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HomeMy WebLinkAbout2.1 Minutes of the July 17, 2018 Regular Meeting of the Village BoardBoardDocs® Pro Page I of I Agenda Item Details Meeting Aug 07, 2018 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 Mintues of the July 17, 2018 Regular Meeting of the Village Board Access Public Type Action, Minutes MinutesIii IIIAiiiirw-�.:-es for Jul 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content Motion & Voting (not specified) Motion by Colleen Saccotelli, second by Paul Hoefert. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/10/2018 BoardDocs® Pro REGULAR MEETING OF • PROSPECT VILLAGE BOARD 00(Tuesday, July 17, 2018) _• by - Agoranos on - •2018 1. CALL TO ORDER Meeting to •- 1.1 ROLL CALL Members present Arlene Juracek, William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli Members absent Eleni Hatzis, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE N Mayor Juracek Led the Pledge of Allegiance 1.3 INVOCATION N Trustee Grossi provided the invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Special Meeting for July 10, 2018 Motion by Richard Rogers, second by Colleen Saccotelli. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli Final Resolution: Motion Carries 3. MAYOR'S REPORT Page 1 of 5 PROSPECT.3.1 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT Ordinance will increase the numberof by one • l HOSPITALITY GROUP D/B/A THE RED BARN RESTAURANT & BREWERY located at 303 E. KENSINGTON Red Barn owner Donald Harrington was present and stated he understands the qualifications and protocol for operating a business with a liquor license. He stated he is excited to bring his operations t• Mount Prospect.•Juracek stated the Village is excited as well and welcomed him to Mount Prospect. Mr. Harrington stated they plan to open at the end of August. Motion by Paul Hoefert, second by Richard Rogers to waive the rule requiring two readings of an ordinance Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli Final Resolution: • • - Motion by Paul Hoefert, second by Richard Rogers to adopt the ordinance amending Chapter 1 Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli Motion Carries Ordinance No. 6397 .2 REAPPOINTMENT TO BOARDS AND COMMISSION N Sandra Di aro and Christina Greco reappointment to the Special Events Commission Mayor Juracek thanked Ms. Diaro and Ms. Greco for their commitment and service to the community. Motion by Paul Hoefert, second by William Grossi. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli Final Resolution: Motion Carries 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None S. CONSENT AGENDA .1 Monthly Financial Report - June 2018 Resolution: Accept the monthly financial report for June 2018. .2 List of Bills - June 27 - July 10, 2018 Accept the monthly financial report for June 2018. Motion by Paul Hoefert, second by William Grossi to accept the consent agenda as presented Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli Final Resolution: Motion Carries 6. OLD BUSINESS None 7. NEW BUSINESS 7.1 A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (D) YEAR 2018 ACTION PLAN https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/10/2018 BoardDocs® Pro Page 2 of 5 Community Developernent Director Bill Cooney presented background information and staff recommendation. Mr. Cooney stated the Village is required to develop a Consolidated Plan that provides an outline for community development needs over a five-year period. In addition, the Village is required each year to submit an annual Action Plan to the Department of Housing and Urban Development(HUD) for the CDBG program. The Village receives an annual allocation of funds from HUD for the CDBG program. Cooney • that the funds available t•the • have been decreasing in recent. • . 't amount for0 $244,000. Other revenue sources that contribute to the fund increase the amount available for the program to $366,000. Mr. Cooney stated the Planning and Zoning Commission recommended approval of the Plan with the exception of the Birch Manor project. Birch Manor in an eight building condominium complex recently annexed into the Village; each building has 36 units. The buildings do not meet fire code requirements regarding fire alarm systems.. The Village agreed to assist with the cost *f bringing the buildings into compliance. Last year, the Village approved CDBG funding for the first year of a two year project to ?lleviate costs to the property owners. Staff recommends continuation with this program to help fund the second phase of this project. The condominium•• • • remainder of • ' In response to a questionfrom Board, Mr. CooneyBirch Manor• . to address *ther maintenance issues. Fire Chief Brian Lambel added the Fire Department continues to work with Birch Manor to ensure they compliant with other life safety' 01111111 r C11 111 11 i i Motion by Paul Hoefert, second by William Grossi to approve a Resolution to Approve the Program Year (PY) 2018 Action Plan for the Community Development Block Grant Program. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli Final Resolution: Motion Carries Resolution No. 27-1 7.2 PZ -09-18 / 621 N. Main Street / ALA Architects & Planners, Inc. / 1st reading of AN ORDINANCE GRANTING A CONDITIONAL USE FOR A DAYCARE CENTER FOR PROPERTY LOCATED. Approval of a Conditional Use permit for a daycare center at 621 N. Main Street, Case No. PZ -09-18, subject to the conditions listed in ' staff • Community Development Director Bill Cooney provided background information. Mr. Cooney stated a daycare center is proposed for the site formerly occupied by the Quinlan and Fabish music store. The building has been demolished and the site is vacant. Mr. Cooney stated the petitioners plan to construct an 11,000 square foot building with a 103 -slot parking lot and additional 17 spaces for staff. The plan also includes a curb cut on the south end and a "right -out only" onto Main Street. Mr. Cooney stated there were concerns with the initial plans regarding elevations and colors. The petitioners submitted modified plans. The Planning and Zoning Commission held a public hearing at their June 28th meeting• '! unanimously by • of to approve the c• ! • • • Trustee Saccotelli suggested in the future, photographs sh• be !e for •lic notifications so residents better visualize the subject project. Mr. Cooney stated petitioners were in the audience to answer questions. Architect Chris Russo, Alex Field, representing the property owner and attorney Kelly Cahill were present. Petitioners' response to questions from the Board • Material used on the facade of the building will be white brick • Children's Land is not a franchise; each is individually owned • The Mount Prospect location will don the most muted colors compared to other locations • Bright colors were initially planned to provide an inviting place for children. The petitioners provided the adjusted color samples for the Board to view. • Security video cameras will be placed both inside and outside of the building • Protocols are in place to prevent intruders • Location is what drew the petitioners to this property • The building will have a secure fence surrounding the property Public Comment Jerry Boldt 300 School Street Mr. Boldt stated he prefers the original plans with the bright, eye catching colors. Dean, Resident 4 E. Judith Ann Mr. Resident stated he lives in close proximity to the proposed project and finds the colors garish and feels it is not appropriate for the neighborhood. Mr. Resident questioned the choice of location by the petitioners as it is across the street from a liquor store. He expressed concern over traffic patterns and stated the need for spotlights on the parking lot for safety. 20=10411142 M -e https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/10/2018 BoardDocs® Pro Page 3 of 5 Ms. Resident also expressed concerns with traffic, proximity to the liquor store and residences and the safety of the children attending the daycare. Ms. resident stated her home is very close the to the proposed location and is concerned her privacy will be compromised. The petitioner responded to the concern that children will not be outside for long periods of time, stating children play outside for one (1) hour each day. In response to parking lotCooney •t is required to •- illuminated only during operating hoursof the business. Mr. Cooney stated the final landscaping plans have not been submitted yet and the privacy issue brought forward by residents will • ' addressed. Board Comments • Petitioner has done his homework and is confident the location is safe and secure for children. • Many businesses are in close proximity to residential areas; this is not unique. Motion by Richard Rogers, second by William Grossi to waive the rule requiring two readings of an ordinance Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli Final Resolution: Motion Carries Motion by William Grossi, second by Richard Rogers to adopt an ordinance granting a conditional use for a daycare center Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli Motion Carries Ordinance No. 6398 7.3 AN ORDINANCE AMENDING CHAPTER 1 "ALCOHOLIC LIQUORS" OF THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT TO CREATE LIQUOR LICENSES FOR ESTABLISHMENTS WITH VIDEO GAMING. Mayor Juracek announced this ordinance will stand tonight as a first reading. The second reading of this ordinance will take place at the Regular Meeting of the Village Board on August 21, 2018 when all seven members of the Village Board will be present. Mayor Juracek summarized the steps leading up to tonight's first reading of the ordinance. Mayor Juracek stated the Board historically has been conservative and has prohibited video gaming in our Village. However, recent requests from our restaurateurs, concerned they are losing patrons to neighboring communities who allow video gaming, have caused the Board to re -consider. Mayor Juracek provided the following summary of the draft ordinance: • Video gaming was discussed at three () Committee of the Whole meetings. • Approval from the Economic Development Commission (with conditions). • Village staff solicited input from residents; low level of input was received. • Consideration not driven by revenues the Village would receive; concerned with accommodating the requests of our businesses. • Restrictions (i.e.no video gaming cafes) and conditions would be enforced. • Gaming licenses would be restricted to those establishments who currently hold a Class F and -2 liquor license; no video gaming cafes, no convenience store or laundromat would be allowed a gaming license. • Business establishment required to be in good standing for one (1) year; exception considered if establishment is sold to one that currently holds a gaming license, the wait period will be waived. • Tavern classification will be eliminated. Public Comments Nancy Duel United Methodist Church Illinois Church Action on Alcohol and Addiction Problems Ms. Duel addressed the Board with concerns that video gaming is addictive and can lead to other social problems such as bankruptcy, domestic violence and crime. Ms. Duel opposes the ordinance that would allow video gaming in Mount Prospect. Louis Goodman 310 N. School Street Mr. Goodman questioned the need for the one (1) year wait period Board Comments • Consider waiving the one year wait period if business has a reputable and clean past • Revenue generated should benefit entire community • Revenues should be used to reduce debt; make appropriate use of funds. Village Attorney Lance Malina stated an ordinance could be adopted regulating the allocation of funds; but noted it can not bind future Boards and can be amended • Business should be stable without relying on proceeds from video gaming to sustain business; should be an enhancement • Family-oriented community - not convinced it is appropriate for Mount Prospect • Advisory referendum should be considered • Consider the reasons other communities decided against video gaming https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/10/2018 BoardDocs® Pro Page 4 of 5 gaming.A member of the Village Board asked if potential businesses have been turned away because we currently do not allow video Community Development Director Bill Cooney responded,• some businesses decided not to come to • 1 Prospect due to this restriction on video gaming. Mayor Juracek reiterated this will stand as a first reading. Mayor Juracek requested a motion to defer the second reading to the Village Board • on • Motion by Paul Hoefert, second by Colleen Saccotelli to defer the second reading to August 21, 2018 Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli Motion Carries. 8. VILLAGE MANAGER'S REPORT .1 Motion to Authorize the Village Manager to Enter into a Construction Management Contract with Nicholas and Associates, Inc. of Mount Prospect, Illinois. Deputy Director of g and Inspectionprovided •. • • • of selection process. Mr. Rysavy stated the Construction Manager is involved in the project from the earliest stages and continues through construction. Mr. Rysavy stated a Request for Proposal (RFP) was issued, twenty (20) companies picked up a bid package and seven (7) companies responded. One of the qualifications being sought was experience with this specific type of project. Mr. Rysavy stated staff assembled a team to review and evaluate the proposals with a goal of determining the most qualified, cost-efficient firm. Board Comments and Questions - Staff response • Estimated cost of project is $10 million - this figure does not include interest. Mr. Rysavy stated the number reflects hard and soft costs. uncovered.• Inquiry regarding the closing date of the property - Village Manager Michael Cassady stated the closing date is approximately thirty days away. Village attorney Lance Malina added the due -diligence period ended today and no issues were reportof property was'q . I stated Village staff hasbeen diligent process. The building was evaluated and was found to be a good, solid building; satisfactory findings during the due -diligence period. Need to keep public informed throughout the entire process is very important and questioned how this would be accomplished. Mr. Rysavy stated staff is exploring the best way to do this as both projects (Police and Fire) will be done simultaneously. It will include the use of social media, open houses and Committee of the Whole discussions. Trustee Richard Rogers, who served on the review team, commended the professionalism of the team and their commitment to excellence. Trustee Rogers stated Nicholas and Associates was the top qualified contractor in addition to being a local business. Trustee Paul Hoefert stated he will vote against this and indicated he feels the project is a waste of tax -payer's money. He did support Rich• Rogers testimony• • the qualificationsof • and Associates. Public Comment Louis Goodman 310 N. School St. Mr. Goodman asked if the Board had voted on this item previously. Mr. Goodman was informed the Board voted on the contract to purchase with a 0 -day due diligence period. Nick Papanicholas, Jr., Nicholas and Associates, was present to answer questions and address the Board. Mr. Papanicholas ;;tated he personally is excited about the project, especially since it is in his hometown. He expressed appreciation for this • • • Motion by Richard Rogers, second by Paul Hoefert to authorize the Village Manager to Enter into a Construction Management Contract with Nicholas and Associates, Inc. of Mount Prospect, Illinois for the new Fire Headquarters at 111 E. Rand Road. Yea: William Grossi, Richard Rogers, Colleen Saccotelli, Arlene Juracek Nay: Paul Hoefert Final Resolution: Motion Carries VBA 39-1 8.2 Motion to Authorize the Village Manager to enter • . contract with Williams Architectsfor - - to designthe new fire -.q • Road in an amountnot • exceed 4•: 111 11 Deputy Director of g and Inspection- presented background informationand answered questions from the Board. Mr. Rysavy stated a request for proposals (RFP) for Architectural Design Services for the new Fire Headquarters was solicited through media outlets and the search was directed toward those firms with experience designing fire stations. Village staff received five (5) proposals. Proposals were evaluated by a selection team of Village staff and Trustee Richard Rogers. Evaluations were based on four major areas and further evaluated in four major categories. Mr. Rysavy stated the field was narrowed to two firms who participated in interviews with the evaluation team. Upon completion of the interview process, staff selected Williams Architects as the most qualified firm. https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/10/2018 BoardDocs® Pro Page 5 of 5 Board Comments using• Staff needs procedures in place to ensure the building is efficient - Mr. Rysavy responded, the building will be constructe (Leadership in EnergyI Environmental Design)guidelines. Mr. Rysavy added a discussion regarding LEED statedis forthcoming and suggested a Committee of the Whole meeting to discuss these standards. )I • Selection process was solid; Williams Architects is an impressive firm with extensive knowledge of Fire Station design. Mark Lange, representative from Williams Architects was present to answer questions and addressed the Board. Mr. Lange a significant portion of • d• is forpa! other government bodies.• • a question from the Village Board, Mr. Lange stated he was worked with Nicholas and Associates in the past (2008). Motion by Richard Rogers, second by Colleen Saccotelli to authorize the Village Manager to enter into a contract with Williams Architects for architectural services to design the new fire headquarters located at 111 E. Rand Road in an amount not to exceed $498,000.00 Yea: William Grossi, Richard Rogers, Colleen Saccotelli, Arlene Juracek Nay: Paul Hoefert VBA 40-1 8.3 Motion to accept the proposal from Altamanu, Inc. for public engagement and architectural services to design Edwin and Elsie Meyn Busse Pocket Park located at 19 and 21 S. Emerson Street in an amount not to exceed $76,600.00 and authorize the Village Manager toexecute a contractfor • tostaff andattorney solicitCommunity Development Director Bill Cooney provided background information, bid results and staff recommendation. Mr. Cooney stated the idea of a downtown pocket park has been a strategic goal of the Village for many years. The Village purchased the two properties with the intent to develop this plan. The properties were owned by the Meyn-Busse family and the Village agreed to name the pocket park after them. Mr. Cooney stated proposals were received from ten firms. Each firm was evaluated by a selection team of Village staff. This team chose the top three firms to interview and were evaluated based on five major categories. Mr. Cooney stated all three firms were highly qualified and submitted very thorough proposals. Altamanu, Inc. proposal fee was slightly higher than the lowest bid but staff felt this firm provided innovative ways to engage, involve and •community. Mr. Cooney, in response to a question from the Board, stated this expenditure is for design only and is a part of the $750,000 total budget for this project. Nilay Mistry of Altamanu was present in the audience and was invited to address the Board and answer questions. Nilay Mistry ;;-tated that it is an honor to be a part of this project. Mr. Mistry answered questions from the Board regarding budget, use of - q,pace and design. Motion by Richard Rogers, second by William Grossi to approve a contract with Altamanu, Inc. for public engagement and architectural design services for Edwin and Elsie Meyn Busse Pocket Park. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli Motion Carries VBA 41-1 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn the Regular Meeting of th Village Board. Trustee H• ' • ! ! by •' • -'rs, moved to adjourn. By . •'vote, Regular of .• Board was adjourned P https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/10/2018