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Home My WebLink About03/07/1995 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT MARCH 7, 1995 CALL TO ORDER Mayor Farley called the meeting to order at 7:35 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee George CIowes Trustee Timothy Corcoran Trustee Richard Hendricks Trustee Paul Hoefert Trustee Michaele Skowron Trustee Irvana Wilks INVOCATION The invocation was given by Trustee Wilks. INVOCATION APPROVAL OF MINUTES Trustee Wilks, seconded by Trustee Clowes, moved to approve APPROVE the minutes of the regular meeting of February 7, 1995. MINUTES Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Wilks Nays: None Abstain: Skowron Motion carried. Trustee Corcoran, seconded by Trustee Hoefert, moved to approve the minutes of the regular meeting of February 21, 1995 Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Clowes, moved to approve APPROVE the following list of bills: BILLS General Fund $ 193,316 Refuse Disposal Fund 153 Motor Fuel Tax Fund 1,295 Community Development Block Grant Fund 4,204 Water & Sewer Fund 243,524 Parking System Revenue Fund 780 Risk Management Fund 115,119 Vehicle Replacement Fund 490 Capital Improvement Fund 97,581 Downtown Redev. Const. Fund 1,025 Police & Fire Building Const. -- Flood Control Construction Fund -- EPA Flood Loan Construction Fund Street Improvement Construction Fund 69,470 Debt Service Funds -- Flexcomp Trust Fund -- Escrow Deposit Fund 53,568 Police Pension Fund 67,547 Firemen's Pension Fund 82,069 Benefit Trust Fund -- $ 930,141 Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. Trustee Hendricks objected to paying bills to the law firms of Amstein & Lehr in the amount of $9,944.84 and Pederson & Houpt in the amount of $2,149.62. MAYOR'S REPORT SCOUT PACK 154 Mayor Farley welcomed members of Boy Scout Pack 154 who attended the meeting as part of the requirement for their "Citizenship" badge. PROCLAMATION: Mayor Farley proclaimed, the week of March 5 - 11, 1995 as TORNADO "Tornado Preparedness" Week. Don Anderson, representing the PREPAREDNESS ESDA accepted the Proclamation from the Mayor. WEEK APPOINTMENTS: Mayor Farley requested Board concurrence in appointing and/or SOLID WASTE COMM. appointing the following residents to the Commissions stated: FIRE & POLICE COMM. Appoint Mary Rosen, 111 North Main Street, to the Solid Waste Commission to fill the vacancy created by the resignation of Elizabeth Herbert, term to expire May, 1996. Re-appoint Andrew Mitchell to the Safety Commission, term to expire May, 1998. Appoint Christopher Lenz, 214 N. Louis Street, to the Board of Fire and Police Commissioners, filling the vacancy held by George Gattas until his untimely death, term to expire May, 1995. Mr. Lenz, who was a member of the Safety Commission, is being transferred to this Board. Trustee Wilks, seconded by Trustee Corcoran, moved to concur with the recommendation of the Mayor to appoint Mary Rosen to the Solid Waste Commission, to re-appoint Andrew Mitchell to the Safety Commission and transfer Christopher Lenz from the Safety Commission to the Board of Fire and Police Commissioners. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. OLD BUSINESS ZBA 1-A-95 ZBA 1-Z-95, Text Amendments AMEND CH. 14 An Ordinance was presented for second reading that would amend Page 2 - March 7, 1995 the B-5 and B.5C Districts as well as other Sections of Chapter 14 (Zoning): Trustee Hoefert, seconded by Trustee Clowes, moved for passage ORD.NO. 4709 of Ordinance No. 4709 AN ORDINANCE AMENDING CHAPTER 14 (ZONING) OF THE VILLAGE CODE Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Skowron, Wilks Nays: Henddcks Motion carried. ZBA 2-Z-95, Map Amendment ZBA 2-Z-95 An Ordinance was presented for second reading that would amend AMEND ZONING the Official Zoning Map of the Village by rezoning various parcels MAP in the downtown area and placing those properties into the recently created Central Commercial (B-5) and Central Commercial Core (B-5C) Districts. Trustee Hoefert, seconded by Trustee Hendricks, moved for passage ORD.NO. 4710 of Ordinance No. 4710 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Ciowes, Corcoran, Hoefert, Skowron, VVilks Nays: Hendricks Motion carried. An Ordinance was presented for second reading that would amend the AMEND Comprehensive Plan/Generalized Land Use Map to reflect amendments COMPREHENSIVE to the Zoning Code which redesignate the downtown area as a central PLAN commercial area. Trustee Corcoran asked that portions of the proposed Ordinance be amended to address residential properties on Rand Road. It was the consensus of the Board to concur with the proposed amendments and the Ordinance was changed. Trustee Ciowes, seconded by Trustee Hoefert, moved for passage ORD.NO. 4711 of Ordinance No. 4711, as amended. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Skowron, Wilks Nays: Hendricks Motion carried. An Ordinance was presented for second reading that would amend AMEND CH. 16 Chapter 16 "Development Code" in its entirety. Page 3 - March 7, 1995 ORD.NO.4712 Trustee VVilks, seconded by Trustee Clowes, moved for passage of Ordinance No. 4712 AN ORDINANCE AMENDING CHAPTER 16 ENTITLED "DEVELOPMENT CODE" OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: CIowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. NEW BUSINESS ZBA 3-V-95 ZBA 3-V-95, 505 Go Wando 505 GO WANDO The Petitioner is requesting a variation to allow a front yard setback of approximately 22.5 feet, instead of the required 30', in order to add an addition to the existing garage and to allow an interior side yard setback of approximately 2 feet for a room addition and 3.5' for the addition to the garage, instead of the required 5'. The Zoning Board of Appeals recommended granting these requests by a vote of 4-0. Trustee Corcoran, seconded by Trustee Hoefert, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variations requested in ZBA 3-V-95. Upon roll call: Ayes: Clowes, Corooran, Hoefert, Skowron, Wilks Nays: Hendricks Motion carried. An Ordinance will be presented for first reading at the next regular meeting of the Board on March 21st. MFT FUNDS A Resolution was presented that would appropriate Motor Fuel Tax Funds in the amount of $700,000 for the resurfacing projects for 1995. RES.NO. 6-95 Trustee Hoefert, seconded by Trustee Corcoran, moved for passage of Resolution No: 6-95 A RESOLUTION APPROPRIATING MOTOR FUEL TAX FUNDS Upon roll call: Ayes: Clowes, Corooran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. AMEND CH.2 An Ordinance was presented for first reading that would amend "TRUSTEE Chapter 2 of the Village Code by deleting the section entitled "Trustee COMMENTS" Comments" from the Village Board agenda. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the Page 4 - March 7, 1995 rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Skowron, Wilks Nays: Hendricks Motion carried. Trustee Corcoran, seconded by Trustee Hoefert, moved for passage ORD.NO. 4713 of Ordinance No. 4713 AN ORDINANCE AMENDING CHAPTER 2 OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: CIowes, Corcoran, Hoefert, Skowron, VVilks Nays: Hendricks Motion carried. An Ordinance was presented for first reading that would amend AMEND CH. 8 Section 8.110 of Chapter 8 of the Village Code, by deleting the reference of "Conservators of the Peace" as it applies to elected officials as well as specifically setting forth those with the power of arrest. Trustee Hoefert, seconded by Trustee Corcoran, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Skowron, Wilks Nays: Hendricks Motion carried. Trustee Hoefert, seconded by Trustee Corcoran, moved for passage ORD.NO. 4714 of Ordinance No. 4714 AN ORDINANCE AMENDING CHAPTER 8 OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Skowron, VVilks Nays: Hendricks Motion carried. Cheryl Pasalic, Communications Coordinator, presented the PRELIMINARY preliminary report of the technical report of TCI relative to TCI FACILITY physical facilities and performance in the Village, as prepared REPORT by Jonathan Kramer, Consultant retained by the Village. It was noted that the report addressed several areas of concern relative to quality of workmanship in equipment installed in conjunction with providing cable television as well as the quality of reception. Representatives of TCI stated that they would work with staff on specific areas of concern cited. Page 5 - March 7, 1995 A Public Hearing will be conducted at the regular meeting of the Village Board on April 18th, providing a 30 day period for TCI to correct the problems noted. During the Public Hearing on April 18th the Village Board will review the overall quality of service and facilities necessary to provide those services. Trustee Wilks, seconded by Trustee Skowron, moved to accept the report submitted by Jonathan Kramer dated August, 1994 relative to the technical aspects of TCI and providing cable television service to residents of the Village and to require TCI to rectify problems specified in the report within 30 days and to report to the Village administration as to the status of any outstanding items and a timetable as to when problems will be rectified. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Skowron, Wilks Nays: Hendricks Motion carried. VILLAGE MANAGER'S REPORT BID RESULTS: Village Manager Michael E. Janonis presented the following bid results: TURF MOWING The following bids were received for turf mowing for a multi-year contract: Amount. Bidder 1995/96 1997 1998 Lundstrem'sNursery $66,810.60 $33,765.89 $34,126.39 Tovar's Landscape $106,602.00 $57,724.00 $59,580.00 Frank's Creative Land. $104,971.20 $52,485.60 $55,251.40 Hansen's Landscape $135,110.00 $70,930.00 $74,480.00 LUNDSTROM'S Trustee Hoefert, seconded by Trustee Corcoran, moved to concur NURSERY with the recommendation of the administration and accept the Iow bid submitted by Lundstrom's Nursery in the amount not to exceed $34,290.00 for the first year of a two year contract, with the option to extend the contract. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. ROOF REPLACEMENT Administration advertised for bids to replace the shingle roofs at the SR. CTR. & FIRE Senior Citizen Center and Fire Station #14 on Kensington Road. STATION 14 One bid was received, from CSR Roofing, in the amount of $28,690.00. It was the recommendation of administration to reject this bid and re-bid in order to obtain competitive bids. Page 6 - March 7, 1995 Trustee Wilks, seconded by Trustee Corcoran, moved to reject the bid received from CSR Roofing to replace the roofs at the Senior Citizen Center and Fire Station #14. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, ~-~ Skowron, VVilks Nays: None Motion carried. The following bids were received for a 4-ton heavy duty infrared heated HEATED combination asphalt reclamation and storage unit, with trade-in: ASPHALT RECLAMATION Bidder Amount UNIT Weltzin & Co. $ 20,850.00 Thoesen Equipment $ 22,475.00 Trustee Hoefert, seconded by Trustee Corcoran, moved to concur WELTZIN & with the recommendation of the administration and accept the bid CO. submitted by Weltzin & Co. in the amount of $20,850.00 for a 4-ton heavy duty infrared heated combination asphalt reclamation/ storage unit. Upon roll call: Ayes: Clowes, Corceran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. Bids were received for the purchase of specific size and species PURCHASE of trees, a complete tabulation of the bids received is attached TREES to these minutes. It was noted that this is a Small Business Administration Grant therefore the Village will be reimbursed 50% and planting the trees will be handled in a separate bid. Trustee Hoefert, seconded by Trustee Corcoran, moved to accept MC HENRY the bid submitted by Mc Henry County Nursery in an amount not COUNTY to exceed $ 4,855.84 for the purchase of 4 White Oak and 52 NURSERY Northern Red Oak trees. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. ._.. Trustee Hoefert, seconded by Trustee Corcoran, moved to accept BERTHOLD the bid submitted by Berthold Nursery in an amount not to exceed NURSERY $5,086.00 for the purchase of 23 Turkish Filberts and 26 Ironwood trees. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. Page 7 - March 7, 1995 FOX RIDGE Trustee Hoefer'[, seconded by Trustee Skowron, moved to accept NURSERY the bid submitted by Fox Ridge Nursery in an amount not to exceed $ 600.00 for the purchase of 16 Donald Wyman Crabapple trees. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. VVEILER Trustee Hoefert, seconded by Trustee Corcoran, moved to accept NURSERY the bid submitted by Weiler Nursery in an amount not to exceed $ 7,055.00 for the purchase of 30 Princeton Sentry Ginkgo trees, 23 English Oak and 14 Baldcypress trees. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, VVilks Nays: None Motion carried. FIORE NURSERY Trustee Hoefert, seconded by Trustee Clowes, moved to accept purchase of 5 Lacebark Elms, 12 Tuliptrees and 23 Silver Linden trees from Fiore Nursery in amount not to exceed $4,313.00. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. PLANT TREES The following bids were received for planting the trees being the subject of the preceding bid, noting that this is a SBA bid resulting in the Village will receive a 50% reimbursement: Bidder Amount BC Landscape, Inc. $16,896.00 Hansen's Landscaping* $ 26,400.00 Koch & Son Landscaping, Inc. $ 35,200.00 * No bid bond submitted, as required BC LANDSCAPE Trustee Clowes, seconded by Trustee Skowron, moved to accept the bid submitted by BC Landscape, Inc. to plant trees at a cost not to exceed $16,896.00. ~.. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, VVilks Nays: None Motion carried. BUDGET HEARINGS Mr. Janonis reminded everyone that the Village Board will continue the budget hearings for the 1995 budget at the Committee of the Whole meetings on March 14 and March 28. Residents are invited Page 8 - March 7, 1995 to call in their questions and/or comments on the subject matter during those hearings and the Board will address the question some time during that meeting. Mr. Janonis also announced that there will be a local public hearing CITIZENS on the rate increase proposed by Citizens Utilities Water Company, UTILITIES which hearing will take place on March 30th at Hersey High School, RATE at 7:00 PM. INCREASE HEARING Mr. Janonis reminded the Board that inasmuch as the General Election will be held on Tuesday, April 4th, the regular meeting of the Village Board will be held on Wednesday, April 5th. TRUSTEE COMMENTS Trustee Hendricks stated that he had made a request for a Citation Book and key to the Village Hall at the last meeting and questioned how the Mayor could comment on these items since the Mayor was absent from that meeting. Trustee Hendricks also stated that his request for a Citation Book wasn't meant to be taken seriously. Trustee Hendricks stated that, as mentioned in the minutes of the February 21st meeting, he does not have an office in the Village Hall but he does use the room known as the "Trustees Room". He also noted that he observed Trustee VVilks conducting a meeting in that room last week. Mayor Farley instructed staff to change the name of the room on the 2nd floor of the Village Hall from "Trustees Room" to "Conference Room". Trustee Hendricks stated that he had previously asked for a copy of the minutes of the Executive Session of February 8, 1994, which he had not received yet. Mayor Farley reminded Trustee Hendricks that releasing minutes of Executive Sessions from confidential status is an item considered by the entire Board twice a year and the Board will make the decision as to whether minutes can be released or not. Mayor Farley also stated that reviewing the minutes of Executive Sessions was an item scheduled for Board consideration at the next regular meeting of the Board on March 21st. Trustee Wilks asked that phone calls coming in during the budget hearings be forwarded to the Board for response on a more timely basis during that meeting. Mr. Janonis stated that such would be the case. ANY OTHER BUSINESS A resident spoke relative to a comment made by TCI earlier in the TCI meeting that no complaints and/or unresolved problems were pending, however, she said that she does have a complaint and didn't want the Board to get the impression that there are no cemplaints pending against TCI. Trustee Clowes asked that staff look into the feasibility of the IMPOUND Village being able to impound a vehicle of any person ticketed VEHICLE for DUI and/or driving on a suspended license or driving without a license. Page 9 - March 7, 1995 In line with the suggestion of Trustee Clowes, it was the consensus of opinion of the Village Board that staff and legal counsel research the feasibility of impounding a vehicle in the instances as stated. CLOSED SESSION CLOSED SESSION Trustee Corcoran, seconded by Trustee Wilks, moved to go into Closed Session for the purpose of discussing Personnel and Property Acquisition and Disposition. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Skowron, Wilks Nays: Hendricks Motion carried. The Board went into Closed Session at 10:21 P.M. Mayor Farley reconvened the meeting at 12:04 A.M. Present upon roll call: Mayor Farley Trustee Ciowes Trustee Corcoran Trustee Hendricks Trustee Hoefert Trustee Skowron Trustee VVilks ADJOURNMENT Mayor Farley adjourned the meeting at 12:06 A.M. Carol A. Fields Village Clerk Page 10 - March 7, 1995