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HomeMy WebLinkAbout05/08/2018 COW Minutes11An:,ruota i?trrtuyx+ct. SPECIAL MEETING OF THE COMMITTEE OF THE WHOLE — IN WORKSHOP MINUTES - May 8,2018- V Floor, Village Board Room Village Hall, 50 S. Emerson Street ROLL CALL— CALL TO ORDER The meeting was called to order at 7:00 p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Arlene Juracek. Trustees present included William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli and Michael Zadel. Staff present included Village Manager Michael Cassady, Assistant to the Village Manager Nellie Beckner, Village Clerk Karen Agoranos, Communications Director Howard Kleinstein, Community Development Director William Cooney, Community Development Deputy Director Consuelo Arguilles, Development Review Planner Jason Shallcross, Development Planner Connor Harmon, Building & Inspection Services Director William Schroeder, Building & Inspection Services Deputy Director Mark Rysavy, Fire Chief Brian Lambel, Police Chief John Koziol, Police Deputy Chief Michael Eterno, Police Deputy Chief Timothy Griffin, Public Works Director Sean Dorsey and Administrative Analyst Alexander Bertolucci. 2. APPROVAL OF MINUTES Approval of Committee of the Whole Meeting Minutes of April 24, 2018. Motion by Trustee Hoefert, second by Trustee Saccotelli. Mayor Juracek called a voice vote and the minutes were approved unanimously. 3. CITIZENS TO BE HEARD None. 4. DISCUSSION ITEMS 4.1 New Police Headquarters Construction Manager Presentations and Discussion Building & Inspection Services Deputy Director Mark Rysavy stated the Village issued a request for proposal (RFP) for Construction Management Service for the new Police Headquarters to be located at 799 Biermann Court in anticipation of the purchase and design. A Construction Manager (CM) delivery method allows for the CM to be part of the project team early in the design process, continually pricing and budgeting ideas and concepts to remain on budget throughout the project. In addition, this method is known as CM at risk because at some point in the design process, the CM will provide a guaranteed maximum price for the project. The RFP identified specific requirements for qualifications, the evaluation criteria, and a request for a separate cost proposal. The fee proposals were to be based upon a 15 month construction schedule, a lengthy list of set general conditions, and $21.5 million construction budget. Mr. Rysavy stated there were seven (7) responses and provided an overview of the evaluation criteria. Staff narrowed the seven (7) proposals to three (3) firms to be interviewed, Riley Construction, Nicholas and Associates, and Camosy Construction. Staff was unanimous in their choice of Camosy Construction for the project, however, staff also recognized the opportunity to have a local CM, Nicholas and Associates, participate in the project. It was set that the Village Board would hear presentations from Camosy Construction and Nicholas and Associates to determine direction on Committee of the Whole Page 1 of 4 5/8/18 which firm staff should hire as the CM for the new Police Headquarters. However, Nicholas and Associates withdrew their proposal today. Camosy Construction presented to the Village Board. The presentation included an overview of their team, qualifications and pertinent experience. The following responses from Camosy Construction and staff were provided to questions from the Village Board: • Camosy is able to supplement a subcontractor if they have a manpower shortage. • Camosy has experience working with FGM Architects. • 3D laser scan the entire building to have an up-to-date and precise layout of the structure. • Camosy uses building information modelling for collision avoidance of systems. • Subcontractors go through a prequalification process and the lowest responsible bidder is selected. • The RFP set a 15 month construction window in order to receive comparable pricing. • Camosy would work with staff for project communications and social media updates. • Camosy shared an example of an adaptive reuse project where they crushed concrete on site, created a stockpile on site, and did not have to purchase or haul the material. • A General Contractor is given the building plans and total price. If a General Contractor's bid is over budget then the project would be too. While a Construction Manager is hired prior to the building plans and works with the client to meet the set project budget. Staff will prepare a summary memo explaining why an interview from the V most qualified firm is not necessary due to their substantially lower proposal evaluation score and higher cost proposal. 4.2 Redevelopment Potential of Downtown Block 56, bounded by Northwest Hwy, Emerson St, Busse Ave, and Maple Street. Village Manager Cassady stated staff has discussed seeking proposals from the design and development community for Block 56 with the redevelopment of Public Safety Building. In addition, the building at 111 E. Busse Avenue "Chase Bank Building" is under receivership and this building is often the topic of redevelopment discussion. The request for proposals process will help staff, the Village Board, and the community understand the redevelopment potential from a market perspective. A RFP for Block 56 would only be released if the Village Board gives direction to move forward with the acquisition of 111 E. Rand Road for the purposes of a new Fire Station Headquarters/Station #13. Public Comment Louis Goodman School St Committee of the Whole Page 2 of 4 5/8/18 Suggested to discuss this topic in closed session before further discussing it in open session. Terri Gens Elm St The Downtown Plan is high level and provides general guidance. A request for proposals would be for specific lots and what is market possible. Rumors on social media of the whole block being redeveloped could negatively impact businesses. Yulia Bjekic Hi Lusi Ave Inquired if the Village had guidelines on what the community wants to have on Block 56. Ed Busse Northwest Hwy Property owners were not informed; instead the Village told renters they are moving. Concerned that staff went to renters first instead of property owners and now they may lose their renters. The following responses from staff were provided to questions from the Village Board and Public: There was an article in yesterday's paper discussing redevelopment of Block 56. Staff tried to get ahead of the article to ensure businesses no action is being taken and the focus is on the Public Safety Building lot. The request for proposal for design concepts will focus on Lot 1 "Public Safety Building" and Lot 2 "Chase Bank Building" to start the conversation and test the market environment. 4.3 Farmers' Market and Car Show Relocation Village Manager Cassady presented that the Farmers' Market and Car Show will be relocated from the West Commuter lot to the East Commuter lot starting the first weekend in June. Public Comment Fred Steinmiller Mount Prospect Lions Club Mr. Steinmiller explained the planning process for the Farmers Market and shared concerns with moving the market to the East Commuter lot. He asked if a fence could be installed between the parking lot and train tracks like there is in the West Commuter Lot. He also expressed concerns about visibility of the market from Main St/Rte. 83 and explained dynamics of market traffic and draw from other communities. He asked if the townhomes across from the East Commuter lot are aware of the move with respect to the Car Show because of the noise from live music and increased traffic. David Schein Na Wa Ta Ave Asked if the Mount Prospect Chamber of Commerce was involved in moving the Car Show and Farmers Market. He expressed concern regarding how the change would impact Farmers' Market vendors. Committee of the Whole Page 3 of 4 5/8/18 Dawn Fletcher Collins Executive Director Mount Prospect Chamber of Commerce She stated the Chamber worked with the Lions Club on this relocation. Business owners expressed concerns regarding lack of parking for patrons during the Car Show and Farmers' Market. Assistant to the Village Manager Nellie Beckner explained the switch from the West Commuter lot to the East Commuter lot. The Village, Chamber of Commerce, Downtown Merchants Association and the Lions Club participated in this decision. Development of 20 West eliminates parking previously used by the Car Show and Farmers' Market. Additionally, with new businesses in Clock Tower strip center and MP Station completed there is much more competition for parking near the West Commuter lot. The East Commuter Lot is near the Maple Street Lot, Chase Building Lot, has access to parking along Prospect Ave and on -street parking north of Northwest Hwy. Plus, pedestrians would be able to cross Northwest Hwy at Emerson St and benefit from a traffic signal. 5. MANAGER'S REPORT None. 6. ANY OTHER BUSINESS None. Public Comment Tom Lowe First Equity Group Provided an update on the Central and Main site and possible future development. 7. ADJOURNMENT The meeting adjourned at 9:45 p.m. Alexander Bertolucci Administrative Analyst Committee of the Whole Page 4 of 4 5/8/18