The URL can be used to link to this page

Home My WebLink About04/03/2018 Accept Proposal from Tredebe Environmental Services for Household Hazardous Waste Collection Event BoardDocs® ProPage 1 of 3 Agenda Item Details MeetingApr 03, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category8. VILLAGE MANAGER'S REPORT Subject8.6 Motion to accept proposal from Tredebe Environmental Services, LLC, for Household Hazardous Waste Collection Event in an amount not to exceed $100,000. AccessPublic TypeAction (Consent) Preferred DateApr 03, 2018 Absolute DateApr 03, 2018 Fiscal ImpactYes Dollar Amount100,000.00 BudgetedNo Budget SourceRefuse Disposal Fund Recommended ActionAccept the proposal for Household Hazardous Waste Collection as submitted by Tradebe Environmental Services, LLC, of Merrillville, Indiana in an amount not to exceed $100,000. Public Content Information Potentially harmful chemicals and materials are often stockpiled in basements, garages, closets and other storage areas as they are banned from landfills. Homeowners often find it difficult to properly dispose of these types of wastes. Recognizing the need for environmentally sound management of such waste, the Village Board directed staff to evaluate the feasibility of hosting a household hazardous waste collection event for Mount Prospect residents (only). Currently, there are four (4) IEPA hosted permanent household hazardous waste disposal sites in Illinois: Naperville, City of Chicago-Goose Island, Rockford, and SWALCO-Gurnee location. Due to reduced funding, IEPA is no longer hosting any one-day events in Northern Illinois. Unfortunately, none of these permanent site locations are convenient for Mount Prospect residents. The proposed one-day household hazardous waste (HHW) collection event would be hosted on a Saturday (TBD) in June from 8:00 a.m. to 2:30 p.m. at the Mount Prospect Public Works Facility. All household hazardous wastes delivered to this event would only be collected from Mount Prospect residents (no commercial/industrial waste). The following materials would be accepted at the one-day household hazardous collection event: corrosives, oxidizers, flammable solvents, waste solvents, oil based paint, inorganic poisonous solids, organic poisons and pesticides, waste oils, antifreeze, latex paint, compressed gas cylinders, Pentachlorophenol, Sylvex, 2, 4, 5-T, and hazardous substances, liquids or solids, not otherwise specified. Request for Proposals (RFPs) Staff solicited proposals from eleven (11) environmental companies to provide OSHA/Hazardous (HazMat) trained personnel for the segregation, packing, disposal and transportation of household hazardous wastes (HCW) in accordance with Illinois Environmental Protection Agency standards/guidelines, as required, to support the operation of one-day household hazardous waste collection(s) (HHW) in Mount Prospect. A copy of this RFP is enclosed as attachment A. RFP Results Three (3) technical proposals were received. Each proposal was evaluated based on the background of the company, related project experience, proposed services and scope of work, schedule, work effort, and proposal content. Each company received a point ranking (total points = 100) for each criteria. Table 1 below summarizes this analysis: Table 1 – Company Rankings CategoryMax. PointsClean HarborsHeritageTradebe Background2002018 Experience2052020 Scope25102525 Schedule15151512 Work Effort101310 Content105810 Totals:100369195 The proposals indicated that two of the three participating environmental companies were qualified to perform the specified work. Two of the three companies had adequate experience and appropriately trained staff to host a successful one-day household hazardous waste collection event. Accordingly, the evaluation results were closely distributed. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/27/2018 BoardDocs® ProPage 2 of 3 Staff conducted interviews with all three (3) environmental companies to make sure they all have a thorough understanding of the project scope and the Village’s expectations for the one-day household hazardous waste collection event. The highest rated company was Tradebe Environmental Services, LLC of Merrillville, Indiana. Tradebe Environmental Services, LLC proposal provided experiences of successful similar type of events. All reference checks indicate Tradebe Environmental Services, LLC performed well. Tradebe Environmental Services, LLC has over thirty (30) years’ experience of collection, treatment, recycling, and disposal of hazardous and non-hazardous waste. They are one of the largest on-site providers of community based household hazardous waste collection programs in the nation. Each environmental company was asked to submit a two (2) component cost proposal. Table 1 below illustrates component one (1), mobilization (fixed) costs. Mobilization cost includes costs associated with estimated volume of cars, equipment, supplies, personnel, setup, operations, transportation, non-hazardous waste disposal (packaging, empty containers from participants, waste from event operations). Table 1 – Mobilization (Fixed Costs) Vehicle RangeClean HarborsTradebeHeritage Under 250 vehicles$1,404.00$5,756.46$25,435.00 250-999 vehicles$2,040.00$7,898.69$29,597.00 500-749 vehicles$2,958.00$9,887.92$33,760.00 750-999 vehicles$3,762.00$12,139.66$37,923.00 1000-1249 vehicles$4,848.00$14,281.89$42,086.00 1250-1499 vehicles$5,484.00$17,632.62$50,412.00 1500-2000 vehicles$6,570.00$20,358.85$58,738.00 Based on conversations with the environmental companies and municipalities that had previously hosted one-day HHW events, staff estimates a vehicle range of 750-999 at the Mount Prospect one-day household hazardous collection event. Table 2 illustrates component two (2), variable disposal costs. Variable disposal costs are made up of unit of measure and type of material. Table 2 below represents typical waste streams and average quantity collected at a one-day HHW event servicing 750-999 vehicles. Costs for other waste streams are not listed in the table below but are provided in each cost proposal. CLEAN TYPICAL WASTE STREAMSUNIT TYPEAVERAGE QUANTITYTRADEBEHERITAGE HARBORS AEROSOLS POISON/TOXIC LP15-GAL DRUM1$185.63$124.00$142.00 AEROSOLS FLAMMABLE LPCY BOXES3$2,565.00$1,788.00$2,181.00 ANTIFREEZE 55-GAL DRUM2$450.00$190.00$242.00 ANTIFREEZE 30-GAL DRUM1$168.75$92.00$111.00 BATTERIES LITHIUM5-GAL DRUM1$150.00$57.00$223.00 BATTERIES NI-CAD5-GAL DRUM1$129.94$57.00$66.00 CORROSIVE ACIDS LP55-GAL DRUM2$686.26$516.00$468.00 CORROSIVE CAUSTICS LP55-GAL DRUM2$686.26$516.00$468.00 FLAMMABLE LIQUIDS/PAINT LPCY BOXES15 NO BID$10,350.00$13,905.00 FLAMMABLE LIQUIDS/PAINT LP55-GAL DRUM15$4,978.20$3,255.00$5,370.00 FLAMMABLE LIQUIDS/SOLVENTS BULKED55-GAL DRUM4$652.52$348.00$420.00 FLUORESCENT LIGHTSLBS219.5 NO BID$241.45$85.61 MERCURY BULBS5-GAL DRUM4$411.76$200.00$256.00 LATEX PAINT LP55-GAL DRUM29$5,872.50$6,873.00$7,308.00 LEAD-ACID BATTERIES55-GAL DRUM15$6,834.45$2,055.00$2,325.00 MERCURY5-GAL DRUM1$423.56$262.00$529.00 METALLIC PAINT (ALUMINUM, ZINC) LP15-GAL DRUM1$187.65$480.00$166.00 OXIDIZERS-LIQUIDS LP30-GAL DRUM3$772.02$1,080.00$1,008.00 WASTE OILS55-GAL DRUM9$1,721.25$855.00$945.00 WASTE OILS30-GAL DRUM1$143.44$95.00$101.00 REACTIVES5-GAL DRUM1$194.63$97.00$113.00 TOXIC LIQUIDS55-GAL DRUM20$6,637.60$8,140.00$7,160.00 TOXIC/POISON SOLIDS LPCY BOXES2$2,323.12NO BID$1,468.00 UNUSED/OUTDATED PHARMACEUTICALS (NON-CONTROLLED)30-GAL DRUM4$1,327.52$1,252.00$1,292.00 TOTAL DISPOSAL COSTS$32,480.22$38,923.45$46,352.61 Staff recommends awarding the contract in a not to exceed amount of $100,000. The total cost estimate for the HHW collection is $51,063.11 ($12,139.66 mobilization cost plus $38,923.45 in disposal/recycling costs. However, This would be the first HHW collection event to be held in Mount Prospect in approximately twenty (20) years. In addition, staff is developing an aggressive advertising campaign to insure high participation rates. With this in mind, staff is expecting a high participation rate and high volumes. It is staff opinion that Tradebe understands the proposed project, has prepared a thorough proposal based on the extensive experience, and is well qualified to perform the work. Alternatives 1. Accept Tradebe Environmental Services, LLC, proposal to host a one-day household hazardous waste collection event. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/27/2018 BoardDocs® ProPage 3 of 3 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the proposal for Household Hazardous Waste Collection as submitted by Tradebe Environmental Services, LLC, of Merrillville, Indiana in an amount not to exceed $100,000. Tradebe Submittal --Proposal for Household Hazardous Waste Collection.pdf (1,839 KB) REQUEST FOR PROPOSALS FOR HHW 2018.pdf (230 KB) Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion & Voting (not specified) Motion by Richard Rogers, second by Paul Hoefert. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/27/2018