HomeMy WebLinkAbout04/03/2018 Bid Results for Central Road Street Light Project5/30/2018 BoardDocs® Pro
Agenda Item Details
Meeting Apr 03, 2018 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category 8. VILLAGE MANAGER'S REPORT
Subject 8.3 Motion to accept bid for Central Road Street Light Project in an amount not to exceed
$308,450.
Type Action
Preferred Date Apr 03, 2018
Absolute Date Apr 03, 2018
Fiscal Impact Yes
Dollar Amount 308,450.00
Budgeted Yes
Budget Source Capital Improvements Fund
Recommended Action Accept the lowest cost, responsive bid from Utility Dynamics Corporation of Oswego, IL to
provide construction services for the Central Road Street Light Project for a not to exceed
amount of $308,450.
Information
A key component of the Mount Prospect Strategic Plan is to improve the Village's infrastructure including identifying
lighting needs and gaps within the current street light system. One identified gap exists on Central Road. Central Road is
an east -west arterial street under the jurisdiction of IDOT, with average daily traffic counts of 20,000 vehicles per day.
There are existing street lights on Central Road through much of Mount Prospect, however, there is a gap between
Emerson Street and just west of Mount Prospect Road. It is the Village's intention to have street lights installed to fill this
gap. Attached is a map depicting the proposed project area.
The proposed scope of work includes installation of 20 poles and requisite electrical wiring. A copy of the detailed
engineering plans is attached.
The poles will be 15 -foot high aluminum poles that will match the decorative black aesthetic of the existing poles on
Central Road. The luminaire will be a "cobra" style 4,000 Kelvin LED fixture. Pole and luminaire detail sheets are
attached. Photographs are also enclosed.
Public Works crews will retrofit existing high pressure sodium luminaries on Central Road poles to match the new LED
fixtures installed as part of this proposed project. Upon completion of this work, all of Central Road will be illuminated by
the same style poles and luminaries.
HLR Engineering is currently under contract to engineer this project. They provided the engineering design services and
plans were approved by IDOT earlier this year. Their contract also includes inspection services during construction. At this
time, Village staff is seeking to enter into a construction contract. Work is expected to begin in May and be completed in
the fall of 2018. Funds for this project have been allocated in the 2018 Village Budget. A copy of the bid specifications is
attached.
Bid Results
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The Village opened bids on March 19, 2018. A notice was published in the Daily Herald as well as on DemandStar via the
Village website. Five (5) contractors bid on the project and Utility Dynamics Corporation of Oswego, IL was the low bidder
with a bid of $280,409.10. The complete bid results are:
Bidder
Bid
....................................................................................................................................................................................................................................................................................................................................................................................................
Utility D namics Cor oration
$280,409.10
Eldmund & Nelson Com an
$294,953.40
H&H Electric Compapy
$303,520.30
Thorne Electric, Inc.$317,518.40
................................................................................................................................................5
.......Inc.
....Electric,
...Towne
.3.3.7....5.6.$...60............................................................
Home
Engineer's Estimate of Cost $339,307.75
The bidders submitted a bid bond in the amount of 10% of their total bid as required by the contract documents. The bids
were checked for accuracy. There were no errors. The bidders submitted all of the required documents and correctly
signed their bid and bid bond.
A primary business focus of Utility Dynamics Corporation is street light installation. Their clients include municipalities,
counties, IDOT, and the Illinois Tollway. Utility Dynamics Corporation has previously performed street light and traffic
signal work in the Village. Their performance has been acceptable. HLR Engineering has also worked with Utility
Dynamics Corporation on street light projects and found their performance to be acceptable. They meet the eligibility
requirements of IDOT to perform street light work per the contract documents. A copy of Utility Dynamics' bid submittal
is attached.
It is recommended that a 10% contingency be included in the project award to allow for quantity variances and
unanticipated conflicts. For this project, a 10% contingency added to the lowest bid would result in a total contract award
of $308,450.00. (Base Bid: $280,409.10 + Contingency: $28,040.90 = Total Recommended Award: $308,450.00)
Alternatives
1. Accept lowest cost, responsive bid for the Central Road Streetlights Project.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost, responsive bid from Utility Dynamics Corporation of
Oswego, IL to provide construction services for the Central Road Street Light Project for a not to exceed amount of
$308,450.
UDC bid.pdf (1,194 KB) final plans - signed.pdf (10,268 KB) pole -luminaire details.pdf (734 KB)
Central Road LED Luminaire Image.jpg (25 KB)
Motion & Voting
Accept the lowest cost, responsive bid from Utility Dynamics Corporation of Oswego, IL to provide construction services
for the Central Road Street Light Project for a not to exceed amount of $308,450.
Motion by Michael Zadel, second by Colleen Saccotelli.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel
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