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Home My WebLink About08/07/2018 Motion to Accept Joint Pruchasing Bid Results for In-Ground Truck LifeBoardDocs® Pro Page I of 3 Agenda Item Details Meeting Aug 07, 2018 - REGULAR MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 8. VILLAGE MANAGER'S REPORT Subject 8.1 Motion to accept joint purchasing bid results for the purchase of one (1) 75fOOOIn- Ground, Truck Lift in an amount not to exceed $147,403.97. Access Public Type Action Preferred Date Aug 07, 2018 Absolute Date Aug 07, 201*1 Fiscal Impact Ye.2 Dollar Amount 147f413.97 Budgeted Ye*1 Budget Source Capital Improvement Funds Recommended Action Accept the Sourcewell joint purchasing bid result (contract award #061015 -RRL) and authorize the purchase and installation of one (1) new Rotary model 10210C, 75,000 lbs. power unit with motors and requisite accessories, from Rotary Lift, of Madison, IN. at a cost not to exceed $147,403.97. Public Content " 711 f#TFI 11. t IWO In the current Community Investment Program (CIP), there are sufficient funds available to replace one (1) in - ground, rotary truck lift, including the hydraulic pumps, motors, tank and ancillary piping. The public works facility's two (2) in -ground truck lifts in the vehicle maintenance area were originally installed in 1998 when the public works building was built. Both lifts are approaching 30 years of service. The other truck lift is slated for replacement in 2019. These truck lifts are utilized to elevate fire engines, ambulances, and large public works department trucks for undercarriage maintenance/repair access. In addition, the public works facility has three (3) car (small truck) lifts in the vehicle maintenance area. These lifts were also installed when the building was originally constructed. Each of these lifts were replaced between 2014 and 2016. Replacement These lifts have an average life expectancy of twenty (20) years. With effective maintenance, yearly inspections, and corresponding repairs, these units have exceeded their life span by ten (10) years. Other Factors Existing in -ground truck lifts, when new, had a rated lift capacity of 54,000 lbs using dual 7.5 horsepower motors. Presently, the performance of these lifts has diminished resulting in 20% less lift capacity due to age and wear. Ir iddition, the maintenance costs and downtime for these lifts has increased markedly in recent years. https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/9/2018 BoardDocs® Pro Page 2 of 3 The proposed replacement in -ground lift is the same style and model number, utilizes the same in -ground continuous trench pit, but has more horsepower creating a total lift capacity of 75,000 lbs. This additional lifting capacity will bc beneficial during snow/ice operations when our highway trucks are fully loaded with salt (approximately 58,000 lbs). Recently the above -ground steel tank that holds the hydraulic oil to operate these lifts has developed a rust hole in the bottom resulting in a profuse leak. Imminent replacement of the hydraulic tank has now become necessary in order to continue operation of either truck lift. The estimated cost of replacing this tank is $50,000; approximately one-third the total cost of the proposed truck lift replacement project. 7101 r-TqT- M1 mo Staff has examined other lift options, including above -ground mobile units and have concluded these types of lifts are not suitable for several reasons. Above -ground units will consume considerable floor space when crews are performing routine maintenance on snow plows, salt spreaders, leaf machines, tractors, chippers and other equipment that does not need to be lifted in the air. To achieve adequate lifting capacity, twelve (12) mobile lifts (6 for each truck bay) are necessary. Furthermore, existing truck bays are sized for in -ground lifts and would need to be wider to accommodate mobile column lifts. Additionally, performing routine tire and brake maintenance would require technicians to place the vehicle on jack stands to remove the wheels. The total estimated cost to implement a mobile lift solution is approximately $200,000. This estimate includes $120,000 for twelve (12) mobile lifts, $10,000 for requisite jack stands, and approximately $70,000 to remove existing lifts, hydraulic systems, electrical systems, and restore concrete bay floors. The anticipated life expectancy of mobile lifts is 10-15 years; considerably less than in -floor truck lifts. a, The truck lift model staff recommends is a Rotary Lift 1021OC; which is a like -kind replacement. This new lift will us%,, the existing trenches in the floor with the concrete cut as needed to install new steel frames for the floor cover plates. Additionally, the rear dual jack will need to be cut out of the concrete to remove the assembly as one piece. The new rear dual jack will be set in new concrete and pinned to the existing concrete. The front jack will be placed in thc existing trench and will have the same style hydraulic adjustment for various wheelbases. There is no local or State purchasing program for this in -ground lift. However, the public works department is part of a national joint purchase cooperative, Sourcewell (formally called NJPA), through which the village can procure the lift, removal and installation from Rotary Lift in Madison, IN. The Sourcewell Contract is publicly bid and satisfies the public bidding requirements of the Village of Mount Prospect Purchasing Policy. U i MIMI 4 LTZ 1. Accept joint bid results for the purchase of one (1) in -ground, 75,000 lbs, truck lift. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the Sourcewell joint purchasing bid result (contract award #061015- RRQ and authorize the purchase and installation of one (1) new Rotary model 10210C, 75,000 lbs. power unit with motors and requisite accessories, from Rotary Lift, of Madison, IN. at a cost not to exceed $147,403.97. 1 ,,I ii.11��-'G (21259 K[13 1"'Y 06'1.01_5.III -')df ('81, 4.11.4 III Sowi(:eweIII III 1'.'U(OIk J H 1:- 13( 7" ... 3 0 8 d �f 4 K https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/9/2018 BoardDocs® Pro Page 3 of 3 06".11.0".11.5 1:::::]Iee-�.:- df (54-9 K[:.3) New '.'[nGi-ownd 5 �-:Xtf K[:.13) 0 �� d (2) 1 i:)G (2,84'... K[13) 0 �� d Jf . . ... . .. . 11��-)G (2,34-3 K[:.3) 0 �� d 1�� u ten Ib i in g 1 i -e in (-: h III )G (21802 K[:.3) Administrative Content Executive Content Motion & Voting Accept the Sourcewell joint purchasing bid result (contract award #061015 -RRL) and authorize the purchase and installation of one (1) new Rotary model 10210C, 75,000 lbs. power unit with motors and requisite accessories, from Rotary Lift, of Madison, IN. at a cost not to exceed $147,403.97. Motion by Paul Hoefert, second by Michael Zadel. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Public 8/9/2018