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HomeMy WebLinkAbout8.6 Motion to accept Proposal from Tredebe Enironmental BoardDocs® ProPage 1 of 3 Agenda Item Details MeetingApr 03, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category8. VILLAGE MANAGER'S REPORT Subject8.6 Motion to accept proposal from Tredebe Environmental Services, LLC, for Household Hazardous Waste Collection Event in an amount not to exceed $100,000. AccessPublic TypeAction (Consent) Preferred DateApr 03, 2018 Absolute DateApr 03, 2018 Fiscal ImpactYes Dollar Amount100,000.00 BudgetedNo Budget SourceRefuse Disposal Fund Recommended ActionAccept the proposal for Household Hazardous Waste Collection as submitted by Tradebe Environmental Services, LLC, of Merrillville, Indiana in an amount not to exceed $100,000. Public Content Information Potentially harmful chemicals and materials are often stockpiled in basements, garages, closets and other storage areas as they are banned from landfills. Homeowners often find it difficult to properly dispose of these types of wastes. Recognizing the need for environmentally sound management of such waste, the Village Board directed staff to evaluate the feasibility of hosting a household hazardous waste collection event for Mount Prospect residents (only). Currently, there are four (4) IEPA hosted permanent household hazardous waste disposal sites in Illinois: Naperville, City of Chicago-Goose Island, Rockford, and SWALCO-Gurnee location. Due to reduced funding, IEPA is no longer hosting any one-day events in Northern Illinois. Unfortunately, none of these permanent site locations are convenient for Mount Prospect residents. The proposed one-day household hazardous waste (HHW) collection event would be hosted on a Saturday (TBD) in June from 8:00 a.m. to 2:30 p.m. at the Mount Prospect Public Works Facility. All household hazardous wastes delivered to this event would only be collected from Mount Prospect residents (no commercial/industrial waste). The following materials would be accepted at the one-day household hazardous collection event: corrosives, oxidizers, flammable solvents, waste solvents, oil based paint, inorganic poisonous solids, organic poisons and pesticides, waste oils, antifreeze, latex paint, compressed gas cylinders, Pentachlorophenol, Sylvex, 2, 4, 5-T, and hazardous substances, liquids or solids, not otherwise specified. Request for Proposals (RFPs) Staff solicited proposals from eleven (11) environmental companies to provide OSHA/Hazardous (HazMat) trained personnel for the segregation, packing, disposal and transportation of household hazardous wastes (HCW) in accordance with Illinois Environmental Protection Agency standards/guidelines, as required, to support the operation of one-day household hazardous waste collection(s) (HHW) in Mount Prospect. A copy of this RFP is enclosed as attachment A. RFP Results Three (3) technical proposals were received. Each proposal was evaluated based on the background of the company, related project experience, proposed services and scope of work, schedule, work effort, and proposal content. Each company received a point ranking (total points = 100) for each criteria. Table 1 below summarizes this analysis: Table 1 – Company Rankings CategoryMax. PointsClean HarborsHeritageTradebe Background2002018 Experience2052020 Scope25102525 Schedule15151512 Work Effort101310 Content105810 Totals:100369195 The proposals indicated that two of the three participating environmental companies were qualified to perform the specified work. Two of the three companies had adequate experience and appropriately trained staff to host a successful one-day household hazardous waste collection event. Accordingly, the evaluation results were closely distributed. Staff conducted interviews with all three (3) environmental companies to make sure they all have a thorough understanding of the project scope and the Village’s expectations for the one-day household hazardous waste collection event. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/13/2018 BoardDocs® ProPage 2 of 3 The highest rated company was Tradebe Environmental Services, LLC of Merrillville, Indiana. Tradebe Environmental Services, LLC proposal provided experiences of successful similar type of events. All reference checks indicate Tradebe Environmental Services, LLC performed well. Tradebe Environmental Services, LLC has over thirty (30) years’ experience of collection, treatment, recycling, and disposal of hazardous and non-hazardous waste. They are one of the largest on-site providers of community based household hazardous waste collection programs in the nation. Each environmental company was asked to submit a two (2) component cost proposal. Table 1 below illustrates component one (1), mobilization (fixed) costs. Mobilization cost includes costs associated with estimated volume of cars, equipment, supplies, personnel, setup, operations, transportation, non-hazardous waste disposal (packaging, empty containers from participants, waste from event operations). Table 1 – Mobilization (Fixed Costs) Vehicle RangeClean HarborsTradebeHeritage Under 250 vehicles$1,404.00$5,756.46$25,435.00 250-999 vehicles$2,040.00$7,898.69$29,597.00 500-749 vehicles$2,958.00$9,887.92$33,760.00 750-999 vehicles$3,762.00$12,139.66$37,923.00 1000-1249 vehicles$4,848.00$14,281.89$42,086.00 1250-1499 vehicles$5,484.00$17,632.62$50,412.00 1500-2000 vehicles$6,570.00$20,358.85$58,738.00 Based on conversations with the environmental companies and municipalities that had previously hosted one-day HHW events, staff estimates a vehicle range of 750-999 at the Mount Prospect one-day household hazardous collection event. Table 2 illustrates component two (2), variable disposal costs. Variable disposal costs are made up of unit of measure and type of material. Table 2 below represents typical waste streams and average quantity collected at a one-day HHW event servicing 750-999 vehicles. Costs for other waste streams are not listed in the table below but are provided in each cost proposal. CLEAN TYPICAL WASTE STREAMSUNIT TYPEAVERAGE QUANTITYTRADEBEHERITAGE HARBORS AEROSOLS POISON/TOXIC LP15-GAL DRUM1$185.63$124.00$142.00 AEROSOLS FLAMMABLE LPCY BOXES3$2,565.00$1,788.00$2,181.00 ANTIFREEZE 55-GAL DRUM2$450.00$190.00$242.00 ANTIFREEZE 30-GAL DRUM1$168.75$92.00$111.00 BATTERIES LITHIUM5-GAL DRUM1$150.00$57.00$223.00 BATTERIES NI-CAD5-GAL DRUM1$129.94$57.00$66.00 CORROSIVE ACIDS LP55-GAL DRUM2$686.26$516.00$468.00 CORROSIVE CAUSTICS LP55-GAL DRUM2$686.26$516.00$468.00 FLAMMABLE LIQUIDS/PAINT LPCY BOXES15 NO BID$10,350.00$13,905.00 FLAMMABLE LIQUIDS/PAINT LP55-GAL DRUM15$4,978.20$3,255.00$5,370.00 FLAMMABLE LIQUIDS/SOLVENTS BULKED55-GAL DRUM4$652.52$348.00$420.00 FLUORESCENT LIGHTSLBS219.5 NO BID$241.45$85.61 MERCURY BULBS5-GAL DRUM4$411.76$200.00$256.00 LATEX PAINT LP55-GAL DRUM29$5,872.50$6,873.00$7,308.00 LEAD-ACID BATTERIES55-GAL DRUM15$6,834.45$2,055.00$2,325.00 MERCURY5-GAL DRUM1$423.56$262.00$529.00 METALLIC PAINT (ALUMINUM, ZINC) LP15-GAL DRUM1$187.65$480.00$166.00 OXIDIZERS-LIQUIDS LP30-GAL DRUM3$772.02$1,080.00$1,008.00 WASTE OILS55-GAL DRUM9$1,721.25$855.00$945.00 WASTE OILS30-GAL DRUM1$143.44$95.00$101.00 REACTIVES5-GAL DRUM1$194.63$97.00$113.00 TOXIC LIQUIDS55-GAL DRUM20$6,637.60$8,140.00$7,160.00 TOXIC/POISON SOLIDS LPCY BOXES2$2,323.12NO BID$1,468.00 UNUSED/OUTDATED PHARMACEUTICALS (NON-CONTROLLED)30-GAL DRUM4$1,327.52$1,252.00$1,292.00 TOTAL DISPOSAL COSTS$32,480.22$38,923.45$46,352.61 Staff recommends awarding the contract in a not to exceed amount of $100,000. The total cost estimate for the HHW collection is $51,063.11 ($12,139.66 mobilization cost plus $38,923.45 in disposal/recycling costs. However, This would be the first HHW collection event to be held in Mount Prospect in approximately twenty (20) years. In addition, staff is developing an aggressive advertising campaign to insure high participation rates. With this in mind, staff is expecting a high participation rate and high volumes. It is staff opinion that Tradebe understands the proposed project, has prepared a thorough proposal based on the extensive experience, and is well qualified to perform the work. Alternatives 1. Accept Tradebe Environmental Services, LLC, proposal to host a one-day household hazardous waste collection event. 2. Action at discretion of Village Board. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/13/2018 BoardDocs® ProPage 3 of 3 Staff Recommendation Staff recommends that the Village Board accept the proposal for Household Hazardous Waste Collection as submitted by Tradebe Environmental Services, LLC, of Merrillville, Indiana in an amount not to exceed $100,000. Tradebe Submittal --Proposal for Household Hazardous Waste Collection.pdf (1,839 KB) REQUEST FOR PROPOSALS FOR HHW 2018.pdf (230 KB) Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion & Voting (not specified) Motion by Richard Rogers, second by Paul Hoefert. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/13/2018 REQUEST FOR PROPOSALS Household Hazardous Waste Collection VILLAGE OF MOUNT PROSPECT PUBLIC WORKS Proposals due March 14, 2018 RFP for Household Hazardous Waste Collection March 27, 2018 Page 1 of 9 REQUEST FOR PROPOSALS Household Hazardous Waste Collection Intention The Village of Mount Prospect is seeking proposals from qualified environmental services firm to provide OSHA/Hazardous (HazMat) trained personnel for the segregation, packing, disposal and transportation of household chemical wastes (HCW) in accordance with Illinois Environmental Protection Agency standards/guidelines, as required, to support the operation of one-day household hazardous waste collection(s) (HHW) in Mount Prospect. Scope of Work The contract shall include, but not be limited to, all labor, equipment, materials, supplies, transportation, and disposal costs for the following work: One-Day Household Hazardous Waste (HHW) Collection Event(s) The contractor shall plan, manage, and operate one-day event(s) to collect (remove from transport, and dispose of household hazardous wastes. All household hazardous wastes collected at the one-day event(s) shall be removed from the site by the end of the same day the collection was conducted. The contractor shall be responsible for final disposition of household hazardous wastes at approved and properly permitted facilities. One-day event(s) will be open to the public from 8:00 a.m. to 2:30 p.m. The duration of one-day event will be six and one half (6.5) hours. The one day event is to be held on a Saturday (TBA) in June 2018. Permits, Fees and Governmental Restrictions The Contractor shall comply with all applicable standards, federal, state and local laws and regulations with respect to all aspects of the work completed for the contract. The to applicable laws and regulations. The Contractor shall secure all statutory and regulatory authorizations, permits, approvals, certifications, licenses, and insurance necessary to provide the services described herein prior to the commencement of performing the services described herein. Including, but not limited to, staff certifications, licensed waste transporter permits, disposal authorizations and state and federal identification numbers per site location if required. Village of Mount Prospect will not pay any fuel or energy related surcharge fees imposed by the Contractor or submitted in any form of payment request by the Contractor. Supervision The Contractor shall be responsible for the supervision and direction of their workers. The Contractor is solely responsible for all means, methods, techniques, sequences, and procedures, and for coordinating all portions of the work under the contract. Eligible Participants Household hazardous wastes collected at the one-day HHW event(s) must be generated by Mount Prospect Residents. The Contractor shall reject all wastes delivered to the one- day event that are not residentially generated, such as wastes generated by commercial or industrial entities. RFP for Household Hazardous Waste Collection March 27, 2018 Page 2 of 9 Acceptable Wastes Participants shall include: corrosives, oxidizers, flammable solvents, waste solvents, oil based paint, inorganic poisonous solids, organic poisons and pesticides, waste oils, antifreeze, Pentachlorophenol, Sylvex, 2,4,5-T, and hazardous substances, liquids or solids, not otherwise specified. Unacceptable Waste (a) from Eligible Participants shall include: explosives, ammunition, alkaline batteries, electronics equipment (e.g. computers, televisions), radioactive materials, medical waste, compressed gas cylinders such as propane or butane tanks or, obviously, non-contaminated wastes, including trash and non- hazardous debris not associated with wastes delivered by collection participants, and materials described herein. (b) any business, institutional, industrial, agricultural, government or commercial entity. Site Provision Village of Mount Prospect will schedule a pre-event meeting with the Contractor at the site location prior to the scheduled event to determine the traffic flow and equipment setup location(s). All sites will be available to the Contractor for setup at 6 am of the morning of the event. The Contractor shall provide and use chemical resistant, slip resistant impervious tarps or plastic film in the participant or vehicle unloading area and the contractors waste sorting and packaging area. The plastic liner/sheet or tarp must be of a thickness so that vehicle traffic does not cause rolling, tearing, or a breach in the liner or tarp. The Contractor shall clean up all spills and remove all oil dry or residuals from the site in an approved manner. At the end of the event the Contractor must sweep, remove, and dispose all debris from the parking lot in the vehicle unloading, waste sorting, packaging, and loading area. If Contractor cleanup methods are deemed to be ineffective or incomplete by Village of Mount Prospect, the Contractor shall provide a street sweeper to more thoroughly clean the site. The Contractor shall remove all litter derived from the collection event activities and dispose properly, from the vicinity of the event. The Contractor shall ensure that the physical condition of the site after the event is the same as the condition of the site before the event. The Contractor shall be responsible for damages to the site caused by the Contractor. The Contractor shall repair any and all damages to the buildings, grounds, or other physical structures of the site owner caused by their operations or personnel at no expense to the County or site owner. Safety The Contractor shall implement engineering controls and work practices, which reduce contamination of work areas or exposure to other employees or persons and to minimize accidents. The Contractor shall take necessary precautions for the safety of its employees, and shall comply with all applicable provisions of federal, state and local safety laws. Village of Mount Prospect does not guarantee that any site is safe. The Contractor shall determine whether site conditions are safe for Contractor personnel. Village of Mount Prospect staff will be on site shall be able to request changes or modifications to the site safety plan or operations in regards to improving safe practices at the collection site. Provision of Equipment and Supplies RFP for Household Hazardous Waste Collection March 27, 2018 Page 3 of 9 Contractor shall provide all equipment and supplies to complete and conduct the work described herein including, but not limited to, transport vehicles, personal protective gear, emergency gear, equipment, forklift, drum grabber attachment for forklift, pallet jack, pallets, cubic yard boxes, drums, over pack drums, other packaging materials, dumpsters, tarp or plastic film, emergency eyewash and shower, safety equipment, traffic cones, decontamination material, spill prevention or cleanup supplies and equipment, portable toilets, lighting, tents, trucks with hydraulic lifts. Generator Status Assumed by Contractor The Contractor shall assume generator status for all hazardous waste or waste materials collected, removed, or picked up during services or work described herein. The Contractor is solely responsible for the collection, transportation, storage, treatment and/or disposal of all waste material in strict compliance with applicable laws and regulations, and the Manifest Preparation, Waste Profiles, and Waste Tracking Requirements and Reporting The Contractor shall complete any waste profiles, manifests, bills of lading, and other paperwork necessary for all materials or waste to satisfy requirements of the permitted transfer, storage, or disposal facilities receiving the materials or waste and/or all applicable regulatory authorities, such as, but may not be limited to the Illinois EPA, the U.S. Department of Transportation, and the U.S. EPA. The Contractor shall sign all manifests, upon review of their conformity with all federal and state rules and regulations prior to shipment. Bills of lading will be used when appropriate. Upon request of the Village of Mount Prospect, the Contractor shall review all manifests and bills of lading with the -site. The Contractor is required to submit proof of proper reuse, certificates of disposal, recycling, treatment, and destruction to the Village of Mount Prospect. Proposal Prices Each Contractor shall submit proposals for the disposal costs, site mobilization costs and transportation costs. Costs are firm for the length of the agreement. Mobilization Costs: The Contractor shall propose the price for mobilization for each specified range of vehicles to be served at One-day HHW Collection Event(s). The Contractor shall include costs associated with equipment, supplies, personnel, setup, operations, transportation, non-hazardous waste disposal (packaging, empty containers from participants, waste from event operations. One-day event(s) will be open to the public from 8:00 a.m. to 2:30 p.m. The duration of one-day event will be six and one half (6.5) hours. Unit Price Vehicle Range Under 250 vehicles 250 to 499 vehicles 500 to 749 vehicles 750 to 999 vehicles 1000 to 1249 vehicles RFP for Household Hazardous Waste Collection March 27, 2018 Page 4 of 9 1250 to 1499 vehicles 1500 to 2000 vehicles DISPOSAL COST SHEET The disposal cost sheet must be completed in its entirety. Provide a unit cost for each waste stream and waste management method. If a particular drum size and/or cubic yard box would not be used for a specific waste stream and/or waste management method then . An additional table is provided for Contractor to list and provide a cost for more environmentally responsible and/or economical waste management methods for specific waste streams that may be available and are not currently listed within Cost Disposal. The additional table is also for waste streams acceptable by the Contractor that are not listed within Disposal Cost Sheet. Any and all exceptions to these specifications must be clearly and completely indicated on this cost sheet. Gray scaled/shaded boxes are to remain empty. Waste Stream & Unit Cost Waste Management Method 5-Gal 15-Gal 30-Gal 55-Gal Cubic Drum Drum Drum Drum Yard Box Aerosols Paints & Solvents -Labpacked & Incinerated -Emptied & Recycled Aerosols Pesticides & Poisons: -Labpacked & Incinerated Asbestos: - Landfilled Asbestos-Roofing Tar Liquids: - Landfilled Batteries, Alkaline: - Drummed & Landfilled Batteries, Lithium: - Drummed & Recycled Batteries, Mercury: - Recycled Batteries, Nickel-Cadmium: -Recycled Batteries, Other Rechargeable: -Recycled Corrosives: -Aqueous Treated --Labpacked & Incinerated Flammable Liquids, bulked: -Bulked & Burned for Fuel RFP for Household Hazardous Waste Collection March 27, 2018 Page 5 of 9 Flammable Liquids, not 5-Gal 15-Gal 30-Gal 55-Gal Cubic suitable for bulking: Drum Drum Drum Drum Yard Box -Labpacked & Incinerated -Burned for Fuel Flammable Liquids, Toxic: -Labpacked & Incinerated -Burned for Fuel Mercury/Mercury Containing Items: -Labpacked & Recycled Metallic Paint (Aluminum, Zinc) -Incinerated Organic Peroxide Liquids: -Incinerated Oxidizers: -Aqueous Treated -Labpacked & Incinerated PCB Capacitors, Ballasts, & Transformers: -Labpacked & Incinerated -Recycled Non-PCB Ballasts -Recycled PCB Contaminated Liquids: -Labpacked & Incinerated Reactives -Labpacked & Incinerated Poison Liquids: -Labpacked & Incinerated Poison Solids: -Labpacked & Incinerated Antifreeze: -Bulked & Redistilled -Bulked & Burned for Fuel Waste Oils: -Bulked & Redistilled -Bulked & Burned for Fuel Water Reactives: -Labpacked & Incinerated -Aqueous Treated Latex Paints: Bulked & Burned for Fuel Bulked & Recycled Oil-Based Paints: Bulked & Burned for Fuel Adhesives, Sealers, Flammables Not Bulked: -Incinerated RFP for Household Hazardous Waste Collection March 27, 2018 Page 6 of 9 -Burned for Fuel Fluorescent Lamps: -Labpacked & Recycled Compact Fluorescent Lamps: -Labpacked & Recycled Hazardous Waste Solids Not Elsewhere Specified in this Proposal: -Labpacked & Incinerated Hazardous Waste Liquids Not Elsewhere Specified in this Proposal: -Labpacked & Incinerated RFP for Household Hazardous Waste Collection March 27, 2018 Page 7 of 9 ADDITIONAL DISPOSAL COST SHEET If more environmentally responsible or economical waste management methods are available other than those already listed for the waste streams within the disposal cost sheet please include those on this additional table. The additional table is also for waste streams acceptable by the Contractor that are not listed above. Additional Table Waste Stream Waste Container Unit Designated Comments Management size Cost Facility Method RFP for Household Hazardous Waste Collection March 27, 2018 Page 8 of 9 Disqualification of Proposals More than one proposal for the same work described herein from an individual, firm or partnership, a corporation or an association under the same or different names, will not be considered. Reasonable grounds for believing that any party is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which said party is interested. If there are reasonable grounds for believing that collusion exists among the parties submitting proposals, the proposals of the participants in such collusion will not be considered. Award of Contract The award of any Contract may be made to the Contractor who submits the proposal which is in the best interest of the Village as evaluated by Village staff. Such evaluations will include the experience of the Contractor, capability of the Contractor, and other factors deemed by Village staff to be in the best interest of the Village. In addition, the Village reserves the rights to accept or reject any and all proposals, to waive any informality in any proposals, and to accept any proposals considered advantageous to the Village. Proposals Proposals should be addressed to: Kristina Jakupovic Administrative Superintendent Mount Prospect Public Works Department 1700 W. Central Rd., Mount Prospect, IL 60056 Proposals can also be delivered via e-mail (kjakupovic@mountprospect.org). All proposals should be clearly labeled in the following manner: Proposal for Household Hazardous Waste Collection Proposals due March 14, 2018 All proposals must be received at the Mount Prospect Public Works facility no later than 12:00 PM local time on March 14, 2018. RFP for Household Hazardous Waste Collection March 27, 2018 Page 9 of 9 REQUEST FOR PROPOSALS Household Hazardous Waste Collection VILLAGE OF MOUNT PROSPECT PUBLIC WORKS Proposals due March 14, 2018 RFP for Household Hazardous Waste Collection March 27, 2018 Page 1 of 9 REQUEST FOR PROPOSALS Household Hazardous Waste Collection Intention The Village of Mount Prospect is seeking proposals from qualified environmental services firm to provide OSHA/Hazardous (HazMat) trained personnel for the segregation, packing, disposal and transportation of household chemical wastes (HCW) in accordance with Illinois Environmental Protection Agency standards/guidelines, as required, to support the operation of one-day household hazardous waste collection(s) (HHW) in Mount Prospect. Scope of Work The contract shall include, but not be limited to, all labor, equipment, materials, supplies, transportation, and disposal costs for the following work: One-Day Household Hazardous Waste (HHW) Collection Event(s) The contractor shall plan, manage, and operate one-day event(s) to collect (remove from transport, and dispose of household hazardous wastes. All household hazardous wastes collected at the one-day event(s) shall be removed from the site by the end of the same day the collection was conducted. The contractor shall be responsible for final disposition of household hazardous wastes at approved and properly permitted facilities. One-day event(s) will be open to the public from 8:00 a.m. to 2:30 p.m. The duration of one-day event will be six and one half (6.5) hours. The one day event is to be held on a Saturday (TBA) in June 2018. Permits, Fees and Governmental Restrictions The Contractor shall comply with all applicable standards, federal, state and local laws and regulations with respect to all aspects of the work completed for the contract. The to applicable laws and regulations. The Contractor shall secure all statutory and regulatory authorizations, permits, approvals, certifications, licenses, and insurance necessary to provide the services described herein prior to the commencement of performing the services described herein. Including, but not limited to, staff certifications, licensed waste transporter permits, disposal authorizations and state and federal identification numbers per site location if required. Village of Mount Prospect will not pay any fuel or energy related surcharge fees imposed by the Contractor or submitted in any form of payment request by the Contractor. Supervision The Contractor shall be responsible for the supervision and direction of their workers. The Contractor is solely responsible for all means, methods, techniques, sequences, and procedures, and for coordinating all portions of the work under the contract. Eligible Participants Household hazardous wastes collected at the one-day HHW event(s) must be generated by Mount Prospect Residents. The Contractor shall reject all wastes delivered to the one- day event that are not residentially generated, such as wastes generated by commercial or industrial entities. RFP for Household Hazardous Waste Collection March 27, 2018 Page 2 of 9 Acceptable Wastes Participants shall include: corrosives, oxidizers, flammable solvents, waste solvents, oil based paint, inorganic poisonous solids, organic poisons and pesticides, waste oils, antifreeze, Pentachlorophenol, Sylvex, 2,4,5-T, and hazardous substances, liquids or solids, not otherwise specified. Unacceptable Waste (a) from Eligible Participants shall include: explosives, ammunition, alkaline batteries, electronics equipment (e.g. computers, televisions), radioactive materials, medical waste, compressed gas cylinders such as propane or butane tanks or, obviously, non-contaminated wastes, including trash and non- hazardous debris not associated with wastes delivered by collection participants, and materials described herein. (b) any business, institutional, industrial, agricultural, government or commercial entity. Site Provision Village of Mount Prospect will schedule a pre-event meeting with the Contractor at the site location prior to the scheduled event to determine the traffic flow and equipment setup location(s). All sites will be available to the Contractor for setup at 6 am of the morning of the event. The Contractor shall provide and use chemical resistant, slip resistant impervious tarps or plastic film in the participant or vehicle unloading area and the contractors waste sorting and packaging area. The plastic liner/sheet or tarp must be of a thickness so that vehicle traffic does not cause rolling, tearing, or a breach in the liner or tarp. The Contractor shall clean up all spills and remove all oil dry or residuals from the site in an approved manner. At the end of the event the Contractor must sweep, remove, and dispose all debris from the parking lot in the vehicle unloading, waste sorting, packaging, and loading area. If Contractor cleanup methods are deemed to be ineffective or incomplete by Village of Mount Prospect, the Contractor shall provide a street sweeper to more thoroughly clean the site. The Contractor shall remove all litter derived from the collection event activities and dispose properly, from the vicinity of the event. The Contractor shall ensure that the physical condition of the site after the event is the same as the condition of the site before the event. The Contractor shall be responsible for damages to the site caused by the Contractor. The Contractor shall repair any and all damages to the buildings, grounds, or other physical structures of the site owner caused by their operations or personnel at no expense to the County or site owner. Safety The Contractor shall implement engineering controls and work practices, which reduce contamination of work areas or exposure to other employees or persons and to minimize accidents. The Contractor shall take necessary precautions for the safety of its employees, and shall comply with all applicable provisions of federal, state and local safety laws. Village of Mount Prospect does not guarantee that any site is safe. The Contractor shall determine whether site conditions are safe for Contractor personnel. Village of Mount Prospect staff will be on site shall be able to request changes or modifications to the site safety plan or operations in regards to improving safe practices at the collection site. Provision of Equipment and Supplies RFP for Household Hazardous Waste Collection March 27, 2018 Page 3 of 9 Contractor shall provide all equipment and supplies to complete and conduct the work described herein including, but not limited to, transport vehicles, personal protective gear, emergency gear, equipment, forklift, drum grabber attachment for forklift, pallet jack, pallets, cubic yard boxes, drums, over pack drums, other packaging materials, dumpsters, tarp or plastic film, emergency eyewash and shower, safety equipment, traffic cones, decontamination material, spill prevention or cleanup supplies and equipment, portable toilets, lighting, tents, trucks with hydraulic lifts. Generator Status Assumed by Contractor The Contractor shall assume generator status for all hazardous waste or waste materials collected, removed, or picked up during services or work described herein. The Contractor is solely responsible for the collection, transportation, storage, treatment and/or disposal of all waste material in strict compliance with applicable laws and regulations, and the Manifest Preparation, Waste Profiles, and Waste Tracking Requirements and Reporting The Contractor shall complete any waste profiles, manifests, bills of lading, and other paperwork necessary for all materials or waste to satisfy requirements of the permitted transfer, storage, or disposal facilities receiving the materials or waste and/or all applicable regulatory authorities, such as, but may not be limited to the Illinois EPA, the U.S. Department of Transportation, and the U.S. EPA. The Contractor shall sign all manifests, upon review of their conformity with all federal and state rules and regulations prior to shipment. Bills of lading will be used when appropriate. Upon request of the Village of Mount Prospect, the Contractor shall review all manifests and bills of lading with the -site. The Contractor is required to submit proof of proper reuse, certificates of disposal, recycling, treatment, and destruction to the Village of Mount Prospect. Proposal Prices Each Contractor shall submit proposals for the disposal costs, site mobilization costs and transportation costs. Costs are firm for the length of the agreement. Mobilization Costs: The Contractor shall propose the price for mobilization for each specified range of vehicles to be served at One-day HHW Collection Event(s). The Contractor shall include costs associated with equipment, supplies, personnel, setup, operations, transportation, non-hazardous waste disposal (packaging, empty containers from participants, waste from event operations. One-day event(s) will be open to the public from 8:00 a.m. to 2:30 p.m. The duration of one-day event will be six and one half (6.5) hours. Unit Price Vehicle Range Under 250 vehicles 250 to 499 vehicles 500 to 749 vehicles 750 to 999 vehicles 1000 to 1249 vehicles RFP for Household Hazardous Waste Collection March 27, 2018 Page 4 of 9 1250 to 1499 vehicles 1500 to 2000 vehicles DISPOSAL COST SHEET The disposal cost sheet must be completed in its entirety. Provide a unit cost for each waste stream and waste management method. If a particular drum size and/or cubic yard box would not be used for a specific waste stream and/or waste management method then . An additional table is provided for Contractor to list and provide a cost for more environmentally responsible and/or economical waste management methods for specific waste streams that may be available and are not currently listed within Cost Disposal. The additional table is also for waste streams acceptable by the Contractor that are not listed within Disposal Cost Sheet. Any and all exceptions to these specifications must be clearly and completely indicated on this cost sheet. Gray scaled/shaded boxes are to remain empty. Waste Stream & Unit Cost Waste Management Method 5-Gal 15-Gal 30-Gal 55-Gal Cubic Drum Drum Drum Drum Yard Box Aerosols Paints & Solvents -Labpacked & Incinerated -Emptied & Recycled Aerosols Pesticides & Poisons: -Labpacked & Incinerated Asbestos: - Landfilled Asbestos-Roofing Tar Liquids: - Landfilled Batteries, Alkaline: - Drummed & Landfilled Batteries, Lithium: - Drummed & Recycled Batteries, Mercury: - Recycled Batteries, Nickel-Cadmium: -Recycled Batteries, Other Rechargeable: -Recycled Corrosives: -Aqueous Treated --Labpacked & Incinerated Flammable Liquids, bulked: -Bulked & Burned for Fuel RFP for Household Hazardous Waste Collection March 27, 2018 Page 5 of 9 Flammable Liquids, not 5-Gal 15-Gal 30-Gal 55-Gal Cubic suitable for bulking: Drum Drum Drum Drum Yard Box -Labpacked & Incinerated -Burned for Fuel Flammable Liquids, Toxic: -Labpacked & Incinerated -Burned for Fuel Mercury/Mercury Containing Items: -Labpacked & Recycled Metallic Paint (Aluminum, Zinc) -Incinerated Organic Peroxide Liquids: -Incinerated Oxidizers: -Aqueous Treated -Labpacked & Incinerated PCB Capacitors, Ballasts, & Transformers: -Labpacked & Incinerated -Recycled Non-PCB Ballasts -Recycled PCB Contaminated Liquids: -Labpacked & Incinerated Reactives -Labpacked & Incinerated Poison Liquids: -Labpacked & Incinerated Poison Solids: -Labpacked & Incinerated Antifreeze: -Bulked & Redistilled -Bulked & Burned for Fuel Waste Oils: -Bulked & Redistilled -Bulked & Burned for Fuel Water Reactives: -Labpacked & Incinerated -Aqueous Treated Latex Paints: Bulked & Burned for Fuel Bulked & Recycled Oil-Based Paints: Bulked & Burned for Fuel Adhesives, Sealers, Flammables Not Bulked: -Incinerated RFP for Household Hazardous Waste Collection March 27, 2018 Page 6 of 9 -Burned for Fuel Fluorescent Lamps: -Labpacked & Recycled Compact Fluorescent Lamps: -Labpacked & Recycled Hazardous Waste Solids Not Elsewhere Specified in this Proposal: -Labpacked & Incinerated Hazardous Waste Liquids Not Elsewhere Specified in this Proposal: -Labpacked & Incinerated RFP for Household Hazardous Waste Collection March 27, 2018 Page 7 of 9 ADDITIONAL DISPOSAL COST SHEET If more environmentally responsible or economical waste management methods are available other than those already listed for the waste streams within the disposal cost sheet please include those on this additional table. The additional table is also for waste streams acceptable by the Contractor that are not listed above. Additional Table Waste Stream Waste Container Unit Designated Comments Management size Cost Facility Method RFP for Household Hazardous Waste Collection March 27, 2018 Page 8 of 9 Disqualification of Proposals More than one proposal for the same work described herein from an individual, firm or partnership, a corporation or an association under the same or different names, will not be considered. Reasonable grounds for believing that any party is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which said party is interested. If there are reasonable grounds for believing that collusion exists among the parties submitting proposals, the proposals of the participants in such collusion will not be considered. Award of Contract The award of any Contract may be made to the Contractor who submits the proposal which is in the best interest of the Village as evaluated by Village staff. Such evaluations will include the experience of the Contractor, capability of the Contractor, and other factors deemed by Village staff to be in the best interest of the Village. In addition, the Village reserves the rights to accept or reject any and all proposals, to waive any informality in any proposals, and to accept any proposals considered advantageous to the Village. Proposals Proposals should be addressed to: Kristina Jakupovic Administrative Superintendent Mount Prospect Public Works Department 1700 W. Central Rd., Mount Prospect, IL 60056 Proposals can also be delivered via e-mail (kjakupovic@mountprospect.org). All proposals should be clearly labeled in the following manner: Proposal for Household Hazardous Waste Collection Proposals due March 14, 2018 All proposals must be received at the Mount Prospect Public Works facility no later than 12:00 PM local time on March 14, 2018. RFP for Household Hazardous Waste Collection March 27, 2018 Page 9 of 9