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Home My WebLink About04/03/2018 Melas/Meadows Pedestrian Bridge Phase 1 Engineering Services BoardDocs® ProPage 1 of 3 Agenda Item Details MeetingApr 03, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category8. VILLAGE MANAGER'S REPORT Subject8.5 Motion to accept the proposal for the Melas/Meadows Pedestrian Bridge Phase 1 Engineering Services in an amount not to exceed $124,131.36. AccessPublic TypeAction Preferred DateApr 03, 2018 Absolute DateApr 03, 2018 Fiscal ImpactYes Dollar Amount124,131.36 BudgetedYes Budget SourceCapital Improvements Fund Recommended ActionAccept the proposal from Burns & McDonnell consulting engineers to prove Phase 1 engineering services for the Melas-Meadows Pedestrian Bridge Project in an amount not to exceed $124,131.36. Public Content Information The Village of Mount Prospect’s Comprehensive Plan and Bicycle Plan both identify opportunities for better connections between parks, schools, destinations, and neighboring communities for pedestrians and bicyclists. One challenge that has been recognized to promote walking and biking is to provide a safe crossing between Melas Park and Meadows Park. The two parks are divided by Northwest Highway (US Route 14) and the Union Pacific Railroad tracks. A key transportation goal for the Village of Mount Prospect is to construct a pedestrian bridge over the roadway and railroad tracks linking these two parks. A location map depicting the location of this proposed project area is attached. Both parks are unique and draw residents from all areas of town. Melas Park is co-operated by the Mount Prospect Park District and the Arlington Heights Park District. It is owned by the Metropolitan Water Reclamation District of Greater Chicago and leased to the Village of Mount Prospect. Melas Park facilities include a Visual Arts Center, soccer th fields, baseball/softball diamonds, dog park, and walking paths. The park also hosts the Village’s annual 4 of July festivities. Meadows Park is owned by the Mount Prospect Park District and includes an aquatic center, playground, and baseball/softball diamonds. The proposed pedestrian bridge will be constructed at the northeast corner of Melas Park and the southwest corner of Meadows Park. Approximately 17,000 vehicles travel Northwest Highway and the Union Pacific Railroad handles 70+ freight and commuter trains on a daily basis. The closest pedestrian crossing to the project location is approximately 2/3 of a mile away at Central Road. This limitation discourages residents from biking and walking in the Village. The proposed pedestrian bridge will improve safety for those wanting to visit the parks as well as other local and regional destinations. It will also provide a key link to our bikeway system and expand opportunities for alternative modes of transportation in the Village. Construction of a pedestrian bridge at this location will accomplish a key goal of the Village’s Strategic Plan. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/27/2018 BoardDocs® ProPage 2 of 3 Village staff will follow the formal federal process to complete a Phase I Engineering Study that includes a right-of-way survey, topographic survey, data collection, alternatives analysis, drainage analysis, environmental survey, and lighting review all incorporated into a Project Development Report. Completion of a Phase I Engineering Study approved by IDOT will make the project eligible to apply for state and federal funding for final design engineering (Phase II) and construction (Phase III). The Congestion Mitigation & Air Quality Program (CMAQ), Illinois Transportation Enhancement Program (ITEP), Surface Transportation Program (STP), and Invest in Cook Program are some of the programs that provide up to 80% funding (Phase II and III only) to improve transportation systems. The Village has been successful in the past securing federal funding for transportation projects and staff will be prepared to apply for funding when there are future calls for projects. The primary focus of the study will be to analyze various bridge designs and solicit input from stakeholders including our residents. A pedestrian bridge is often visually appealing and can serve as a gateway feature for the Village. Challenges include spanning both the railroad tracks and Northwest Highway, and designing ramps on either end that meet handicap accessibility requirements. To ensure a comprehensive study is performed, consideration will also be made for an underpass below the rail and roadway facilities. While an underpass allows for easier access for all users, challenges include potential underground utility conflicts, lighting, and drainage. The chosen consulting firm will assist the Village in determining the optimal design for the project. Village staff is seeking to enter into a contract with a consulting firm for Phase I Engineering services. The study is expected to be completed by the end of 2019 but will include a status presentation to the Village Board of Trustees in early 2019. Funds for this project have been allocated in the 2018 Village Budget. Request for Proposals (RFP) As permitted by the Qualification Based Selection process, the Village soliciteda Request for Proposals and Cost Proposal from six (6) engineering consulting firms to provide Phase I Engineering services for the pedestrian connection of Melas and Meadows Parks. Each firm was asked to submit as part of their proposal the following information: 1.Resumes of key personal and related experience on similar type projects 2.Summary of the firm’s approach to the project 3.Staff hour estimate and cost proposal for major phases of work 4.Project schedule The Village received three (3) submissions. The three consulting firms’ proposals were reviewed on the basis of their understanding of our goals and their methodology to complete the study. These firms were also interviewed by Village staff. They were then rated (with a maximum score of 100 points) according to these specific categories: background of firm & personnel, related project experience, proposed services, proposed schedule, work effort, and proposal content. The rankings are as follows: TaskBurns & McDonnellBeneschChristopher Burke Background181818 Experience171817 Scope of Work232222 Schedule151515 Work Effort1087 Proposal Content101010 Totals:939189 In addition, each firm was asked to submit a separate cost proposal for the scope of work proposed. A summary of these costs is provided below: FirmTotal CostWork HoursCost/Hour Burns & McDonnell$124,131907$118 Benesch$195,4111260$130 Christopher Burke$285,0982108$117 Discussion Burns & McDonnell has put together a very strong project team with extensive experience working on complex Phase I Engineering studies, including bridge and underpass design. Their proposal is thorough and anticipates the many different tasks to complete a study that can smoothly move to Phase II Design Engineering. They have a working relationship with Union Pacific Railroad, Metra, the Illinois Commerce Commission, and IDOT as well as the necessary skills to engage key stakeholders and the community throughout the process. Their experience and proposal gives https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/27/2018 BoardDocs® ProPage 3 of 3 Village staff confidence they can successfully analyze both bridge and underpass structures and guide us in determining the optimal design for the project. It is Village staff’s opinion that Burns & McDonnell understands the goals of the study, has provided a thorough proposal based on their extensive experience, and will provide the best product at an appropriate number of hours dedicated to the study. Village staff estimated 1000 hours to complete the study at an approximate cost of $125,000.00 ($125 per hour). Alternatives 1. Accept Burns & McDonnell proposal for Melas-Meadows Pedestrian Bridge Phase 1 Engineering Services. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the proposal from Burns & McDonnell consulting engineers to prove Phase 1 engineering services for the Melas-Meadows Pedestrian Bridge Project in an amount not to exceed $124,131.36. location map.pdf (391 KB)Melas Meadows Bridge RFP.pdf (510 KB) Burns&McDonnell Phase I Proposal.pdf (6,991 KB)BurnsMcDonnell revised cost proposal.pdf (48 KB) Administrative Content Executive Content https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/27/2018