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Home My WebLink About5.5 Accept Suburban Purchasing Cooperative Joint Bid Results6/8/2018 BoardDocs® Pro Agenda Item Details Meeting May 15, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category 5. CONSENT AGENDA Subject 5.5 Motion to accept Suburban Purchasing Cooperative joint bid results for one (1) new Ford F- 250 4X4 Pickup Truck in an amount not to exceed $32,634. Access Public Type Action (Consent) Preferred Date May 15, 2018 Absolute Date May 15, 2018 Dollar Amount 32,634.00 Budgeted Yes Budget Source Vehicle Replacement Fund Recommended Action Accept the Suburban Purchasing Cooperative (SPC) bid results and authorize the purchase of one (1) new 2019 Ford F-250, 4 -wheel drive Super Cab Pickup from Currie Motors, of Frankfort, Illinois at a cost not to exceed $32,634. Public Content Information In the current budget, there are funds available to replace pickup 2751. This truck is a 2006 Chevy 2500HD, 3/4 -ton pickup. This vehicle has 4 -wheel drive with a snowplow. The vehicle is used by the Public Works Department for transportation, hauling supplies/tools, snowplowing and towing trailers/equipment to jobsites throughout the Village. Replacement Policy This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses point -based criteria that rates each vehicle on four (4) major factors including age, mileage, repair & maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be replaced. This vehicle scored fourteen (14) points indicating that it should be replaced. The vehicle condition evaluation form and summary report for this vehicle are attached. Additionally, a life cycle cost analysis is enclosed as well. Recently, Mercury Associates, Inc., a nationally recognized fleet management consultant, performed Optimal Vehicle Replacement Cycle Analyses for several of our fleet asset classes including 4 -wheel drive pickup trucks. The result of their analysis indicated the optimal replacement cycle for our 4 -wheel drive pickup trucks is at year nine (9). Mercury further recommended replacing these types of vehicles after seven (7) years due to increased complexity and improved fuel efficiency offered by newer models. Other Factors If the service life is extended, this vehicle will require the expenditure of $9,150. These costs are delineated on the attached vehicle evaluation form. The current book value of this vehicle is $6,000. The Village is a member of the Northwest Municipal Conference (NWMC) which makes a 3/4 -ton, 4 -wheel drive, Ford F- 250 available as a replacement vehicle through its Suburban Purchasing Cooperative (SPC) 2018 Joint Purchasing Pickup Contract #142. This contract is publicly bid and satisfies the requirements of the Village of Mount Prospect Purchasing Policy. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 1/2 6/8/2018 BoardDocs® Pro Delivery of the new vehicle is expected to be within ninety (90) days of the purchase order. The new vehicle will be inspected by the dealer in Frankfort, Illlinois before being driven to our location for acceptance. The vehicle being replaced will be sold through the GovDeals.com Internet auction. Alternatives 1. Accept the Suburban Purchasing Cooperative (SPC) bid results and authorize the purchase of one (1) new 2019 Ford F-250, 4 -wheel drive Super Cab Pickup from Currie Motors, of Frankfort, Illinois at a cost not to exceed $32,634. 2. Action at the discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the Suburban Purchasing Cooperative (SPC) bid results and authorize the purchase of one (1) new 2019 Ford F-250, 4 -wheel drive Super Cab Pickup from Currie Motors, of Frankfort, Illinois at a cost not to exceed $32,634. 2751 Eval Forms, A -B, 5-3-18.pdf (96 KB) 2751 Life Cycle Cost Worksheet-C.pdf (25 KB) 2751 Old.jpg (136 KB) New F-250 4x4 Supercab.png (97 KB) '3Z�I�7T+[ 'i-7.TTiiII�I/7iL'l-�iTt ■3. lT�CI. • . "Mjj W"] Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion & Voting Accept the monthly financial report for April 2018. Motion by Paul Hoefert, second by Richard Rogers. Final Resolution: Motion Carries Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 2/2 EXHIBIT A Villaue of Mount Prospect Vehicle/Eduipment Condition Evaluation Form Unit # 2751 Assigned Dept. /Div. Public Works/Streets Year: 2006 Make: Chevy Model: 2500HD Mileage: 80,478 Hours: N/A Date of Evaluation: 5/2/18 Performed By: John Schnittker System Diagnosis Estimated Repair Cost Engine Fair -Oil Cooler Lines $500.00 Transmission Fair -Transfer Case leaks $800.00 Differential Good Exhaust System Fair -Rusted $1,000.00 Cooling System Good Brakes Fair -Rear, lines, hydroboost $1,300.00 Tires Good Steering Good Suspension Good HVAC Good Electrical Fair -Battery $150.00 Body/Frame-RH Quarter Dent Fair -Rusty, Refurbish/Paint $3,000.00 Interior Fair -Seats Torn, Headliner $1,400.00 Other- Pass Door edges torn Fair -Door hinges over stops $1,000.00 Total Estimated Repair Cost $9,150.00 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. EXHIBIT B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Unit # 2751 Assigned Dept. /Div. Public Works/Streets Year: 2006 Make: Chevy Model: 250OHD Mileage: 80,478 Date of Evaluation: 5/3/18 Performed By: Jim Breitzman Ratings: Unit age: 12 Base Policy Age: 12 Points: 2 Mileage/Hrs: 80,478 Base Policy Mileage/Hrs: 50,000/5,000 Points: 4 Maintenance Cost: Repair and Maintenance Cost: $ 23,922 - Purchase Price: 33,000 Repair and Maintenance Percentage of Purchase Price: 72 % Points: 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 9,150 - Current Book Value: $ 6,000 Repair Cost Percentage of Current Book Value: 153 % Points: 4 Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 81,883 Less Salvage Value $ 6,000 Net Lifetime Costs $ 75,883 Divided by Milene/Hours 80,478 Operating Cost Per Mile/Hour $ 0.94 Total Points: 14 Comments and other considerations: This vehicle has well exceeded our base mileage for its age and scored 14 total Superintendent's recommendation: This vehicle has exceeded its life expectancy and several repairs will be needed if service life is sxtended any longer based on condition and age. Total Point Evaluation: A point total equaling or exceeding eleven (1 1) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. `� 00 r 0 N W ^o ^W l.i 0 0 N O a_ 0 U a� a co a� m co N c 0 (6 0 O la 0 0 0 0 0 0 0 0 c� V) 0 U a L c C 0O'LL> c H GO O O 0 co � N o � rnrn •00 I NC4 O � E!? OD p N O � U a� v � U L a� � J � 01 0 o� 0 a M M O O O O O O O O O O O O N O O O O O O O O O O O O O O O O O 4fl O O O O O O O O O O O O O O O O M fl- CO Ln 't M N ER EH EA ff} d9 ffl ER EA }SOo W ^o ^W l.i 0 0 N O a_ 0 U a� a co a� m co N c 0 (6 0 O la 0 0 0 0 0 0 0 0 c� 6/8/2018 New F-250 4x4 Supercab.png (287x175) https://www. boa rddocs.com/il/vomp/Board. nsf/files/AYL3ET05COA5/$file/New%20F-250%204x4%2OSuperca b. png 1/1 SPC COOPERATIVE 2019 FORD F-250 XL 4X2 PICK UP Contract# 142 /ii Currie Motors Fleet "Nice People To Do Business With" Your Full -Line Municipal Dealer Good Thru June 12018 Production begins June 18 2018 Contract 142 SPC COOPERATIVE Currie Motors Frankfort SPC Contract Winner 2019 FORD F-250 XL 4x2 PICK UP Standard aca ® $20,596.00 Warranty 3 Years 36, 000 miles Bumper to Bumper/ 5 Years 60,000 Power train 6.2L 2 Valve Gasoline SOHC V-8 (Flex Fuel) 6 -Speed Automatic w/ Select Shift 4 -Wheel Disc Brakes Front/Rear Black Painted Bumpers Solar Tint Glass Tailgate - Removable w/ Key Lock 3 -Blink Lane Change Signal Front Tow Hooks Trailer Tow Package Trailer Sway Control 17" Argent Steel Wheels 5 - LT245/75Rx17EBSW Tires 8' Bed Pickup Box Lamp 157 Amp Heavy Duty Alternator 650 CCA 72AH Battery Contract 142 Oil minder System Twin I -Beam Front Axle w. coil spring suspension H.D. Gas Shock Absorbers Front Stabilizer Bar Air Conditioner — Manual Dome Lamp AM/FM/Clock Manual Door Locks & Windows Intermittent Windshield Wiper Advance Trac with Roll Stability Control Driver and Passenger Front & Side Airbag/Curtain Passenger Side Deactivation Switch Free delivery within 50 miles of dealership Rear Camera displays in Rearview Mirror SPC COOPERATIVE Options — Body Style ❑ Super Cab with 6 3/4' Bed 2370.00 ❑ Crew Cab with 6 3/4' Bed 3440.00 ❑ 8' Bed on Super/Crew Cab 262.00 ❑ 66D Pick Up Box Delete (Spare Tire Optional) -500.00 Options — Powertrain ❑ I 6.2L V8 with 6 -speed Automatic N/C ❑ 6.71- OHV Power Stroke Diesel 8276.00 ❑ 4x4- Includes Electronic Shift on the Fly 3033.00 ❑ Limited Slip Axle 359.00 ❑98F Gaseous Prep (does not include Conversion) 289.00 ❑62R PTO Provision 257.00 ❑21M Manual Locking Front Hubs -requires 4x4 Option N/C ❑41H Engine Block Heater 83.00 ❑ Engine Idle Shut Down (N/A with reverse sensing) Duration Minutes 231.00 ❑6713 Dual Extra Duty Alternators (requires Diesel Motor) 105.00 ❑67E Extra Heavy Duty Alternator 79.00 ❑98R Operator Command Regeneration (requires Diesel Motor) 231.00 ❑ Powertrain Care 3 Year 100,000 Warranty 4x2 Gasoline Motor 1,105.00 ❑ Powertrain Care 3 Year 100,000 Warranty 4x4 Gasoline Motor with Snow Plow Prep 1,940.00 Options — Wheels/Tires Contract 142 ❑TBK LT245/75Rxl7E BSW A/S (4x2) STD ❑TD8 LT245/75Rxl7E BSW A/S Plus (4x4) STD ❑TBM LT245/75Rx17E BSW A/T 152.00 ❑TDX LT275/70Rx18E BSW A/T Plus (Requires 17S STX Appearance Pkg) 152.00 ❑512 Full Size Spare with Box Delete Option 272.00 ❑51X Spare Tire Delete for Pick Up -73.00 Contract 142 SPC COOPERATIVE Options - Functional ❑41P I Skid Plates -Not Available with 66D Box Delete 92.00 ❑874 Ultimate Trailer Tow Camera System ■ Rear View Camera ■ Rear CHMSL Camera ■ 360° Camera System ■ Reverse Guidance Requires Power Equipment Group, XL Value Group, & SYNC 3 653.00 ❑592 LED Roof Marker Lights 88.00 ❑85G Tailgate Step -N/A with 66D Box Delete 345.00 ❑85S Tough Bed Spray -In Liner- NA 66D Box Delete 496.00 ❑43B Rear Defroster (requires Privacy Glass and 90L Power Group) 56.00 ❑924 Privacy Glass (requires 43B and 90L) 27.00 ❑ 52B Trailer Brake Controller 249.00 Options - Groups/Packages ❑96V XL Value Package 920.00 ■ Cruise Control ■ AM/FM/MP3/SYNC/Clock NA with 17S ❑ 17S STX Appearance Package 1555.00 ■ Bright Chrome Grille ■ Chrome Front / Rear Bumpers ■ STX Vent Badge ■ 18" Sparkle Cast Aluminum Wheels (SRW Only) ■ LT275/65Rx ISE BSW Tires ■ Speed Control ❑90L Power Equipment Group ❑ Regular Cab: 841.00 ■ Heated power mirrors with integrated ❑Crew/Super: 1035.00 clearance lamps/turn signals ■ Perimeter Alarm ■ Accessory Delay ■ Power Windows/Locks/Tailgate Lock ■ Remote Keyless ■ Upgraded door trim ❑ 17X Fx4 Off Road Package 368.00 ■ Hill Descent Control ■ Rancho Branded Shocks ■ Transfer Case & Fuel Tank Skid Plates N/A with Pickup Box Delete Requires 4x4, All Terrain Tires and Locking Differential Contract 142 SPC COOPERATIVE ❑473 Snow Plow Prep Package (Requires 4x4) 171.00 ❑41A ■ Upgraded Front Springs 231.00 ❑ 18A ■ Extra Heavy -Duty Alternator 272.00 ❑47B Snow Plow/Camper Package 225.00 ❑873 ■ Upgraded front springs for snow plow 184.00 ■ Extra Heavy Duty Alternator ■ Rear Auxiliary Springs ■ Rear Stabilizer Bar (SRW Only) ■ Slide -In Camper Certification ❑535 F250 Trailer Tow Package — High Capacity (Requires Diesel Motor) 1039.00 ❑76Z ■ Increased GCW to 25700 LBS 56.00 ■ Max Front Springs ❑67H Heavy Service Front Suspension— Heavy Service Front Springs 115.00 Options — Interior ❑43C 1lOV/400W Outlet 69.00 ❑41A Rapid Heat Supplemental Cab Heater (requires Diesel Motor) 231.00 ❑ 18A Up fitter Interface Module for PTO Programming 272.00 ❑87S Ford Pass Connect 207.00 ❑873 Wi-Fig hotspot connects up to 10 devices 184.00 — Remotely start, lock and unlock vehicle — Schedule specific times to remotely start vehicle — Locate parked vehicle — Check vehicle status reqs. SYNC® 3 (913) ❑76Z Advanced Security Pack 56.00 ■ Securilock ■ Passive Anti -Theft ■ Inclination/Intrusion Sensors Requires 90L Power Equipment Group 066S Upfitter Switches 152.00 076S Remote Start (Requires Power Equipment Group) 231.00 ❑913 SYNCS (Requires Ultimate Tow Camera) 415.00 Options — Exterior ❑60B BLIS® (Blind Spot Information System) with Cross -traffic Alert 496.00 and Trailer Tow (BLIS® sensor in tail lamp) (Reqs. Power Equipment Group (90L) on XL; N/A with Pickup Box Delete (66D) ❑873 Rear CHMSL Camera -Displays in Center Stack (Requires XL 184.00 Value Package or 585 AM -FM CD Radio) Contract 142 SPC COOPERATIVE ❑66B Box Link — 4 Premium Locking Cleats N/A with Box Delete 69.00 ❑76R Reverse Sensing System -NA with 66D Box Delete 225.00 ❑53W 5th Wheel Gooseneck Prep 460.00 ❑ 18B Platform Running Boards ❑ Regular Cab ❑ Super / Crew cab 295.00 409.00 ❑66L LED Box Lighting -NA with 873 CHMSL Rear Camera 56.00 Options — Fleet ❑39S I Sirius XM Radio -requires 585 Radio or SYNC 3 415.00 ❑ 17F XL Decor Group -Includes Chrome Front/Rear Bumpers 203.00 ❑525 Cruise Control 216.00 ❑942 Daytime Running Lights 41.00 ❑556 Driver Passenger Side Airbags/Curtain Delete N/A 10,000 LBS or Less GVWR-NA with 557 -180.00 ❑557 Front Passenger & Side Airbags/Curtains delete N/A 10,000 LBS or Less GVWR —NA with 556 -180.00 ❑585 AM/FM/SYNC 507.00 ❑87T Ford Telematics 736.00 Options — Accessories ❑52R Stow / Load Ramps -NA with 66D Box Delete 640.00 ❑91S LED Warning Strobes -NA with LED Box Light 621.00 085L Drop -In Bed Liner -NA with 66D Box Delete 323.00 ❑61M Wheel Well Liner -NA with 66D Box Delete 165.00 ❑85M Bed Mat -NA with 66D Box Delete 139.00 ❑61S Front/Rear Splash Guards -NA with 66D Box Delete 119.00 ❑76C Back Up Alarm 128.00 ❑ Rustproofing 395.00 ❑ 4 Corner Strobes (Requires Upfitter Switches) 795.00 ❑ 8' Steel Service Body— White Finish 5,895.00 ❑ 7'6" Western Snow Plow 4,795.00 ❑ 7'6" Boss Snow Plow 4,795.00 ❑ Hand Held Controller (Requires Plow) 90.00 ❑ Snow Deflector 295.00 ❑ Detailed CD Rom Shop Manual 325.00 ❑ Delivery More than 50 Miles 185.00 ❑ License & Title — M Plates (Shipped) 203.00 Contract 142 SPC COOPERATIVE Exterior ❑ AT -Yellow 608.00 ❑ BY -School Bus Yellow 608.00 ❑ D1 -Stone Gray N/C ❑ E4 -Vermillion N/C ❑ GR -Green N/C ❑ J7 -Magnetic N/C ❑ PG&E Blue N/C ❑ MB -Orange 608.00 ❑ N1 -Blue Jeans Metallic N/C ❑ PQ -Race Red N/C ❑ UM -Agate Black N/C ❑ UX -Ingot Silver N/C ❑ W6 -Green Gem 608.00 ❑ Z1 -Oxford White N/C Interior ❑ Steel 40/20/40 Vinyl STD ❑ Steel 40/20/40 Cloth 85.00 ❑ Steel 40/Console/40 Vinyl -No Armrest Included (Regular Cab Only) 303.00 ❑ Steel 40/Console/40 Cloth- No Armrest Included 438.00 Contract 142 SPC COOPERATIVE Please enter the following: Titling Information: Contact Name Phone Number Purchase Order Number Fleet Identification Number Tax Exempt Number Total Dollar Amount Total Number of Units Delivery Address *Orders Require Signed Original Purchase Order and Tax Exempt Letter Currie Motors Fleet 10125W Laraway Frankfort, IL 60423 PHONE: (815)464-9200 Tom Sullivan .urri sfleea.-Mail.com Kristen De La Riva Fleetcurri&gmail.com *Fleet Status is accessible by registering at www, fleet., ford. coin. Please provide FIN Code at time of order Contract 142