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Home My WebLink About07/10/2018 VB Special MeetingBoardDocs® Pro C-PECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, July 10, 2018) Generated by Karen Agoranos on Tuesday, July 10, 2018 Page 1 of 2 1. CALL TO ORDER Mayor Pro Tem Grossi called the meeting to order at 7:05 PM. Mayor Pro Tem Grossi stated Mayor Juracek is unable to attend tonight's meeting. 1.1 ROLL CALL Members present: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Members absent: Arlene Juracek, Eleni Hatzis 1.2 PLEDGE OF ALLEGIANCE - Trustee William Grossi let the Pledge of Allegiance 1.3 INVOCATION - Trustee Richard Rogers provided the Invocation APPROVALOF MINUTES 2.1 Minutes of the Regular -- of June 19, 201Pw, Motion by Paul Hoefert, - • by Richard Rogers Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zade' Final Resolution: • • - 3. MAYOR'S REPORT Mayor Pro Tem Grossi thanked all those responsible for the successful 4th of July parade and Lion's Club Festival. 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None .1 List of Bills - June 1 - June 26, 2018 .2 Motion to accept proposal for for design and construction management services for Public Works HVAC replacement not to exceed $33,550. Accept the proposal for design and construction management services related to Public Works HVAC replacement as submitted by CS2 Design Group of Elk Grove Village, Illinois in an amount not to exceed $33,550. VBA 34-18 5.3 Motion to accept bid for 2018 Streetlight Painting Project in an amount not to exceed $28,578. Accept the lowest cost, responsive bid for the 2018 Streetlight Painting Project submitted by Bill's Painting & Tuckpointing of Mount Prospect, Illinois in an amount not to exceed $28,578. VBA 3-1 .4 Motion to authorize the Village Manager to execute a settlement agreement in the case of Kraman v. Hoskinson Authorize the Village Manager to execute a settlement agreement in the case of Kraman v. Hoskinson in the amount of $145,000. VBA 36-1 5.5 APPOINTM ENT/REAPPOINTM ENT TO BOARDS AND COMMISSIONS ry Reappointment of Fire Chief Brian Lambel to the Firefighters Pension Board for a term to expire April, 2021 Motion by Michael Zadel, second by Richard Rogers to adopt the consent agenda as presented Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 6. OLD BUSINESS None 7. NEW BUSINESS None S. VILLAGE MANAGER'S REPORT .1 Motion to accept bid for rehabilitation of 1 million gallon water storage tank at Booster Pumping Station 5 in an amount not to exceed $533,830. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/18/2018 BoardDocs® Pro Page 2 of 2 Public Works Director Sean Dorsey provided background information, bid results, staff recommendation and answered questions from the Village Board. Booster Pump Station 5 is a potable water pumping facility with two, 1 million gallon tanks located at 112 East Highland Street. These tanks help satisfy peak water demands. Both tanks are inspected routinely by engineers who assess their overall condition. The north tank was inspected in 2017 and was recommended for rehabilitation. The last time the north tank was rehabated was 1998. Mr. Dorsey provided details on the bid requirements and process. Nine (9) bids were received. Lowest responsive bid was q,ubmitted by Tecorp, Inc. Tecorp has performed work for the Village previously and their work has been satisfactory. Mr. Dorsey responded to guestions from the Village Board: • Optional work items included in the bid, la (exterior blast and coating) and lb (continuous seam welding) are important factors to protect and extend the life of the rehabilitation project. • Tecorp has done work in the Village in the past, including the project to recoat the interior and exterior surfaces of the water storage tank at Booster Station 17. Motion by Paul Hoefert, second by Michael Zadel to accept the lowest cost, responsive bid for the 2018 Water Reservoir 5 North Rehabilitation Project as submitted by Tecorp, Inc. of Joliet, Illinois for an amount not to exceed $533-830 Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries VBA 37-18 00401malre• • ITIT4 1110 a 11 tolol I On• ! •- •� • • •rz= 4! K, Public Works Director Sean Dorsey provided background information, bid results and staff recommendation. The Backyard Drainage Program began in 2008 in an effort to assist residents reduce flooding on their property. Staff surveys conditions and prepares plans for an improved drainage plan. Each design includes an inlet in the backyard draining through a pipe connecting to the existing sewer system in the public right-of-way. Also included are restrictors and the installation of rain gardens. Property owners are responsible for the maintenance of the new storm sewer system and rain gardens on their property; the Village maintains the system in the public right-of-way. Five contractors submitted bids for this project. Martam Construction submitted the lowest cost, responsive bid. Mr. Dorsey a, stated Martam is well qualified to perform this work, as they have worked on the Backyard Drainage Programs for the past thre;. yea rs. Motion by Paul Hoefert, second by Michael Zadel to accept the lowest -cost, responsive bid to construct the 2018 Backyard Drainage Program projects in an amount not to exceed $116,220. Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries VBA 38-18 9. ANY OTHER BUSINESS Mayor Pro -Tem Grossi stated Talk and Chalk is scheduled for Saturday, July 14 from 9:00 am to 11:00 am. This will take the place of this month's Coffee with Council. 10. ADJOURNMENT There being no further business to discuss, Mayor Pro Tern Grossi asked for a motion to adjourn the Special Meeting of the Village Board. Trustee Saccotelli, seconded by Trustee Zadel, moved to adjourn. By unanimous vote, July 10, 2018 Special Meeting of the Village Board was adjourned at 7:34 P.M. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/18/2018