HomeMy WebLinkAbout05/15/2018 Surburban Cooperative Joint Bid Results for new Ford-250
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Agenda Item Details
MeetingMay 15, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD -
7:00 p.m.
Category5. CONSENT AGENDA
Subject5.5 Motion to accept Suburban Purchasing Cooperative joint bid results for one (1)
new Ford F-250 4X4 Pickup Truck in an amount not to exceed $32,634.
AccessPublic
TypeAction (Consent)
Preferred DateMay 15, 2018
Absolute DateMay 15, 2018
Dollar Amount32,634.00
BudgetedYes
Budget SourceVehicle Replacement Fund
Recommended ActionAccept the Suburban Purchasing Cooperative (SPC) bid results and authorize the
purchase of one (1) new 2019 Ford F-250, 4-wheel drive Super Cab Pickup from
Currie Motors, of Frankfort, Illinois at a cost not to exceed $32,634.
Public Content
Information
In the current budget, there are funds available to replace pickup 2751. This truck is a 2006 Chevy 2500HD,
3/4-ton pickup. This vehicle has 4-wheel drive with a snowplow. The vehicle is used by the Public Works
Department for transportation, hauling supplies/tools, snowplowing and towing trailers/equipment to jobsites
throughout the Village.
Replacement Policy
This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses
point-based criteria that rates each vehicle on four (4) major factors including age, mileage, repair &
maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling or
exceeding eleven (11) out of sixteen (16) indicates that the vehicle should be replaced.
This vehicle scored fourteen (14) points indicating that it should be replaced. The vehicle condition evaluation
form and summary report for this vehicle are attached. Additionally, a life cycle cost analysis is enclosed as
well.
Recently, Mercury Associates, Inc., a nationally recognized fleet management consultant, performed Optimal
Vehicle Replacement Cycle Analyses for several of our fleet asset classes including 4-wheel drive pickup
trucks. The result of their analysis indicated the optimal replacement cycle for our 4-wheel drive pickup trucks
is at year nine (9). Mercury further recommended replacing these types of vehicles after seven (7) years due
to increased complexity and improved fuel efficiency offered by newer models.
Other Factors
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If the service life is extended, this vehicle will require the expenditure of $9,150. These costs are delineated
on the attached vehicle evaluation form. The current book value of this vehicle is $6,000.
The Village is a member of the Northwest Municipal Conference (NWMC) which makes a 3/4-ton, 4-wheel
drive, Ford F-250 available as a replacement vehicle through its Suburban Purchasing Cooperative (SPC) 2018
Joint Purchasing Pickup Contract #142. This contract is publicly bid and satisfies the requirements of the
Village of Mount Prospect Purchasing Policy.
Delivery of the new vehicle is expected to be within ninety (90) days of the purchase order. The new vehicle
will be inspected by the dealer in Frankfort, Illlinois before being driven to our location for acceptance.
The vehicle being replaced will be sold through the GovDeals.com Internet auction.
Alternatives
1.Accept the Suburban Purchasing Cooperative (SPC) bid results and authorize the purchase of one (1)
new 2019 Ford F-250, 4-wheel drive Super Cab Pickup from Currie Motors, of Frankfort, Illinois at a
cost not to exceed $32,634.
2.Action at the discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the Suburban Purchasing Cooperative (SPC) bid results and
authorize the purchase of one (1) new 2019 Ford F-250, 4-wheel drive Super Cab Pickup from Currie Motors,
of Frankfort, Illinois at a cost not to exceed $32,634.
2751 Eval Forms, A-B, 5-3-18.pdf (96 KB)2751 Life Cycle Cost Worksheet-C.pdf (25 KB)
2751 Old.jpg (136 KB)New F-250 4x4 Supercab.png (97 KB)
SPC Order Form-2019 Ford F250 Pick Up 142.pdf (149 KB)
Administrative Content
Executive Content
All items under Consent Agenda are considered routine by the Village Board and will be enacted by one
motion. There will be no separate discussion of those items unless a Board member or member from the
audience so requests, in which the item will be removed from the Consent Agenda and considered in its
sequence on the agenda.
Motion & Voting
Accept the monthly financial report for April 2018.
Motion by Paul Hoefert, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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