HomeMy WebLinkAbout04/17/2018 FGM Architects for architectural services to design new police HQ
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Agenda Item Details
MeetingApr 17, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00
p.m.
Category8. VILLAGE MANAGER'S REPORT
Subject8.1 Motion to accept the proposal from FGM Architects for architectural services to design
the new police headquarters located at 799 Biermann Court in an amount not to exceed
1,197,085.00 and authorize the Village Manager to execute a contract for the same
services subject to staff and attorney review.
AccessPublic
TypeAction
Preferred DateApr 17, 2018
Absolute DateApr 17, 2018
Fiscal ImpactYes
Dollar Amount1,197,085.00
BudgetedNo
Budget SourceSegregated capital expenditure fund for the Police Headquarters
Recommended ActionApprove to approve a contract with FGM Architects, Inc. for Architectural Design services
for the new Police Headquarters.
Public Content
Information
The Village issued a Request For Proposal (RFP) on March 7, 2018 for Architectural Design services for the adaptive
reuse of 799 Biermann Court for the new Police Headquarters. The RFP was advertised in the Daily Herald, posted
online on the Village website, emailed directly to a number of experienced public safety Architects, and was made
available at the Community Development counter. The deadline for submittals was March 28, 2018 at 3:00 pm. Six
firms responded with proposals.
Proposals were evaluated by a selection team of Village Staff from several departments including the Manager’s
Office, the Police Department, Public Works, and Community Development. Evaluations were based upon four major
criteria weighted equally:
?specific project understanding,
?a thorough understanding of the scope of work,
?the qualifications of the proposed design team members, and
?overall experience with Police projects.
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The six responding firms were Legat Architects, Cordogan Clark Architects, the DLR Group, Williams Architects, FGM
Architects, and Wold Architects. It was a unanimous decision by the selection team that FGM Architects, Inc. is the
most qualified of all the submittals because of their detailed statement of project understanding, their completeness
in summary of the scope of work required to complete this project, the overall longevity and experience of their
Staff dedicated to this project, and their overall experience with Police projects, more specifically with their nine
previous adaptive reuse police stations. Their history working with the Village on previous building projects and the
space needs study already performed, FGM Architects is uniquely qualified to perform the design of the new Police
Headquarters.
The second portion of the proposal evaluation was fee based. The low bidder was FGM Architects, Inc. with a bid of
$1,197,085.00 while the next closest bidder was Wold Architects at $72,450.00 more expensive and they were
th
considered the 4 most qualified Architect of the group. The second most qualified bidder in staff evaluations was
the DLR Group and they returned a fee proposal $223,722.00 higher than FGM.
TaskFGMWold AELegatDLR GroupCordogan ClarkWilliams
Preliminary Design$164,248$190,444$261,855$118,487$324,471$210,000
Design Development$232,863$317,406$316,570$0$294,974$270,000
Construction Documents$440,744$507,850$488,235$839,001$560,451$550,000
Furniture Coordination$10,800$0$3,840$23,443$5,000$0
Construction Administration$348,430$253,925$272,520$439,876$294,974$470,000
Total Base Fee$1,197,085$1,269,625$1,343,020$1,420,807$1,479,870$1,500,000
As FGM Architects, Inc. provided the lowest fee and had the highest rated qualifications, they are the recommended
Architect by Staff to complete the design of the new Police Headquarters.
Alternatives
1. Village Board approval of a resolution to contract with FGM Architects, Inc. for Architectural Design services for
the new Police Headquarters.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends the Village Board approval of a resolution to contract with FGM Architects, Inc. for Architectural
Design services for the new Police Headquarters.
RFP Architect.pdf (598 KB)FGM.pdf (50,363 KB)Architect Fee Tabulation.pdf (62 KB)
FGM Bid Response Form.pdf (289 KB)
Administrative Content
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Executive Content
Motion & Voting
Approve to approve a contract with FGM Architects, Inc. for Architectural Design services for the new Police
Headquarters.
Motion by Michael Zadel, second by Richard Rogers.
Yea: Eleni Hatzis, Richard Rogers, Colleen Saccotelli, Michael Zadel
Nay: Paul Hoefert
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