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HomeMy WebLinkAbout04/24/2018 COW Minutes COMMITTEE OF THE WHOLE MINUTES - April 24, 2018 - rd 3 Floor, Village Board Room Village Hall, 50 S. Emerson Street 1. ROLL CALL CALL TO ORDER The meeting was called to order at 7:02 p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Arlene Juracek. Trustees present included William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli and Michael Zadel. Staff present included Assistant to the Village Manager Nellie Beckner, Village Clerk Karen Agoranos, Communications Director Howard Kleinstein, Community Development Deputy Director Consuelo Arguilles, Building & Inspection Services Director William Schroeder, Fire Chief Brian Lambel, Police Chief John Koziol, Police Deputy Chief Timothy Griffin, Public Works Director Sean Dorsey, Village Engineer Jeffrey Wulbecker, Traffic Engineer Matthew Lawrie, Human Services Director Julie Kane, Human Services Deputy Director Victoria Bran and Administrative Analyst Alexander Bertolucci. 2. APPROVAL OF MINUTES Approval of Committee of the Whole Meeting Minutes of April 10, 2018. Motion by Trustee Saccotelli, second by Trustee Grossi. Mayor Juracek called a voice vote and the minutes were approved unanimously. 3. CITIZENS TO BE HEARD None. 4. DISCUSSION ITEMS 4.1 Diversity Community Outreach Strategy and Resident Survey Results Human Services Director Julie Kane and Police Deputy Chief Timothy Griffin presented the Diverse Community Outreach Strategy. Human Services Director Julie Kane reviewed the Stakeholder survey and results. Stakeholders surveyed represented social services, senior services, religious institutions, educational institutions, park districts and library services. Stakeholders identified gaps in services and barriers for customers. Economic barriers, culturally sensitive resources, transportation, affordable housing and language barriers are some the top ranked gaps and barriers that were identified. Police Deputy Chief Timothy Griffin reviewed the Resident Diversity Engagement Survey and results. He stated staff made multiple efforts to make the survey accessible to all residents. It was offered in multiple languages, available electronically and in hard copy, and shared through various outreach efforts. Mr. Griffin stated majority of participants (313) identified English as the primary language spoken in the home and 24 languages were identified as secondary languages spoken in the home. Human Services Director Julie Kane reviewed survey results specific to senior service needs and availability of disability services. She stated there were 121 opened ended responses and summarized common themes on how the Village could improve the sense of openness and acceptance in the community. Ms. Kane presented recommendations based on the feedback from both the stakeholder and resident surveys as well as a review of the objectives, short-term challenges and opportunities identified by the Board as part of the strategic plan. Ms. Kane also provided 4/24/18 Committee of the Whole Page 1 of 4 an update on the Celebration of Cultures Festival planned for Saturday, September 29, 2018. The following responses from staff were provided to questions from the Village Board: The goal was to solicit responses from different groups in the community. Hispanic/Latino response rate was 10% and community data shows they represent 16% of the Village. One survey question asked respondents to report which police beat they reside in and the survey generated responses from all six beats. Advertising the will include a webpage, leveraging stakeholders to promote the event, social media, Village newsletter, community groups. Staff is utilizing the Village of Skokie and the Wheeling Park District as resources since both have successfully held similar events. The Village has some forms available in multiple languages and staff will be looking to make more forms available in multiple languages based on survey results. Public Comment Vicky Chung Wille Street Ms. Chung stated she loves that the Village Board is pursuing this and it is so important. Suggested the board members visit local block parties and the block party form be edited to allow requestors to check off if they would like board members to visit like how police and fire could be requested. She mention that lots of people would be excited to participate in a resident committee and suggested to focus on the youth since it is not practical to focus on all groups at one time. Ronah McFadden Albert St Ms. McFadden stated she is excited about Celebration of Cultures Festival and diversity initiatives. She asked about the Festivals budget, how to include cultures that may not be represented and having affordable food. Board reviewed staff recommendations. There was general consensus and positive support for staff to pursue the proposed recommendations 4.2 Rand Road/Central Road/Mount Prospect Road Intersection Improvements Phase 1 Engineering Study Status Update. Public Works Director Sean Dorsey introduced the discussion item and summarized the process that led up to conducting a Phase 1 Engineering Study and this project status update. Project Manager Mike Matkovic and Project Engineer Emily Anderson from Christopher B. Burke Engineering presented the Phase 1 Engineering Project Status. Mr. Matkovic reviewed the project location, project development process and identified issues and concerns within the study area. He also summarized finding from a crash analysis and a traffic analysis. Stakeholder input was sought through a Public Information Meeting on August 10, 2017. Received feedback focused on back-ups at triangle intersections blocking adjacent intersections, poor internal circulation in the shopping plaza and that pedestrians have difficulty accessing restaurants and shopping. Mr. Matkovic stated that 4/24/18 Committee of the Whole Page 2 of 4 based on technical analysis and stakeholder input the need for improvements includes: improving mobility/access, removing blocked intersections, improving safety, and improving ped-bike accommodations. 15 build alternatives were identified for evaluation and comparison. Project Engineer Emily Anderson reviewed the evaluation criteria for the build alternatives. Ms. Anderson stated alternatives 4, 5, and 6 were dismissed due to limited benefit, high cost, property impacts and adverse access impacts while Alternatives 1, 2 and 3 were carried forward for further evaluation. She provided an overview of Alternatives 1, 2 and 3 and their advantages, disadvantages and take-aways. Ms. Anderson reviewed project next steps with Phase 1 Design Approval Targeted for End of 2018. The following responses from Christopher B. Burke Engineering and staff were provided to questions from the Village Board: Utilizing the 1020 E Central Rd. parcel did not show any greater benefits for the study area. It was projected to provide the same improvements as if the Mt. Prospect Plaza entrance was moved north. Additionally, road stripping improvements this summer would add a second south bound lane on Mt. Prospect Rd just south of Central Rd. Adding a third lane would not improve traffic flow because Rand Rd has two receiving lanes. Mount Prospect Plaza is not interested in moving the Mt. Prospect Rd entrance. The Alternatives are not able to predict how many cars would use Henry St. as a cut through. A new traffic signal at the west and east entrances of the Plaza should improve traffic flow and driving experience which ultimately would reduce cut through traffic in the adjacent residential subdivision. Driving behaviors change as a drivers experience changes. Directing Plaza traffic to use the west entrance generates traffic volume to warrant a traffic light. Public Comment Louis Goodman School St. Mr. Goodman stated there was never much of a problem until right turn restrictions from Rand Rd were placed at Isabella, Louis and Henry. If right turns were unrestricted again there would be more traffic through the neighborhood from Rand Rd but less impact on the intersection of Rand Rd, Mt. Prospect Rd and Central Rd. 5. None. 6. ANY OTHER BUSINESS The following upcoming community events were announced: Mount Prospect Entrepreneurs Initiative (MPEI) is hosting two events during Small Business Week is April 30 May 5. o April 30 o May 1 Spotlight on Success Film Series. Arbor Day at Lions Park School at 10 a.m. on Friday, April 27 Irish Fest: Friday, April 27 and Saturday, April 28 4/24/18 Committee of the Whole Page 3 of 4 7. ADJOURNMENT The meeting adjourned at 9:09 p.m. Alexander Bertolucci Administrative Analyst 4/24/18 Committee of the Whole Page 4 of 4