HomeMy WebLinkAbout12/05/2017 Suburban Purchase Cooperative Joint Bid Result for One Ford F-550XL
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Agenda Item Details
MeetingDec 05, 2017 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD -
7:00 p.m.
Category8. VILLAGE MANAGER'S REPORT
Subject8.1 MOTION TO ACCEPT SUBURBAN PURCHASE COOPERATIVE JOINT BID RESULT
FOR ONE (1) FORD F-550XL 4X2 PLATFORM SIGN TRUCK IN AN AMOUNT NOT TO
EXCEED $114,593.00
AccessPublic
TypeAction
Preferred DateDec 05, 2017
Absolute DateDec 05, 2017
Fiscal ImpactYes
Dollar Amount114,593.00
BudgetedYes
Budget SourceVehicle Replacement Fund
Recommended ActionAccept the Suburban Purchasing Cooperative (SPD) joint bid result awarded to Currie
Motors of Frankfort, Illinois for the purchase of one (1) new Ford F-550XL 2-wheel
drive truck upfitted with platforms and equipment to maintain and install street signs
in an amount not to exceed $114,593.
Public Content
Background
In the current budget, funds are available to replace sign truck 2719. This truck is a 1998 International
LP4700, 23,000 GVWR chassis with flatbed body. It is utilized by Public Works Department maintenance
crews to maintain, remove and install street signage. Public Works maintains approximately 9,000
informational and regulatory signs.
The flatbed body hosts a hydraulically operated crane and specialized sign material storage compartments.
The crane is used to transfer sign material and used to lift the post pounder above sign posts for installation.
The front bumper of this vehicle is configured to support a hydraulically operated post puller. The special
configuration of this vehicle helps Public Works maintain signs in a safe and efficient manner.
Replacement Policy
This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This policy uses a
point-based criterion that includes four (4) major factors: Age, mileage, repair & maintenance (R&M) cost, and
condition of the body/mechanical components. A point total equaling or exceeding eleven (11) out of sixteen
(16) indicates that the vehicle should be replaced.
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This vehicle scored fifteen (15) points indicating a very high rating and should be placed on the highest
priority to be replaced. The vehicle condition evaluation forms and summary report for this vehicle are
attached. Additionally, the life cycle cost analysis for this vehicle is also enclosed.
Other Factors
If the service life is extended, this vehicle will require $24,500 worth of repair work. Details of this work are
noted in the attached evaluation forms. In addition, this vehicle has exceeded the revised (extended) life cycle
by two (2) years.
Replacement Recommendation
Staff recommends replacing the existing International LP4700 cab and chassis with a lighter duty Ford F-550
platform. The F-550 provides the same utility in a less expensive, lower profile, and more fuel-efficient
alternative to the International truck.
As a member of the Northwest Municipal Conference (NWMC), the Village is eligible to participate in the
Suburban Purchasing Cooperative (SPC) 2018 Joint Purchasing Chassis Cab Contract #146 for Ford F-550
heavy-duty trucks. The Governing Board of SPC provides a joint purchasing program for local government
agencies and has awarded a competitively bid, joint purchase contract to Currie Motors of Frankfort, IL 60423
for the supply of Ford 2018 F-550 Trucks. This joint bid satisfies Village public bidding requirements.
A similarly outfitted F-550 is also available through the National Joint Powers Alliance (NJPA). The NJPA is
another purchasing cooperative that facilitates vehicle and equipment purchases utilizing a public bidding
process. The NJPA contract #120716-NAF for the same vehicle is $4,656.00 higher.
Delivery of the new vehicle is expected within 210 days of the purchase order. Much of this lead time is
needed to configure the F-550 chassis with specified sign maintenance equipment and compartments. Similar
upfitting of an International cab and chassis would require a like lead time. When removed from duty, the
existing International sign truck will approach approximately 20 years of service.
Alternatives
1. Accept joint bid result for the purchase of one (1) new Ford F-550XL sign truck.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the Suburban Purchasing Cooperative (SPD) joint bid result
awarded to Currie Motors of Frankfort, Illinois for the purchase of one (1) new Ford F-550XL 2-wheel drive
truck upfitted with platforms and equipment to maintain and install street signs in an amount not to exceed
$114,593.
New 2719 Pic.jpg (57 KB)2719 Old Pic.JPG (122 KB)
2719 A-B Eval Forms.pdf (15 KB)2719 Life Cycle Cost Worksheet-C.pdf (13 KB)
Administrative Content
Executive Content
Motion & Voting
Accept the Suburban Purchasing Cooperative (SPD) joint bid result awarded to Currie Motors of Frankfort,
Illinois for the purchase of one (1) new Ford F-550XL 2-wheel drive truck upfitted with platforms and
equipment to maintain and install street signs in an amount not to exceed $114,593.
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Motion by Michael Zadel, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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