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Home My WebLink About06/19/2018 Bid Result for Huntington Lift Station BoardDocs® ProPage 1 of 3 Agenda Item Details MeetingJun 19, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category8. VILLAGE MANAGER'S REPORT Subject8.2 Motion to Accept Bid for Huntington Sewer Lift Station Rehabilitation Project in an amount not to exceed $834,571.10. AccessPublic TypeAction Preferred DateJun 19, 2018 Absolute DateJun 19, 2018 Fiscal ImpactYes Dollar Amount834,571.10 BudgetedYes Budget SourceWater/Sewer Enterprise Fund Recommended ActionAccept the lowest cost, responsible bid from Martam Construction, Inc. of Elgin, Illinois for the 2018 Huntington Lift Station Rehabilitation Project in an amount not to exceed $834,571.10. Public Content Information In the current budget, funds are available to continue the rehabilitation of the Village’s sanitary lift and relief stations. Lift stations are critical components of certain sanitary sewer collection basins that collect wastewater at a lower elevation, pump it to a higher elevation, and discharge to a receiving force main. Ultimately, the force main conveys the flow to a Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) interceptor sewer. The MWRDGC interceptor sewers then transport the wastewater to treatment plants. Without lift stations, certain sanitary sewer basins would have no outfall to treatment plants due to elevation conflicts. Relief stations are used to provide hydraulic relief for the Village-owned sanitary sewer system in the event interceptor sewers of the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) become surcharged. During rain events, relief station pump wastewater into surcharged MWRDGC interceptors to prevent basement backups and sanitary sewer overflows in the Village's local collection system. The Village owns and maintains eight (8) sanitary relief stations and two (2) sewage lift stations. To date, four (4) sewer pump stations have been rehabilitated as part of this ongoing program including the William Street relief station, both George Street North and South relief stations, and the Louis Street relief Station. This year, the Huntington Lift Station, situated near the intersection of Hunt Club Drive and Golf Road, is slated for rehabilitation. This facility was originally constructed in 1970 to service an area incorporating all of the Huntington Commons condominiums as well as the area bounded by Golf Road, Linneman Road, Willow Lane, and Beechwood Drive. It discharges wastewater to a force main that outfalls to an MWRDGC interceptor sewer near Weller Creek. The attached map depicts the station's location. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018 BoardDocs® ProPage 2 of 3 The Huntington Lift Station is a 30-foot deep facility that features a concrete wet well to collect wastewater and an adjacent, but separate, dry, fabricated steel pit that houses the pumps and electronic control equipment. This design was commonplace construction during the 1950s, 60s, and early 1970s because it efficiently avoided the need for pumps with long drive shafts and large, surface-mounted motors to pump wastewater. However, this design also requires maintenance personnel perform hazardous confined space entries to access, repair, and/or replace the pump equipment. The wet well facility is in good condition but the debris grates exhibit significant metal failure. The steel dry-well housing the pump equipment exhibits severe metal failure and corrosion. The chimney tube metal is very thin; it cannot be painted and weeps groundwater excessively during rain events. Staff has concluded that this facility has reached then end of its useful life (approximately 50 years) and recommends complete replacement. Staff proposes to replace this facility with a modern design that utilizes a single wet well with submersible pumps installed with rail systems that allow maintenance crews to raise the motors and pumps for repairs rather than descend into the wet well. Planned work will include excavation and removal of existing sanitary wet well, removal of equipment from existing dry well and backfilling with appropriate fill. Subsequently, a new 30-foot deep, pre-cast wet well and valve/meter pit will be installed in its place. Work will also include installation of a new sanitary manhole, various pipe work, replacement of the underground electrical feed, construction a complete replacement pump station with new pumps, guide rails and controllers, along with all associated wiring and other electrical control equipment. The new facility, including all pumps and control equipment, will be connected to the existing back-up emergency generator servicing the site. To secure a qualified contractor for this work, the Village hired Ciorba Group consulting engineers of Chicago, Illinois in 2017 to prepare plans, specifications, and bid documents necessary to secure competitive bids. Copies of these bid documents and plans are attached. Bid Results The bid documents were sent to nine (9) area firms who have experience in sewer lift station projects and to all firms that previously bid on the last four (4) relief station projects for the Village. The work was also publicly advertised as required. On Wednesday, May 16, 2018 a non-mandatory, pre-bid meeting was held with four (4) contractors attending, along with representatives from the Village and Ciorba Group. Based on the discussion, an addendum was issued for the project and this material was sent to all plan holders. On June 4, 2018, the bids were publicly opened and read as required by Village Code. The following three (3) firms submitted bids. The results are detailed below: FirmCost Martam Construction, Inc. Elgin, IL$758,701.00 Bolder Contractors, Inc. Cary, IL$1,126,910.00 Trine Construction Corp. Chicago, IL$1,736,909.00 The engineers estimate for the project was $768,290. Discussion All bids were reviewed to ensure that all submittals included addendum acknowledgement, properly signed bid documents, and appropriate bid security. All bids were properly submitted and responsive. Based on the review of the bids, the lowest cost, responsible bidder is Martam Construction, Inc. of Elgin, Illinois. A copy of Martam's bid submittal is attached. Martam has performed work for the Village with the completion of the George Street north relief station project in 2013, sanitary and combined sewer spot repair project in 2015 and a storm sewer replacement project in 2016. Martam has consistently performed all work satisfactorily. It is the opinon of staff that Martam is well qualified to perform proposed work. Since the project includes underground work, there is a possibility of some unforeseen repairs. Staff is requesting a 10% contingency ($75,870.10) to address any of these unforeseen issues should they arise. A 10% contingency https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018 BoardDocs® ProPage 3 of 3 would bring the project award total to $834,571.10 (the $758,701.00 base bid plus the 10% contingency of $75,870.10). Alternatives 1. Accept lowest cost, responsive bid from Martam Construction for 2018 Huntington Lift Station Rehabilitation Project. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends accepting the lowest cost, responsible bid from Martam Construction, Inc. of Elgin, Illinois for the 2018 Huntington Lift Station Rehabilitation Project in an amount not to exceed $834,571.10. Location Map.pdf (85 KB)2018-03-30 Final Specifications.pdf (4,165 KB) 2018-05-07 Final Plans.pdf (4,591 KB) Huntington Lift Station Rehabilitation - Martam Construction - Bid Form.pdf (7,887 KB) Administrative Content Executive Content Motion & Voting Accept the lowest cost, responsible bid from Martam Construction, Inc. of Elgin, Illinois for the 2018 Huntington Lift Station Rehabilitation Project in an amount not to exceed $834,571.10. Motion by Richard Rogers, second by Michael Zadel. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/26/2018