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HomeMy WebLinkAbout04/17/2018 VB Minutes REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. (Tuesday, April 17, 2018) Generated by Karen Agoranos on Thursday, April 19, 2018 Amended Mayl, 2018 1. CALL TO ORDER Meeting called to order at 7:04 PM 1.1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE — Mayor Juracek led the Pledge of Allegiance 1.3 INVOCATION — Trustee Rogers provided the invocation 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting of the Village Board - April 3, 2018 Motion by Colleen Saccotelli, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT 3.1a PROCLAMATION: Arbor Day - April 27, 2018 Public Works Director Sean Dorsey accepted the proclamation and invited everyone to attend the Arbor Day activities planned at Lions Park School on Friday, April 27, 2018. 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None S. CONSENT AGENDA Trustee Hoefert requested item 5.3 be removed from the Consent Agenda. Mayor Juracek granted this request and announced item 5.3 will the first discussed following approval of the Consent Agenda and before Old Business. 5.1 Monthly Financial Report - March 2018 Accept the monthly financial report for March 2018. 5.2 List of Bills - March 28 - April 10, 2018 5.3 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE TRANSFERRING CERTAIN REAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT (Unimproved Thayer Street West of Rand Road) This item was removed from the Consent Agenda. 5.4 Motion to waive the rule requiring two readings of an ordinance and adopt an ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2017 AND ENDING DECEMBER 31, 2017 Ordinance No. 6383 5.5 A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT WEEKLY CAR SHOWS Resolution No. 15-18 5.6 A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT THE FARMERS MARKET Resolution No. 16-18 Motion by Michael Zadel, second by Richard Rogers to approve the Consent Agenda as presented with the removal of item 5.3 Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries The following agenda item was removed from the Consent Agenda. It was discussed and a separate vote was taken. 5.3 1st reading of an ORDINANCE TRANSFERRING CERTAIN REAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT (Unimproved Thayer Street West of Rand Road) Village Manager Michael Cassady stated the developer of the former Mitchell Buick site., 801 E. Rand Road, has requested a portion of Thayer Street right-of-way be transferred to the petitioner, Speed GMX Mount Prospect, LLC. Mr. Cassady added this action is needed to allow redevelopment of this site. Mr. Cassady provided an update on the status of the development, stating IDOT rejected the request to install the traffic signal pertaining to this project which allows access to this development as well as the planned right in - right out path. Mr. Cassady stated Village staff, the development team and IDOT are working to reverse that decision; approval of that traffic signal is key to this development. Community Development Director Bill Cooney stated the Village obtained this small parcel via a deed in the 1960s and therefore, it can not be vacated. The Village must instead quit-claim the title to the Petitioner. In response to a question from the Village Board, Mr. Cooney stated the subject property is thirty-three feet sliver of land with limited land value. Village Attorney Lance Malina added the original plan was to vacate Motion by Michael Zadel, second by Paul Hoefert to waive the rule required two readings of an ordinance. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion Carries Motion by Michael Zadel, second by William Grossi to approve an ordinance and quit-claim deed which transfers title of a portion of Thayer Street right-of-way from the Village of Mount Prospect to Speed GMX Mount Prospect, LLC. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6384 6. OLD BUSINESS 6.1 2nd reading of AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $12,100,000 GENERAL OBLIGATION BONDS, SERIES 2018A, OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, FOR THE PURPOSE OF FINANCING THE COSTS OF CERTAIN CAPITAL PROJECTS IN THE VILLAGE, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE PROPOSED SALE OF SAID BONDS TO THE PURCHASER THEREOF Due to the nature and interest in this item, Mayor Juracek established the order of business stating staff will begin with a presentation, followed by Board clarifying questions and close with public comment. A motion to adopt the ordinance will follow public comment, allowing the Village Board to deliver closing and final remarks. Village Manager Michael Cassady began by thanking the Mayor and Village Board for their willingness to develop a Strategic Plan, providing direction to improve effectiveness and improve customer service. The Bond issue before the Board tonight allows for the execution of two key Strategic Goal initiatives; reservation of funds to improve sewer and water infrastructure and downtown improvements which include the TIF component and the examination of the Police/Fire headquarters relocation. Mr. Cassady expressed his gratitude for the Board's diligence in moving these initiatives forward. Finance Director David Erb presented the key features of the Financing Plan: • Cost of the proposed new Police and Fire headquarters- 40 million • Funding supported by the issuance of bonds • May 2018 bond issue - general obligation bonds • The entire amount of the annual levy for principal and interest will be abated using funds from the Water and Sewer Fund and the Prospect and Main TIF District Fund • No impact to property tax levy from this bond issuance • Debt load reduced to $107.7 millions by December 2019 • Maximum debt held by the Village as of July 2019 - $111.7 million • Use of surplus funds on hand totaling $750,000 • Alternate revenues support $36 million • Historically, the Village has paid off debt earlier than maturation date Mr. Erb presented the Finance Commission's unanimous recommendation to approve the Police and Fire Headquarter relocation and Financing Plan supporting the adaptive reuse of properties located at 799 Biermann and 111 E. Rand. Mr. Erb also presented the results of Standard and Poor's Global Ratings call on March 30, 2018. The Village provided information on the current and proposed debt plans of the Police and Relocation projects. Standard and Poors assigned a rating of AA+ to the Village and affirmed a stable outlook. Mr. Erb provided the next steps including the bond sale on April 18, 2018 and closing on those bonds on May 1, 2018 and finally closing on 911 Kensington (799 Biermann) by May 4, 2018 Before opening the floor for discussion, Manager Cassady stated a workshop will take place at the May 8 Committee of the Whole meeting to interview Construction Managers for 799 Biermann. With no clarifying questions from the Board for Mr. Erb, Mayor Juracek welcomed questions and comments from the audience. Public comment Stan Hillstom Resident • Questioned the level of participation from residents. • Participation from the public is crucial. • Suggested the Village needs to do a better job of drawing residents in. Mayor Juracek responded, stating there have been numerous opportunities for resident input including Village Board, Committee of the Whole and Finance Commission meetings as well as Strategic and Budget Planning workshops where this was discussed in open forums. Trustee Hoefert stressed that this is not a done deal; if it is decided that additional time is needed to make this decision, the process can be slowed down or halted. Mayor Juracek stated resident questions will be answered by staff once everyone has had an opportunity to speak. Peggy Pissarreck 18 N. Waverly PI 25-year resident • Unable to locate information regarding the state of the current Police/Fire building in the Comprehensive Plan (Mayor Juracek informed Ms. Pissarreck that information is not contained in the Comp Plan -wrong place to find it) • Urged staff to slow down the process and proceed with caution; not sufficient citizen input. • Despite the AA+ rating from S&P, the Village was rated weak for very week in one category and requested explanation. (explanation by Mr. Erb follows) Jerry Boldt 300 N. School Street • Asked if Thayer Street will be open in the future. (Mayor stated this is still unknown and staff will respond when more information is available) • Cautioned staff to look at historical trends relating to recessions and the impact this would have on this project. • Taking on two significant projects at the same time is not financially responsible. • Suggested refurbishing existing building for Fire Department until some of the debt is paid off. Louis Goodman 310 N. School Street • Understands the conflict some are having regarding this issue but feels we should "bite the bullet" and go for it. • Urged more residents to attend meetings regularly and not just when there is a problem. Yulia Bjekic 900 block of Hi Lusi • Project is moving too fast. • Lack of public input. • Requested the cost implication to the average homeowner. Lisa Griffin Lake Briarwood resident • Are the costs are set in stone? No, the Mayor responded and added the process is a series of steps. Tonight is the first step with the vote on the bond sale. John Fisher Resident • Sounds like revenue bonds instead of GO (General Obligation) bonds. (Mayor Juracek confirmed the are GO bonds) Steve Griffin Resident • Questioned if soil tests and other environmental tests were performed on the two proposed properties. (Staff responded, 799 Bierman -yes, 111 E. Rand, not yet) • Questioned what happens to the funds if the project is derailed. Stan Hillstrom Resident • Asked what our debt limit is? • His research indicated the Mount Prospect Police Department responds to approximately 700 crimes per year and questioned if 40 million dollars is worth spending on new headquarters. • Suggested sharing fire range with neighboring communities. Manager Cassady stated the public process is just beginning and stated the Village has had ten (10) public meetings since November 28, 2017 where this topic was discussed, including an open house at 799 Biermann Court attended by approximately 100 residents. Mr. Cassady stated the properties are available now and if we wait the price of the properties could rise. Mayor Juracek stated the process of policing has changed over the past 25 years; HIPPA rules have been enacted, safety rules and evidence collection procedures have changed. It is just not about growth. Mr. Erb provided the following in response to resident questions • Cost of actual construction is 40 million • Village is rated Very Strong or Strong in Six of seven categories. Debt and Contingent Liability category was rated very weak due, in part, to the outstanding Pension and OPEB liabilities. • Threat of a recession - the Village maintains strong reserves and has a 5-step contingency plans in place • General Obligation bonds are the most cost-effective way to borrow. Mr. Erb stated the presentation made to S&P during the ratings call is available on the Village website. • There is an allowable 24 month period for spend down. • As a Home-Rule municipality, we do not have a debt limit. However, if were a non-home rule community and capped as to the amount of debt we could issue, the debt the Village could issue is $144 million (8.6 % of the E.A.V.) The $111 million high level mark is well below non-home rule community limits. • Cost per household is approximately $205.00 per year during the repayment period of the bonds. Board Comments Trustee Hoefert • Expressed concern over debt Village is incurring • Real Estate is a high risk investment; two buildings is even higher risk • Project is moving too fast; not enough time to allow for citizen involvement • Questioned if this is appropriate for referendum • Concerned that no other options for relocating Police and Fire were reasonably discussed • Numbers are transparent; diligent staff • Concerned that the speed of the process is breaking the trust with residents. • Would like to see the project slowed down to weigh all options, involve the community more in the decision and explore the possibility of a referendum Trustee Zadel • Stated construction of Village Hall, Emergency Operations Center and Fire Station #14 were completed without a referendum • Staff has performed their due diligence and provided financing options. • Study to improve infrastructure, the Water/Sewer Rate Study, also had a significant financial impact and was not opposed and public input wassolicited in the same manner as the issue before us this evening. • Board challenged Village Manager to produce a solution addressing the state of the current Police/Fire building; Mr. Cassady pursued solution. • Other possibilities were explored; the Biermann property become available and is an attractive, viable and centrally located building. • Mr. Cassady has acted in the best interest of the Village Trustee Rogers • We did explore the option of rejuvenating the existing building but determined is was not feasible; approximate cost was $20 million for a building that was still too small to meet the needs of the Police department • Timing is right to move forward with this project • Expressed gratitude to Mr. Erb and his team • Supports the move of the Fire Station to 111 E. Rand - more centrally located and response time will improve Trustee Saccotelli • Expressed gratitude to staff and Finance Commission for their hard work and dedication to the citizens of Mount Prospect • Unfortunate circumstance that finds the current building insufficient. • Process has been fluid; Mr. Cassady has acted on the request by the Board • Board has a commitment to provide services needed to keep residents safe • Opportunities to create exciting redevelopment in downtown district • Appreciates the comments and questions from the residents Trustee Grossi • Space Needs Study was discussed over a year ago; the Biermann property meets all the criteria • Studies indicated other properties considered were inadequate • Solid financing plan; understands the need to borrow money to fund project • Questioned the how crimes are measured - Police Chief Koziol and Deputy Chief Mike Eterno stated that in 2017, the Police Department responded to approximately 18,000 service calls accounting for approximately 2200 crimes. • Noted that the Police/Fire Departments work within the community to solve problems, not just crimes. Trustee Hatzis • Our Police Department has proven the need for new headquarters • Expressed gratitude for Mr. Erb and his staff • Thanked residents for their input; we are listening Mayor Juracek • This project was deemed a top priority in the Village Strategic Plan • Inadequacies were documented since 2005 • Project is in response to 20th Century policing • Legitmate need for a new Police Headquarters • Re-locating the Fire Department to the proposed location of 111 E. Rand will improve response times for our community. Mayor Juracek stated we can never hold enough meetings to provide enough information to reach 100% of the citizens. Mayor Juracek stated the importance of community involvement. Village staff and the Village Board will continue to make this a priority throughout this process. The process is just beginning. Mayor Juracek noted the project has the unanimous support of the Finance Commission, an advisory commission whose members are residents, appointed by current and past Board members. Mayor Juracek stated we must also rely on independent experts such as Standard and Poors and the process moves forward. Mayor Juracek thanked residents, staff and the Village Board for being a part of this process. Mayor Juracek expressed gratitude to the residents who asked difficult questions and to staff for rising to the occasion to respond to those questions and accepting challenges from the Board. Motion by Michael Zadel, second by Richard Rogers to consider as a second reading this parameters ordinance approving the issuance of $12,100,000 of general obligation bonds. A second reading to formally approve the ordinance will be held at the regular Village Board meeting on April 17, 2018. Yea: William Grossi, Eleni Hatzis, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: Paul Hoefert Final Resolution: Motion Carries Ordinance No. 6385 Mayor Juracek called for a brief recess at 9:37 p.m. Meeting resumed at 9:45 p.m. 7. NEW BUSINESS 7.1 AN ORDINANCE AUTHORIZING THE ACQUISITION OF THE PROPERTY LOCATED AT 19 S. Emerson Street Items 7.1 and 7.2 were considered and voted on using one motion to waive the rules requiring two readings of an ordinance and another to approve the ordinances in one vote. 7.2 AN ORDINANCE AUTHORIZING THE ACQUISITION OF THE PROPERTY LOCATED AT 21 S. Emerson Street. Motion to waive the rule requiring two readings of an ordinance, items 7.1 and 7.2 Motion by Paul Hoefert, second by Michael Zadel. Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Motion to approve an ordinance authorizing the acquisition of the property located at 19 S. Emerson Street and an ordinance authorizing the acquisition of the property located at 21 S. Emerson St. Motion by Paul Hoefert, second by Michael Zadel. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Ordinance No. 6386 - 19 S. Emerson St. Ordinance No. 6387- 21 S. Emerson St. 7.3 A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT, HIGH SCHOOL DISTRICT 214 AND THE MT. PROSPECT PARK DISTRICT REGARDING THE MOUNT PROSPECT PROSPECT AND MAIN TAX INCREMENT FINANCING DISTRICT Village Manager Michael Cassady stated the agreement is the result of several conversations between the Village, District 214 President Todd Younger and Superintendent David Schuler. The basis of the agreement is that the Village will begin declaring 100% of the EAV of properties that were previously in a TIF District as surplus with the exception of the key parcels needed for the success of the goals of the TIF. The Village will retain all increment generated by these key parcels. In return, the School District will dismiss the pending litigation challenging the TIF. Mr. Cassady stated the agreement is a fair compromise . The D214 Board approved the agreement on April 12, 2018 and the Mt. Prospect Park District is expected to approve the agreement on April 25, 2018. Board Comments • Settlement is in the best interest of the Village • Mr. Cassady was acknowledged for this perseverance to make this happen • Settlement is in the best interest of the community and allows us to move forward Motion by Michael Zadel, second by Paul Hoefert to approve an intergovernmental agreement between the Village of Mount Prospect, High School District 214 and the Mt. Prospect Park District regarding the Mount Prospect Prospect and Main Tax Increment Financing District, and to authorize the Mayor and Village Clerk to execute the agreement. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Resolution No. 17-18 8. VILLAGE MANAGER'S REPORT 8.1 Motion to accept the proposal from FGM Architects for architectural services to design the new police headquarters located at 799 Biermann Court in an amount not to exceed 1,197,085.00 and authorize the Village Manager to execute a contract for the same services subject to staff and attorney review. Board Comments • FGM is a top-rated, highly regarded professional architectural firm specializing in what we need • Board involvement and resident feedback is essential to this process Motion by Michael Zadel, second by Richard Rogers to approve a contract with FGM Architects, Inc. for Architectural Design services for the new Police Headquarters. Yea: Eleni Hatzis, Richard Rogers, Colleen Saccotelli, Michael Zadel Nay: Paul Hoefert Final Resolution: Motion Carries VBA 17-18 8.2 Motion to accept proposal from Patrick Engineering for Rand-Route 83-Kensington Intersection Study in an amount not to exceed $243,124. Public Works Director Sean Dorsey presented background information, bid results and staff recommendation. Mr. Dorsey stated the intersections involving Rand Road, Rt. 83 and Kensington Road have been identified as a key area for improvement. This intersection forms a triangle that produces congestion and long delays daily resulting in cut- through traffic on nearby local streets. These three streets are IDOT owned roads. Mr. Dorsey stated the Village is committed to developing a plan to provide solutions that would benefit motorists, pedestrians, bicyclists, nearby businesses and residents. The study will include traffic data collection, creation of conceptual plans for discussion and community involvement to determine a preferred plan. In addition, the study will include a comprehensive look at roadway improvements and enhancements. Staff solicited proposals from six (6) engineering firms and received four(4) submissions. The firms were interviewed by Village staff and rated according to six specific categories. Patrick Engineering of Lisle was ranked highest and was also the lowest cost bid. They bring extensive experience and a strong project team as well as a familiarity of the community. Mr. Dorsey responded to questions from the Board. Motion by Paul Hoefert, second by Michael Zadel to accept the proposal for Rand-Route 83-Kensington Intersection Study Phase I Engineering as submitted by Patrick Engineering, of Lisle, Illinois in an amount not to exceed $243,124. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries VBA 18-18 8.3 Motion to accept bid for Community Development Block Grant (CDBG) Sidewalk Improvements in an amount not to exceed $176,038. Pubic Works Director Sean Dorsey provided background information, bid results and staff recommendation. Mr. Dorsey stated this year's CDBG sidewalk program includes new sidewalks along north Dempster Street between Elmhurst Road and Algonquin Road and also replaces existing sidewalk that does not comply with the standards for the American with Disabilities Act. The CDBG program is a federally funded urban neighborhood improvement program administered by the United States Department of Housing and Urban Development. Six bids were received and the lowest cost bid was submitted by Schroeder and Schroeder, Inc. Schroeder and Schroeder, Inc. has performed work in the Village previously and their work has been satisfactory. Motion by Michael Zadel, second by Richard Rogers to accept the lowest cost, responsive bid as submitted by Schroeder &Schroeder, Inc. of Skokie, Illinois for construction of the 2018 Community Development Block Grant (CDBG) Sidewalk Improvements in an amount not to exceed $176,038. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries VBA 19-18 9. ANY OTHER BUSINESS Trustee Hoefert stated a spirited discussion is healthy and is proof the democratic process works. It is never personal. Trustee Hoefert expressed his respect for Mayor Juracek and the entire Board. Mayor Juracek stated tonight's proceedings reflected the strength of this Board. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn the Meeting of the Village Board. Trustee Rogers, seconded by Trustee Hoefert, moved to adjourn. By unanimous vote, the April 17, 2018 meeting of the Village Board was adjourned at 10:25 p.m.