSFIELD
CA
32 KULICK RD
FAIRFIELD
NJ
PO BOX 608
BESSEMER CITY
NC
PO BOX 2188
GREEN BAY
WI
915 13TH ST
AURORA
NE
2855 EAGANDALE BLVD
EAGAN
MN
112 NORTH STREET
5161 MAPLE DR
3716 W 83RD TERRACE
14323 S OUTER FORTY
14323 S OUTER FORTY
568714ANDWERK RD
60 SHADY OAKS DR
124 TARWOOD LANE
6996 COUNTY ROAD 6 SW
482.8 NORTH SHEPHERD 11B
P 0 BOX 2474
1226 EXECUTIVE BLVD
I ST FLOOR
135 BANGOR ST
P O BOX 5187
WILDER
PLEASANT MILL
PRAIRIE VILLAGE
CHESTERFIELD
CHESTERFIELD
GERMANSV➢LLE
FADS
LEXINGTON
STEWARTVILLE
HOUSTON
CHESTER
CHESAPEAKE
MILLWOOD
HOULTON
GARDEN GROVE
KY
]A
KS
MO
MO
PA
TN
SC
MN
TX
VA
VA
NY
ME
CA.
HOWARD LEE: d'c SONS, INC.
P 0 BOX 446
CHERRY VALLEY
IL
HYDRAULIC SERVICE CO.,IN
3215 VICTORY BLVD
PORTSMOUTH
VA
I. W.I. MOTOR PARTS
1550 INNOVATION DRIVE
DUBUQUE
IA
ILLINI AUTOLIFT & EQUIP
842 ROCKSBURY
BATAVIA
IL
ILLINOIS OIL MKTING INC.
850 BRENKMAN DRIVE
PEKIN
IL
IMPERIAL HOIST
IMPERIAL LIFT, INC
INDUSTRIAL MACHINE
INDUSTRIAL MACHINE
INDUSTRIAL MILLWRIGHT
SVC
INSIDE OUT PLUS LLC
INTERSTATE MARKETING
CORP
ISGETT DISTRIBUTORS INC
ISGETT DISTRIBUTORS INC
ISGETT DISTRIBUTORS INC
J & G AUTO SERV EQUIP INC
I & J AUTOMOTIVE EQUIP
J & S SALES AND SERVICE
J.A.M. DISTRIBUTING CO.
J.A.M, DISTRIBUTING CO,
J.A,M. EQUIPMENT SALES &
J.A.M. EQUIPMENT SALES &
J-8 EQUIPMENT CO
P.O. BOX 13
IMPERIAL
741 LINCOLN DR
IMPERIAL
3415 GOCIO RD
SARASOTA
158 DOW LANE
N, FORT MYERS
2021 SCHUMAC LN BEDFORD
W1I51 12 COUNTY LINE RD THORP
104 SPENCE LANE
51 HIGHLAND CENTER BLVD
2353 LUCENA ST
1824 SOUTH MAIN ST
3824 SABERTOOTH CR
71 MATTERHORN
160 PIPER LANE
3795 STONE OAK
480 REGAL ROAD
3330 DUNCANVILLE ROAD
7010 MYKAWA
129 OREGON AVE
NASHVILLE
ASHEVILLE
CHARLOTTE
LEXINGTON
GULF BREEZE
CEDAR CREST
ALABASTER
BEAUMONT
LUFKIN
DALLAS
HOUSTON
DALLAS
JACK O'I"I" FQUIP SERVICE 517 HERRIMAN CT NOBLESVILLE
PA
MO
FL
FL
TX
wl
TN
NC
NC
NC
FL
NM
AL
TX.
TX
TX
TX
TX
IN
12033
40229
46852-
0474
78640
71360
57709.
3028
94503
93312
07004
28016
54306
68818
55121
4171-
1314
50327
66206
63017
63017
18053
36028
29073
55976
77018
23831
23320
10'546
04730
92846
61016-
0446
23702
52002
60510
61554
15126-
1021
03052
34235
3341'7
76022,
54771
37210
28806
28206
27292
32563
87008
35007
77705
75904
75236
77033
75203
46060-
4300
JAMES EDWARDS
6402 COUNTY ROAD 7450
LUBBOCK
TX
79424
JASON BRAGG
PO BOX 147
KRUM
TX
76249
JEFFERDS CORPORATION
SAINT ALBANS
WV
25177
16511-
JEMKO PETROLEUM EQUIP.
4895 EAST LAKE ROAD
ERIE
PA
1477
JERRY DOBSON
8505 HAVEN
LENEXA
KS
66219
JJT SYSTEMS INTEGRATION
275 BURKE DRIVE
LOUISBURG
NC
27549
33I66 -
JOBBERS EQUIPMENT WHSF-
5440 NW 781-H AVE
MIAMI
FL
4190
JOHN N. O'NEIL ASSOC. INC
PO BOX 881
PITTSFORD
NY
14534
JOHN PERCY
505 B ERIE STREET
LANCASTER
NY
14086
JOHN'S GAR -AGE INC
GRANBY
CT
06035
30071 -
JOHNSON INDUSTRIES
5944 PEACHTREE CORNERS E,
NORCROSS
GA
1336
KARLS EQUIPMENT, SUPPLY
P,O, BOX 161
WANTAGH
NY
11793
KEENE ENTERPRISES, INC.
14247 OAKLEY ROAD
ELLENDALE
DE
19941
KELLER EQUIPMENT LIMITED
1.228 - 26 AVENUE S E
CALGARY
AB
T2G 5S2
KENTUCKY MOTOR SERVICE
P 0 BOX 14240
CINCINNATI
OH
45214
40505 -
KENTUCKY MOTOR SERVICE
][05 WINCHESTER RD
LEXINGTON
KY
4028
KENTUCKY MOTOR SERVICE
4001 PRODUCE ROAD
LOUISVILLE
KY
40218
KENTUCKY MOTOR SERVICE
700 NORTH MAIN STREET
LIMA
Oil
45801
48601-
KESSLER, EQUIPMENT CO
5180 MOWER RD
SAGINAW
MI
9709
KINGS SALES & SERVICE
102 BAKER B RANCH RD
TRINIDAD
TX
75163
KUHAT EQUIPMENT &
SERVICE
1070 S. GALAPAGO STREET
DENVER
CO
80223
L&L INDUSTRIAL SUPPLY INC
1 237 CO RD 1500 N
CARMI
IL
62821
LAPPEN AUTO SUPPLY CO INC
421 PAGE STREET
SI OUGHTON
MA
02072
LARRY TAYLOR
832 ALEX HELLS RD
KODAK
TN
3,7764
LAUB EQUIPMENT SERVICE
65,47 MAPLE WAY
GALLOWAY
OH
43119
LAWSON EQUIPMENT
SERVICES
335 ST. NICHOLAS STREET
LULING
LA
70070
LEE EQUIPMENT
19742 SHASTA DR
LAKEHEAD
CA
96051
WEST
LIFT WORKS CORP-
393 MANLEY STREET
BRIDGEWATER
MA
02379
LIFT WORKS CORP.
85 CONCORD ROAD
LEE
Nil
03824
LIFTING SOLUTIONS LLC
104 CANTY CT
CARY
KC
27511
YORKTOWN
LIF FNOW AUTOMOTIVE EQUIP
P 0 BOX 972
HEIGHTS
NY
10598
LONG ISLAND AUTO EQ INC
PO BOX 162
OAKDALE
NY
11769
LOOM IS ROOT INC
135 PINEVIEW DRIVE
AMHERST
NY
14228
22866 DEWDNEY TRUNK
LORDCO PARTS LTD
ROAD
MAPLE RIDGE
BC
V2X 3K6
LOVELAND DESIGN CENTER
360 SOUTH LINCOLN AVE
LOVELAND
CO
80537
32056 -
LUBE SPECIALIST
P 0 BOX 220
LAKE CITY
FL
0220
LUBE -TECH EST
850 MENDELSSOHN AVE N
GOLDEN VALLEY
MN
55427
LUBRICATING & LIFT
14 UNION HILL RD
W CONSHOHOCKEN
PA
19428
LUC'ENTA TIRE& EQUIP, INC
24059 MUNICIPAL DRIVE
CHANNAHON
IL
60410
LUMS SALES & SERVICE
5500 PATTERSON ROAD
LITTLE ROCK
AR
72022
LUMS SALES & SERVICE
23214 GLOVER STREET
SHADY POINT
OK
74956
M & W EQUIPMENT
11607 S MEMORIAL PKWY
HUNTSVILLE
At
35803
MARK SHIRLY
ISO RIVERCREST DRIVE
VINCENT
AL
35178
59103 -
MARKETING SPECIALTIES INC
PO BOX 141
BILLINGS
NIT
0141
MATZ EQUIPMENT SERVICES
47 GARDEN CIRCLE
BRIDGEPORT
WV
26330
80223-
MCCEECOMPANY
1140 S JASON ST
DENVER
CO,
3167
MCGEE COMPANY'
4412 PROSPECT NE
ALBUQUERQUE
NM
87110
MCGEECOMPANY
i 101. SOUTH 700 WEST
SALT LAKE CITY
UT
84104
MCVEYS HOIST & EQUIP SERV
14395 130TH ST
DAWSON
IA
50066
MECO OF NORTH FLORIDA
3626 PHOENIX AVE
JACKSONVILLE
FL
32206
MICHAEL DRUMMOND:
6 LAKEVIEW DRIVE
NEW GLOUCESTER
ME
04260
MICHAEL HALL INC
1107 HWY 1431
MARBLE FALLS
TX
78654
MID -SOUTH HOIST
2566 SUNNY GLADE COVE
MEMPHIS
TN
38133
68502 -
MIDWEST PUMP
2300 S 7TH ST
LINCOLN
NE
3305
MIKE SANDS & ASSOCIATES
3833 SCHAFFER AVE STE D
CHINO
CA
91710
MIKE'S EQUIPMENT REPAIR
15 SHIRLEY WAY
LITCHFIELD
NH
03052
32792 -
MILLENNIUM AUTOMOTIVE
1269 BURNING TREE LANE
WINTER PARK
FL
5122
MILLER INDUSTRIES
5 SAND ISLAND ACCESS RD
HONOLULU
HI
96819
01201 -
MILLERS PETRO SYSTEMS INC
875 CRANE AVE
PITTSFIELD
MA
1709
55042 -
MINNESOTA ALIQUIPCO
PO BOX 402
LAKE ELMO
MN
0,402
21 OCEANVIEW SCHOOL
MJS HOLDINGS LTD
ROAD
EASTERN PASSAGE
NS
B3G IJ3
MOBILE HYDRAULIC SALES &
PO BOX 86
NAPOLEON
OH
43545
02018-
MOHAWK RUBBER SALES NE
P 0 BOX 194
ACCORD
MA
0194
MOOG LOUISVILLE WHSE INC
1421 W MAGAZINE ST
LOUISVILLE
KY
40203
MOORE EQUIPMENT SALES
INC
5867 RED BUD ROAD NE
RANGER
GA
30734
MOUNTAIN EQUIPMENT, INC.
P 0 BOX 1252
KNOXVILLE
TN
37901
MP DISTRIBUTORS LLC
18260 CORD 113,0
ST JAMES
MO
65559
MTD SERVICES, INC,
10939 B PHILADELPHIA RD
WHITE MARSH
MD
21162
44903-
MOSICK'S SVC STATION
324 LEWIS RD
MANSFIELD
OH
8607
MY LIFTGUY, INC
20 FORT HILL ROAD
STANDISH
ME
04084
MYER S BROS OF KANSAS CITY
1210 W 28TH ST
KANSAS CITY
MO
64108
14221-
N.EA.D.A. WHOLESALERS
1144 WEHRLE DR
BUFFALO
NY
7799
NASHVILLE AUTOMOTIVE
3638 DICKERSON RD STE 103
NASHVILLE
TN
37207
NATION & FLETCHER INC
4345 BRIDGETON IND DR
BRIDGETON
MO
63044
NATIONAL AUTOMOTIVE
EQUIP
3992 NE 19TH AVENUE
OCALA
FL
34479
NEEDHAM EQUIP COMPANY
341514UTCHINSON SUITE B
CUMMING
OA
30040
NETWORK INDUSTRIAL TIRE
PO BOX 242
LIVONIA
NY
14487
NEW ENGLAND AUTOMOTIVE
120 OLD GAGE HILL ROAD
PELHAM
NH
03076
NEWMAN EQUIPMENT INC.
14372 SW 139 COURT
MIAMI
FL
33186
NORMAN STORY & ASSOC, INC
307 FOXSPRING AVE
FLFMINGSBURG
KY
41041
NORTHCOAST LIFT & SERVICE
541 HARVARD AVE
BARBERTON
OH
44203
53186 -
NORTHERN PETRO -SERVICES
W222 N 610 CHEANEY RD
WAUKESHA
WI
1,697
NORTHERN PUMP SERVICE
HEUVELTON
NY
13654
NORTHWEST FUEL SYSTEMS
KALISPELL
MT
59901
54401 -
NORTHWEST PETRO SERV
4080 N 20TH AVE
WAUSAU
WI
1820
NORTHWEST PUMP AND EQUIP
2800 N W 3 IST AVE
PORTLAND
OR
97210
98108 -
NORTHWEST SALES GROUP
P 0 BOX 80364
SEATTLE
WA
0364
NORwEsT SHOP
9507 E 4TH AVE
SPOKANE VALLEY
WA
99206
O'BRIEN'S LIFT SERVICE
869 NYSSA DRIVE
LOVELAND
CO
80538
O'DAY EQUIPMENT CO
4981 LIGHTNING DRIVE
DULUTH
MN
55811
O'DAY EQUIPMENT CO
1790 RADISSON ROAD NE
BLAINE
MN
55449
O'DAY EQUIPMENT CO
635 31ST NE
MINOT
ND
58701
58108-
O'DAY EQUIPMENT LLC
PO BOX 2706
FARGO
ND:
2706
OHIO OIL SERVICE
7383 RJCHAFDSON RD
GROVEPORT
OE
43125
OIL EQUIPMENT CO. INC
4701 LIEN ROAD
MADISON
WI
53704
OIL EQUIPMENT CO. INC
2.357 PAMPERIN RD
GREEN BAY
WI
54313
OKI LIFT SERVICE
10711 PLAINFIELD ROAD
CINCINNATI
OH
45241
ON-SITE MKTG GROUP INC
10157 N IH 35 SUITE B
SAN ANTONIO
TX
78233
ORANGE LINE OIL CO INC
OZARK AUTOMOTIVE
P R STRETCH & SONS
PAC SERVICE - NORTH
PACIFIC LIFT & EQUIP CO
PACIFIC LIFT & EQUIP CO
PACIFIC WEST CONTRACTORS
PALMETTO EQUIP SS & SERV
PAM CONSULTING SERVICES
PANZITTA SALES & SERVICE
PARTS WAREHOUSE, INC
PAUL A AZOTEA INC
PAUL POPE EQUIPMENT CO
PAUL SCHLICHT CONST, CO.
PAULS PUMP SERVICE
PERFORMANCE EQUIPMENT
CO
PERFORMANCE EQUIPMENT
co
PERRY AND SONS, INC
PETERSON HYDRAULICS INC
PETERSON HYDRAULICS INC
PETROLEUM EQUIP SERVICE
PETROLEUM SOLUTIONS, INC
PLAZA TIRE SERVICE
POOR BOYS AUTOMOTIVE
PORTLAND SERV STATION
PQOS, LLC
PRECISION HYDRAULICS
PRECISION LII:71'& EQUIP
PRECISION LUBRICATION
PREFERRED SHOP SERVICE
PRICE EQUIPMENT SVC, INC
PROFESSIONAL AUTOMOTIVE
PROFESSIONAL
MAINTENANCE
PUMP & METER SERVICE
QUALITY AIR TOOL
QUALITYAIR TOOL
QUALITY AIR TOOL
QUALITY LIFT & REPAIR INC
QUALITY LIFTS AND REPAIR
R CONRAD REUSE SALES/SER.
R L BANGLE & SON, INC
R L HOENER CO INC
R Y RODRIGUEZ, INC
R-A,E. AUTOMOTIVE EQUIP
R.H. COWAN CO,
R.J.M. EQUIPMENT SALES
RACK -MAN EQUIPMENT
RANDLEPONDER
RANDY BURBAGE EQUIP CO
RAY-JURGEN COMPANY
404 E COMMERCIAL ST
POMONA
CA
PO BOX 1156
SPRINGFIELD
Mo
2333 17TH ST
FRANKLIN PARK
11.1
P 0 BOX 229
BRUSH PRAIRE
WA
61 W MOUNTAIN ST
PASADENA
CA
3951 DEVELOPMENT DR STE 7
SACRAMENTO
CA
PO BOX 4307
SPANAWAY
WA
P 0 BOX 9567
COLUMBIA
SC
P 0 BOX 728
MARATHON
NY
72 GEORGE AVE
WILKES-BARRE
PA
P.O. BOX 3643
LITTLE ROCK
AR
PO BOX 189
TOMS RIVER
NJ
505 HARDWICK LN
PELL CITY
AL
2633 CREEK RD
ESPERANCE
NY
2203 ST JOHN DR
DUBUQUE
IA
8700 ALAMEDA PARK NE
ALBUQUERQUE
NM
1477 LOMALAND DR
EL PASO
TX
P 0 BOX 1121
MONROE
LA
1653 W EL SEGUNDO BLVD
GARDENA
CA
3475 W LAKE MEAD STE 100
NORTH LAS VEGAS
NV
PO BOX 8442
GREEN BAY
wl
3702 S. EXPRESSWAY 281
EDINBURG
TX
2075 CORPORATE CIRCLE
CAPE GIRARDEAU
MO
4002 RED TALON DR
ANCHORAGE
AK
737 N E 25TH
PORTLAND
OR
21930 SE 311 TH CT
BLACK DIAMOND
WA
115 ROUND HILL ROAD
MIDDLETOWN
CT
4291 OAK HILL RD
OREGON
WI
1509 GRIMMETT DRIVE
SHREVEPORI
LA
1210 SE I ST ST
BOYNTON BEACH
FL
3277 EZELL PIKE
NASHVILLE
TN
10735 CHERRY HILL ST
BATON ROUGE
LA
8015 MAXWELL RD
WADE
NC
11303 EXCELSIOR BLVD
300 GREAT SW PARKWAY
3713 CONQUEST DR
1910-A NORTH CASH UA DRIVE
4380 CHARDONNAY DRIVE
540 OLDS GREENWICH CIRCLE
209 TRACE COURT
2238 WEST BLUEMOUND
ROAD
PO BOX 1086
720 S ROCHESTER AVE #C
308 BOUNDRY ROAD
5957 E CHURCHMAN AVENUE
PO BOX 368
PO BOX 3387
230 COUNTY ROAD 1023
1130 JOHN RUTLEDGE AVE
If 5 CROSS ST
HOPKINS
ATLANTA
GARNER
FLORENCE
ROCKLEDGE
FREDERICKSBURG
KINGSPORT
WAUKESHA
QUINCY
ONTARIO
PEMBROKE
INDIANAPOLIS
INNERKIP
MACON
PLANTERSVILLE
HANAHAN
BRISTOL
MN
GA
NC
SC
FL
VA
TN
91767
65801-
1897
60131-
3474
98606-
0229
91103-
3030
95838
98387
29209
13803
18705
72203
08754
35128
12066
52002
87113
79935
71210-
1121
90249
89032
54303-
8442
78542
63703
99507
97232
98010
06457
53575
71107
3 343 5
37211
70816
28395
55343-
7479
30336
27529
29501
32955
22408
37664
53186
62306
91761
K8A 6W5
46203
NOJ I MO
31205
38862
29406
06010
REDDING SERV. STAT, EQUIP
RED'S EQUIPMENT WHSE INC
REED AUTOMOTI VE
EQUIPMENT
REEDER DISTRIBUTORS, INC
RECENT HYDRAULIC & MACH
REITER'S OIL & GAS INC
RELADYNE
RELIABLE AUTO EQUIP INC
RELIABLE EQUIP & LIFT INC
RELIABLE HYDRAULICS
RENEGADE TOOLS, LLC
RICHARD GILL
RICH'S SHOP EQUIP INSTALL
RICK SCHULTZ
RICK SPATZ ENTERPRISES
ROBERT R. BURNELL
ROBERT STEVEN LAWSON
ROBERT STEVEN LAWSON
ROCHESTER PETR EQUIP
ROETHER SERVICE STATION
ROGERS PETROLEUM MAINT
RONDOUT LIFT INC
RUBBERINC
RUMEX CONSTRUCTION CORP
RYKIN PUMP Co
S & R SALES INC
S & W SUPPLY COMPANY, INC
S A R AUTO EQUIP SPEC INC
SAFETY SERVICE CENTER
SAM'S AUTO SUPPLY
SANKEY EQUIPMENT CO INC
SARVER HYDRAULICS
SCOTT AUTOMOTIVE EQ INC
SENECA COMPANIES, INC
SENECA CORP
SERVICE STATION EQUIP
SHOEMAKER'S EQUIPMENT
SER
SIOUX EQUIPMENT
SISSCO MATERIAL HANDLING
SKS, INC.
SOUTH CENTRAL EQUIPMENT
SOUTHEAST TEXAS AUTO
EQUI
SOUTHERN AUTOMOTIVE
SOUTHERN AUTOMOTIVE LIFT
SOUTHERN EQUIP SALES INC
SOUTHERN LIFT SERVICE INC
SPOHRER COMPRESSOR SERV
SSP AUTOMOTIVE EQUIPMENT
1515 CHARLES DRIVE
910 MONTGOMERY STREET
PO BOX 2967
5450 WILBARGER ST.
4051 CRESSON STREET
PO BOX 2226
950 WABASH AVE
58 LEONAR-DVIIA E RD
PO BOX 662
2600 SOUTH COBB DR
4685 RACOON RUN RD
807 CUNNINGHAM DRIVE
P 0 BOX 427
31 UTAH PLACE UNIT I I I
100 FOLEY STREET
1414 CHARLOTTE ST
PO BOX 246
1087 BOTTH RD
1205 2ND AVE NW
3 846 COLE RA IN AVE
2890 175TH AVE
I I HUDSON LANE
2419 S MICHIGAN AVE
3755 W GETTYSBURG AVE,
2333 N JACKSON AVE
1850 E 12 1 TH ST STE 106
PO BOX 130
111 GLOUCESTER PIKE
2530 W. PERCH RD.
1167 VERNON STREET
925 AVENUE B
PO BOX 11781
11992 BALLS FORD ROAD
PO BOX 3360
7241 GAINES STREET COURT
7484 INDUSTRIAL PARK RD.
3343 OLD GREENBRIER PIKE
1310 E 39TH ST N
P 0 BOX 1037
PO BOX 469110
419 POWER STREET
PO BOX 2627
124 DEWEY DRIVE
6210 COLE AVE
PO BOX 1658
4161 BARCLAY DR
14 RUTGERS AVE
16300 ARROW HWY UNIT D
REDDING
SYRACUSE
VACAVILLE
FORT WORTH
PHILADELPHIA
MINOT
CHESTERTON
BELFORD
LYNN HAVEN
SMYRNA
JOHNSTOWN
LUFKIN
MAGNA
FREDERICKSBURG
SANTA ROSA
ALTAMONTE
SPRING
PAULINE
WARNER ROBINS
STEWARTVILLE
CINCINNATI
ERIE
ULSTER PARK
CHICAGO
FRESNO
ODESSA
BURNSVILLE
HAYS
BARRINGTON
MONROE
ALTOONA
SAN AN'T'ONIO
ROANOKE
MANASSAS
DES MOINES
DAVENPORT
MECHANICSVILLE
SPRINGFIELD
SIOUX FALLS
SOMERVILLE
ESCONDIDO
BOWLING GREEN
BEAUMONT
NICHOLASVILLE
PINSON
THOMASVILLE
PACE
CEDAR GROVE
IRWINDALE
STANDARD IND & AUTOM 6211 CHURCH ROAD FIANOVER PARK
CA 96003
NY 13202
CA 95696
TX 76119
PA 19127
ND 58702
IN 46304
NJ 07718
FL 32444
GA 30080
OH 43031
TX 75901
UT 84044
VA 22405
CA 95401
FL 32701
SC 29374
GA 31088
MIN 55976
OH 45223
CO 80516
NY 12487
60616 -
IL 2392
CA 93722
TX 79761
MN 55337
67601 -
KS 4161
NJ 08007
VA 24574
Wl 54720
TX 78215
24022 -
VA 1781
VA 20109
50316-
[A 0360
IA 52806
23116 -
VA 1702
37172 -
TN 5308
57104 -
SD 0898
NJ 0,8876
92046 -
CA 9110
KY 42101
TX 77701
KY 40356
AL 35126
GA 31799
FL 32571
07009 -
NJ 1444
CA 91706
60133 -
IL 4802
STANDARD LIFTS & EQUIP
2330 W CLYBOURN ST
MILWAUKEE
WI
53233
STANSBURY EQUIPMENT
9146, TRIANGLE DRIVE
AMARILLO
TX
79107
STAR AUTOMOTIVE WHSE
4130 PLATINUM WAY
DALLAS
TX
75237
STATEWIDE AUTO EQUIPMENT
2204 STANLEY TERRACE
UNION
NJ
07083
STATEWIDE INSTALLATIONS
43 MAHAN ST
WEST BABYLON
NY
11704
STEPHEN GRAGA CONST., INC
211 MERRICK ROAD
FARMINGDALE
NJ
07727
STEPHENSON EQUIPMENT LTD
21 MURRAY PARK ROAD
WINNIPEG
MB
R3J 3S2
STORM CORPORATION
PO BOX 4054
MOORESVILLE
NC
28117
STRACO
1008 FAIRWOOD AVE
NORTH AUGUSTA
SC
29841
STROUPE INDUSTRIAL,
200 MUNICIPAL LANE
MT.HOLLY
NC
28120
SULLIVAN TIRE CO INC
41 ACCORD PARK DRIVE
NORWELL
MA
02061
SUNSHINE STATE SALES INC
3367 OVERLAND ROAD
APOPKA
FL
32703
SUPERJOR AUTO LIFT & EQ.
149 DIANA'S WAY
FRANKLINTON
NC
27525
SUPERIOR AUTOMOTIVE
2213 60TI-I AVE
OSCEOLA
WI
54020
T & T SALES CO
8055 N BROWN RD
COLUM131A CITY
IN
46725
TECH SUPPLY INC CA
10601 LACKMAN ROAD
LENEXA
KS
66219
TERRY OUDERKIRK
OGDEN
UT
84404
TEXAS GAR -AGES
6105 GRASS HOLLOW
AUSTIN
TX
78750
THE MERRILL COMPANY
601 1 ST AVE SW
SPENCER
IA
51301
THE RIDGE CO
PO BOX 2859
SOUTH BEND
IN
46680 -
2859
TIRE EQUIPMENT SALES AND
1696 OLD 0 KEECH OB EE RD
WEST PALM BEACH
FL
33409
TKL ENTERPRISES LLC
891 GABRIELLE CT NE
GRAND RAPIDS
MI
49505
TOWN & COUNTRY
EQUIPMENT
6870 SCHLOTZHAUER RD
PILOT GROVE
MO
65276
TPS EQUIP SALES & SERV
1713 MILAM ST
TEXARKANA
TX
75501 -
4200
TRAVIS LIFT & LUBE
182 BURBANK RD
SUTTON
MA
01590
TREASURE STATE EQUIPMENT
PO BOX 35
WHITEHALL
MT
59759
TURNER HYDRAULICS INC
P 0 BOX 728
CARLISLE
PA
17013 -
0728
U COAT IT
32106 WOODWARD AVE
ROYAL OAK
MI
48073
U.S. PETROLEUM EQUIPMENT
559 CARTER COURT
KIMBERLY
W)
54136
ULTIMATE SHOP ADVANTAGE
583 COUNTRYSIDE AVE
REXBURG
1D
83440
UNI -SELECT USA
P 0 BOX 676
ABINGDON
MD
24037
UNITED AUTO SUPPLY INC
PO BOX 398
LA CROSSE
WI
54602 -
0398
UNIVERSAL DISTRIBUTION
2322 NORTH TRYON STREET
CHARLOTTE
NC
28206 -
2749
V.S.E. OF GEORGIA
205 KRISTIE LANE
TYRONE
GA
30290
VALLEY PETROLEUM EQUIP
PO BOX 13355
GRAND FORKS
ND
58208 -
3355
VAN SENDS' AUTO PARTS
29310 HIGHWAY AVE
HIGHLAND
IN
46322
VAUGHAN INTERESTS, INC
525 E. STATE HWY
WESLACO
TX
78596
VEHICLE EQUIPMENT SALES
940 N.W. MARKET ST.
SEATTLE
WA
98107
VIKING GARAGE EQUIPMENT
700 INDUSTRIAL PARK ROAD
DEEP RIVER
CT
06417
W.J. SCOTT COMPANY
3 861 TOZER RD
SPRINGFIELD
IL
62707
WALKER'S HYDRAULICS
2322 BATES AVE UNIT N
CONCORD
CA
94,520
WALTS PETROLEUM SERVICE
5207 E JELINEK AVE
SCHOFIELD
Wl
54476
WANNEMUEHLER OIL CO INC.
724 WEST 4TH STREET
MT VERNON
IN
47620
WASHINGTON AUTO PARTS
INC
718 W COSHOCTON ST
JOHNSTOWN
OH
43031
WAUKESHA OIL EQUIPMENT
S38W33893 HWY D
DOUSMAN
WI
53118
WESBROOKS, INC
2012 SHEPPARD ACCESS RD
WICHITA FALLS
TX
76306
WESTERN OHIO LUBE EQUIP
815 PINE ST
GREENVILLE
OH
45331
WESTERN PUMP INC
3235 F ST
SAN DIEGO
CA
92102
SOUTH
WHOLESALE AUTO SUPPLY CO
22 FLORENCE STREET
HACKENSACK
NJ
07606
WILCOX SUPPLY INC
4604 ARROW HWY
MONTCLAIR
CA
91763
WILSON OIL INC
PO BOX 69
LONGVIEW
WA
98632
WINDWARD PETROLEUM, INC. 1064 DOFFS FALLS RD
WOLFE BROS INC 6008 HARVESTER CT
ZARL EQUIPMENT 1832 N FRONT ST
Equipment/Product/Services, Pricing, and Delive
MANCHESTER
BURKE
MANKATO
NH 03103
22t115-
VA
2015,-
VA 3234
MN 56001
11) Provide a general narrative description of the equipment/products and related services you are offering in your
proposal,
Vehicle Service Group, LLC./Rotary Lift is the world leader in hydraulic light duty/heavy duty vehicle lifts and
special tools and has been in business for over 80 years. Located in Madison, IN, Rotaiy has over 400 factory
employees along with a worldwide network- of highly trained installer/distributor network.
12) Provide a general narrative description of your pricing model identifying how the model works (line item
and/or published catalog percentage discount).
Vehicle Service Group, I..,LC./Rotary Lift of offering a basic discount of 35.5% off our Commercial Price Sheet for all
products except MCH 18 and MCH 13. The basic discount offered on MCH 18's is 44.5% off of Commercial Price
Sheet and for MCH I 3's is 40.5% off our Commercial Price Sheet.
13) Please quantity, the discount range presented in this response pricing as a percentage discount from
MSRP/published list.
All products — Basic Discount 35.5% offour Conunercial Price Sheet
MC1418 — 44.5% off our Commercial Price Sheet
MCH 13 — 40.5% off our Conimercia I Price Sheet
Volume quantity discounts apply for orders equal to or greater than $75,000, the discount is an additional 1.3% off the
standard discount.
Flat rates are quoted for installation of products, (flat rates excludes concrete, air/electrical, deactivation of current
Products, excavation, soil contaminates, permits, licensing and materials)
Below is the flat rate schedule for installation.
Offeror Name,
Velilcle Service Group, LLC./db a Rotary Lift
�
(1) Bid each option item on a single, separate line,
Notes;
(2) Insert additional fines as necessary,
(Important)
(3) No handwritten entries.
(4) All options priced herein must have q unique manufacturer product code,
Code or
Part No,
Option Description
Price In
Whole
Dollars
XXX VLXS
Pad Lift Installation (7,000-10,000[b lifting capacity)
-
$900
XXX 10/15 2 Post Surface Lift Installation (up to 12,0001b lifting capacity)
.LXXX 1511!I22 Post Surface Lift Installation (15,0001b -18,0601b lifting capacity) 1 $11500,
XXX SM/AR 4 Post Surface/Alignment Lift Installation (14,000lb-1 8,0001b lifting capacity) — — — — — T-s -2-1
000
XXX SM/30 4 Post Surface/Alignment Lift Installation (30,0001b lifting capacity) $4,000
XXX SL Light Duty In -Ground Installation (9,0001b- I 2,0001b lifting capacity) --T7—,000
XXX MOD30-60 Environmentally Friendly Modular Unit Heavy Duty In -Ground Installation (60—,000lb —
lifting capacity) $75,000
XXX
MOD/35/30-90
Environmentally friendly Modular Unit Heavy Duty In -Ground Installation (90,000Ib
lifting capacity)
X95,000
XXX PARA
Heavy Duty Surface Lift Installation (25,0001b -100,0001b lifting capacity) 4,6,8 leg
$3,500 per
leg
XXX MOB
Heavy Duty Mobile Lift Installation (60,000lb-108,0001b lifting capacity)
$3,500
XXX HIR
Hourly Rates for Service in Metropolitan Areas (flat rate schedule attached in RAI
Policy and Procedures Handbook)
$130 per hr
XXX TT
Travel Time for Service in Metropolitana Areas
$125 per lar
XXX MR
Mileage Rates for Service
_
$1.25 per
raaile
**flat rates excludes concrete, air/electrical, deactiveation of current products,
excavation, sol] contaminates, permits, licensing
14) Provide an overall proposed statement of method of pricing for individual line items, percentage discount off
published prod uctfequipment catalogs and/or category pricing percentage discount with regard to all
equipment/products and related services and being proposed. Provide a SKU number for each item being
proposed.
Vehicle Service Group, LLC./Rotary Lift shall have a designated person to serve as the contract administrator for the
contract. The contract administrator is responsible for overall compliance with the contract terms and conditions
regarding pricing. Pricing is a discount percentage off of our published Commercial Price Sheets with regard to all
equipment and/or products on our Commercial Price Sheet. Contractor quotations shall specifically detail all products
with the contract price and provide a single pries for services and/or products. Attached is he Commercial Price
Sheets with the SKU numbers and products being offered.(attached is the Commercial Price Sheets)
15) Propose a strategy, process, and specific method of facilitating "Sourced Equ'ipmentfProducts andlor related
Services" (AKA, "Open Market" items or "Non -Standard Options").
The process for sourcing open market or non-standard options would be the same as the process for ordering products
being offered under the contract,
16) Describe your NJPA customer volume rebate progratus, as applicable.
Orders $75,000 or over qualify for the quantity/volume discount with an additional 1.3%0 off on all products except
MCH 18/MCH 13's.
17) Identify any Total Cost of Acquisition (as defined herein) cost(s) which is NOT included "Pricing" submitted
with your proposal response. Identify to whom these charges are payable to and their relationship to Proposer.
A. cost that has not been addressed in any other section of this RFP is sales tax. Some entities are not tax exempt by
their state and have to pay sales tax to that state.
18) If freight, delivery or shipping is an additional cost to the NJPA member, describe in detail the complete
shipping and delivery program.
Freight or shipping is included in the cost of the product to the port of exit within the continental US. Outside of the
continental US freight will be the actual freight the trucking companies will charge.
19) As an important part of the evaluation of your offer, indicate the level of pricing you are offering.
Prices offered in this proposal are:
a. Pricing is the same as typically offered to an individual municipality, Higher Ed or
school district.
_X_ b. Pricing is the same as typically offered to OPOs, cooperative procurement
organizations or state purchasing departments.
c. Better than typically offered to GPOs, cooperative procurement organization's or state
purchasing departments.
d. Other; please describe.
20) Do you offer quantity or volume discounts?
X YES NO Outline guidelines and pro -ram.
Quantity/volume discount applies with orders equal to or greater than $75,000. The discount for volume orders is an
extra 1.3% off the standard discount,
21) Describe in detail your proposed exchange and return program(s) and policy(s).
Heavy Duty Standard Orders: Any request to cancel, change or reschedule a standard order, within 30 calendar days
of the production build date, will be treated as returned goods and will be subject to a 20% return fee for lost time and
costs involved in order set-up, manufacture, handling and/or preparation of shipment. For orders exceeding $250,000
(invoice total), this policy applies to request made within 45 calendar days of the production build date.
Heavy Duty N,on-Standard Orders: Because Non -Standard Heavy Duty products require additional engineering
design time, special tooling, vendor requirements, production coordination and additional labor, a cancel lation/change
policy goes into effect 3 business days following the replacement of the order,
heavy Duty Non -Standard -product order may be canceled, changed or rescheduled without penalty for up to 3 days
after the order placement date. Non -Standard orders that are canceled, changed or rescheduled beyond 3 days after
the order placements date will be assessed a service fee of 20% of the order total.
Any request to cancel a Heavy Duty Non -Standard order, after production has been initiated, will not be accepted.
Due to the custom nature of these orders and lack of salability to others, purchaser shall be responsible for the full
payment amount to Rotary Lift.
Because non-standard products require additional engineering design time, special tooling and vendor requirements,
production coordination and additional labor, a cancellation policy goes into effect 3 business days following the
placement of the order.
Non-standard product orders may be canceled or changed without penalty for 3 business days from the order date.
Non -Standard orders that are canceled or changed beyond 3 days from the order date will, there, be assessed a 20%
charge of the order total.
Any request to cancel a non-standard order, after production has been initiated, cannot be accepted. Due to the
customer nature of these orders and lack of salability to others, purchaser shall be responsible to pay full amount to
Rotary.
Any request to change or cancel a standard order, after production has been initiated, may be treated as returned goods
and may be charged a 20% return fee for lost time and costs involved in order set-up, manufacture, handling and
preparation of shipment.
All good returned to Rotary Lift Must
*be pre -approved for return by Customer Service
*have an RGA4 on the outside and inside of the packages
*be returned freight collect by one of the our preferred freight carriers as noted in the RG documentation
Any unauthorized returns will be refused and will become the responsibility of the returnee. Do not return any good
COD as they will also be refused. If you are unable to return freight collect, a call tag can be issued by simply calling
Customer Service and providing the corresponding RGA#. Items must be returned within 45 days in order to receive
credit. Returns are subject to fee to cover transportation costs, 20% handling charge, and any necessary
reconditioning costs,
22) Specifically identify those shipping and delivery and exchange and returns programs as they relate to Alaska
and Hawaii .and any related off shore delivery of contracted products/ equipment and related services.
Returns are subject to fees to cover transportation costs, 20% handling charge, and any necessary reconditioning
costs
23) Please describe any self -audit process/program you plan to employ to verify compliance with your anticipated
contract with NJPA. Please be as specific as possible.
A complete and careful examination of the pricing information going to NJPA customers will take place within the
department to review the customer is getting the contracted prices of the products being offered. All resources will be
available for the person doing the audit such as NJPA pricing discount per the published Commercial Price Sheet,
Indust Ey-SRecific Items
24) Describe your on-site inventory management solution, if applicable.
Vehicle Service Group, LLC'./Rotary Lift is a just in time manufacturing operation for automotive lifts and do not
keep inventory or stock for the production of the lifts, We create products to meet demand, not created in surplus or in
advance of need. The purpose of this is to avoid waste associated with production. Lead times are associated with
this type of manufacturing and our goal is to have a tight lead time schedule that meets the needs of our customers.
We do however keep parts on hand for immediate delivery, these parts are considered class A parts,
25) If you are proposing an on-site inventory management solution, can you customize it based on NJPA member
requests? If so, please provide an example(s) of when and how you have done this.
Vehicle Service Group, LLC./Rotary Lift does not typically have an on-site inventory management solution other than
keeping parts so they can ship at the below times and classifications,
26) What is your parts fill rate, if applicable?
Parts are classification is based on safety, critical component of the lift and sales Below are the classifications.
A -Class -Will ship within 24 hours
l3 -Class -Five day lead time
C -Class -Ten day lead time
D -Class -Fifteen day lead time
E -Class -Call for lead time
Signature: Date: June 09, 2015
Quote # : 2018387
Date: 7/30/2018
Requested By: Jim Breitzman
Quote Expires: 8/30/2018
Prepared By: Christine Bilz
If the completion of the installation is
delayed more than one month due to
Payment Terms: 1/2%-15th,NET 30 governmental entity delays (i.e. electrical
Warranty: lyr. Parts & Labor etc.), then Rotary can request partial
payment for the portion of work completed
Note: Quote for equipment and installation. (both equipment and installation).
Project Name: Village of Mount Prospect NJPA Member # 50010
Model Nb.
Desnrtptton
Unit, Pricb Ea. Qty.,
Extended Pfico'
10210C
Movable Plunger Lifts for Trucks and Buses
$ 35,150.57 1
$
35,150.57
Continuous Trench
P5121
Power Unit With Motor
$ 12,002.16 1
$
12,002.16
PR060265
Relief Valve
$ 306.38 1
$
306.38
FA74-4
Mag Starter 1OHP 220/240V
$ 733.37 1
$
733.37
FA75
Push Button Station
$ 143.19 1
$
143.19
XXX01 CTT
Installation includes decommission (1) lift,
$ 99,068.30 1
$
99,068.30
related lift piping and twin motor power unit,
concrete floor cutting, replacement of lift
frame and one new lift, new twin motor power
unit location, new surrounding concrete floor,
rear jack assembly will be moved forward on
the west lift as requested by the customer to
accommodate vehicles with longer rear over-
hangs which will result in shorter overall
wheelbase capacity, labor at prevailing wage
*lift pits must be vac truck cleaned by end
user customer before work can begin
*all electrical and air done by others
remove and replace old supply and return
Pines from power unit to old front and rear
jack assemblies, install new control piping
from power unit through rear pit to both front
and rear jacks, east lift piping will be replac-
ed at this time to existing lift, pipe trench will
be replaced along with angle iron frame,
cover plates will be re -used, prevailing labor
wages
*electrical by others
hookup power units to existing electric
*quote is based on standard sub -soil condi-
tions
*does not include any sandy soil, running
sand, water, excessive concrete thickness,
or harness, rost, underground utiltiy lines,
vehicle exhaust systems, contaminated
spoils or damage caused from these condi-
tions
*electric and air feed and final hook-up by
others
*does not include any applicable sales tax
Freight Pre Paid By Rotary Lift
Total Price: $ 147,403.97
ADDITIONALTERMS AND CONDITIONS: By submitting a purchase order to Vehicle Service Group, LLC. (VSG),
customer accepts and agrees to these terms and conditions as additional terms to the extisting agreement between the
parties referenced on the face of this quotation (Existing Agreement), notwithstanding anything to the contrary contained therein.
All additional or different terms and conditions contained in Customer's purchase order are hereby rejected. No additional or
different terms or conditions, or any modifications, changes, or amendments to these terms of the existing agreement shall be
binding on VSG, unless expressly accepted by VSG in writing.
DISCLAIMER: Notwithstanding anything to the contrary in the Existing Agreement, VSG shall not be liable for any loss, damage or
additional costs arising from unforeseen conditions affecting installation, including but not limited to contaminated soil, bed rock,
in -floor heating system, high water conditions, or any othertype of in -ground conditions. Customer acknowledges and agrees that
Customer shall be responsible for any additional costs due to such conditions, in addition to the installation price set forth herein.
DELAY: Notwithstanding anything to the contrary in the Extisting Agreement, if delivery of the equipment or completion of the work
is delayed by more than thirty (30) days due to the acts or ommission of Customer or any third party other than VSG or its sub-
contractors, VSG may require Customer to render payment for equipment manufactured or delivered, and portions of the work
completed, within thirty (30) days from the date of VSG's invoice, in the amounts set forth in such invoice.
*Cancelled orders or returned goods are subject to 20% restocking fee
Sourcewell #
061015 -RRL
Rotary Lift
CAGE #:
7K311
2700 Lanier Dr.
Tax ID #:
90-0501347
Madison, IN 47250
DUNS #:
00-638-2634
Chris Bilz, Government Sales Leader
800.445.5438 x5655
800.578.5438
National Joint Powers Alliance® (herein NJPA)
REQUEST FOR PROPOSAL (herein RFP)
for the procurement of
FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES,
SERVICES, AND INVENTORY MANAGEMENT SOLUTIONS
RFP Opening
JUNE 11, 2015
8:00 a.m. Central Time
At the offices of the
National Joint Powers Alliance®
20212 th Street Northeast, Staples, MN 56479
The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential member agencies, which
includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies
located in all fifty states, Canada, and internationally, issues this Request For Proposal (RFP) to result in a national contract
solution for the procurement of 4 061015 FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES, SERVICES,
AND INVENTORY MANAGEMENT SOLUTIONS. Details of this RFP are available beginning MAY 1, 2015. Details
may be obtained by letter of request to Jonathan Yahn, NJPA, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479,
or by e-mail at RFP@njpacoop.org. Proposals will be received until JUNE 10, 2015 at 4:30 p.m. Central Time at the above
address and opened JUNE 11, 2015 at 8:00 a.m. Central Time.
RFP Timeline
MAY 1, 2015 Publication of RFP in the print and online version of the UVA Today, in the print
and online version of the ,Salt Lake News within the State of Utah, in the print
and online version of the IDIh Journal of Commerce within the State of Oregon
(note: OR entities this pertains to:http://www.nipacoo�or /oreRon-advertisin , in
the print and online version of The Mate within the State of South Carolina, the
NJPA website, MERX, Noticetobidders.com, PubliePurchase.com, Biddingo, and
Onvia.
MAY 20, 2015 Pre -Proposal Conference (the we cast/conference call. The connection information
10:00 a.m. Central Time will be sent to all inquirers two business days before the conference).
JUNE 3, 2015 Deadline for RFP questions.
JUNE 10, 2015 Deadline for Submission of Proposals. Late responses will be returned unopened.
4:30 p.m. Central Time
JUNE 11, 2015 Public Opening of Proposals.
8:00 a.m. Central Time
Direct questions regarding this RFP to: Jonathan Yahn at)onathan.Mhn�a))n) acoo . org or (218)895-4144.
2..
i"M_U,J,1s OE,,
L. Shipping Requesting Pricing Changes
A. About NJPA
B. Joint Exercise of Powers Laws
C. Why Respond to a National Cooperative
Procurement Contract
D. The Intent of This RFP
E. Scope of This RFP
F. Expectations for Equipment/Products
and Services Being Proposed
G. Solutions Based Solicitation
A.
Contract
B.
Currency
C.
Exclusive Vendor
D.
FOB
E.
Hub Partner
F.
Proposer
G.
Request for Proposal
H.
Sourced Goods
I.
Time
J.
Total Cost of Acquisition
K.
Vendor
2..
i"M_U,J,1s OE,,
L. Shipping Requesting Pricing Changes
A. About NJPA
B. Joint Exercise of Powers Laws
C. Why Respond to a National Cooperative
Procurement Contract
D. The Intent of This RFP
E. Scope of This RFP
F. Expectations for Equipment/Products
and Services Being Proposed
G. Solutions Based Solicitation
2
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A.
Inquiry Period
B.
Pre -Proposal Conference
C.
Identification of Key Personnel
D.
Proposer's Exceptions to Terms and
Marketing Plan
Conditions
E.
Proposal Format
F.
Questions & Answers About This RFP
G.
Modification or Withdrawal of a
Value Added
Submitted Proposal
H.
Proposal Opening Procedure
1.
NJPA's Rights Reserved
11 V ,11 `M
C
A.
Line -Item Pricing
B.
Percentage Discount From Catalog or
E.
Category
C.
Cost Plus a Percentage of Cost
D.
Hot List Pricing
E.
Ceiling Price
F.
Volume Price Discounts/
Additional Quantities
G.
Total Cost of Acquisition
H.
Sourced Equipment/Products/
Applicable Law
Open Market Items
I.
Price and Product Changes
J.
Payment Terms
K.
Sales Tax
2
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A.
Proposal Evaluation Process
B.
Proposer Responsiveness
C.
Proposal Evaluation Criteria
D.
Other Considerations
E.
Cost Comparison
F.
Marketing Plan
G.
Certificate Of Insurance
H.
Order Process and/or Funds Flow
I.
Administrative Fees
J.
Value Added
K.
Waiver of Formalities
A.
Subsequent Agreements
B.
NJPA Member Sign-up Procedure
C.
Reporting of Sales Activity
D.
Audits
E.
Hub Partner
F.
Trade -Ins
G.
Out of Stock Notification
H.
Termination of a Contract resulting from
this RFP
A.
Advertising a Contract Resulting From
This RFP
B.
Applicable Law
C.
Assignment of Contract
D.
List of Proposers
E.
Captions, Headings, and Illustrations
F.
Data Practices
G.
Entire Agreement
H.
Force Majeure
L
Gratuities
J.
Hazardous Substances
K.
Licenses
L.
Material Suppliers and Sub -Contractors
M.
Non -Wavier of Rights
N.
Protests of Awards Made
O.
Suspension or Disbarment Status
P.
Affirmative Action and Immigration
Status Certification
Q.
Severability
R.
Relationship of Parties
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A. CONT CT
"Contract" as used herein shall consist of this RFP, pricing, fully executed forms C, D, F & P from the
Proposer's response pursuant to this RFP, and a fully executed form E ("Acceptance and Award") with
final terms and conditions. Form E will be executed on or after award and will provide final clarification
of terms and conditions of the award.
.CURRENCY
All transactions are payable in U.S. dollars on U.S. sales. All administrative fees are to be paid in U.S.
dollars.
C. EXCLUSIVE VENDOR
A sole Vendor awarded in a product category. NJPA reserves the right to award to an Exclusive Vendor in
the event that such an award is in the best interests of NJPA Members nationally. A Proposer that exhibits
and demonstrates the ability to offer and execute an outstanding overall program, demonstrates the ability
and willingness to serve NJPA current and qualifying Members in all 50 states and comply with all other
requirements of this RFP, is preferred.
FOB stands for "Freight On Board" and defines the point at which responsibility for loss and damage of
product/equipment purchased is transferred from Seller to Buyer. "FOB Destination" defines that transfer
of responsibility for loss is transferred from Seller to Buyer at the Buyer's designated delivery point. FOB
does not identify who is responsible for the costs of shipping. The responsibility for the costs of shipping
is addressed elsewhere in this document.
E. HUB PARTNER
An organization that a member requests to be served through with an Awarded Vendor for the purposes of
complying with a Law, Regulation, or Rule to which that individual NJPA Member deems to be applicable
in their jurisdiction.
F. PROPOSER
A company, person, or entity delivering a timely response to this RFP.
G. REQUEST FOR O OSAL
Herein referred to as RFP.
H. SOURCED GOODS
A Sourced Good or Open Market Item is a product within the RFP's scope - generally deemed incidental
to the total transaction or purchase of contract items - which a member wants to buy under contract from
an Awarded Vendor that is not currently available under the Vendor's NJPA contract.
L TIME
Periods of time, stated as number of days, shall be in calendar days.
TOTAL COST OF ACQUISITION
The Total Cost of Acquisition for the equipment/products and related services being proposed is the cost
of the proposed equipment/products and related services delivered and operational for its intended purpose
in the end -user's location.
K. VENDOR
A Proposer whose response has been awarded a contract pursuant to this RFP.
3
2_1 NJPA shall advertise this solicitation: 1) once each in Oregon's Daily Journal of Commerce, South
Carolina's The State and Utah's Salt Lake Tribune, 2) on NJPA's website; 3) in the hard copy print and
online editions of the USA Today; and 4) on other third -parry websites deemed appropriate by NJPA. Other
third party advertisers may include Onvia, PublicPurchase.com, MERX and Biddingo.
2_2 NJPA also notifies and provides solicitation documentation to each State level procurement departments
for possible re -posting of the solicitation within their systems and at their option for future use and to meet
specific state requirements.
.....................
A. ABOUT NJPA
3_1 The National Joint Powers Alliance® (NJPA) is a public agency serving as a national municipal
contracting agency established under the Service Cooperative statute by Minnesota Legislative Statute
§ 123A.21 with the authority to develop and offer, among other services, cooperative procurement services
to its membership. Eligible membership and participation includes states, cities, counties, all government
agencies, both public and non-public educational agencies, colleges, universities and non-profit
organizations.
3_2 Under the authority of Minnesota state laws and enabling legislation, NJPA facilitates a competitive
bidding and contracting process on behalf of the needs of itself and the needs of current and potential
member agencies nationally. This process results in national procurement contracts with various Vendors
of products/equipment and services which NJPA Member agencies desire to procure. These procurement
contracts are created in compliance with applicable Minnesota Municipal Contracting Laws. A complete
listing of NJPA cooperative procurement contracts can be found at www.nJDacooD.org.
3_3 NJPA is a public agency governed by publicly elected officials that serve as the NJPA Board of
Directors. NJPA's Board of Directors calls for all proposals, awards all Contracts, and hosts those resulting
Contracts for the benefit of its own and its Members use.
3.3.1 Subject to Approval of the NJPA Board: NJPA contracts are awarded by the action
of NJPA Board of Directors. This action is based on the open and competitive bidding process
facilitated by NJPA. The evaluation and resulting recommendation is presented to the Board of
Directors by the NJPA Proposal Evaluation Committee.
3_4 NJPA currently serves over 50,000 member agencies nationally. Both membership and utilization of
NJPA contracts continue to expand, due in part to the increasing acceptance of Cooperative Purchasing
throughout the government and education communities nationally.
. JOINT EXERCISE OF POWERS LAWS
3_5 NJPA cooperatively shares those contracts with its Members nationwide through various Joint Exercise
of Powers Laws or Cooperative Purchasing Statutes established in Minnesota, other States and
Canadian Provinces. The Minnesota Joint Exercise of Powers Law is Minnesota Statute §471.59 which
states "Two or more governmental units... may jointly or cooperatively exercise any power common to
the contracting parties..." This Minnesota Statute allows NJPA to serve Member agencies located in
all other states. Municipal agencies nationally have the ability to participate in cooperative purchasing
activities as a result of specific laws of their own state. These laws can be found on our website at
hiip: //www.njpacoop. org/national-cooperative-contract-solutions/legal-authority/.
C. WHY RESPOND TO A NATIONAL COOPERATIVE PROCUREMENT CONTRACT
M
3_6 National Cooperative Procurement Contracts create value for Municipal and Public Agencies, as well
as for Vendors of products/equipment and services in a variety of ways:
3.6.1 National cooperative contracts potentially save the time and effort of Municipal and Public
Agencies who would have been otherwise charged with soliciting vendor responses to individual
RFP's, resulting in individual contracts, to meet the procurement needs of their respective
agencies. Considerable time and effort is also potentially saved by the Vendors who would have
had to otherwise respond to each of those individual RFPs. A single, nationally advertised RFP,
resulting in a single, national cooperative contract can potentially replace thousands of individual
RFPs for the same equipment/products/services that might have been otherwise advertised by
individual NJPA member agencies.
3.6.2 NJPA contracts offer our Members nationally leveraged volume purchasing discounts. Our
contract terms and conditions offer the opportunity for Vendors to recognize individual member
procurement volume commitment through additional volume based contract discounts.
3_7 State laws that permit or encourage cooperative purchasing contracts do so with the belief that
cooperative efficiencies will result in lower prices, better overall value, and considerable time savings.
3_8 The collective purchasing power of thousands of NJPA Member agencies nationwide offers the
opportunity for volume pricing discounts. Although no sales or sales volume is guaranteed by an NJPA
Contract resulting from this RFP, substantial volume is anticipated and volume pricing is requested and
justified.
3_9 NJPA and its Members desire the best value for their procurement dollar as well as a competitive price.
Vendors have the opportunity to display and highlight value added attributes of their company,
equipment/products and services without constraints of atypical individual proposal process.
D. THE INTENT OF THIS RFP
3.10. National contract awarded by the NJPA Board of Directors: NJPA seeks the most responsive
and responsible Vendor relationship(s) to reflect the best interests of NJPA and its Member agencies.
Through a competitive proposal and evaluation process, the NJPA Proposal Evaluation Committee
reviews and recommends vendors for to award a national contract by the action of the NJPA Board of
Directors. NJPA's primary intent is to establish and provide a national cooperative procurement contract
which offer opportunities for NJPA and our Member agencies to procure quality product/equipment and
services as desired and needed. The contracts will be marketed nationally through a cooperative effort
between the awarded vendor(s) and NJPA. Contracts are expected to offer price levels reflective of the
potential and collective volume of NJPA and the nationally established NJPA membership base.
3.11 Beyond our primary intent, NJPA further desires to:
3.11.1 Award a four year term contract with a fifth year contract option resulting from this RFP;
3.11.2 Offer and apply any applicable technological advances throughout the term of a contract
resulting from this RFP
3.11.3 Deliver "Value Added" aspects of the company, equipment/products and services as
defined in the "Proposer's Response";
3.11.4 Deliver wide spectrums of solutions to meet the needs and requirement of NJPA and NJPA
Member agencies.
3.11.5 Award an exclusive contract to the most responsive and responsible vendor when it is
deemed to be in the best interest of NJPA and the NJPA Member agencies
3.12 Exclusive or Multiple Awards: Based on the goals and scope of this RFP, NJPA is requesting
responders to demonstrate their ability to serve the needs of NJPA's national membership. It is NJPA's
intent and desire to award a contract to a single exclusive Vendor to serve our membership's needs. To
meet the goals of this RFP, NJPA reserves the right to award a Contract to multiple Proposers where the
result justifies a multiple award and multiple contracts are deemed to be in the best interests of NJPA
Member agencies.
3.13 Non -Manufacturer Awards: NJPA reserves the right to make an award related to this invitation to a
non -manufacturer or dealer/distributor if such action is in the best interests of NJPA and its Members.
3.14 Manufacturer as a Proposer: If the Proposer is a Manufacturer or wholesale distributor, the response
received will be evaluated on the basis of a response made in conjunction with that Manufacturer's
authorized Dealer Network. Unless stated otherwise, a Manufacturer or wholesale distributor Proposer is
assumed to have a documented relationship with their Dealer Network where that Dealer Network is
informed of, and authorized to accept, purchase orders pursuant to any Contract resulting from this RFP on
behalf of the Manufacturer or wholesale distributor Proposer. Any such dealer will be considered a sub-
contractor of the Proposer/Vendor. The relationship between the Manufacturer and wholesale distributor
Proposer and its Dealer Network may be proposed at the time of the proposed submission if that fact is
properly identified.
3.15 Dealer/Re-seller as a Proposer: If the Proposer is a dealer or re -seller of the products and/or services
being proposed, the response will be evaluated based on the Proposer's authorization to provide those
products and services from their manufacturer. Where appropriate, Proposers must document their
authority to offer those products and/or services.
E. SCOPE OF THIS
3.16 Scope: The scope of this RFP is to award a contract to a qualifying vendor defined as a manufacturer,
provider, or dealer/distributor, established as a Proposer, and deemed responsive and responsible through
our open and competitive proposal process. Vendors will be awarded contracts based on the proposal and
responders demonstrated ability to meet the expectations of the RFP and demonstrate the overall highest
valued solutions which meet and/or exceed the current and future needs and requirements of NJPA and its
Member agencies nationally within the scope of FLEET -RELATED MAINTENANCE EQUIPMENT,
SUPPLIES, SERVICES, AND INVENTORY MANAGEMENT SOLUTIONS.
3.17 Additional Scope Definitions: For purposes of the scope of this solicitation:
3.17.1 In addition to FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES,
SERVICES, AND INVENTORY MANAGEMENT SOLUTIONS, this solicitation should be
read to include, but not to be limited to:
3.17.1.1 vendor managed inventory, lifts, alignment machines, wheel balancers, tire machines,
brake lathes, hose reels, diagnostic equipment, lube services, and vehicle body -related parts
and services.
3.17.2 NJPA reserves the right to limit the scope of this solicitation for NJPA and current and
potential NJPA member agencies.
3.17.2.1 This solicitation should NOT be construed to include 1) inventory software systems
unless they also contain an on-site inventory management solution, or 2) vehicle -parts -only
solutions that do not include service options.
3.18 Overlap of Scope: When considering equipment/products/services, or groups of equipment/
products/services submitted as a part of your response, and whether inclusion of such will fall within a
"Scope of Proposal," please consider the validity of an inverse statement.
3.18.1 For example, pencils and post -it -notes can generally be classified as office supplies and
office supplies generally include pencils and post -it -notes.
3.18.2 In contrast, computers (PCs and peripherals) can generally be considered office supplies;
however, the scope of office supplies does not generally include computer servers and
infrastructure.
3.18.3 In conclusion: With this in mind, individual products and services must be examined
individually by NJPA, from time to time and in its sole discretion, to determine their
compliance and fall within the original "Scope" as intended by NJPA.
3.19 Best and Most Responsive — Responsible Proposer: It is the intent of NJPA to award a Contract to
the best and most responsible and responsive Proposer(s) offering the best overall quality and selection of
equipment/products and services meeting the commonly requested specifications of the NJPA and NJPA
Members, provided the Proposer's Response has been submitted in accordance with the requirements of
this RFP. Qualifying Proposers who are able to anticipate the current and future needs and requirements
of NJPA and NJPA member agencies; demonstrate the knowledge of any and all applicable industry
standards, laws and regulations; and possess the willingness and ability to distribute, market to and service
NJPA Members in all 50 states are preferred. NJPA requests proposers submit their entire product line as
it applies and relates to the scope of this RFP.
3.20 Sealed Proposals: NJPA will receive sealed proposal responses to this RFP in accordance with
accepted standards set forth in the Minnesota Procurement Code and Uniform Municipal Contracting Law.
Awards may be made to responsible and responsive Proposers whose proposals are determined in writing
to be the most advantageous to NJPA and its current or qualifying future NJPA Member agencies.
3.21 Use of Contract: Any Contract resulting from this solicitation shall be awarded with the understanding
that it is for the sole convenience of NJPA and its Members. NJPA and/or its members reserve the right to
obtain like equipment/products and services solely from this contract or from another contract source of
their choice or from a contract resulting from their own procurement process.
3.22 Awarded Vendor's interest in a contract resulting from this RFP: Awarded Vendors will be able
to offer to NJPA, and current and potential NJPA Members, only those products/equipment and services
specifically awarded on their NJPA Awarded Contract(s). Awarded Vendors may not offer as "contract
compliant," products/equipment and services which are not specifically identified and priced in their NJPA
Awarded Contract.
3.23 Sole Source of Responsibility- NJPA desires a "Sole Source of Responsibility" Vendor. This means
the Vendor will take sole responsibility for the performance of delivered equipment/products/ services.
NJPA also desires sole responsibility with regard to:
3.23.1 Scope of Equipment/Products/Services: NJPA desires a provider for the broadest possible
scope of products/equipment and services being proposed over the largest possible geographic area
and to the largest possible cross-section of NJPA current and potential Members.
3.23.2 Vendor use of sub -contractors in sourcing or delivering equipment/product/services: NJPA
desires a single source of responsibility for equipment/products and services proposed. Proposers are
assumed to have sub -contractor relationships with all organizations and individuals whom are external to
the Proposer and are involved in providing or delivering the equipment/products/services being proposed.
Vendor assumes all responsibility for the equipment/products/services and actions of any such Sub -
Contractor. Suggested Solutions Options include:
7
3.24.1 Multiple solutions to the needs of NJPA and NJPA Members are possible. Examples could
include:
3.24.1.1 Equipment/Products Only Solution: Equipment/Products Only Solution may
be appropriate for situations where NJPA or NJPA Members possess the ability, either in-
house or through local third party contractors, to properly install and bring to operation
those equipment/products being proposed.
3.24.1.2 Turn -Key Solutions: A Turn -Key Solution is a combination of
equipment/products and services which provides a single price for equipment/products,
delivery, and installation to a properly operating status. Generally this is the most desirable
solution as NJPA and NJPA Members may not possess, or desire to engage, personnel with
the necessary expertise to complete these tasks internally or through other independent
contractors
3.24.1.3 Good, Better, Best: Where appropriate and properly identified, Proposers are
invited to offer the CHOICE of good — better — best multiple grade solutions to NJPA and
NJPA Members' needs.
3.24.1.4 Proven — Accepted — Leading Edge Technology: Where appropriate and
properly identified, Proposers are invited to provide an appropriate identified spectrum of
technology solutions to compliment or enhance the functionality of the proposed solutions
to NJPA and NJPA Members' needs both now and into the future.
3.24.2 If applicable, Contracts will be awarded to Proposer(s) able to deliver a proposal meeting
the entire needs of NJPA and its Members within the scope of this RFP. NJPA prefers Proposers
submit their complete product line of products and services described in the scope of this RFP.
NJPA reserves the right to reject individual, or groupings of specific equipment/products and
services proposals as a part of the award.
3.25 Geographic Area to be Proposed: This RFP invites proposals to provide FLEET -RELATED
MAINTENANCE EQUIPMENT, SUPPLIES, SERVICES, AND INVENTORY MANAGEMENT
SOLUTIONS to NJPA and NJPA Members throughout the entire United States and possibly
internationally. Proposers will be expected to express willingness to explore service to NJPA Members
located abroad; however the lack of ability to serve Members outside of the United States will not be cause
for non -award. The ability and willingness to serve Canada, for instance, will be viewed as a value-added
attribute.
3.26 Contract Term: At NJPA's option a contract resulting from this RFP will become effective either
the date awarded by the NJPA Board of Directors or the day following the expiration date of an existing
NJPA procurement contract for the same or similar product/equipment and services.
3.26.1 NJPA is seeking a Contract base term of four years as allowed by Minnesota Contracting
Law. Full term is expected. However, one additional one-year renewal/extension may be offered
by NJPA to Vendor beyond the original four year term if NJPA deems such action to be in the best
interests of NJPA and its Members. NJPA reserves the right to conduct periodic business reviews
throughout the term of the contract.
3.27 Minimum Contract Value: NJPA anticipates considerable activity resulting from this RFP and
subsequent award; however, no commitment of any kind is made concerning actual quantities to be
acquired. NJPA does not guarantee usage. Usage will depend on the actual needs of the NJPA Members
and the value of the awarded contract.
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3.28 Estimated Contract Volume: Estimated quantities and sales volume are based on potential usage by
NJPA and NJPA Member agencies nationally.
3.29 Contract Availability: This Contract must be available to all current and potential NJPA Members
who choose to utilize this NJPA Contract to include all governmental and public agencies, public and
private primary and secondary education agencies, and all non-profit organizations nationally.
3.30 Proposer's Commitment Period: In order to allow NJPA the opportunity to evaluate each proposal
thoroughly, NJPA requires any response to this solicitation be valid and irrevocable for ninety (90) days
after the date proposals were opened regarding this RFP.
F. EXPECTATIONS FOR U ENT/PO UC S AND SERVICES BEING PROPOSED
3.31 Industry Standards: Except as contained herein, the specifications or solutions for this RFP
shall be those accepted guidelines set forth by the FLEET -RELATED MAINTENANCE EQUIPMENT,
SUPPLIES, SERVICES, AND INVENTORY MANAGEMENT SOLUTIONS industry, as they are
generally understood and accepted within that industry across the nation. Submitted products/equipment,
related services, and their warranties and assurances are required to meet and/or exceed all current,
traditional and anticipated needs and requirements of NJPA and its Members.
3.31.1 Deviations from industry standards must be identified by the Proposer and
explained how, in their opinion, the equipment/products and services they propose will render
equivalent functionality, coverage, performance, and/or related services. Failure to detail all such
deviations may comprise sufficient grounds for rejection of the entire proposal.
3.31.2 Technical Descriptions/Specifications. Excessive technical descriptions and specifications
which, in the opinion of NJPA unduly enlarge the proposal response may reduce evaluation points
awarded on Form G. Proposers must supply sufficient information to:
3.31.2.1 demonstrate the Proposer's knowledge of industry standards;
3.31.2.2 identify the equipment/products and services being proposed; and
3.31.2.3 differentiate equipment/products and services from others.
3.32 New Current Model Equipment/Products: Proposals submitted shall be for new, current model
equipment/products and services with the exception of certain close-out products allowed to be offered on
the Proposer's "Hot List" described herein.
3.33 Compliance with laws and standards: All items supplied on this Contract shall comply with any
current applicable safety or regulatory standards or codes.
3.34 Delivered and operational: Products/equipment offered herein are to be proposed based upon being
delivered and operational at the NJPA Member's site. Exceptions to "delivered and operational" must be
explicitly disclosed in the "Total Cost of Acquisition" section of your proposal response.
3.35 Warranty: The Proposer warrants that all products, equipment, supplies, and services delivered under
this Contract shall be covered by the industry standard or better warranty. All products and equipment
should carry a minimum industry standard manufacturer's warranty that includes materials and labor. The
Proposer has the primary responsibility to submit product specific warranty as required and accepted by
industry standards. Dealer/Distributors agree to assist the purchaser in reaching a solution in a dispute over
warranty's terms with the manufacturer. Any manufacturer's warranty which is effective past the expiration
of the warranty will be passed on to the NJPA member. Failure to submit a minimum warranty may result
in non -award.
E
3.36 Additional Warrants: The Proposer warrants all products/equipment and related services furnished
hereunder will be free from liens and encumbrances; defects in design, materials, and workmanship; and
will conform in all respects to the terms of this RFP including any specifications or standards. In addition,
Proposer/Vendor warrants the products/equipment and related services are suitable for and will perform in
accordance with the ordinary use for which they are intended.
3.37 NJPA solicitations and contract process will not offer specific specifications for proposers to meet or
base your response on. This RFP is a "Solutions Based Solicitation." This means the proposers are asked
to understand and anticipate the current and future needs of NJPA and the nationally located NJPA
membership base, within the scope of this RFP, and including specifications commonly desired or required
by law or industry standards. Your proposal will be evaluated in part on your demonstrated ability to meet
or exceed the needs and requirements of NJPA and our member agencies within the defined scope of this
RFP.
3.38 NJPA does not typically provide product and service specifications; rather NJPA is requesting an
industry standard or accepted specification for the requested product/equipment and services. Where
specific line items are specified, those line items should be considered the minimum which can be expanded
by the Proposer to deliver the Proposer's "Solution" to NJPA and NJPA Members' needs.
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A. INQUIRY PERIOD
4_1 The inquiry period shall begin at the date of first advertisement and continue to the "Deadline for
Requests." RFP packages shall be distributed to Potential Bidders during the inquiry period. The purpose
for the defined "Inquiry Period" is to ensure proposers have enough time to complete and deliver the
proposal to our office.
4_2 A non -mandatory pre -proposal conference will be held at the date and time specified in the time line on
page one of this RFP. Conference call and web connection information will be sent to all Potential Proposers
through the same means employed in their inquiry. The purpose of this conference call is to allow Potential
Proposers to ask questions regarding this RFP and hear answers to their own questions and the questions of
other Potential Proposers. Only answers issued in writing by NJPA to questions asked before or during the
Pre -proposal Conference shall be considered binding.
C. IDENTIFICATION OF KEY PERSONNEL
4_3 Vendor will designate one senior staff individual who will represent the awarded Vendor to NJPA. This
contact person will correspond with members for technical assistance, questions or problems that may arise
including instructions regarding different contacts for different geographical areas as needed.
4_4 Individuals should also be identified (if applicable) as the primary contacts for the contents of this
proposal, marketing, sales, and any other area deemed essential by the Proposer.
D. O OSE 'S EXCEPTIONS TO TERMS AND CONDITIONS
4_5 Any exceptions, deviations, or contingencies a Proposer may have to the terms and conditions contained
herein must be documented on Form C.
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4_6 Exceptions, deviations or contingencies stipulated in Proposer's Response, while possibly necessary in
the view of the Proposer, may result in disqualification of a Proposal Response.
E. PROPOSAL FORMAT
4_7 It is the responsibility of all Proposers to examine the entire RFP package, to seek clarification of any
item or requirement that may not be clear and to check all responses for accuracy before submitting a
Proposal. Negligence in preparing a Proposal confers no right of withdrawal after the deadline for
submission of proposals.
4_8 All proposals must be properly labeled and sent to "The National Joint Powers Alliance®, 202 12th ST
NE Staples, MN 56479."
4_9 Format for proposal response: All proposals must be physically delivered to NJPA at the above
address in the following form and with all required hard copy documents and signature forms/pages inserted
as loose pages at the front of the Vendor's response:
4.9.1 Hard copy original signed, completed, and dated forms C, D, F and hard copy signed signature
page only from forms A and P from this RFP;
4.9.2 Hard copies of all addenda issued for the RFP with original counter signed by the Proposer;
4.9.3 Hardy copy of Certificate of Insurance verifying the coverage identified in this RFP; and
4.9.4 A complete copy of your response on a CD (Compact Disc) or flash drive. The copy shall
contain completed Forms A, B, C, D, F & P, your statement of products and pricing (including
apparent discount) together with all appropriate attachments. Everything you send with your hard
copy should also be included in the electronic copy. As a public agency, NJPA proposals, responses
and awarded contracts are a matter of public record, except for that data included in the proposals,
responses and awarded contracts that is classified as nonpublic; thus, pursuant to statute, NJPA
policies and RFP terms and conditions, all documentation, except for that data which is nonpublic
is available for review by the public through a public records request. If you wish to request that
certain information that falls within Minnesota Statute §13.37 be redacted, such request must be
made within thirty -days of award/non-award.
4.10 All Proposal forms must be submitted in English and be legible. All appropriate forms must be
executed by an authorized signatory of the Proposer. Blue ink is preferred for signatures.
4.11 Proposal submissions should be submitted using the electronic forms provided. If a Proposer chooses
to use alternative documents for their response, the Proposer will be responsible for ensuring the content is
effectively equal to the NJPA form and the document is in a format readable by NJPA.
4.12 It is the responsibility of the Proposer to be certain the proposal submittal is in the physical possession
of NJPA on or prior to the deadline for submission of proposals.
4.12.1 Proposals must be submitted in a sealed envelope or box properly addressed to NJPA and
prominently identifying the proposal number, proposal category name, the message "Hold for
Proposal Opening", and the deadline for proposal submission. NJPA cannot be responsible for
late receipt of proposals. Proposals received by the correct deadline for proposal submission will
be opened and the name of each Proposer and other appropriate information will be publicly read.
4.13 Corrections, erasures, and interlineations on a Proposer's Response must be initialed by the authorized
signer in original ink on all copies to be considered.
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4.14 Addendums to the RFP: The Proposer is responsible for ensuring receipt of all addendums to this
RFP.
4.14.1 Proposer's are responsible for checking directly with the NJPA website for addendums to
this RFP.
4.14.2 Addendums to this RFP can change terms and conditions of the RFP including the deadline
for submission of proposals.
F. QUESTIONS AND ANSWERS ABOUT THIS RFP
4.15 Upon examination of this RFP document, Proposer shall promptly notify NJPA of any ambiguity,
inconsistency, or error they may discover. Interpretations, corrections and changes to this RFP will be
made by NJPA through addendum. Interpretations, corrections, or changes made in any other manner will
not be binding and Proposer shall not rely upon such.
4.16 Submit all questions about this RFP, in writing, referencing FLEET -RELATED MAINTENANCE
EQUIPMENT, SUPPLIES, SERVICES, AND INVENTORY MANAGEMENT SOLUTIONS to
Jonathan Yahn, NJPA 202 12th Street NE, Staples, MN 56479 or RFP@njpacoop.org. Those not having
access to the Internet may call Jonathan Yahn at (218) 895-4144. Requests for additional information or
interpretation of instructions to Proposers or technical specifications shall also be addressed to Jonathan
Yahn. NJPA urges Potential Proposers to communicate all concerns well in advance of the deadline to
avoid misunderstandings. Questions received less than seven (7) days ending at 4:00 p.m. Central Time of
the seventh (7th) calendar day prior to proposal due -date cannot be answered; however, communications
permitted include: NJPA issued addenda or potential Vendor withdrawal of their response prior to RFP
submission deadline.
4.17 If the answer to a question is deemed by NJPA to have a material impact on other potential proposers
or the RFP itself, the answer to the question will become an addendum to this RFP.
4.18 If the answer to a question is deemed by NJPA to be a clarification of existing terms and conditions
and does not have a material impact on other potential proposers or the RFP itself, no further documentation
of that question is required.
4.19 As used in this solicitation, clarification means communication with a Potential Proposer for the sole
purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in the RFP.
4.20 Addenda are written instruments issued by NJPA that modify or interpret the RFP. All addenda issued
by NJPA shall become a part of the RFP. Addenda will be delivered to all Potential Proposers using the
same method of delivery of the original RFP material. NJPA accepts no liability in connection with the
delivery of said materials. Copies of addenda will also be made available on the NJPA website at
www.nipacoop.org by clicking on "Current and Pending Solicitations" and from the NJPA offices. No
questions will be accepted by NJPA later than seven (7) days prior to the deadline for receipt of proposals,
except Each Potential Proposer shall ascertain prior to submitting a Proposal that it has received all addenda
issued, and the Proposer shall acknowledge their receipt in its Proposal Response.
4.21 An amendment to a submitted proposal must be in writing and delivered to NJPA no later than the
time specified for opening of all proposals.
G. MODIFICATION OR WITHDRAWAL OF A SUBMITTED PROPOSAL
4.22 A submitted proposal may not be modified, withdrawn or cancelled by the Proposer for a period of
ninety (90) days following the date proposals were opened. Prior to the deadline for submission of
proposals, any proposal submitted may be modified or withdrawn by notice to the NJPA Contracts and
Compliance Manager. Such notice shall be submitted in writing and include the signature of the Proposer
and shall be delivered to NJPA prior to the deadline for submission of proposals and it shall be so worded
12
as not to reveal the content of the original proposal. However, the original proposal shall not be physically
returned to the Potential Proposer until after the official proposal opening. Withdrawn proposals may be
resubmitted up to the time designated for the receipt of the proposals if they are then fully in conformance
with the Instructions to Proposer.
4.23 Examples of Value Added Attributes: Value -Added attributes, products and services are items
offered in addition to the products and services being proposed which adds value to those items being
proposed. The availability of a contract for maintenance or service after the initial sale, installation, and
set-up may, for instance, be "Value Added Services" for products where a typical buyer may not have the
ability to perform these functions. The opportunity to indicate value added dimensions and such
advancements will be available in the Proposer's Questionnaire and Proposer's product and service
submittal.
4.24 Value added equipment/products and services and expanded services, as they relate to this RFP, will
be given positive consideration in the award selection. Consideration will be given to an expanded selection
of FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES, SERVICES, AND INVENTORY
MANAGEMENT SOLUTIONS and advances to provide equipment/products/services or supplies meeting
and/or exceeding today's industry standards and expectations. A value add would include a program or
service that further serves the members needs above and possibly beyond standard expectation and
complements the equipment/products/services and training. Value added could include areas of equipment,
product and service, sales, ordering, delivery, performance, maintenance, technology, and service that
furthers the functionality and effectiveness of the procurement process while remaining within the scope of
this RFP.
4.25 Minority, Small Business, and Women Business Enterprise (WMBE) participation: It is the
policy of some NJPA Members to involve Minority, Small Business, and WMBE contractors in the process
to purchase equipment/products and related services. Vendors should document WMBE status for their
organization AND any such status of their affiliates (i.e. Supplier networks) involved in carrying out the
activities invited. The ability of a Proposer to provide "Credits" to NJPA and NJPA Members in these
subject areas, either individually or through related entities involved in the transaction, will be evaluated
positively by NJPA and reflected in the "value added" area of the evaluation. NJPA is committed to
facilitating the realization of such "Credits" through certain structuring techniques for transactions resulting
from this RFP.
4.26 Environmentally Preferred Purchasing Opportunities: There is a growing trend among NJPA
Members to consider the environmental impact of the equipment/products and related services they
purchase. "Green" characteristics demonstrated by responding companies will be evaluated positively by
NJPA and reflected in the "value added" area of the evaluation. Please identify any Green characteristics
of the equipment/products and related services in your proposal and identify the sanctioning body
determining that characteristic. Where appropriate, please indicate which products have been certified as
"green" and by which certifying agency.
4.27 On -Line Requisitioning systems: When applicable, on-line requisitioning systems will be viewed as
a value-added characteristic. Proposer shall include documentation about user interfaces that make on-line
ordering easy for NJPA Members as well as the ability to punch -out from mainstream e -Procurement or
Enterprise Resource Planning (ERP) systems that NJPA Members may currently utilize.
4.28 Financing: The ability of the Proposerto provide financing options forthe products and services being
proposed will be viewed as a Value Added Attribute.
H. PROPOSAL OPENING PROCEDURE
4.29 Sealed and properly identified Proposer's Responses for this RFP entitled FLEET -RELATED
MAINTENANCE EQUIPMENT, SUPPLIES, SERVICES, AND INVENTORY MANAGEMENT
SOLUTIONS will be received by Jonathan Yahn, Contracts and Compliance Manager, at NJPA Offices,
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202 12th Street NE, Staples, MN 56479 until the deadline for receipt of, and proposal opening identified
on page one of this RFP. We document the receipt by using an atomic clock; an NJPA employee
electronically time and date stamps all Proposals immediately upon receipt. The NJPA Director of
Contracts and Marketing, or Representative from the NJPA Proposal Evaluation Committee, will then read
the Proposer's names aloud. A summary of the responses to this RFP will be made available for public
inspection in the NJPA office in Staples, MN. A letter or e-mail request is required to receive a complete
RFP package. Send or communicate all requests to the attention of Jonathan Yahn 202 12th Street Northeast
Staples, MN 56479 or RFP(anjpacoop.org to receive a complete copy of this RFP. Method of delivery
needs to be indicated in the request; an email address is required for electronic transmission. Oral, facsimile,
telephone or telegraphic Proposal Submissions or requests for this RFP are invalid and will not receive
consideration. All Proposal Responses must be submitted in a sealed package. The outside of the package
shall plainly identify FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES, SERVICES, AND
INVENTORY MANAGEMENT SOLUTIONS. To avoid premature opening, it is the responsibility of the
Proposer to label the Proposal Response properly.
1. N A'S RIGHTS RESERVED
4.30.1 Reject any and all Proposals received in response to this RFP;
4.30.2 Disqualify any Proposer whose conduct or Proposal fails to conform to the requirements of this
RFP;
4.30.3 Have unlimited rights to duplicate all materials submitted for purposes of RFP evaluation, and
duplicate all public information in response to data requests regarding the Proposal;
4.30.4 Consider a late modification of a Proposal if the Proposal itself was submitted on time and if the
modifications were requested by NJPA and the modifications make the terms of the Proposal more
favorable to NJPA, and accept such Proposal as modified;
4.30.5 At its sole discretion, reserve the right to waive any non -material deviations from the requirements
and procedures of this RFP;
4.30.6 Extend the Contract, in increments determined by NJPA, not to exceed a total contract term of five
years; and
4.30.7 Cancel the Request for Proposal at any time and for any reason with no cost or penalty to NJPA.
4.30.8 Correct or amend the RFP at any time with no cost or penalty to NJPA. If NJPA should correct or
amend any segment of the RFP after submission of Proposals and prior to announcement of the
Awarded Vendor, all Proposers will be afforded ample opportunity to revise their Proposal to
accommodate the RFP amendment and the dates for submission of revised Proposals announced at that
time. NJPA will not be liable for any errors in the RFP or other responses related to the RFP.
4.30.9 Extend proposal due dates.
5_1 NJPA requests Potential Proposers respond to this RFP only if they are able to offer a wide array of
equipment/products and services and at prices lower and better value than what they would ordinarily offer
to single government agency, larger school district, or regional cooperative.
5_2 RFP is an Indefinite Quantity Equipment/Products and Related Service Price and Program Request with
potential national sales distribution and service. If Proposer's solution requires additional supporting
documentation, describe where it can be found in your submission. If Proposer offers the solution in an
14
alternative fashion, describe your solution to be easily understood. All pricing must be copied on a CD or
thumb drive along with other requested information as a part of a Proposer's Response.
5_3 Regardless of the payment method selected by NJPA or NJPA Member, a total cost associated with any
purchase option of the equipment/products and services and being supplied must always be disclosed at the
time of purchase.
5_4 All Proposers will be required to submit "Primary Pricing" in the form of either "Line -Item Pricing,"
or "Percentage Discount from Catalog Pricing," or a combination of these pricing strategies. Proposers are
also encouraged to offer OPTIONAL pricing strategies such as but not limited to "Hot List," "Sourced
Product/Equipment" and "Volume Discounts," as well as financing options such as leasing. All pricing
documents should include an effective date, preferably in the top right corner of the first page of each
pricing document.
A. LINE -ITEM PRICING
5_5 A pricing format where specific individual products and/or services are offered at specific individual
Contract prices. Products/equipment and/or related services are individually priced and described by
characteristics such as manufacture name, stock or part number, size, or functionality. This method of
pricing offers the least amount of confusion as products/equipment and prices are individually identified
however, Proposers with a large number of products/equipment to propose may find this method
cumbersome. In these situations, a percentage discount from catalog or category pricing model may make
more sense and increase the clarity of the contract pricing format.
5_6 All Line -Item Pricing items must be numbered, organized, sectioned, including SKU's (when
applicable) and easily understood by the Evaluation Committee and members.
5_7 Submit Line -Item Pricing items in an Excel spreadsheet format and include all appropriate identification
information necessary to discern the line item from other line items in each Responder's proposal.
5_8 The purpose for a searchable excel spreadsheet format for Line -Item Pricing is to be able to quickly
find any particular item of interest. For that reason, Proposers are responsible for providing the appropriate
product and service identification information along with the pricing information which is typically found
on an invoice or price quote for such products/equipment and related services.
5_9 All products/equipment and related services typically appearing on an invoice or price quote must be
individually priced and identified on the line -item price sheet, including any and all ancillary costs.
5.10 Proposers are asked to provide both a published "List" price as well as a "Proposed Contract Price" in
their pricing matrix. Published List price will be the standard "quantity of one" price currently available to
government and educational customers excluding cooperative and volume discounts.
B. PERCENTAGE DISCOUNT O CATALOG OR CATEGORY
5.11 A specific percentage discount from a Catalog or List price" defined as a published Manufacturer's
Suggested Retail Price (MSRP) for the products/equipment or related services being proposed.
5.12 Individualized percentage discounts can be applied to any number of defined product groupings.
5.13 A Percentage Discount from MSRP may be applied to all elements identified in MSRP including all
Manufacturer Options applicable to the equipment/products or related services.
5.14 When a Proposer elects to use "Percentage Discount from Catalog or Category," Proposer will be
responsible for providing and maintaining current published MSRP with NJPA and must be included in
their proposal and provided throughout the term of any Contract resulting from this RFP.
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C. COST PLUS A PERCENTAGE OF COST
5.15 Cost plus a percentage of cost as a primary pricing mechanism is not desirable.
lNBMI mfrs'[ I N
5.16 Where applicable, a Vendor may opt to offer a specific selection of products/services, defined as Hot
List pricing at greater discounts or related advantages than those listed in the standard Contract pricing. All
product/service pricing, including the Hot List Pricing, must be submitted electronically provided in Excel
format. Hot List pricing must be submitted in a Line -Item format. Equipment/products and related services
may be added or removed from the "Hot List" at any time through an NJPA Price and Product Change
Form.
5.17 Hot List program and pricing when applicable may also be used to discount and liquidate close-out
and discontinued equipment/products and related services as long as those close-out and discontinued items
are clearly labeled as such. Current ordering process and administrative fees apply. This option must be
published and made available to all NJPA Members.
E. CEILING PRICE
5.18 Proposal pricing is to be established as a ceiling price. At no time may the proposed
equipment/products and related services be offered pursuant to this Contract at prices above this ceiling
price without request and approval by NJPA. Contract prices may be reduced to allow for volume
considerations and commitments and to meet the specific and unique needs of an NJPA Member.
5.19 Allowable specific needs may include competitive situations, certain purchase volume commitments
or the creation of custom programs based on the individual needs of NJPA Members.
F. VOLUME CE DISCOUNTS / ADDITIONAL IJAN I IES
5.20 Proposers are free to offer volume commitment discounts from the contract pricing documented in a
Contract resulting from this RFP. Volume considerations shall be determined between the Vendor and
individual NJPA Members on a case-by-case basis.
5.21 Nothing in this Contract establishes a favored member relationship between the NJPA or any NJPA
Member and the Vendor. The Vendor will, upon request by NJPA Member, extend this same reduced price
offered or delivered to another NJPA Member provided the same or similar volume commitment, specific
needs, terms, and conditions, a similar time frame, seasonal considerations, locations, competitively
situations and provided the same manufacturer support is available to the Vendor.
5.22 All price adjustments are to be offered equally to all NJPA Members exhibiting the same or
substantially similar characteristics such as purchase volume commitments, and timing including the
availability of special pricing from the Vendor's suppliers.
5.23 The contract awarded vendor will accept orders for additional quantities at the same prices, terms and
conditions, providing the NJPA Member exercises the option before a specific date, mutually agreed upon
between member and contract awarded vendor at time of original purchase order. Any extension(s) of
pricing beyond the specific date shall be upon mutual consent between the NJPA Member and the contract
awarded vendor.
G. TOTAL COST OF ACQUISITION
5.24 The Total Cost of Acquisition for the equipment/products and related services being proposed,
including those payable by NJPA Members to either the Proposer or a third party is the cost of the proposed
16
equipment/products product/equipment and related services delivered and operational for its intended
purpose in the end -user's location. For example, if you are proposing equipment/products FOB Proposer's
dock., your proposal should identify your deviation from the "Total Cost of Acquisition" of contracted
equipment/products. The Proposal should reflect that the "contract does not provide for delivery beyond
Proposer's dock, nor any set-up activities or costs associated with those delivery or set-up activities." In
contrast, proposed terms including all costs for product/equipment and services delivered and operational
at to the end -user's location would require a disclosure of ' None."
H. SOURCED O UCT/EQ UIPMENT /OPEN SET ITEMS
5.25 A Sourced Good or an Open Market Item is a product that a member wants to buy under contract that
is not currently available under the Vendor's NJPA contract. This method of procurement can be satisfied
through a contract sourcing process. Sourcing options serve to provide a more complete contract solution
to meet our members' needs. Sourced items are generally deemed incidental to the total transaction or
purchase of contract items.
5.26 NJPA or NJPA Members may request product/equipment and/or related services that are within the
related scope of this RFP, which are not included in an awarded Vendor's line -item product/equipment and
related service list or catalog. These items are known as Sourced Product/Equipment or Open Market Items.
5.27 An awarded Vendor resulting from this RFP may "Source" equipment/products and related services
for NJPA or an NJPA Member to the extent they:
5.27.1 Identify all such equipment, products and services as "Sourced Products/Equipment " or
"Open Market Items" on any quotation issued in reference to an NJPA awarded contract, and
provided to either NJPA or an NJPA Member; and
5.27.2 Follow all applicable acquisition regulations pertaining to the purchase of such equipment,
products and services, as defined by NJPA or NJPA Member receiving quotation from Vendor; and
5.27.3 Ensure NJPA or the NJPA Member has determined the prices as quoted by the Vendor for
such equipment, products and services are deemed to be fair and reasonable and are acceptable to
the memberibuyer; and
5.27.4 Identify all product/equipment sourced as a part of an NJPA contract purchase with all
required NJPA reporting and fees applying.
5.28 Cost plus a percentage is an option in pricing of sourced goods.
L PRODUCT & PRICE CHANGES
5.29 Requests for equipment/products or service changes, additions or deletions will be allowed at any time
throughout the awarded contract term. All requests must be made in written format by completing the
NJPA Price and Product Change Request Form (located at the end of this RFP and on the NJPA website)
and signature of an authorized Vendor employee. All changes are subject to review and approval by the
NJPA Contracts & Compliance Manager, signed in acceptance by the NJPA Executive Director and
acknowledged by the NJPA Contract Council. Submit request via email to your Contract Manager and
PandP@njpacoop.org.
5.30 NJPA's due diligence in analyzing any request for change is to determine if approval of the request is:
1) within the scope of the original RFP and 2) in the `Best Interests of NJPA and NJPA Members." A
signed Price and Product Change form will be returned to vendor contact via email.
5.31 Vendor must complete this change request form and individually list or attach all items or services
subject to change, provide sufficiently detailed explanation and documentation for the change, and include
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a compete restatement of pricing document in appropriate format (preferably Excel). The pricing document
must identify all equipment/products and services being offered and must conform to the following NJPA
product/price change naming convention: (Vendor Name) (NJPA Contract 4) (effective pricing date); for
example, "COMPANY 012411-CPY eff 02-12-2013."
5.32 New pricing restatement must include all equipment/products and services offered regardless of
whether their prices have changed and include a new "effective date" on the pricing documents. This
requirement reduces confusion by providing a single, current pricing sheet for each vendor and creates a
historical record of pricing.
5.33 ADDITIONS. New equipment/products and related services may be added to a contract if such
additions are within the scope of the RFP. New equipment/products and related services may be added to a
Contract resulting from this RFP at any time during that Contract to the extent those equipment/products
and related services are within the scope of this RFP. Those requests are subject to review and approval of
NJPA. Allowable new equipment/products and related services generally include new updated models of
equipment/products and related services and or enhanced services previously offered which could reflect
new technology and improved functionality.
5.34 DELETIONS. New equipment/products and related services may be deleted from a contract if an item
or service is no longer available and thus not relevant to the contract; for example, discontinued, improved,
etc.
5.35 PRICE CHANGES: Request prices changes in general terms along with the justification by product
category for the change; for example, a 3% increase in XYZ Product Line is due to a 3% increase in
petroleum, or this list of SKUs/ product descriptions is increasing X% due to X% increase in cost of raw
materials.
5.35.1 Price decreases: NJPA expects Vendors to propose their very best prices and anticipates
price reductions are due to advancement of technologies and market place efficiencies.
5.35.2 Price increases: Typical acceptable increase requests include increases to Vendor input
costs such as petroleum or other applicable commodities, increases in product utility of new
compared to old equipment/product or service, etc. Vendor must include reasonable documentation
for the claims cited in their request along with detailed justification for why the increase is needed.
Special details for price changes must be included with the request along with both current and
proposed pricing. Appropriate documentation should be attached to this form, including letters
from suppliers announcing price increases. Price increases will not exceed industry standard.
5.36 Submit the following documentation to request a pricing change:
5.36.1 Signed NJPA Price and Product Change Form
5.36.2 Single Statement of Pricing Excel spreadsheet identifying all equipment/products and
services being offered and their pricing. Each complete pricing list will be identified by its
"Effective Date." Each successive price listing identified by its "Effective Date" will create a
"Product and Price History" for the Contract. Each subsequent pricing update will be saved using
the naming convention of "(Vendor Name) pricing effective XX/XX/XXXX."
5.36.2.1 Include all equipment/products and services regardless of whether their prices
have changed. By observing this convention we will:
5.36.2.1.1 Reduce confusion by providing a single, easy to find, current pricing
sheet for each Vendor.
5.36.2.1.2 Create a historical record of pricing.
5.37 NJPA reserves the right to review additional catalogs being proposed as additions or replacements to
determine if the represented products and services reflect and relate to the scope of this RFP. Each new
catalog received may have the effect of adding new product offerings and deleting products no longer
carried by the Vendor. New catalogs shall apply to the Contract only upon approval of the NJPA. Non -
approved use of catalogs may result in termination for convenience. New price lists or catalogs found to
be offering non -contract items during the Contract may be grounds for terminating the Contract for
convenience.
5.38 Proposers representing multiple manufacturers, or carrying multiple related product lines may also
request the addition of new manufacturers or product lines to their Contract to the extent they remain within
the scope of this RFP.
5.39 Proposers may use the multiple tabs available in an Excel workbook to separately list logical product
groupings or to separately list product and service pricing as they see fit.
5.40 All equipment/products and services together with their pricing, whether changed within the request
or remaining unchanged, will be stated on each "Pricing" sheet created as a result of each request for
product, service, or pricing change.
5.41 Each subsequent "Single Statement of Product and Pricing" will be archived by its effective date
therefore creating a product and price history for any Contract resulting from this RFP. Proposers are
required to create a historical record of pricing annually by submitting updated pricing referred to as a
"Single Statement of Product/Equipment and Related Services Contract Price Update". This pricing update
is required at a minimum of once per contract year.
J. PAYMENT TERMS
5.42 Payment terms will be defined by the Proposer in the Proposer's Response. Proposers are encouraged
to offer payment terms through P Card services if applicable.
5.43 If applicable, identify any leasing programs available to NJPA and NJPA Members as part of your
proposal. Proposers should submit an example of the lease agreement to be used and should identify:
K. SALES TAX
5.43.1 General leasing terms such as:
5.43.1.1 The percentage adjustment over/under an index rate used in calculating the
internal rate of return for the lease; and
5.43.1.2 The index rate being adjusted; and
5.43.1.3 The "Purchase Option" at lease maturity ($1, or fair market value); and
5.43.1.4 The available term in months of lease(s) available.
5.43.2 Leasing company information such as:
5.43.2.1 The name and address of the leasing company; and
5.43.2.2 Any ownership, common ownership, or control between the Proposer and the
Leasing Company.
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5.44 Sales and other taxes shall not be included in the prices quoted. Vendor will charge state and local
sales and other taxes on items for which a valid tax exemption certification has not been provided. Each
NJPA Member is responsible for providing verification of tax exempt status to the Vendor. When ordering,
NJPA Members must indicate that they are tax exempt entities. Except as set forth herein, no party shall
be responsible for taxes imposed on another party as a result of or arising from the transactions
contemplated by a Contract resulting from this RFP.
5.45 NJPA desires an attractive freight program. A shipping program for material only proposals, or
sections of proposals, must be defined as a part of the cost of equipment/products. If shipping is charged
to NJPA or NJPA Member, only the actual cost of delivery may be added to an invoice. Shipping charges
calculated as a percentage of the product price may not be used, unless such charges are lower than actual
delivery charges. COD orders will be accepted if both parties agree. It is desired that delivery be made
within ninety -days (90) of receipt of the Purchase Order.
5.46 Selection of a carrier for shipment or expedited shipping will be the option of the party paying for said
shipping. Use of another carrier will be at the expense of the party who requested.
5.47 Proposers must define their shipping programs for Alaska and Hawaii and any location not served by
conventional shipping services. Over -size and over -weight items and shipments may be subject to custom
freight programs.
5.48 All shipping and re -stocking fees must be identified in the price program. Certain industries providing
made to order product/equipment may not allow returns. Proposers will be evaluated based on the relative
flexibility extended to NJPA and NJPA Members relating to those subjects.
5.49 Proposer agrees shipping errors will be at the expense of the Vendor.
5.50 Delivery effectiveness is very important aspect of this Contract. If completed deliveries are not made
at the time agreed, NJPA or NJPA Member reserves the right to cancel and purchase elsewhere and hold
Vendor accountable. If delivery dates cannot be met, Vendor agrees to advise NJPA or NJPA Member of
the earliest possible shipping date for acceptance by NJPA or NJPA Member.
5.51 Delivered products/equipment must be properly packaged. Damaged equipment/products will not be
accepted, or if the damage is not readily apparent at the time of delivery, the equipment/products shall be
returned at no cost to NJPA or NJPA Member. NJPA and NJPA Members reserve the right to inspect the
equipment/products at a reasonable time subsequent to delivery where circumstances or conditions prevent
effective inspection of the equipment/products at the time of delivery.
5.52 Vendor shall deliver Contract conforming products/equipment in each shipment and may not substitute
products/equipment without approval from NJPA or the NJPA Member.
5.53 NJPA reserves the right to declare a breach of Contract if the Vendor intentionally delivers substandard
or inferior equipment/products which are not under Contract and described in its paper or electronic price
lists or sourced upon request to any member under this Contract. In the event of the delivery of non-
conforming equipment/products, NJPA Member will notify the Vendor as soon as possible and the Vendor
will replace non -conforming equipment/products with conforming equipment/products acceptable to the
NJPA member.
5.54 Throughout the term of the Contract, Proposer agrees to pay for return shipment on
equipment/products that arrives in a defective or inoperable condition. Proposer must arrange for the return
shipment of damaged equipment/products.
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5.55 Vendor may not substitute equipment/products unless agreed to by both parties.
5.56 Unless contrary to other parts of this solicitation, if the product/equipment or the tender of delivery
fail in any respect to conform to this Contract, the purchasing member may: 1) reject the whole, 2) accept
the whole or 3) accept any commercial unit or units and reject the rest.
A. PROPOSAL EVALUATION PROCESS
6_1 The NJPA Proposal Evaluation Committee will evaluate proposals received based on a 1,000 point
evaluation system. The Committee establishes both the evaluation criteria and designates the relative
importance of those criteria by assigning possible scores for each category on Form G of this RFP.
6_2 NJPA shall use a final overall scoring system to include consideration for best price and cost evaluation.
NJPA reserves the right to assign any number of point awards or penalties it considers warranted if a
Proposer stipulates exceptions, exclusions, or limitations of liabilities. Strong consideration will be given
to the best price as it relates to the quality of the product and service. However, price is ultimately only one
of the factors taken into consideration in the evaluation and award.
6_3 Responses will be evaluated first for responsiveness and thereafter for content. The NJPA Board of
Directors will make awards to the selected Proposer(s) based on the recommendations of the Proposal
Evaluation Committee. To qualify for the final evaluation, a Proposer must have been deemed responsive
as a result of the criteria set forth under "Proposer Responsiveness."
B. PROPOSER S ONSIVENESS
6_4 All responses are evaluated for level one and level two responsiveness. If a response does not
reasonably and substantially conform to all the terms and conditions in the solicitation or it requests
unreasonable exceptions, it may be considered non-responsive.
6_5 All proposals must contain answers or responses to the information requested in the proposal forms.
The following items constitute the test for "Level One Responsiveness" and are determined on the proposal
opening date. If these are not received, your response may be disqualified as non-responsive.
6_6 Level One Responsiveness includes:
6.6.1 received prior to the deadline for submission or it will be returned unopened;
6.6.2 properly addressed and identified as a sealed proposal with a specific opening date and
time;
6.6.3 pricing document (with apparent discounts), sample certificate of liability insurance and
all forms fully completed even if "not applicable" is the answer;
6.6.4 original signed, completed and dated RFP forms C, D, and F hard copy signed signature
page Only from forms A and P from this RFP and if applicable, all counter signed addenda
issued in relation to this RFP;
6.6.5 an electronic copy (CD or flash drive) of the entire response; and
6.6.6 falls within the scope as determined by the NJPAs Proposal Evaluation Committee.
6_7 "Level Two" responsiveness is determined through the evaluation of the remaining items listed under
Proposal Evaluation Criteria below. These items are not arranged in order of importance and each item
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may encompass multiple areas of information requested. Any questions not answered will result in a loss
of points from relevant Form G criteria and may lead to non -award if too many areas are unanswered
resulting in the inability for evaluation team to effectively review your response.
C. PROPOSAL EVALUATION CRITERIA
6_8 Evaluation Criteria: Forms A and P includes a series of questions encompassing, but not limited to, the
following categories:
6.8.1 Company Information & Financial Strength
6.8.2 Industry Requirements & Marketplace Success
6.8.3 Ability to Sell & Deliver Service Nationwide
6.8.4 Marketing Plan
6.8.5 Other Cooperative Procurement Contracts
6.8.6 Value Added Attributes
6.8.7 Payment Terms & Financing Options
6.8.8 Warranty
6.8.9 Equipment/Products/Services
6.8.10 Pricing & Delivery
6.8.11 Industry Specific Items
6_9 Evaluation of each Proposer's Response will take into consideration as a minimum response but not
necessarily limited to these items.
D. OTHER CONSIDERATIONS
6.10 The Proposer is required to have extensive knowledge and at least three (3) years of experience with
the related activities surrounding the selling of the equipment/products and/or related services.
6.11 NJPA reserves the right to accept or reject newly formed companies solely based on information
provided in the proposal and/or its own investigation of the company.
6.12 If a manufacturer or supplier chooses not to produce or supply a full selection and representation of
product/equipment and related services it has available which fall within the scope of this RFP, such action
will be considered sufficient cause to reduce evaluation points.
6.13 NJPA reserves the right to request and test equipment/products and related services from the apparent
successful Proposer. Prior to the award of the Contract, the apparent successful Proposer, if requested by
NJPA, shall furnish current information and data regarding the Proposer's resources, personnel, and
organization within three (3) days.
6.14 Past performance information is relevant information regarding a Proposer's actions under previously
awarded contracts to schools, local, state, and governmental agencies and non-profit agencies. It includes
the Proposer's record of conforming to specifications and standards of good workmanship. The Proposer's
history for reasonable and cooperative behavior and commitment to member satisfaction shall be under
evaluation. Ultimately, Past Performance Information can be defined as the Proposer's businesslike
concern for the interests of the NJPA Member.
6.15 NJPA shall reserve the right to reject any or all proposals.
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E. COST COMPARISON
6.16 NJPA uses a variety of evaluation methodologies, including but not limited to a cost comparison of
specific and deemed to be like equipment/products. NJPA reserves the right to use this process in the event
the Proposal Evaluation Committee feels it is necessary to make a final determination.
6.17 This process will be based on a point system with points being awarded for being low to high Proposer
for each cost evaluation item selected. A "Market Basket" of identical (or substantially similar)
equipment/products and related services may be selected by the NJPA Evaluation Committee and the unit
cost will be used as a basis for determining the point value. The "Market Basket" will be selected by NJPA
from all product categories as determined appropriate by NJPA.
F. MARKETING PLAN
6.18 A key element of an NJPA awarded a contract will be based on your marketing response to
this solicitation. An awarded Vendor's sales force will be the primary source of communication to
the customers and NJPA members directly relating to the contract success. Success in marketing
is dependent on delivery of messaging and communication relating to the contract value,
knowledge of contract, proper use and the delivery of contracted equipment/products and related
services to the end user. Much of the success and sales reward is a direct result of the commitment
to the Contract by the vendor and sales teams. NJPA reserves the right to deem a proposer non-
responsive or to not award based on an unacceptable or incomplete marketing plan
6.19 NJPA marketing expectations include:
6.19.1 Vendors ability to demonstrate the leveraging of a national sales force and/or dealer network.
Vendors must demonstrate the ability to sell, service and deliver products and equipment through
acceptable distribution channels to customers and NJPA members in all 50 states. Demonstrate
fully the sales and service capabilities of your company through your response; outline Vendor's
national sales force network in terms of numbers and geographic location and method of
distribution of the equipment/products and related services. Service may be independent of the
equipment/product sales pricing but is encouraged to be a part of your response and contract.
6.19.2 Vendor is invited to demonstrate the ability to successfully market, promote and
communicate the opportunity of an NJPA contract to current and potential members nationwide.
NJPA desires a marketing plan that communicates the value of the contract to members.
6.19.3 Vendor is expected to be receptive to NJPA sales trainings. Vendor shall provide a venue
for appropriate personnel from both management and the sales force who will be trained. NJPA
commits to providing contract sales training and awareness regarding all aspects of communicating
the value of the contract itself including: the authority of NJPA to offer the contract to its Members,
value and utility the contract delivers to NJPA Members, scope of NJPA Membership, authority of
NJPA Members to utilize NJPA procurement contracts, marketing and sales methods, and overall
vertical strategies.
6.19.4 Vendor is expected to demonstrate the intent to a commit to full embracement of the NJPA
contract. Identify the appropriate levels of sales management and sales force that will need to
understand the value of and the internal procedures necessary, to deliver the NJPA contract solution
and message to NJPA and NJPA Members. NJPA shall provide a general schedule and a variety
of methods surrounding when and how those individuals will be trained.
6.19.5 Vendor will outline their proposed involvement in the promotion of a contract resulting from
this RFP through applicable industry trade show exhibits and related customer meetings. Proposers
are encouraged to consider participation with NJPA at NJPA embraced national trade shows.
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6.19.6 Vendor must exhibit the willingness and ability to actively market and develop contract
specific marketing materials including, but not limited to:
6.19.6.1 Complete Marketing Plan. Proposer shall submit a marketing plan outlining how
the Vendor will launch the NJPA contract to current and potential NJPA Members. NJPA
requires the Awarded Vendors to embrace and actively promote the Contract in
cooperation with the NJPA.
6.19.6.2 Printed Marketing Materials. Proposer will initially produce and thereafter
maintain full color print advertisements in camera ready electronic format including
company logo and contact information to be used in the NJPA directory and other approved
marketing publications.
6.19.6.3 Contract announcements and advertisements. Proposer will outline in the
marketing plan their anticipated contract announcements, advertisements in industry
periodicals and other direct or indirect marketing activities promoting the awarded NJPA
contract.
6.19.6.4 Proposer's Website. Proposer will identify how an Awarded Contract will be
displayed and linked on the Proposer's website. An on-line shopping experience for NJPA
Members is desired when applicable.
6.19.7 An NJPA Vendor Contract Launch will be scheduled during a reasonable time frame after
the award and held at the NJPA office in Staples, MN.
6.20 Proposer shall identify their commitment to develop a sales/communication process to facilitate NJPA
membership and establish status of current and potential agencies/members. Proposer should further
express their commitment to capturing sufficient member information as is deemed necessary by NJPA.
G. CERTIFICATE OF INSURANCE
6.21 Vendors shall provide evidence of liability insurance coverage identified below in the form of a
Certificate of Insurance or an ACCORD binder form with their proposal. Upon Award issued pursuant to
this contract and prior to the execution of any commerce relating to such award, Vendor will be responsible
for providing verification, in the form of a Certificate of Insurance identifying the coverage required below
and identifying NJPA as a "Certificate Holder." Vendor will be responsible to maintain such insurance
coverage at their own expense throughout the term of any contract resulting from this solicitation.
6.22 Any exceptions and/or assumptions to the insurance requirements must be identified on Attachment
C. Exceptions and/or assumptions will be taken into consideration as part of the evaluation process;
however, vendors must be specific. If vendors do not specify any exceptions and/or assumptions at time of
proposal submission, NJPA will not consider any additional exceptions and/or assumptions during
negotiations. Upon contract award, the successful vendor must provide the Certificate of Insurance
identifying the coverage as specified.
6.23 Insurance Liability Limits: The awarded vendor must maintain, for the duration of its contract, $1.5
million in General Liability insurance coverage or General Liability insurance in conjunction with an
Umbrella for a total combined coverage of $1.5 million. Work on the contract shall not begin until after
the awarded vendor has submitted acceptable evidence of the required insurance coverage. Failure to
maintain any required insurance coverage or acceptable alternative method of insurance will be deemed a
breach of contract.
6.23.1 Minimum Scope and Limits of Insurance: Vendor shall provide coverage with limits
of liability not less than those stated below. An excess liability policy or umbrella liability policy
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may be used to meet the minimum liability requirements provided that the coverage is written on
a "following form" basis.
6.23.1.1 Commercial General Liability — Occurrence Form
Policy shall include bodily injury, property damage and broad form contractual liability and
XCU coverage.
6.23.1.2 Each Occurrence $1,500,000
6.24 Insurance Requirements: The limits listed herein are minimum requirements for this Contract and
in no way limit the indemnity covenants contained in this Contract. NJPA in no way warrants that the
minimum limits contained herein are sufficient to protect the Vendor from liabilities that might arise out
of the performance of the work under this Contract by the Vendor, his agents, representatives, employees
or subcontractors and Vendor is free to purchase additional insurance as may be determined necessary.
6.25 Acceptability of Insurers: Insurance is to be placed with insurers duly licensed or authorized to
do business in the State of Minnesota and with an "A.M. Best" rating of not less than A- VII. NJPA in
no way warrants that the above required minimum insurer rating is sufficient to protect the Vendor from
potential insurer solvency.
6.26 Subcontractors: Vendors' certificate(s) shall include all subcontractors as additional insureds under
its policies or Vendor shall furnish to NJPA separate certificates for each subcontractor. All coverage
for subcontractors shall be subject to the minimum requirements identified above.
H. OPROCESS AND/OR FUNDS FLOW
6.27 Please propose an order process and funds flow. The Business -to -Government order process and/or
funds flow model involves NJPA Members issuing Purchase Orders directly to a Vendor and pursuant to a
Contract resulting from this RFP. Administrative fees may also be used for purposes as allowed by
Minnesota State Law and approved by the Board of Directors.
6.28 Additional Terms and Conditions can be added at the PO level if both Vendor and Member agree.
1. ADMINISTRATIVE FEES
6.29 Proposer agrees to authorize and/or allow for an administrative fee payable to NJPA by an Awarded
Vendor in exchange for its facilitation and marketing of a Contract resulting from this RFP to current and
potential NJPA Members. This Administration Fee shall be:
6.29.1 Calculated as a percentage of the dollar volume of all equipment/products and services
provided to and purchased by NJPA Members or calculated as reasonable and acceptable method
applicable to the contracted transaction; and
6.29.2 Included in, and not added to, the pricing included in Proposer's Response to the RFP; and
6.29.3 Designed to offset the anticipated costs of NJPA's involvement in contract management,
facilitating marketing efforts, Vendor training, and any order processing tasks relating to the
Contract resulting from this RFP. Administrative fees may also be used for other purposes as
allowed by Minnesota law. Administrative fees may also be used for other purposes as allowed by
Minnesota law.
6.29.4 Typical administrative fees for a B -TO -G order process and funds flow is 2.0%. NJPA does
not mandate a specific fee percentage, we merely state that 2% is a typical fee across our contracts.
The administrative fee percent varies among vendors, industries and responses.
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6.29.5 NJPA awarded contract holder is responsible for the Administrative Fee and related
reporting.
6.30 The opportunity to propose these factors and an appropriate administrative fee is available in the
Proposer's Questionnaire Form P.
J. VALUE ADDED
6.31 Examples of Value Added Attributes: Value -Added attributes, products and services are items
offered in addition to the products and services being proposed which adds value to those items being
proposed. The availability of a contract for maintenance or service after the initial sale, installation, and
set-up may, for instance, be "Value Added Services" for products where a typical buyer may not have the
ability to perform these functions.
6.32 Where to document Value Added Attributes: The opportunity to indicate value added dimensions
and such advancements will be available in the Proposer's Questionnaire and Proposer's product and
service submittal.
6.33 Value added equipment/products and services and expanded services, as they relate to this RFP, will
be given positive consideration in the award selection. Consideration will be given to an expanded selection
of FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES, SERVICES, AND INVENTORY
MANAGEMENT SOLUTIONS and advances to provide products/services, supplies meeting and/or
exceeding today's industry standards and expectations. A value add would include a program or service
that further serves the members needs above and possibly beyond standard expectation and complements
the equipment/products and services and training. Value added could include areas of product and service,
sales, ordering, delivery, performance, maintenance, technology, and service that furthers the functionality
and effectiveness of the procurement process while remaining within the scope of this RFP.
6.34 Minority, Small Business, and Women Business Enterprise (WMBE) participation: It is the
policy of some NJPA Members to involve Minority, Small Business, and WMBE contractors in the process
to purchase product/equipment and related services. Vendors should document WMBE status for their
organization AND any such status of their affiliates (i.e. Supplier networks) involved in carrying out the
activities invited. The ability of a Proposer to provide "Credits" to NJPA and NJPA Members in these
subject areas, either individually or through related entities involved in the transaction, will be evaluated
positively by NJPA and reflected in the "value added" area of the evaluation. NJPA is committed to
facilitating the realization of such "Credits" through certain structuring techniques for transactions resulting
from this RFP.
6.35 Environmentally Preferred Purchasing Opportunities: There is a growing trend among NJPA
Members to consider the environmental impact of the equipment/products and related services they
purchase. "Green" characteristics demonstrated by responding companies will be evaluated positively by
NJPA and reflected in the "value added" area of the evaluation. Please identify any Green characteristics
of the product/equipment and related services in your proposal and identify the sanctioning body
determining that characteristic. Where appropriate, please indicate which products have been certified as
"green" and by which certifying agency.
6.36 On -Line Requisitioning systems: When applicable, on-line requisitioning systems will be viewed as
a value-added characteristic. Proposer shall include documentation about user interfaces that make on-line
ordering easy for NJPA Members as well as the ability to punch -out from mainstream e -Procurement or
Enterprise Resource Planning (ERP) systems that NJPA Members may currently utilize.
6.37 Financing: The ability of the Proposerto provide financing options forthe products and services being
proposed will be viewed as a Value Added Attribute.
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6.38 Technology: Technological advances, increased efficiencies, expanded service and other related
improvements beyond today's NJPA member's needs and applicable standards.
K. WAIVER OF FORMALITIES
6.39 NJPA reserves the right to waive any minor formalities or irregularities in any proposal and to accept
proposals, which, in its discretion and according to the law, may be in the best interest of its members.
11()^ V: AWAi?,]„)i ()14,V,iA' H'1,4C5
7_1 Purchase Order. Purchase Orders for equipment/products and/or related services may be executed
between NJPA or NJPA Members (Purchaser) and awarded Vendor(s) or Vendor's sub -contractors
pursuant to this invitation and any resulting Contract. NJPA Members are instructed to identify on the face
of such Purchase Orders that "This purchase order is issued pursuant to NJPA procurement contract
4XXXXXX." A Purchase Order is an offer to purchase product/equipment and related services at specified
prices by NJPA or NJPA Members pursuant to a Contract resulting from this RFP. Purchase Order flow
and procedure will be developed jointly between NJPA and an Awarded Vendor after an award is made.
7_2 Governing Law. Purchase Orders shall be construed in accordance with, and governed by, the laws of
a competent jurisdiction with respect to the purchaser. Each and every provision of law and clause required
by law to be included in the Purchase Order shall be read and enforced as though it were included. If
through mistake or otherwise any such provision is not included, or is not currently included, then upon
application of either parry the Contract shall be physically amended to make such inclusion or correction.
The venue for any litigation arising out of disputes related to Purchase Order(s) shall be a court of competent
jurisdiction to the Purchaser.
7_3 Additional Terms and Conditions. Additional terms and conditions to a Purchase Order may be
proposed by NJPA, NJPA Members, or Vendors. Acceptance of these additional terms and conditions is
OPTIONAL to all parties to the Purchase Order. The purpose of these additional terms and conditions is
to formally introduce job or industry specific requirements of law such as prevailing wage legislation.
Additional terms and conditions can include specific local policy requirements and standard business
practices of the issuing Member. Said additional terms and conditions shall not interfere with the general
purpose, intent or currently established terms and conditions contain in this RFP document.
7_4 Specialized Service Requirements. In the event service requirements or specialized performance
requirements such as e-commerce specifications, specialized delivery requirements, or other specifications
and requirements not addressed in the Contract resulting from this RFP, NJPA Member and Vendor may
enter into a separate, standalone agreement, apart from a Contract resulting from this RFP. Any proposed
service requirements or specialized performance requirements require pre -approval by Vendor. Any
separate agreement developed to address these specialized service or performance requirements is
exclusively between the NJPA Member and Vendor. NJPA, its agents, Members and employees shall not
be made party to any claim for breach of such agreement. Product sourcing is not considered a service.
NJPA Members will need to conduct procurements for any specialized services not identified as a part or
within the scope of the awarded Contract.
7_5 Performance Bond. At the request of the member, a Vendor will provide all performance bonds
typically and customarily required in their industry. These bonds will be issued pursuant to the
requirements of Purchase Orders for product/equipment and related services. If a purchase order is
cancelled for lack of a required performance bond by the member agency, it shall be the recommendation
of NJPA that the current pending Purchase Order be canceled. Each member has the final decision on
Purchase Order continuation. ANY PERFORMANCE BONDING REQUIRED BY THE MEMBER OR
CUSTOMER STATE LAWS OR LOCAL POLICY IS TO BE MUTUALLY AGREED UPON AND
SECURED BETWEEN THE VENDOR AND THE CUSTOMER/MEMBER.
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B. NJPA MEMBER SIGN-UP PROCEDURE
7_6 Awarded Vendors will be responsible for familiarizing their sales and service forces with the various
forms of NJPA Membership documentation and shall encourage and assist potential Members in
establishing Membership with NJPA. NJPA membership is at no cost, obligation or liability to the Member
or the Vendor.
C. REPORTING OF SALES ACTIVITY
7_7 A report of the total gross dollar volume of all equipment/products and related services purchased by
NJPA Members as it applies to this RFP and Contract will be provided quarterly to NJPA. The form and
content of this reporting will provided by NJPA to include, but not limited to, name and address of
purchasing agency, member number, amount of purchase, and a description of the items purchased.
7.7.1 Zero sales reports: Awarded Vendors are responsible for providing a quarterly sales report
of contract sales every quarter regardless of the existence or amount of sales.
7_8 No more than once per calendar year during the Contract term, Vendor may be required to make
available to NJPA the invoice reports and/or invoice documents from Vendor pertaining to all invoices sent
by Vendor and all payments made by NJPA members for all equipment/products and related services
purchased under the awarded Contract. NJPA must provide written notice of exercise of this requirement
with no less than fourteen (14) business days' notice. NJPA may employ an independent auditor or NJPA
may choose to conduct such audit on its own behalf. Upon approval and after the auditor has executed an
appropriate confidentiality agreement, Vendor will permit the auditor to review the relevant Vendor
documents. NJPA shall be responsible for paying the auditor's fees. The parties will make every reasonable
effort to fairly and equitably resolve discrepancies to the satisfaction of both parties. Vendor agrees that the
NJPA may audit their records with a reasonable notice to establish total compliance and to verify prices
charged under of the Contract are being met. Vendor agrees to provide verifiable documentation and
tracking in a timely manner.
l;lll;allISMA byletatl
7_9 Hub Partner: NJPA Members may request to be served through a "Hub Partner" for the purposes of
complying with a Law, Regulation, or Rule to which that individual NJPA Member deems to be applicable
in their jurisdiction. Hub Partners may bring value to the proposed transactions through consultancy,
Disadvantaged Business Entity Credits or other considerations.
7.10 Hub Partner Fees: Fees, costs, or expenses from this Hub Partner levied upon a transaction resulting
from this contract, shall be payable by the NJPA Member. The fees, costs, or expenses levied by the Hub
Vendor must be clearly itemized in the transaction; and to the extent that the Vendor stands in the chain of
title during a transaction resulting from this RFP, the documentation shall be documented to show it is
"Executed for the Benefit of [NJPA Member Name] ."
7.11 The value in US Dollars for Trade-ins will be negotiated between NJPA or an NJPA Member, and an
Awarded Vendor. That identified "Trade -In" value shall be viewed as a down payment and credited in full
against the NJPA purchase price identified in a purchase order issued pursuant to any Awarded NJPA
procurement contract. The full value of the trade-in will be consideration.
G. OUT OF STOCK NOTIFICATION
7.12 Vendor shall immediately notify NJPA members upon receipt of order(s) when an out -of -stock occurs.
Vendor shall inform the NJPA member regarding the anticipated date of availability for the out -of -stock
item(s), and may suggest equivalent substitute(s). The ordering organization shall have the option
of accepting the suggested equivalent substitute, or canceling the item from the order. Under no
circumstance is Proposer permitted to make unauthorized substitutions. Unfilled or substituted item(s) shall
be indicated on the packing list.
H. TERMINATION OF CONTRACT RESUL ING FROM THIS
7.13 NJPA reserves the right to cancel the whole or any part of a resulting Contract due to failure by the
Vendor to carry out any obligation, term or condition as described in the below procedure. Prior to any
termination for cause, the NJPA will provide written notice to the Vendor, opportunity to respond and
opportunity to cure. Some examples of material breach include, but are not limited to:
7.13.1 The Vendor provides products/equipment or related services that does not meet
reasonable quality standards and is not remedied under the warranty;
7.13.2 The Vendor fails to ship the products/equipment or related services or provide the
delivery and services within a reasonable amount of time;
7.13.3 NJPA has reason to believe the Vendor will not or cannot perform to the
requirements or expectations of the Contract and issues a request for assurance and
Vendor fails to respond;
7.13.4 The Vendor fails to observe any of the material terms and conditions of the
Contract;
7.13.5 The Vendor fails to follow the established procedure for purchase orders, invoices
and/or receipt of funds as established by the NJPA and the Vendor in the Contract.
7.13.6 The Vendor fails to report quarterly sales;
7.13.7 The Vendor fails to actively market this Contract within the guidelines provided
in this RFP and the expectations of NJPA defined in the NJPA Contract Launch.
7.13.8 In the event the contract has no measurable and defining value or benefit to NJPA
or the NJPA member.
7.14 Upon receipt of the written notice of concern, the Vendor shall have ten (10) business days to provide
a satisfactory response to the NJPA. Failure on the part of the Vendor to reasonably address all issues of
concern may result in Contract cancellation pursuant to this Section. If the issue is not resolved within sixty
(60) days, contract will be terminated.
7.15 Any termination shall have no effect on purchases that are in progress at the time the cancellation is
received by the NJPA. The NJPA reserves the right to cancel the Contract immediately for convenience,
without penalty or recourse, in the event the Vendor is not responsive concerning the remedy, the
performance, or the violation issue within the time frame, completely or in part.
7.16 NJPA reserves the right to cancel or suspend the use of any Contract resulting from this RFP if the
Vendor files for bankruptcy protection or is acquired by an independent third party. Awarded Vendor will
be responsible for disclosing to NJPA any litigation, bankruptcy or suspensions/disbarments that occur
during the contract period. Failure to disclose may result in an immediate termination of the contract.
29
7.17 NJPA may execute Contract termination without cause with a required 60 -day written notice of
termination. Termination of Contract shall not relieve either party of financial, product or service
obligations incurred or accrued prior to termination.
7.18 NJPA may cancel any Contract resulting from this solicitation without any further obligation if any
NJPA employee significantly involved in initiating, negotiating, securing, drafting or creating the Contract
on behalf of the NJPA is found to be in collusion with any Proposer to this RFP for their personal gain.
Such cancellation shall be effective upon written notice from the NJPA or a later date if so designated in
the notice given. A terminated Contract shall not relieve either party of financial, product or service
obligations due to participating member or NJPA.
7.19 Events of Automatic termination to include, but not limited to:
7.19.1 Vendor's failure to remedy a material breach of a Contract resulting from this RFP within
sixty (60) days of receipt of notice from NJPA specifying in reasonable detail the nature of such
breach; and/or,
7.19.2 Receipt of written information from any authorized agency finding activities of Vendors
engaged in pursuant to a Contract resulting from this RFP to be in violation of the law.
....................................................................................................................................................................
8_1 Proposer/Vendor shall not advertise or publish information concerning this Contract prior to the award
being announced by the NJPA. Once the award is made, a Vendor is expected to advertise the awarded
Contract to both current and potential NJPA Members.
B. APPLICABLE LAW
8_2 NJPA's interest in a contract resulting from this RFP: Not withstanding its own use, to the extent
NJPA issues this RFP and any resulting contract for the use of its Members, NJPA's interests and liability
for said use shall be limited to the competitive proposal process performed and terms and conditions relating
to said contract and shall not extend to the products, services, or warranties of the Awarded Vendor or the
intended or unintended effects of the product/equipment and services procured there from.
8_3 NJPA Compliance with Minnesota Procurement Law: NJPA will exhaust all avenues to comply
with each unique state law or requirement whenever possible. It is the responsibility of each participating
NJPA member to ensure to their satisfaction that NJPA contracting process falls within these laws and
applicable laws are satisfied. An individual NJPA member using these contracts is deemed by their own
accord to be in compliance with their own requirements and procurement regulations.
8_4 Governing Law with respect to delivery and acceptance: All applicable portions of the Minnesota
Uniform Commercial Code, all other applicable Minnesota laws, and the applicable laws and rules of
delivery and inspection of the Federal Acquisition Regulations (FAR) laws shall govern NJPA contracts
resulting from this solicitation.
8_5 Jurisdiction: Any claims pertaining to this RFP and any resulting Contract that develop between NJPA
and any other party must be brought forth only in courts in Todd County in the State of Minnesota unless
otherwise agreed to.
8.5.1 Purchase Orders issued pursuant to a contract resulting from this solicitation shall be
construed in accordance with, and governed by, the laws of a competent jurisdiction with respect
to the purchaser.
30
8_6 Vendor Compliance with applicable law: Vendor(s) shall comply with all federal, state, or local laws
applicable to or pertaining to the transaction, acquisition, manufacturer, suppliers or the sale of the
equipment/products and relating services resulting from this RFP.
8_7 Other Laws, whether or not herein contained, shall be included by this reference. It shall be
Proposer's/Vendor's responsibility to determine the applicability and requirements of any such laws and to
abide by them.
8_8 Indemnity: Each party agrees it will be responsible for its own acts and the result thereof to the extent
authorized by law and shall not be responsible for the acts of the other parry and the results thereof. NJPA's
liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, Section
§3.736, and other applicable law.
8_9 Prevailing Wage: It shall be the responsibility of the Vendor to comply, when applicable, with
prevailing wage legislation in effect in the jurisdiction of the purchaser (NJPA or NJPA Member). It shall
be the responsibility of the Vendor to monitor the prevailing wage rates as established by the appropriate
department of labor for any increase in rates during the term of this Contract and adjust wage rates
accordingly.
8.10 Patent and Copyright Infringement: If an article sold and delivered to NJPA or NJPA Members
hereunder shall be protected by any applicable patent or copyright, the Vendor agrees to indemnify and
hold harmless NJPA and NJPA Members against any and all suits, claims, judgments, and costs instituted
or recovered against it by any person on account of the use or sale of such articles by NJPA or NJPA
Members in violation or right under such patent or copyright.
C. ASSIGNMENT OF CONTRACT
8.11 No right or interest in this Contract shall be assigned or transferred by the Vendor without prior written
permission by the NJPA. No delegation of any duty of the Vendor shall be made without prior written
permission of the NJPA. NJPA shall notify members by posting approved assignments on the NJPA
website (www.ni acoo .org) within 15 days of NJPA's approval.
8.12 If the original Vendor sells or transfers all assets or the entire portion of the assets used to perform this
Contract, a successor in interest must guarantee to perform all obligations under this Contract. NJPA
reserves the right to reject the acquiring person or entity as a Vendor. A change of name agreement will
not change the contractual obligations of the Vendor.
D. LIST OF PROPOSERS
8.13 NJPA will not maintain or communicate to a list of proposers. All interested proposers must respond
to the solicitation as a result of NJPA solicitation advertisements indicated. Because of the wide scope of
the potential Members and qualified national Vendors, NJPA has determined this to be the best method of
fairly soliciting proposals.
E. CAPTIONS, HEADINGS, AND ILLUSTRATIONS
8.14 The captions, illustrations, headings, and subheadings in this solicitation are for convenience and ease
of understanding and in no way define or limit the scope or intent of this request.
F. DATA PRACTICES
8.15 All materials submitted in response to this RFP will become property of the NJPA and will become
public record in accordance with Minnesota Statutes, section 13.591, after the evaluation process is
completed. If the Responder submits information in response to this RFP that it believes to be nonpublic
31
information, as defined by the Minnesota Government Data Practices Act, Minnesota Statute § 13.37, the
Responder must:
8.15.1 make the request within thirty days of award/non-award, and include the appropriate
statutory justification. Pricing is generally not redactable. The NJPA Legal Department shall review
the statement to determine whether the information shall be withheld. If the NJPA determines to
disclose the information, the Bids & Contracts department of the NJPA shall inform the Proposer,
in writing, of such determination; and
8.15.2 defend any action seeking release of the materials it believes to be nonpublic information,
and indemnify and hold harmless the NJPA, its agents and employees, from any judgments or
damages awarded against the NJPA in favor of the party requesting the materials, and any and all
costs connected with that defense.
8.16 This indemnification survives the NJPA's award of a contract. In submitting a response to this RFP,
the Responder agrees that this indemnification survives as long as the confidential information is in
possession of the NJPA. When the situation warrants, Proposer may be able redact additional nonpublic
information after the evaluation process if legal justification is provided and accepted by NJPA.
G. ENTIRE AGREEMENT
8.17 The Contract, as defined herein, shall constitute the entire understanding between the parties to that
Contract. A Contract resulting from this RFP is formed when the NJPA Board of Directors approves and
signs the applicable Contract Award & Acceptance document (Form E).
H. FORCE MAJEURE
8.18 Except for payments of sums due, neither party shall be liable to the other nor deemed in default under
this Contract if and to the extent that such party's performance of this Contract is prevented due to force
majeure. The term "force majeure" means an occurrence that is beyond the control of the party affected
and occurs without its fault or negligence including, but not limited to, the following: acts of God, acts of
the public enemy, war, riots, strikes, mobilization, labor disputes, civil disorders, fire, flood, snow,
earthquakes, tornadoes or violent wind, tsunamis, wind shears, squalls, Chinooks, blizzards, hail storms,
volcanic eruptions, meteor strikes, famine, sink holes, avalanches, lockouts, injunctions -intervention -acts,
terrorist events or failures or refusals to act by government authority and/or other similar occurrences where
such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to
commence when the parry declaring force majeure notifies the other parry of the existence of the force
majeure and shall be deemed to continue as long as the results or effects of the force majeure prevent the
parry from resuming performance in accordance with a Contract resulting from this RFP. Force majeure
shall not include late deliveries of equipment/products and services caused by congestion at a
manufacturer's plant or elsewhere, an oversold condition of the market, inefficiencies, or other similar
occurrences. If either parry is delayed at any time by force majeure, then the delayed party shall notify the
other party of such delay within forty-eight (48) hours.
1. GRATUITIES
8.19 NJPA may cancel an awarded Contract by written notice if it is found that gratuities, in the form of
entertainment, gifts or otherwise, were offered or given by the Vendor or any agent or representative of the
Vendor, to any employee of the NJPA.
J. HAZARDOUS SUBSTANCES
32
8.20 Proper and applicable Material Safety Data Sheets (MSDS) that are in full compliance with OSHA's
Hazard Communication Standard must be provided by the Vendor to NJPA or NJPA Member at the time
of purchase.
K. LICENSES
8.21 Proposer shall maintain a current status on all required federal, state, and local licenses, bonds and
permits required for the operation of the business that is anticipated to be conducted with NJPA and NJPA
members by the Proposer.
8.22 All responding Proposers must be licensed (where required) and have the authority to sell and
distribute offered equipment/products and related services to NJPA and NJPA Members nationally.
Documentation of required said licenses and authorities, if applicable, is requested to be included in the
proposer's response.
L. MATERIAL SUPPLIERS AND SUB -CONTRACTORS
8.23 The awarded Vendor shall be required to supply the names and addresses of sourcing suppliers and
sub -contractors as a part of the purchase order when requested by NJPA or the NJPA member.
M. NON -WAIVER OF RIGHTS
8.24 No failure of either parry to exercise any power given to it hereunder, nor to insistence upon strict
compliance by the other party with its obligations hereunder, and no custom or practice of the parties at
variance with the terms hereof, nor any payment under a Contract resulting from this RFP shall constitute
a waiver of either parry's right to demand exact compliance with the terms hereof. Failure by NJPA to take
action or assert any right hereunder shall not be deemed as waiver of such right.
N. PROTESTS OF AWARDS MADE
8.25 Protests shall be filed with the NJPA's Executive Director and shall be resolved in accordance with
appropriate Minnesota state statutes. Protests will only be accepted from Proposers. A protest must be in
writing and filed with NJPA. A protest of an award or proposed award must be filed within ten (10) calendar
days after the public notice or announcement of the award. A protest must include:
8.25.1 The name, address and telephone number of the protester;
8.25.2 The original signature of the protester or its representative (you must document the
authority of the Representative);
8.25.3 Identification of the solicitation by RFP number;
8.25.4 Identification of the statute or procedure that is alleged to have been violated;
8.25.5 A precise statement of the relevant facts;
8.25.6 Identification of the issues to be resolved;
8.25.7 The aggrieved parry's argument and supporting documentation;
8.25.8 The aggrieved parry's statement of potential financial damages; and
8.25.9 A protest bond in the name of NJPA and in the amount of 10% of the aggrieved parry's
statement of potential financial damages.
33
O. SUSPENSION OR DISBARMENT STATUS
8.26 If within the past five (5) years, any firm, business, person or Proposer responding to NJPA solicitation
and submitting a proposal has been lawfully terminated, suspended or precluded from participating in any
public procurement activity with a federal, state or local government or education agency the Proposer must
include a letter with its response setting forth the name and address of the public procurement unit, the
effective date of the suspension or debarment, the duration of the suspension or debarment and the relevant
circumstances relating to the suspension or debarment. Any failure to supply such a letter or to disclose
pertinent information may result in the cancellation of any Contract. By signing the proposal affidavit, the
Proposer certifies that no current suspension or debarment exists.
P. AFFIRMATIVE ACTION AND IMMIGRATION STATUS CERTIFICATION
8.27 An Affirmative Action Plan, Certificate of Affirmative Action or other documentation regarding
Affirmative Action may be required by NJPA or NJPA Members relating to a transaction from this
RFP. Vendors shall comply with any such requirements or requests.
8.28 Immigration Status Certification may be required by NJPA or NJPA Members relating to a transaction
from this RFP. Vendors shall comply with any such requirements or requests.
Q. SEVERABILITY
8.29 In the event that any of the terms of a Contract resulting from this RFP are in conflict with any rule,
law, statutory provision or are otherwise unenforceable under the laws or regulations of any government or
subdivision thereof, such terms shall be deemed stricken from an awarded Contract resulting from this RFP,
but such invalidity or unenforceability shall not invalidate any of the other terms of an awarded Contract
resulting from this RFP.
R. RELATIONSHIP OF PARTIES
8.30 No Contract resulting from this RFP shall be considered a contract of employment. The relationship
between NJPA and an Awarded Contractor is one of independent contractors each free to exercise judgment
and discretion with regard to the conduct of their respective businesses. The parties do not intend the
proposed Contract to create, or is to be construed as creating a partnership, joint venture, master -servant,
principal—agent, or any other relationship. Except as provided elsewhere in this RFP, neither parry may be
held liable for acts of omission or commission of the other party and neither party is authorized or has the
power to obligate the other party by contract, agreement, warranty, representation or otherwise in any
manner whatsoever except as may be expressly provided herein.
U,^ ii? M ^„
[THE REST OF THIS PAGE HAS BEEN LEFT INTENTIONALLY BLANK.]
34
Form A
.�
PROPOSER QUESTIONNAIRE- General Business Information
(Products, Pricing, Sector Specific, Services, Terms and Warranty are addressed on Form P
Proposer Name: Questionnaire completed by:
Please identify the person NJPA should correspond with from now through the Award process:
Name: E -Mail address:
Provide an answer to all questions directly below each question (do not leave blank, mark NA if not applicable) and address
all requests made in this RFP. Please supply any applicable supporting information and documentation you feel appropriate
in addition to answers entered to the Word document. All information must be typed, organized, and easily understood by
evaluators. Please use the Microsoft Word document version of this questionnaire to respond to the questions contained
herein.
Company Information & Financial Strength
1) Why did you respond to this RFP?
2) What are your company's expectations in the event of an award?
3) Provide the full legal name, address, tax identifications number, and telephone number for your business.
4) Demonstrate your financial strength and stability.
5) Are you now, or have you ever been the subject of a bankruptcy action? Please explain.
6) Provide a brief history of your company that includes your company's core values and business philosophy.
7) How long has your company been in the FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES,
SERVICES, AND INVENTORY MANAGEMENT SOLUTIONS industry?
8) Is your organization best described as a manufacturer or a distributor/dealer/re-seller for a manufacturer of the
products/equipment and related services being proposed?
a) If the Proposer is best described as a re -seller, manufacturer aggregate, or distributor, please provide evidence of
your authorization as a dealer/re-seller/manufacturer aggregate for the manufacturer of the products/equipment and
related services you are proposing.
b) If the Proposer is best described as a manufacturer, please describe your relationship with your sales/service force
and/or Dealer Network in delivering the products/equipment and related services proposed.
c) Are these individuals your employees, or the employees of a third parry?
d) If applicable, is the Dealer Network independent or company owned?
9) Please provide your bond rating, and/or a credit reference from your bank.
10) Provide a detailed explanation outlining the licenses and certifications that are both required to be held, and actually
held by your organization in pursuit of the commerce and business contemplated by this RFP.
11) Provide a detailed explanation outlining licenses and certifications both required to be held, and actually held, by third
parties and sub -contractors to your organization in pursuit of the commerce contemplated by this RFP. If not applicable,
please respond with "Not Applicable."
12) Provide all "Suspension or Disbarment" information as defined and required herein.
13) In addition to the $1.5 million in General Liability and/or in conjunction with umbrella insurance coverage, what level
of automobile and workers compensation insurance does your organization currently have? If none, please explain.
14) Within the RFP category there is potential to be several different sub -categories of solutions; list sub category title/s
that best describe your equipment/products, services and supplies.
Industry Requirements &Marketplace Success
15) List and document recent industry awards and recognition.
16) Supply three references/testimonials from customers of like status to NJPA Members to include Government and
Education agencies. Please include the customer's name, contact, and phone number.
35
17) Provide a list of your top 5 Government and/or Education customers (entity name is optional) including: entity type, the
state the entity is located in, scope of the projects, size of transaction/s and dollar volumes from the past 3 fiscal years.
18) What percentages of your current (within the past three (3) fiscal years) national sales are to the government and
education verticals? Indicate government and education verticals individually.
Proposer's Ability to Sell and Deliver Service Nationwide
19) Please describe your company sales force in terms of numbers, geographic dispersion, and the proportion of their
attention focused on the sale and services of the equipment/products contemplated in this RFP?
20) Please describe your dedicated dealer network and number of individual sales force within your dealer network in terms
of numbers, geographic dispersion, and the proportion of their attention focused on the sales distribution and delivery
of your equipment/products and related services contemplated in this RFP?
21) Please describe your dedicated company service force or dedicated network in terms of numbers, geographic dispersion,
and the proportion of their attention focused on the sale of the equipment/products and related services contemplated in
this RFP?
22) Please describe your dedicated dealer service force or network in terms of numbers geographic dispersion, and the
proportion of their attention focused on the sale of the equipment/products and related services contemplated in this
RFP? Additionally, please describe any applicable road service and do they offer the ability to service customers at the
customer's location?
23) Describe in detail your customer service program regarding process and procedure. Please include, where appropriate,
response time capabilities and commitments as a part of this RFP response and awarded contract.
24) Identify any geographic areas or NJPA market segments of the United States you will NOT be fully serving through the
proposed contract.
25) Identify any of NJPA Member segments or defined NJPA verticals you will NOT be offering and promoting an awarded
contract to? (Government, Education, Non-profit)
26) Define any specific requirements or restrictions as it applies to our members located off shores such as Hawaii and
Alaska and the US Islands. Address your off shore shipping program on the Pricing form P of this document.
Marketing Plan
27) Describe your contract sales training program to your sales management, dealer network and/or direct sales teams
relating to a NJPA awarded contract.
28) Describe how you would market/promote an NJPA Contract nationally to ensure success.
29) Describe your marketing material, and overall marketing ability, relating to promoting this type of partnership and
contract opportunity. Please send a few representative samples of your marketing materials in electronic format.
30) Describe your use of technology and the internet to provide marketing and ensure national contract awareness.
31) Describe your perception of NJPA's role in marketing the contract and your contracted products/equipment and related
services.
32) Describe in detail any unique marketing techniques and methods as a part of your proposal that would separate you
from other companies in your industry.
33) Describe your company's Senior Management level commitment with regards to embracement, promoting, supporting
and managing a resultant NJPA awarded contract
34) Do you view your products/equipment applicable to an E -procurement ordering process?
Yes No
a) If yes, describe examples of E -procurement system/s or electronic marketplace solutions that your
products/equipment was available through. Demonstrate the success of government and educations customers to
ordering through E -procurement.
35) Please describe how you will communicate your NJPA pricing and pricing strategy to your sales force nationally?
Other Cooperative Procurement Contracts
36) Describe your level of experience with national, state and local cooperative contracts.
37) What is the annual dollar sales volume generated through each of the contract(s) identified in your answer to the previous
question.
38) Identify any GSA Contracts held or utilized by the Proposer.
36
39) What is the annual combined dollar sales volume for each of these contracts'?
40) If you are awarded the NJPA contract, are there any market segments or verticals (e.g., higher education, K-12 local
governments, non -profits etc.) or geographical markets where the NJPA contract will not be your primary contract
purchasing vehicle? If so, please identify those markets and which cooperative purchasing agreement will be your
primary vehicle.
41) How would you leverage an NJPA awarded contract in your sales process?
42) Identify a proposed administrative fee payable to NJPA for facilitation, management and promotion of the NJPA
contract, should you be awarded. This fee is typically calculated as a percentage of Contract sales and not a line item
addition to the customers cost of goods.
Value Added
43) If applicable, describe any product/equipment training programs available as options for NJPA members. If applicable,
do you offer equipment operator training as well as maintenance training? Yes No
44) Is this training standard as a part of a purchase or optional?
45) Describe current technological advances your proposed equipment/products and related services offer.
46) Describe your "Green" program as it relates to your company, your products/equipment, and your recycling program,
including a list of all green products accompanied by the certifying agency for each (if applicable).
47) Describe any Women or Minority Business Entity (WMBE) or Small Business Entity (SBE) accreditations and the
general minority and small business program of your organization as it relates to a Contract resulting from this RFP.
48) Identify any other unique or custom value added attributes of your company or your products/equipment or related
services. What makes your proposed solutions unique in your industry as it applies to NJPA members?
49) Other than what you have already demonstrated or described, what separates your company, your products/equipment
and related services from your competition?
50) Identify and describe any service contract options included in the proposal, or offered as a proposed option, for the
products/equipment being offered.
51) Identify your ability and willingness to offer an awarded contract to qualifying member agencies in Canada specifically
and internationally in general.
52) Describe any unique distribution and/or delivery methods or options offered in your proposal.
Signature:
NOTE: Questions regarding Payment Terms, Warranty, Products/Equipment/Services, Pricing and
Delivery, and Industry Specific Items are addressed on Form P.
37
Date:
Form B
Company Name:
Address:
City/State/Zip:
Phone:
Toll Free Number:
Web site:
PROPOSER INFORMATION
Fax:
E-mail:
Voids sometimes exist between management (those who respond to RFPs) and sales staff (those who contact NJPA
Members) that result in communication problems. Due to this fact, provide the names of your key sales people, phone
numbers, and geographic territories for which they are responsible
COMPANY PERSONNEL CONTACTS
Authorized Signer for your organization*:
Name:
Email: Phone:
* By executing Form F, the "Proposer's Assurance of Compliance," you are certifying this person identified here has their
authorization to sign on behalf of your organization:
Author of your proposal response
Name:
Email:
Your Primary Contact person regarding your proposal:
Name:
Email:
Other important contact information:
Name:
Email:
Name:
Email:
Title:
Phone
Title:
Phone
Title:
Phone:
Title:
Phone:
Form C
Company Name:
EXCEPTIONS TO PROPOSAL TERMS, CONDITIONS
AND SOLUTIONS REQUEST (9i
Note: Original must be signed and inserted in the inside front cover pouch.
Any exceptions to the Terms, Conditions, Specifications, or Proposal Forms contained herein shall be noted in writing
and included with the proposal submittal. Proposer acknowledges that the exceptions listed may or may not be accepted
by NJPA and may or may not be included in the final contract. NJPA may clarify exceptions listed here and document
the results of those clarifications in the appropriate section below.
Term, Condition, or NJPA
Section/page Specification Exception ACCEPTS
Proposer's Signature:
NJPA's clarification on exception/s listed above:
39
Date:
Contract Award
RFP #061015
FORM D
Formal Offering of Proposal
(To be completed Only by Proposer)
FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES, SERVICES, AND INVENTORY MANAGEMENT
SOLUTIONS
In compliance with the Request for Proposal (RFP) for FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES,
SERVICES, AND INVENTORY MANAGEMENT SOLUTIONS, the undersigned warrants that I/we have examined this
RFP and, being familiar with all of the instructions, terms and conditions, general specifications, expectations, technical
specifications, service expectations and any special terms, do hereby propose, fully commit and agree to furnish the defined
equipment/products and related services in full compliance with all terms, conditions of this RFP, any applicable
amendments of this RFP, and all Proposer's Response documentation. Proposer further understands they accept the full
responsibility as the sole source of responsibility of the proposed response herein and that the performance of any sub-
contractors employed by the Proposer in fulfillment of this proposal is the sole responsibility of the Proposer.
Company Name:
Company Address:
City
Contact Person:
Authorized Signature (ink only):
Date:
State: Zip:
Title:
.m
(Name printed or typed)
Form E
NJPA 4016 1(11,1 f
..............................................
Contract Acceptance and Award
(To be completed only by NJPA)
Proposer's full legal name
Your proposal is hereby accepted and awarded. As an awarded Proposer, you are now bound to provide the defined
product/equipment and services contained in your proposal offering according to all terms, conditions, and pricing set forth
in this RFP, any amendments to this RFP, your Response, and any exceptions accepted or rejected by NJPA on Form C.
The effective start date of the Contract will be , 20 and continue for four years
from the board award date. This contract has the consideration of a fifth year renewal option at the discretion of NJPA.
National Joint Powers Alliance® (NJPA)
NJPA Authorized signature:
Awarded this day of
NJPA Authorized signature:
Executed this day of
NJPA Executive Director
20
NJPA Board Member
20
(Name printed or typed)
NJPA Contract Number 90161(1,1 „
(Name printed or typed)
NJPA Contract Number�,11�; 1(1,15
Proposer hereby accepts contract award including all accepted exceptions and NJPA clarifications identified on FORM C.
Vendor Name
Vendor Authorized signature:
Title
Executed this
day of 120
41
(Name printed or typed)
NJPA Contract Number 0I�,;;� 1(1,1 „
Form F
PROPOSER ASSURANCE OF COMPLIANCE
Proposal Affidavit Signature Page
PROPOSER'S AFFIDAVIT
The undersigned, representing the persons, firms and corporations joining in the submission of the foregoing proposal
(such persons, firms and corporations hereinafter being referred to as the "Proposer"), being duly sworn on his/her oath,
states to the best of his/her belief and knowledge:
1. The undersigned certifies the Proposer is submitting their proposal under their true and correct name, the Proposer
has been properly originated and legally exists in good standing in its state of residence, that the Proposer
possesses, or will possess prior to the delivery of any equipment/products and related services, all applicable
licenses necessary for such delivery to NJPA members agencies nationally, and that they are authorized to act on
behalf of, and encumber the "Proposer" in this Contract; and
2. To the best of my knowledge, no Proposer or Potential Proposer, nor any person duly representing the same, has
directly or indirectly entered into any agreement or arrangement with any other Proposers, Potential Proposers,
any official or employee of the NJPA, or any person, firm or corporation under contract with the NJPA in an
effort to influence either the offering or non -offering of certain prices, terms, and conditions relating to this RFP
which tends to, or does, lessen or destroy free competition of the Contract sought for by this RFP; and
3. The Proposer or any person on his/her behalf, has not agreed, connived or colluded to produce a deceptive show
of competition in the manner of the proposal or award of the referenced contract; and
4. Neither the Proposer nor any officer, director, partner, member or associate of the Proposer, nor any of its
employees directly involved in obtaining contracts with the NJPA or any subdivision of the NJPA, has been
convicted of false pretenses, attempted false pretenses or conspiracy to commit false pretenses, bribery, attempted
bribery or conspiracy to bribe under the laws of any state or federal government for acts or omissions after January
1, 1985; and
5. The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications
request and other documents of this solicitation and that any and all exceptions have been noted in writing and
have been included with the proposal submittal; and
6. If awarded a contract, the Proposer will provide the equipment/products and/or services to qualifying members
of the NJPA in accordance with the terms, conditions, scope of this RFP, Proposer offered specifications and
other documents of this solicitation; and
7. The undersigned, being familiar with and understand the expectations requested and outlined in this RFP under
consideration, hereby proposes to deliver through valid requests, Purchase Orders or other acceptable forms
ordering and procurement by NJPA Members. Unless otherwise indicated, requested and agreed to on a valid
purchase order per this RFP, only new, unused and first quality equipment/products and related services are to
be transacted with NJPA Members relating to an awarded contract; and
8. The Proposer has carefully checked the accuracy of all proposed products/equipment and related services and
listed total price per unit of purchase in this proposal to include shipping and delivery considerations. In addition,
the Proposer accepts all general terms and conditions of this RFP, including all responsibilities of commitment
as outlined and proposed; and
42
9. In submitting this proposal, it is understood that the right is reserved by the NJPA to reject any or all proposals and
it is agreed by all parties that this proposal may not be withdrawn during a period of 90 days from the date proposals
were opened regarding this RFP; and
10. The Proposer certifies that in performing this Contract they will comply with all applicable provisions of the
federal, state, and local laws, regulations, rules, and orders; and
11. The Proposer understands that submitted proposals which are marked "confidential" in their entirety, or those in
which a significant portion of the submitted proposal is marked "nonpublic" will not be accepted by NJPA.
Pursuant to Minnesota Statute §13.37 only specific parts of the proposal may be labeled a "trade secret." All
proposals are nonpublic until the contract is awarded; at which time, both successful and unsuccessful vendors'
proposals become public information.
12. The Proposer understands and agrees that NJPA will not be responsible for any information contained within the
proposal.
13. By signing below, the Proposer understands it is his or her responsibility as the Vendor to act in protection of
labeled information and agree to defend and indemnify NJPA for honoring such designation. Proposer duly
realizes failure to so act will constitute a complete waiver and all submitted information will become public
information; additionally failure to label any information that is released by NJPA shall constitute a complete
waiver of any and all claims for damages caused by the release of the information.
[The rest of this page has been left intentionally blank. Signature page below]
43
By signing below, Proposer is acknowledging that he or she has read, understands and agrees to comply with the terms
and conditions specified above.
Company Name:
Contact Person for Questions:
Must be individual who is responsible for filling out this Proposers Responseform)
Address:
City/State/Zip:
Telephone Number:
E-mail Address:
Authorized Signature:
Authorized Name (typed):
Title
Date
Notarized
Subscribed and sworn to before me this
Notary Public in and for the County of
My commission expires:
Signature:
Fax Number:
day of
20
State of
Form G 'f ""``
OVERALL EVALUATION AND CRITERIA
For the Proposed Subject FLEET -RELATED MAINTENANCE EQUIPMENT, SUPPLIES, SERVICES, AND
INVENTORY MANAGEMENT SOLUTIONS
Conformance to Terms & Conditions
50
Financial, Industry Requirements & Marketplace
Success
75
Proposer's Ability to Sell and Deliver Service
Nationwide
100
Proposer's Marketing Plan
50
Value Added Attributes
75
Warranty
50
Equipment/Products and Related Services
200
Pricing
400
TOTAL POINTS
1000
Reviewed by:
'k,
Its
Its
Form P Q 1 ` I
PROPOSER QUESTIONNAIRE
Payment Terms, Warranty, Products/Equipment/Services, Pricing and Delivery, Industry Specific
Proposer Name:
Questionnaire completed by:
Pavment Terms and Financing Options
1) Identify your payment terms if applicable. (Net 30, etc.)
2) Identify any applicable leasing or other financing options as defined herein.
3) Briefly describe your proposed order process for this proposal and contract award. (Note: order process may be
modified or refined during an NJPA member's final Contract phase process).
a. Please specify if you will be including your dealer network in this proposal. If so, please specify how involved
they will be. (For example, will he Dealer accept the P.O.?), and how are we to verify the specific dealer is
part of your network?
4) Do you accept the P -card procurement and payment process?
Warranty
5) Describe, in detail, your Manufacture Warranty Program including conditions and requirements to qualify, claims
procedure, and overall structure.
6) Do all warranties cover all products/equipment parts and labor?
7) Do warranties impose usage limit restrictions?
8) Do warranties cover the expense of technicians travel time and mileage to perform warranty repairs?
9) Please list any other limitations or circumstances that would not be covered under your warranty.
10) Please list any geographic regions of the United States for which you cannot provide a certified technician to perform
warranty repairs. How will NJPA Members in these regions be provided service for warranty repair? Please provide
a list of your network service providers for warranty work and repairs.
Equipment/Product/Services, Pricing, and Delivery
11) Provide a general narrative description of the equipment/products and related services you are offering in your
proposal.
12) Provide a general narrative description of your pricing model identifying how the model works (line item and/or
published catalog percentage discount).
13) Please quantify the discount range presented in this response pricing as a percentage discount from MSRP/published
list.
14) Provide an overall proposed statement of method of pricing for individual line items, percentage discount off
published product/equipment catalogs and/or category pricing percentage discount with regard to all
equipment/products and related services and being proposed. Provide a SKU number for each item being proposed.
15) Propose a strategy, process, and specific method of facilitating "Sourced Equipment/Products and/or related Services"
(AKA, "Open Market" items or "Non -Standard Options").
16) Describe your NJPA customer volume rebate programs, as applicable.
17) Identify any Total Cost of Acquisition (as defined herein) cost(s) which is NOT included "Pricing" submitted with
your proposal response. Identify to whom these charges are payable to and their relationship to Proposer.
M
18) If freight, delivery or shipping is an additional cost to the NJPA member, describe in detail the complete shipping and
delivery program.
19) As an important part of the evaluation of your offer, indicate the level of pricing you are offering.
Prices offered in this proposal are:
a. Pricing is the same as typically offered to an individual municipality, Higher Ed or school
district.
b. Pricing is the same as typically offered to GPOs, cooperative procurement organizations or
state purchasing departments.
c. Better than typically offered to GPOs, cooperative procurement organizations or state
purchasing departments.
d. Other; please describe.
20) Do you offer quantity or volume discounts?
YES NO Outline guidelines and program.
21) Describe in detail your proposed exchange and return program(s) and policy(s).
22) Specifically identify those shipping and delivery and exchange and returns programs as they relate to Alaska and
Hawaii and any related off shore delivery of contracted products/ equipment and related services
23) Please describe any self -audit process/program you plan to employ to verify compliance with your anticipated contract
with NJPA. Please be as specific as possible.
Industry -Specific Items
24) Describe your on-site inventory management solution, if applicable.
25) If you are proposing an on-site inventory management solution, can you customize it based on NJPA member
requests? If so, please provide an example(s) of when and how you have done this.
26) What is your parts fill rate, if applicable?
Signature:
47
Date:
a'
Electronic Copy
Check when
Hard Copy Required
Required - CD or
Completed
Contents of Your Bid Proposal
Signed and Dated
Flash Drive
Form A: Proposer Questionnaire with all
questions answered completely
X - signature page only
X
Form B: Proposer Information
X
Form C: Exceptions to Proposal, Terms,
Conditions, and Solutions Request
X
X
Form D: Formal Offering of Proposal
X
X
Form E. Contract Acceptance and Award
X
Form F: Proposers Assurance of Compliance
X
X
Form P: Proposer Questionnaire with all
questions answered completely
X -signature page only
X
Certificate of Insurance with $1.5 million coverage
X
X
Copy of all RFP Addendums issued by NJPA
X
X
Pricingforall Products/Equipment/Services
within the RFP being proposed
X
Entire Proposal submittal including signed
documents and forms.
X
All forms in the Hard Copy Required Signed and
Dated should be inserted in the front of the
submitted response, unbound.
Package containing your proposal labeled and
sealed with the following language:
"Competitive Proposal Enclosed, Hold for Public
Ope n i ng XX-XX-XXXX"
Response Package mailed and delivered priorto
deadline to:
NJPA, 20212th St NE, Staples, MN 56479
1IN EA'i/
viNJPA VENDOR PRICE AND PRODUCT CHANGE REQUEST FORM
Section 1. Instructions For Vendor
Pursuant the NJPA RFP, requests for equipment/products or service changes, additions or deletions will be allowed at any
time throughout the awarded contract term. All requests must be made in written format by completing sections 2, 3 and
4 of the NJPA Price and Product Change Request Form and signature of an authorized Vendor employee in section 5. All
changes are subject to review and approval by the NJPA Contracts & Compliance Manager, signed in acceptance by the
NJPA Executive Director and acknowledged by the NJPA Contract Council. Submit request via email to your Contract
Manager AND: PandP@njpacoop.org.
NJPA's due diligence in analyzing any request for change is to determine if approval of the request is: 1) within the scope
of the original RFP and 2) in the `Best Interests of NJPA and NJPA Members. 'A signed Price and Product Change form
will be returned to vendor contact via email.
Vendor must complete this change re nest form and individually list or attach all items or services subject to change, provide
sufficiently detailed explanation and documentation for the change, and include a compete restatement of pricing document
in appropriate format preferably Excel). The pricing document must identify all equipment/products and services being
offered and must conform to the following NJPA product/price change naming convention: (Vendor Name) ((NJPA Contract
4) (effective pricing date); for example, "COMPANY 012411-CPY eff 02-12-2013."
NOTE: New pricing restatement must include all equipment/products and services offered regardless of whether
their prices have changed and include a new "effective date" on the pricing documents. This requirement reduces
confusion by providing a single, current pricing sheet for each vendor and creates a historical record of pricing.
ADDITIONS. New equipment/products and related services may be added to a contract if such additions are within the
scope of the RFP.
DELETIONS. New equipment/products and related services may be deleted from a contract if an item or service is no
longer available and thus not relevant to the contract; for example, discontinued, improved, etc.
PRICE CHANGES: Request prices changes in general terms along with the justification byproduct category for the change;
for example, a 3% increase in XYZ Product Line is due to a 3% increase in petroleum, or this list of SKUs/ product
descriptions is increasing X% due to X% increase in cost of raw materials.
Price decreases: NJPA expects Vendors to propose their very best prices and anticipates price reductions are due
to advancement of technologies and market place efficiencies.
Price increases: Typical acceptable increase requests include increases to Vendor input costs such as petroleum or
other applicable commodities, increases in product utility of new compared to old equipment/products or service,
etc. Vendor must include reasonable documentation for the claims cited in their request along with detailed
justification for why the increase is needed. Special details for price changes must be included with the request
along with both current and proposed pricing. Appropriate documentation should be attached to this form, including
letters from suppliers announcing price increases.
Refer to section 4 of the RFP for complete "Pricing" details.
Section 2. Vendor Name and Type of Change Request
CHECK ALL CHANGES THAT APPLY:
AWARDED ❑ Adding Equipment/ Products
VENDOR NAME: /Services
❑ Deleting/Discontinuing
Equipment/Products/Services
❑ Price Increase
NJPA ❑ Price Decrease
CONTRACT
NUMBER:
Me
" J EA 'i
' � NJPA VENDOR PRICE AND PRODUCT CHANGE REQUEST FORM
Section 3. Detailed Explanation of Need for Changes
List equipment/products and/or services that are changing, being added or deleted from previous contract price list along
with the percentage change for each item or category. (Attach a separate, detailed document if more than 10 items.)
Provide a general statement and documentation explaining the reasons for these price and/or equipment/product/service
changes.
SAMPLES: 1 -All paper equipment/products and services increased 5% in price due to transportation and fuel costs (see
attached documentation of raw materials increase). 2 -The 6400 series floor polisher is added to the product list as anew
model replacing the 5400 series. The 6400 series 3% increase reflects technological improvements made that improve the
rate of efficiency and useful life. The 5400 series is now included in the "HotList" at a 20% discountfrom previous pricing
until remaining inventory is liquidated.
If adding equipment/products/services, rovide a general statement how these are in the scope.
If changing prices and/or adding equipment/products/services, provide a general statement that the pricing or
eq ui ment/ roducts/services is consistent with existing NJPA contract pricing.
" J EA 'i
, � NJPA VENDOR PRICE AND PRODUCT CHANGE REQUEST FORM
Section 4. Complete Restatement of Pricing Submitted
A COMPLETE restatement of the pricing including all new and existing equipment/products and services is attached and/or
has been emailed to PandP@njpacoop.org.
❑ Yes
Section 5. Signatures
❑ No
Vendor Authorized Signature
Print Name and Title of Authorized Signer
NJPA Executive Director Signature
51
Date
Date
Appendix A
NJPA The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential
Member agencies to include all Government, Higher Education, K12 Education, Non -Profit, Tribal
Government, and all other Public Agencies located nationally in all fifty states, Canada, and
internationally, issues this Request For Proposal (RFP) to result in a national contract solution.
For your reference, the links below include some, but not all, of the entities included in this proposal:
htti)://www.usa.aov/Aaencies/Local Government/Cities.shtml
http://nces.ed.gov/globallocator/
htti)s://harvester.census. aov/imls/search/index.as])
http://nccsweb.urban.org/PubApps/search.php
htti)://www.usa.aov/Govemment/Tribal-Sites/index.shtml
http://www.usa.gov/Agencies/State-and-Territories.shtml
htti)://www.nreca.cooi)/about-electric-cooi)eratives/member-diEe� coop/about-electric-cooperatives/member-director/
Ore on
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