HomeMy WebLinkAbout5.1 Monthly Financial Report - April 20186/8/2018
Agenda Item Details
Meeting
Category
Subject
Access
Type
Preferred Date
Absolute Date
Fiscal Impact
Budgeted
Recommended Action
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May 15, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
5. CONSENT AGENDA
5.1 Monthly Financial Report - April 2018
Public
Action (Consent)
May 15, 2018
May 15, 2018
No
Accept the monthly financial report for April 2018.
Public Content
Information
The monthly financial report contains a Cash Position Report and Fund Financials for the month ended April 30, 2018.
Alternatives
1. Accept the monthly financial report for April 2018.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends the Village Board accept the monthly financial report for April 30, 2018.
04 April Board Reports for Upload_.pdf (333 KB) Combined Financials for BD 4-18.pdf (752 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will
be no separate discussion of those items unless a Board member or member from the audience so requests, in which the
item will be removed from the Consent Agenda and considered in its sequence on the agenda.
Motion & Voting
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Accept the monthly financial report for April 2018.
Motion by Paul Hoefert, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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Village of Mount Prospect M ntP vc
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: VILLAGE PRESIDENT AND BOARD OF TRUSTEES
FINANCE COMMISSION
FROM: FINANCE DIRECTOR
DATE: MAY 10, 2018
SUBJECT: MONTHLY FINANCIAL REPORT—APRIL 2018
Attached hereto are the cash position and investment statements of the Village for the month ended April
30, 2018. These statements provide a snapshot of the Village's cash position as of the month end date
noted and are intended to supplement the budget revenue and expenditure summary and listing of bills you
receive. The first statement presents the Village's cash position broken down by governmental and
enterprise funds and trust and agency funds. The second statement presents the Village's cash position
by fund type. The third statement presents the list of investments again broken down by governmental and
enterprise funds and trust and agency funds. It is important to note that although we have included the trust
and agency funds in the cash position report, these are not funds accessible for Village operations. They
are restricted for pension and escrow funding only. Please read the summary that follows for further detail
on the cash position of the Village.
Cash and Investment Position Report — All Funds (page 4)
This report provides a detailed summary of cash and investments for the Village broken out by
governmental and enterprise funds and trust and agency funds. Governmental funds include the General
Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds and Internal Service Funds.
The Enterprise Funds consist of the Water/Sewer Fund and two (2) Parking Funds.
Trust funds include the Village's two public safety pensions (Police and Firefighters') while the agency funds
include the Escrow Deposit and Flexcomp Escrow Funds. The Escrow Deposit Fund accounts for
refundable deposits held by the Village to ensure completion of public improvements. The Flexcomp
Escrow Fund accounts for employee payroll deductions pursuant to a Section 125 flexible compensation
plan.
Governmental and Enterprise Funds - Cash and cash equivalents at March 31 was $45.2 million. During
April, cash receipts totaled $6,895,139 and investment income was $44,859. Reductions in cash and cash
equivalents during April totaled $5,172,585. Of this amount, payments to vendors were $3,750,167 and
employee payroll expenses were $1,422,418. Outflows resulting from interfund activity totaled $1,536 while
other reductions to cash totaled $12,321. Cash and cash equivalents at April 30 were $46.9 million.
Investments in the Governmental and Enterprise Funds at March 31 were $9,913,563. During the month of
April, investment income was ($15,985). The Notes and CD's accounted for in the Governmental and
Enterprise Funds reside in multiple Funds investing surplus funds above what is needed for cash flow
purposes. Total investments at April 30 are $9.9 million.
Total cash and investments for Governmental and Enterprise Funds at March 31 were $55,131,334. Cash
and investments at April 30 totaled $56,868,906. This is an increase of $1,737,572 for the month.
Monthly Financial Report — April 2018
May 10, 2018
Page 2
Trust and Agency Funds - Cash and cash equivalents at March 31 was $5.1 million. During April, cash
receipts totaled $195,417. Investment income for the month was $7,990. There was also a net increase in
cash due to investment activities of $170,963 while inflows due to Interfund activity totaled $1,536.
Reductions in cash and cash equivalents during April totaled $947,871. Of this amount, payments to
vendors were $136,853 and employee payroll and related expenses were $811,018. Other disbursements
totaled $1,477. Cash and cash equivalents at April 30 were $4.6 million.
Total investments at April 30 were $134,086,270, a decrease of $94,590 from March 31. There were
investment gains of $76,374 and a net transfer to cash of $170,963 that accounted for the change.
Total cash and investments for Trust and Agency Funds at March 31 were $139,326,507. Cash and
investments at April 30 totaled $138,658,476. This is a decrease of $668,031.
Summary of Cash Activity by Fund Type (page 5)
This report provides a breakdown of the cash activity for the month broken down by fund type. This
breakdown is useful in identifying where the activity (receipts and disbursements) is occurring. There are
times during the year when activity in certain funds such as the capital improvement and special revenue
funds is higher than normal. This will distort the financial picture of some of the other components of the
governmental funds such as the General Fund which tends to be more level and predictable in terms of
spending and receipt of revenue. Each month the report will provide detail explanation on activity of the
General Fund, the Village's primary operating fund. Detail on the activity of the General Fund is highlighted
below.
General Fund — Cash and cash equivalents at March 31 totaled $15,228,168. During April, cash receipts
totaled $3,342,099, and investment income was $3,743. Significant cash receipts include sales and income
taxes.
Sales tax revenues for the month totaled $1,853,430. Of this amount, $1,755,581 is generated from
the 1 % state portion and $97,849 is generated from the quarter -cent home rules sales tax. Sales taxes
received in April are for January sales as there is a three-month lag in getting this distribution from the
state.
State income tax receipts for April totaled $459,947 and were for the month of April.
Disbursements from the General Fund for April included payments to vendors of $1,372,346, payments for
employee wages and benefits of $1,260,034 and other disbursements of $6,702. There was also a net
decrease in cash from Interfund transfers totaling $802,453.
Cash and cash equivalents at April 30 were $15,132,474, an increase of $95,694 from March 31. In
addition, investments consisting of certificates of deposit totaling $3,677,164 bring total cash and
investments for the General Fund to $18,809,638.
Statement of Investments (page 6)
This report provides a breakdown of investments by trust and agency funds and governmental and
enterprise funds. The report also provides a fund -by -fund breakdown of the investments.
Government and Enterprise Funds - Investments for the governmental and agency funds are made up
of Certificates of Deposit. At April 30, there was a total of $9,897,578 invested in CD's and various
governmental notes. These notes and CD's are investing surplus monies available from the governmental
and enterprise funds. A detail list of holdings is included with this report.
H:\ACCT\Treasurer's Report\2018\Monthly Cash Position Report - April 2018.docx
Monthly Financial Report — April 2018
May 10, 2018
Page 3
Trust and Agency Funds — The investments for the trust and agency funds are made up of certificates of
deposits, fixed income investments and equity mutual funds. CD's (if any) held in the Escrow Deposit Fund
will generally have maturities of between 30 and 120 days. Most of the reserves for this fund are invested
in the more liquid money market account due to the nature of the deposit. At April 30, there was a total of
$134.1 million invested in a combination of fixed income and equity instruments. A detail list of holdings is
included with this report. Escrow refunds are processed two times per month. Investment of the Village's
pension funds is governed by an Investment Policy adopted by each Pension Board.
Investments for the Police and Firefighter Pension Funds consist of various fixed income securities as well
as equity mutual fund accounts. Wells Fargo is the third -party holder of the fixed income securities. The
funds are managed by three investment management firms, Galliard, Segall Bryant and Mesirow Financial.
Segall Bryant holds approximately half of the fixed income investments for the two pension funds while
Galliard and Mesirow manage the balance of fixed income investments for these two funds. Each manager
maintains a small portion of their portfolio in cash to help facilitate liquidity and trading.
Investments in equities consist of mutual funds spread across various sectors (small, mid and large -cap
stocks) as well as investment philosophies (value, core and growth). The funds also invest a small amount
in international stocks. Each year the investment mix is evaluated for optimal diversification to meet pension
fund investment policy goals and objectives. Equity investments held by the Police Pension Fund are
managed by Sawyer Falduto Asset Management. A breakdown of where pension funds are invested is
included with this report.
Conclusion
This cash position report is intended to provide a snapshot of the Village's cash position as of a particular
month end date. Using this report, we are able to provide trend information to support cash management
and maximize investment earnings while ensuring availability of funds to meet the Village's commitments.
This report is provided to the Village Board and Finance Commission on a monthly basis. Please do not
hesitate to contact me with any questions.
David O. Erb
Finance Director
H:\ACCT\Treasurer's Report\2018\Monthly Cash Position Report - April 2018.docx
VILLAGE OF MOUNT PROSPECT
Preliminary Cash and Investment Position Report- All Funds
For the Month Ended April 30, 2018
GOVERNMENTAL AND ENTERPRISE FUNDS
Cash and Cash
Equivalents
Balance at March 31, 2018 $ 45,217,770.96
Cash receipts 6,895,139.49
Investment income 44,859.42
Transfers from investments to cash -
Transfers to investments from cash -
Interfund activity (1,536.17)
Disbursements
Accounts payable (3,750,166.50)
Payroll (1,422,417.65)
Other (12,321.22)
Balance at April 30, 2018 $ 46,971,328.33
Total Cash and
Investments Investments
$ 9,913,562.74 $ 55,131,333.70
(15,985.08)
$ 9,897,577.66
TRUST AND AGENCY FUNDS *
Cash and Cash
Equivalents
Balance at March 31, 2018 $ 5,145,647.55
6,895,139.49
28,874.34
(1,536.17)
(3,750,166.50)
(1,422,417.65)
(12,321.22)
$ 56,868,905.99
Total Cash and
Investments Investments
$ 134,180,859.86 $ 139,326,507.41
Cash receipts 195,416.90 195,416.90
Investment income (loss) 7,990.35 76,374.03 84,364.38
Transfers from investments to cash 1,507,283.46 (1,507,283.46) -
Transfers to investments from cash (1,336,319.71) 1,336,319.71 -
Interfund activity 1,536.17 1,536.17
Disbursements:
Accounts payable
Payroll
Flex spending
Other
Balance at April 30, 2018
(136,852.84)
(780,833.41)
(30,185.36)
(1,477.29)
(136,852.84)
(780,833.41)
(30,185.36)
(1,477.29)
$ 4,572,205.82 $ 134,086,270.14 $ 138,658,475.96
* Assets are restricted in purpose and do not represent discretionary assets of the government.
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STATEMENT OF INVESTMENTS
As of April 30, 2018
* Assets are restricted in purpose and do not represent discretionary assets of the government.
11
GOVERNMENTAL AND ENTERPRISE FUNDS
Maturity
Purchase
Financial
Investment
CUSIP/
Market
Date
Date
Institution
Description
FDIC #
Net Yield
Value
GENERAL FUND (001)
06/29/18
12/28/17
Freddie Mac
Agency Notes
3134G9TH0
5.000%
1,206,296.40
12/31/18
12/28/17
U.S. Treasury Note
Treasury Note
912828A75
1.500%
1,238,606.02
12/13/19
12/28/17
Federal Home Loan Bank
Agency Notes
3130AOJR2
2.375%
1,232,262.01
3,677,164.43
WATER AND SEWER FUND (050)
05/31/18
12/28/17
U.S. Treasury Note
Treasury Note
912828VE7
1.000%
2,499,606.94
2,499,606.94
VEHICLE REPLACEMENT FUND (061)
05/30/19
12/28/17
Freddie Mac
Agency Notes
3137EADGI
1.750%
1,242,660.00
06/12/20
12/28/17
Federal Home Loan Bank
Agency Notes
313383MB4
1.875%
1,231,843.75
12/11/20
12/28/17
Federal Home Loan Bank
Agency Notes
3130A3UQ5
1.875%
1,226,252.50
3,700,756.25
RISK MANAGEMENT FUND (063)
03/06/19
03/06/17
Mount Prospect State Bank
Certificate of Deposit
354058
0.250%
20,050.04
20,050.04
TOTAL GOVERNMENTAL AND ENTERPRISE FUNDS
$ 9,897,577.66
TRUST
AND AGENCY FUNDS
Maturity
Purchase
Financial
Investment
CUSIP/
Interest
Market
Date
Date
Institution
Description
Acct #
Rate %
Value
POLICE PENSION FUND (070)
Various
Various
Wells Fargo
Wells Fargo Investments
Various
Various
$ 22,750,395.89
Various
Various
Various
Mutual Fund Investments
Various
Various
46,687,831.39
69,438,227.28
FIRE PENSION FUND (071)
Various
5/26/2015
Principal Life Insurance Company
Group Annuity Contract
8-10810
Variable
5,795,527.03
Various
Various
Wells Fargo
Wells Fargo Investments
Various
Various
22,088,926.37
Various
Various
Various
Mutual Fund Investments
Various
Various
36,763,589.46
64,648,042.86
TOTAL TRUST
AND AGENCY
FUND INVESTMENTS
$ 134,086,270.14
* Assets are restricted in purpose and do not represent discretionary assets of the government.
11