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Home My WebLink About04/17/2018 Proposal from Patrick Engineering for Rand- Route 83 - Kensington Intersection study BoardDocs® ProPage 1 of 3 Agenda Item Details MeetingApr 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. Category8. VILLAGE MANAGER'S REPORT Subject8.2 Motion to accept proposal from Patrick Engineering for Rand-Route 83-Kensington Intersection Study in an amount not to exceed $243,124. AccessPublic TypeAction Recommended ActionAccept the proposal for Rand-Route 83-Kensington Intersection Study Phase I Engineering as submitted by Patrick Engineering, of Lisle, Illinois in an amount not to exceed $243,124. Public Content Information A key component of the Mount Prospect Strategic Plan is to partner with appropriate government agencies to resolve troublesome intersection issues. One such area that has received attention in recent years is the three closely spaced intersections involving Rand Road (US 12), Illinois Route 83 and Kensington Road. The traffic- signalized intersections form a triangle that experiences operational issues on a daily basis. Long delays to get through the intersection is a common complaint from motorists. As a result, nearby local streets experience cut through traffic on a daily basis. Timing adjustments and small road improvements have been made over the years with minor improvement. The Village of Mount Prospect is committed to developing a plan that will provide significant enhancements to the transportation system that will benefit motorists, pedestrians, bicyclists, nearby businesses, and our residents. The intended study will include collecting current traffic data, analyzing the transportation network using traffic modeling software, creating multiple conceptual plans for discussion, and moving through a community-involved process to determine a preferred plan. Intersection improvements are just one goal of this study. The recently accepted Rand Road Corridor Plan provides direction on improving many different facets of the area. As suggested by the Rand Road Corridor Plan, this intersection study will also include a comprehensive analysis of roadway improvements, access management along the roadways, property-to-property access connections, roadway lighting and drainage improvements, and pedestrian/bicycle infrastructure enhancements. The limits of study will include the triangle intersection and extend in each direction to nearby streets and driveways, including intersection safety studies at Highland Street & Route 83 and Highland Street & Rand Road. The study will also take into consideration the traffic impact from adjacent properties including Randhurst Village. Collaboration with nearby businesses, residents and motorists as well as the Illinois Department of Transportation (IDOT) will be critical in the success of the study. Village staff will follow the formal process to complete a Phase I Engineering Study for roadway improvements that includes a right-of-way survey, topographic survey, data collection, alternatives analysis, drainage analysis, environmental survey, and lighting review all incorporated into a Project Development Report. Completion of a Phase I Engineering Study approved by IDOT will make the project eligible for state and federal funding for final design engineering (Phase II) and construction (Phase III). Unfortunately, most grants no longer pay for a Phase I Engineering Study and IDOT has no near-term plans to improve this intersection. The Congestion Mitigation & Air Quality Program (CMAQ), Illinois Transportation Enhancement Program (ITEP), and Surface Transportation Program (STP) are some of the programs that provide up to 80% funding (Phase II and III only) to improve transportation systems. The Village has been successful in the past securing https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/6/2018 BoardDocs® ProPage 2 of 3 federal funding for transportation projects and staff will be prepared to apply for funding when there are future calls for projects. Village staff is seeking at this time to enter into a contract with a consulting firm for Phase I Engineering services. The study is expected to be completed by the end of 2019 but will include a status presentation to the Village Board of Trustees in the spring of 2019. Funds for this project have been allocated in the 2018 Village Budget. Request for Proposals Staff solicited proposals from six (6) engineering consulting firms to provide Phase I Engineering services for the Rand-Route 83-Kensington Intersection Study. Each firm was asked to submit as part of their proposal the following information: 1.Resumes of key personal and related experience on similar type projects 2.Summary of the firm’s approach to the project 3.Staff hour estimate and cost proposal for major phases of work 4.Project schedule The Village received four (4) submissions. The four consulting firms’ proposals were reviewed on the basis of their understanding of our goals and their methodology to complete the study. Firms were also interviewed by Village staff. They were then rated (with a maximum score of 100 points) according to these specific categories: background of firm & personnel, related project experience, proposed services, proposed schedule, work effort, and proposal content. The rankings are as follows: Table 1: Consultant Rankings Burns & Stanley CategoryMax. PointsPatrick EngineeringBurke Engineering McDonnellConsultants Background2019181818 Experience2019191818 Scope2523222220 Schedule1515151515 Work effort1091088 Content101010109 Totals:10095949188 In addition, each firm was asked to submit a separate cost proposal for the scope of work proposed. A summary of these costs is provided below: Table 2 - Cost Proposal FirmHoursTotal CostCost / Hour Patrick Engineering2,076$243,124$117 Christopher Burke Engineering2,678$317,727$118 Stanley Consultants1,989$336,444$169 Burns & McDonnell2,828$399,958$141 Discussion: Patrick Engineering of Lisle, Illinois has put together a very strong project team with extensive experience working on complex Phase I Engineering studies. Their proposal is thorough and anticipates the many different tasks to complete a study that can smoothly move to Phase II Design Engineering. They also have a working relationship with IDOT and the necessary skills to engage business owners and the community throughout the process. Village staff recently worked with Patrick Engineering on the Downtown Transportation Plan and found their work to be proficient. Their project team also includes subcontractors Sam Schwartz Engineering, Gewalt Hamilton Associates, and Teska Associates. (Teska Associates was the consultant for the Rand Road Corridor Plan). Village staff has a good working relationship will all of these https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/6/2018 BoardDocs® ProPage 3 of 3 companies. It is Village’s staff opinion that Patrick Engineering understands the goals of the study, has provided a thorough proposal based on their experience, and will provide the best product at an appropriate number of hours dedicated to the study. Village staff estimated 2300 hours to complete the study at an approximate cost of $287,500.00 ($125 per hour). Alternatives 1. Accept Patrick Engineering proposal for Rand-Route 83-Kensington Intersection Study. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board of Trustees accept the proposal for Phase I Engineering services for the Rand-Route 83-Kensington Intersection Study from Patrick Engineering of Lisle, Illinois in an amount not to exceed $243,124.00. Patrick Engineering Cost Proposal.pdf (1,362 KB) Patrick Engineering Proposal.pdf (4,368 KB) Rand-Route 83-Kesington Intersection Study Map.pdf (497 KB) Rand-Route 83-Kesington Intersection Study RFP.pdf (818 KB) Administrative Content Executive Content Motion & Voting Accept the proposal for Rand-Route 83-Kensington Intersection Study Phase I Engineering as submitted by Patrick Engineering, of Lisle, Illinois in an amount not to exceed $243,124. Motion by Paul Hoefert, second by Michael Zadel. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login6/6/2018