HomeMy WebLinkAbout8.2 Accept Proposal to Engage in Intergovernmental Agreement with NEI Regional Crime Laboratory
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Agenda Item Details
MeetingJun 05, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category8. VILLAGE MANAGER'S REPORT
Subject8.2 Motion to Accept Proposal to Engage in an Intergovernmental Agreement with the
Northeast Illinois Regional Crime Laboratory for Evidence Analysis and Processing
AccessPublic
TypeAction
Preferred DateJun 05, 2018
Absolute DateJun 05, 2018
Fiscal ImpactYes
Dollar Amount75,221.00
BudgetedYes
Budget SourcePolice Department: Northern Illinois Police Crime Lab Account, #
001.6061.65.0.000.566.010
Recommended ActionAccept the proposal from Northeast Illinois Regional Crime Laboratory for analysis and
processing of criminal case evidence submitted by the Mount Prospect Police Department for
the year 2018 for a not to exceed fee of $75,221.
Public Content
Information
In the FY 2018 budget, the Police Department budgeted to facilitate the transfer of responsibilities for the analysis and
processing of criminal case related evidence from the Illinois State Police Crime Laboratory System, which the police
department currently uses, to the Northeast Illinois Regional Crime Laboratory. The Northeast Illinois Regional Crime
Laboratory offers similar analysis and processing services to participating agencies as those offered by the Illinois
State Police Crime Laboratory, such as DNA analysis, latent print identification, drug chemistry, toxicological analysis
and firearms testing and analysis.
The Illinois State Police Crime Laboratory offers their services free of charge to any police agency in the state. As
such, they are the primary provider of crime scene evidence analysis for the majority of police agencies in
northeastern Illinois, including the Chicago Police Department (CPD). With the high volume of evidence received by
the lab on a daily basis from user agencies including CPD, the ISP Crime Lab acknowledges an enormous backlog of
cases involving both property and violent crimes.
Use of the Illinois State Police Crime Laboratory poses several drawbacks for the Mount Prospect Police Department.
First, the location of the nearest state laboratory is at Damen Avenue and Roosevelt Road in Chicago. Travel times
from the police department to this location in good weather at optimal times are on average fifty to sixty minutes
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each way. Inclement weather and traffic issues can compound these travel times as much as threefold. Second, the
previously mentioned case analysis backlog affects criminal case resolution and court prosecution. Analysis of DNA
evidence typically exceeds eight months. Additionally, when arrests can be made early on in a case, prosecutions are
delayed because physical evidence submitted to the laboratory in a timely manner is waiting for analysis due to the
backlog at the laboratory. Finally, on cases where a significant amount of evidence is collected, the lab will only accept
a certain number of items of evidence for analysis, again due to the backlog.
The Northeast Illinois Regional Crime Laboratory was selected through recommendation from officers and
investigators from neighboring police agencies, who laud the laboratory’s evidence analysis turnaround times and
resultant successful and timely case resolution. These turnaround times are much improved compared to the
turnaround times offered by the Illinois State Police Crime Laboratory, resulting in greater efficiency for the
department. Many neighboring agencies, including the Arlington Heights, Buffalo Grove, Glenview, Wheeling, and the
Prospect Heights Police Departments currently use the Northeast Illinois Regional Crime Laboratory. The laboratory is
the only alternate crime laboratory in the northeast Illinois region. In addition to the improved case evidence
turnaround times and easy access, the Northeast Illinois Regional Crime Laboratory offers destruction of any drugs
and firearms the police department takes in, regardless if the items were submitted for analysis and at no additional
cost. Destruction of drugs and guns tend to be costly to the police department due to current laws and restrictions.
The cost to the village for the services of the Northeast Illinois Regional Crime Laboratory is $1.3332 per person
(54,171) based on the most recent U.S. Census Bureau report plus an annual $3,000 facility assessment ($75,221 per
year). The transition from the current crime laboratory to the Northeast Illinois Regional Crime Laboratory is expected
to be seamless and will result in no additional expenditures, as their LIMS database interfaces with our police
department’s property and evidence management system.
Alternatives
1. Accept the proposal from Northeast Illinois Regional Crime Laboratory for evidence related analysis and processing
not to exceed $75,221.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the proposal from the Northeast Illinois Regional Crime Laboratory for
criminal case evidence analysis and processing in an amount not to exceed $75,221.
Northeastern Illinois Police Crime Lab IGA.pdf (263 KB)Lab PowerPoint (002).pdf (110 KB)
Administrative Content
Executive Content
Motion & Voting
Accept the proposal from Northeast Illinois Regional Crime Laboratory for analysis and processing of criminal case
evidence submitted by the Mount Prospect Police Department for the year 2018 for a not to exceed fee of $75,221.
Motion by Paul Hoefert, second by Michael Zadel.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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NORTHEASTERN ILLINOISICRIME LABORATORY
I0C)0 [4urrr:FrF"IE1 D ROAD, ` HI FE 1009 VERNON HII I S, II_I.....INOIS 60061
PHONE(F347)362,0676 F'AX(8,z17)362.0712
Please contact me at your earliest convenience to arrange a meeting at the lab to discuss how the lab
operates and to tour our facility. We want to make sure, the lab can accommodate the additional
caseload and still maintain efficient lab operations. Once we're sure we can accommodate the work,
your intentions to join the lab will be presented to the NIRCL Executive Board for consideration. Upon
preliminary acceptance by the Executive Board, an intergovernmental agreement (IGA) per 5 ILS 220 et
seq. will be provided to your agency. Once, the IGA is signed by both parties, we will begin accepting
evidence. Confirmation of your membership is made by a majority affirmative vote of the NIRCL Board
of Directors which is scheduled to rneet in April,
Please contact me at your convenience if you have any questions or concerns. We appreciate your
interest.
Best Regards,
Philip T. Kinsey, Ph.D,
Executive Director
enclosure
March 8, 2018
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Deputy Chief Tim Griffin
Mount Prospect Police Department
112 Northwest Hwy
Mount Prospect, IL 60056
n HE
Re: Follow-up to NIRCL Membership Inquiry
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Dear Chief Griffin,
Thank you for your interest in joining the Northeastern Illinois Regional Crime Laboratory. We are an
internationally accredited laboratory able to provide a full range of forensic services to 54 of the law
enforcement agencies in Northeastern Illinois covering a population of about 1.5 million, Please view
our website at nircl.org to see our scope of accreditation (the forensic services that we are accredited to
provide), our evidence submission policies, quarterly reports and Executive Board meeting minutes and
agenda. Enclosed please find a copy of the lab's Bylaws,
Annual membership fees are assessed on the most recent population of your agency's service area as
reported by the U.S. Census Bureau (54,171 x $1.3332/person). Updates to population assessments are
made only with federal decennial census data. There is an additional annual facility assessment which is
currently $3,000. The total annual assessment for your agency will be $75,221. These fees can be pro-
,.,_,riu,
rated to align with your agency's fiscal year,
The strength of the NIRCL is its highly trained and effective employees who produce forensic analyses of
the highest quality with some of the shortest case turn -around times nationally, With this dedicated
staff, we can respond quickly to your critical and high-profile cases to help develop investigative leads
and information.
Please contact me at your earliest convenience to arrange a meeting at the lab to discuss how the lab
operates and to tour our facility. We want to make sure, the lab can accommodate the additional
caseload and still maintain efficient lab operations. Once we're sure we can accommodate the work,
your intentions to join the lab will be presented to the NIRCL Executive Board for consideration. Upon
preliminary acceptance by the Executive Board, an intergovernmental agreement (IGA) per 5 ILS 220 et
seq. will be provided to your agency. Once, the IGA is signed by both parties, we will begin accepting
evidence. Confirmation of your membership is made by a majority affirmative vote of the NIRCL Board
of Directors which is scheduled to rneet in April,
Please contact me at your convenience if you have any questions or concerns. We appreciate your
interest.
Best Regards,
Philip T. Kinsey, Ph.D,
Executive Director
enclosure
INTERGOVERNMENTAL AGREEMENT AMONG THE MEMBER
AGENCIES OF THE NORTHEASTERN ILLINOIS REGIONAL CRIME
LABORATORY
THIS AGREEMENT made and entered into by and among the member
agencies or units of local government (hereinafter called Members) of the
Northeastern Illinois Regional Crime Laboratory (hereinafter called the Crime
Lab):
WITNESSETH:
WHEREAS, the Members recognize that the enforcement of laws, statutes, and
ordinances and the investigation of criminal and quasi -criminal activity requires
the use of certain forensic services for the analysis and identification of physical
evidence; and
WHEREAS, the Members desire to utilize such forensic services and resources
during the enforcement of laws, statutes, and ordinances and the investigation of
criminal and quasi -criminal activity; and
WHEREAS, the Members are entering into this Intergovernmental Cooperative
Agreement (the "Agreement") pursuant to Article VII, Section 10 of the Illinois
Constitution of 1970; the Illinois Intergovernmental Cooperation Act (5 ILCS
220/1 et seq.); Article 5, Sections 1-4-6 and 11-1-2.1 of the Illinois Municipal Code
(65 ILCS 5/1-4-6 and 5/11-1-2.1); and other applicable authority;
NOW, THEREFORE, the Members agree as follows:
SECTION 1 - PURPOSE OF AGREEMENT; RECITALS
This agreement is made in recognition of the fact that criminal investigations and
other law enforcement efforts are greatly enhanced when agencies have access to
the resources and the support of a specialized forensic organization. It is the
purpose of this Agreement to provide the means whereby assistance is provided
to the Member by the Crime Lab pursuant to the conditions of this agreement.
The foregoing recitals are hereby incorporated into this Agreement as findings of
the Members and the Crime Lab.
SECTION 2 - DEFINITIONS
For the purposes of this Agreement, the following terms shall be defined as set
forth in this Section.
1. Forensic Services: Those services provided by the Crime Lab to a Member
pursuant to this Agreement that pertain to the collection, packaging,
identification, and analysis of physical evidence pursuant to the investigation
or prosecution of a crime.
NIRCL March 2013
2. Annual Assessment: The fee provided for by this agreement to serve as
compensation to the Crime Lab to offset the cost of operation. Costs of
operation include any costs incurred by the Crime Lab in the furtherance of its
operation including costs for personnel, training, facilities, fixtures,
equipment, supplies, and utilities.
An annual assessment shall be levied against all Members in accordance with
the duly adopted Constitution and Bylaws of the Crime Lab.
A basic requirement of continued membership under this Agreement is the
timely payment of the Annual Assessment and other established fees by the
Member.
SECTION 3 — TERM
The initial term of this Agreement shall be for a period commencing on the date
of execution of the Agreement by the Chief Executive Officer of the Member and
concluding on the May 1 immediately following such date of execution.
SECTION 4 — ADMINISTRATION AND OPERATIONS
The administration and operation of the Crime Lab shall be in conformance with
the precepts set forth in the Constitution and Bylaws of the Crime Lab and any
Standard Operating Guidelines established under the authority of those bylaws.
SECTION S — SCOPE OF RESPONSE
The Crime Lab shall provide for forensic services as outlined in the Scope
(Forensic Services) for any official investigation conducted by the law
enforcement department of a Member within or immediately adjacent to its
corporate boundaries.
In addition to the Scope of Services, the Crime Lab will also aid agencies with the
destruction of drugs and firearms. Such destruction will be completed with
compliance the policies set by the Crime Lab.
SECTION F) — DIRECTION OF PERSONNEL AND EQUIPMENT
The Crime Lab Executive Director shall be responsible for supervising and
directing the actions of all Crime Lab personnel and for determining the use of all
equipment and resources of the Crime Lab.
SECTION % — AUTHORITY OF CRIME LAB PERSONNEL
Each employee of the Crime Lab shall be fully authorized by the Member to
perform their official duties pursuant to any official investigation conducted
under the terms of this Agreement.
SECTION 8 — REIMBURSEMENT TO CRIME LAB
Members shall be responsible for paying such annual fees, facility occupation and
maintenance fees, capital improvement fees, and service fees as me be
established from time to time pursuant to the Constitution and Bylaws of the
Northeast Illinois Regional Crime Lab.
NIRCL March 2013
SECTION 9 — INDEMNIFICATION
To the greatest extent permissible by law, the Crime Lab shall assume full and
complete responsibility for the actions of its employees acting pursuant to this
Agreement, including without limitation, insurance, indemnification and
protection of such personnel.
SECTION 10 — EFFECTIVENESS; TERM
This agreement shall be in full force and effect and legally binding on the Crime
Lab and the Member as of the date written below. This Agreement shall
automatically renew for a period of twelve (12) months on the January 1
immediately following such effective date, and each January 1 thereafter for a like
period of twelve (12) months.
SECTION 11 — AMENDMENTS
This Agreement may be amended from time to time in writing approved by
resolution of the corporate authorities of each Member. Any proposed
amendment shall not be effective until adopted and approved by the corporate
authorities of each Member.
SECTION 12 — TERMINATION
The Member may terminate this Agreement by resolution of its corporate
authorities. Certified copies of any such terminating resolution shall be filed with
the Executive Director of the Crime Lab and the President of its Executive Board
within thirty (3o) days after its passage. In the event of termination as to one
Member, this Agreement shall remain binding as to the remaining Members.
Termination shall not be effective, however, until ninety (go) days after filing of
certified copies of the Executive Director and President of the Executive Board.
Moreover, notwithstanding such termination, a terminating Member shall
remain liable and responsible for paying all fees for services provided by the
Crime Lab prior to the effective date of such termination.
Further, a terminating Member shall not be entitled to any refund or return, in
whole or in part, of fees or assessments paid by such Member prior to the
effective date of such termination nor shall the terminating Member be entitled
to receive or hold any interest in any equipment or other assets or interests of the
Crime Lab.
NIRCL March 2013
IN WITNESS THEREOF, this Agreement has been duly executed this day
of
For the Northeastern Illinois Regional Crime Laboratory
By: Moupt Prqspe��jLmcjpeaa tnient
Chief Executive Officer of Member Member Agency Name
NIRCL March 2013
By:
Cim,tHerclegen, "i;Sklellt
By: Moupt Prqspe��jLmcjpeaa tnient
Chief Executive Officer of Member Member Agency Name
NIRCL March 2013
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