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Home My WebLink AboutApproval of MinutesBoardDocs® Pro Page I of I Agenda Item Details Meeting Jul 10, 2018 - SPECIAL MEETING OF THEM UT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 2. APPROVAL OF MINUTES Subject 2.1 Minutes of the Regular Meeting of June 19, 2018 Access Public Type Action, Minutes MinutesIii IIIYkkirw-�.:-es for Jun 19, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOAR Public Content Administrative Content Executive Content https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/10/2018 BoardDocs® Pro Page I of 4 REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday,, June 19'. 2018) Generated by Karen Agoranos on Wednesday, June 20, 2018 1. CALL TO ORDER Meeting called to order at 7:04 PM 1. ROLL CALL Members present: Arlene Juracek.William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE - Trustee Hoefert led the Pledge of Allegiance 1.3 INVOCATION - Trustee Hatzis provided the Invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting for June 5, 2018 Motion by Paul Hoefert, second by Richard Rogers to approve the minutes of the June 5 2018 Regular Meeting of the Village Board Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries 3.1 A Resolution Supporting the 13th Annual National Dump the Pump Day - June 21, 2018 Mayor Juracek read aloud the resolution for the record. This resolution supports the Village of Mount Prospect's participation in the American Public Transportation Association (APTA) 12th Annual National Dump the Pump day which encourages people to use public transportation for a day with the hope the experience will turn into habit. Motion by Michael Zadel, second by Colleen Saccotelli. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Resolution No. 25-18 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD • 5. CONSENT AGENDA 5.1 • Financial Report - May 2018 5.2 List of Bills - May 30 - June 12, 201g 5.3 A RESOLUTION REQUESTING CLOSURE OF CERTAIN PORTIONS OF CENTRAL ROAD AND ELMHURST ROAD (ROUTE 83) IN ORDER TO CONDUCT A PARADE. This resolution authorizes the Village to request approval from IDOT to close portions of Central Road in order to conduct the annual 4th of July parade. Resolution No. 26-18 Motion by Richard Rogers, second by Michael Zadel to adopt the consent agenda as presented. Yea: William • Eleni Hatzis, Paul • Richard Rogers, •' Saccotelli, Michael Zade' Motion Carries. 6. OLD BUSINESS None. 7. NEW BUSINESS None S. VILLAGE MANAGER'S REPORT 8.1 Motion to accept bid for 2018 Water Main Replacement Project (Prospect Ave, School St, Lincoln St, Maple St) in an amount not to exceed $1,209,170. Public Works Director Sean Dorsey provided background information, bid results and staff recommendation. Mr. Dorsey stated this project, aimed at replacing aged and deteriorating water mains, is larger in scope than in previous https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/10/2018 BoardDocs® Pro Page 2 of 4 years and marks the beginning of a mulit-year process of reducing the life expectancy of water mains to 130 years. Mr Dorsey stated this year's project includes the replacement of 3,900 lineal feet of water main. The project will begin in summer and will be completed by the end of the year. Patnick Construction provided the lowest cost responsive bid. Patnick has performed work in the Village in the past and their work has been satisfactory. Staff believes Patnick is qualified to complete this project. Mr. Dorsey provided the following in response to guestions from the Village Board • Project incudes 10 -inch pipe size; the right size of pipe is important • Plan is to minimize the impact of Village events; most of the work will take place during the week Motion by Paul Hoefert, second by Michael Zadel to accept the lowest cost, responsive bid to construct the 2018 Water Main Replacement Project (Prospect/School/Lincoln/Maple) as submitted by Patnick Construction, Incorporated of Franklin Park, Illinois in an amount not to exceed $1,209,170. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 29-18 8.2 Motion to Accept Bid for Huntington Sewer Lift Station Rehabilitation Project in an amount not to exceed $834, 571.10. Public Works Director Sean Dorsey provided background information, bid results and staff recommendation. Mr. Dorsey explained life stations are critical components of sanitary sewer collection basins that collect wastewater at ,i lower elevation and pumps it to a higher elevation. This year's project is the Huntington Lift Station which is a 30 -foot deep facility, constructed in 1970 to service the Huntington Commons condominiums and surrounding areas. The design of this facility, while pr• '• .' eplacement project offers a more modern, safer design. Mr. Dorsey stated three (3) bids were received for this project. Martam Construction provided the lowest, responsive bid. Martam has performed similar work for the Village previously and their work has been consistent and satisfactory ind is qualified to complete this project. Staff recommends a 10% contingency to cover unforeseen issues if needed. • System will have an alternating three -pump system • Back-up generator dedicated to support this in case of power failure Motion by Richard Rogers, second by Michael Zadel to accept the lowest cost, responsible bid from Martam Construction, Inc. of Elgin, Illinois for the 2018 Huntington Lift Station Rehabilitation Project in an amount not to exceed $834,571.10. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 30-18 8.3 Motion to accept a proposal from Delta Demolition, Inc. to demolish the Village -owned properties at 19 and 21 S. Emerson Street in an amount not to exceed $71,000. Deputy Director of Inspections and Building Services Mark Rysavy provided background information, bid results and staff recommendation. Mr. Rysavy stated the Village completed the purchase of the two properties at 19 and 21 S. Emerson on May 31, 2018. Plans for the properties include demolition to make space for a park/green space for the ,#owntown area. A mandatory walk-through was held for interested demolition contractors on June 1, 2018. Seven (7) contractors submitted bids. The lowest cost bid was submitted by Delta Demolition who is fully qualified to perform this job. Delta Demolition is listed as a Class A demolition firm with the City of Chicago. Mr. Rysavy provided the following responses to questions from the Village Board: • Plans to have the structures down and the area seeded in time for the block party at the end of July; sod is not an option at this time of year • Demolition includes the removal of concrete slabs, foundation, etc. • Fire Department conducted training exercises prior to demolition • Contractor has rights to bricks, metal, etc. • No history of underground tanks were found • Restoration is included in demolition; Delta will seed property and trees will be preserved. Motion by Paul Hoefert, second by Michael Zadel to accept a proposal from Delta Demolition, Inc. to demolish the Village -owned properties at 19 and 21 S. Emerson Street in an amount not to exceed $71,000. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/10/2018 BoardDocs® Pro Page 3 of 4 Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 31-18 Deputy Fire Chief John Dolan presented background information on the replacement of the 2005 Ford Excursion which serves as the Reserve Command Vehicle for the Fire Department. The vehicle was evaluated using the comprehensive replacement evaluation protocol. The point -based criterion evaluates four (4) major factors; age, mileage, repair and maintenance cost, and condition of the body/mechanical components. A point total of eleven (11) *r more indicates recommendation for replacement; vehicle 506 scored thirteen Deputy Chief Dolan stated the discontinued Ford Excursion will be replaced by a 2019 Chevrolet Tahoe. When compared to the Ford Expedition EXL (comparable to the Excursion) the Tahoe proved to be a better choice in four (4 major areas: safety, operational costs, technology and efficiency including better gas mileage. The proposed new vehicle will be purchased through the Suburban Purchasing Cooperative and funding is provided in the 2018 Annual budget. The Suburban Purchasing contract is publicly bid and satisfies the Village's public bidding requirements. I Deputy Chief Dolan provided the following in response to guestions from the Village Board: • Vehicle comes with an extended warranty • Tahoe is smaller than the Excursion but serves the needs of the department • Vehicle will be delivered in eight (8) weeks and an additional two (2) weeks is needed to outfit the vehicle Motion by Paul Hoefert, second by Michael Zadel to accept Suburban Purchasing Cooperative joint bid results for thc purchase of one (1) 2019 Chevrolet Tahoe Special Service Vehicle from Currie Motors Fleet of Frankfort, Illinois and the purchase and installation of emergency lighting, Fire Department lettering, equipment compartments, and communications equipment in an amount not to exceed $54,000. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 32-18 8.6 Approval to purchase John Deere Gator XUV 825M, Trailer and Skid with funds donated by the Mount Prospect Lions Club. Deputy Chief Dolan presented background information regarding the Lion's Club donation of funds to purchase a Joh Deer Gator to replace the existing golf cart used to respond to incidents at large community events. The current gol-1 cart has limitations and no longer meets the increased response duties of the Fire Department. Deputy Chief Dolan thanked the Lion's Club for their generosity and support. 11111111112� :1 w Olt i I N9 IBM BrUme no 9=6 wo M ffans I • The Gator provides a portable stretcher • The Fire Department dive team has an ATV • The Gator is street legal but its intended use is not for streets Village Board Comments Fire Department was recognized for performing research to find the best possible price and product Gratitude was expressed Motion by Paul Hoefert, second by Richard Rogers to accept recommendation to purchase John Deere Gator XUV 825M, Trailer and Skid with funds donated by the Mount Prospect Lions Club. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 33-18 8.5 Motion to accept proposal to perform a feasibility study for an Emergency Water System Interconnection between the Northwest Water Commission and the Village of Mount Prospect in an amount not to exceed $26,500. Public Works Director Sean Dorsey provided background information and staff recommendation. The Northwest Water Commission is a joint action water agency that distributes potable water drawn from Lake Michigan to our surrounding communities. The main pumping station is located outside Mount Prospect corporate boundaries; its primary iistribution main dissects the Village, from east to west, along Kensington Road right-of-way. The close proximity of , I https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/10/2018 BoardDocs® Pro Page 4 of 4 the Northwest Water Commission to the Village of Mount Prospect water distribution system offers an opportunity to access a separate, • source • fully -treated finished Lake Michigan drinking water. Discussions •_ • staff and NWC staff regarding the possibility of such an interconnection have been conducted for several weeks. Both parties concluded it is a viable possibility but also determined additional engineering analysis is required. Staff contacted Burns & McDonnell engineering consultants to submit a proposal to provide the services necessary to 'A ,,valuate this proposed emergency interconnection. Burns & McDonnell is qualified to perform this work as they have iesigned and •• construct several Village -owned water main improvements. Accept a proposal from Burns & McDonnell consulting engineers to perform a feasibility study for an emergency interconnection between the Northwest Water Commission and the Village of Mount Prospect water distribution systems in an amount not to exceed $26,500. Staff also recommends that the Village Board authorize staff to ente • an agreement (Letter of Understanding) between the Northwest Water Commission and the Village of • Prospect to equally share ($13,250 each) the cost of the study. I Motion by Paul Hoefert, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries VBA 34-18 -3. ANY OTHER BUSINESS • 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn the Meeting of the Village Board. Trustee Hoefert, seconded by Trustee Rogers, moved to adjourn. By unanimous vote, June 19, 2018 Meeting of the Village Board was adjourned at 8:14 P.M. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 7/10/2018