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Home My WebLink AboutRes 15-18 04/17/2018 Authorizing execution of a Grant of License with the Mount Prospect Lions Club to conduct weekly car showRESOLUTION NO. 15-18 A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT WEEKLY CAR SHOWS WHEREAS, the Village of Mount Prospect supports the summer "Blues Mobile Cruise Night" car shows held in the commuter parking lots; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect have determined that the best interests of the Village would be served by entering into a Grant of License between the Village and the Mount Prospect Lions Club in order to conduct the annual Car Shows from May 12, 2018 through September 29, 2018. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby authorize the execution of a Grant of License to the Mount Prospect Lions Club to conduct the Car Show on Union Pacific Railroad property, which property is leased by the Village and under the control of said Village, a copy of the Grant of License is attached hereto and hereby made a part of this Resolution as Exhibit "A". SECTION TWO: The Village has granted a Grant of License to the Mount Prospect Lions Club to operate a car show subject to the terms, covenants and conditions of the Hold Harmless Agreement, attached hereto and hereby made a part of this Resolution as Exhibit "B". SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Grossi, Hatzis, Hoefert, Rogers, Saccotelli, Zadel NAYS: None ABSENT: None PASSED and APPROVED this 17th day of April, 2018. Arlene A. Juracek Mayor ATTEST: ,, L Karen M. Agorano , Village Clerk Exhibit "A" GRANT OF LICENSE The Village of Mount Prospect hereby grants a license to the MOUNT PROSPECT LIONS CLUB (licensee) for the purpose of operating a Car Show on the parking lots located at the Union Pacific Railroad property located both east and west of Main Street/Elmhurst Road, which property is currently leased by the Village of Mount Prospect from the Union Pacific Railroad Company. This License is subject to the following conditions: 1. The term of the License shall be from May 12, 2018 through September 19, 2018, 2. This License shall be revocable at any time by the corporate authorities of the Village of Mount Prospect if the licensee or any vendor is in violation of state or local laws or this Grant of License. 3. Within ten (10) days of the execution of this Grant of License, the licensee shall submit to the Village Manager a pro forma revenue and expense statement setting forth certification fees and estimated revenues, expenses, management fees, if any, and the proposed disposition of potential net revenues. 4� Prior to November 30, 2018, the licensee shall issue a written report to the Village Manager outlining the financial aspects of running the Car Show, problems encountered in the year 2018 season, along with proposed solutions, proposals for improving the Car Show and the outlook for the future of the Car Show. 5,. The licensee shall possess a Certificate of Insurance for public liability insurance in an amount of not less that $1,000,000 per occurrence naming both the Village of Mount Prospect and the Union Pacific Railroad Company as additional insured. 6. The licensee/grantee shall not discriminate against any employee, applicant, volunteer, authorized vendor or event participant because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status or an unfavorable discharge from military service. Page 2/2 Car Show License 2018 This Grant of License is personal to the MOUNT PROSPECT LIONS CLUB and may not be transferred to any other person or entity. Dated this 17th day of April, 2018. VILLAGE OF MOUNT PROSPECT By:. Micha I J. Cassady Village Manager APPROVED/ACCEPTED: for the o nt Prospect Lions Club EXHIBIT "B" HOLD HARMLESS WHEREA, MOUNT PROSPECT LIONS CLUB ("GRANTEE") has requested permission of the corporate authorities of the Village of Mount Prospect, ("GRANTOR") to operate a Car Show within the parking lots located on the Union Pacific Railroad property, located both east and west of Main Street/Elmhurst Road; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect did adopt Resolution No.15-In April 17, 2018, entitled "A Resolution Authorizing Execution of a License to the Mount Prospect Lions Club to Conduct the Annual Car Show in the Village". NOW, THEREFORE, upon the mutual covenants and agreements hereinafter set forth and other good and valuable consideration, the receipt of sufficiency of which are hereby acknowledged, the GRANTOR has granted a Grant of License to GRANTEE to operate a Car Show within the parking lots located on the Union Pacific Railroad property, located on both the east and west sides of Main Street/Elmhurst Road, which license is conveyed, however, subject to the following terms, covenants and conditions: 1. The GRANTOR may at any future time after the date hereof revoke the License referenced herein and without notice to the GRANTEE and without cost to either the GRANTOR or his/her successors or assigns. Z Upon such revocation of said License by the GRANTOR, and with written notice of said revocation to the GRANTEE, the GRANTEE shall cease operation of said Car Show. 1 GRANTEE shall at all times, and under all circumstances, indemnify, protect, and save harmless the GRANTOR, its grantees, licensees, agents, lessees and invitees, from and against any and all damages, losses, claims, demands, actions, and causes of action whatsoever (including any reasonable costs, expenses, and attorneys' fees which may be incurred in connection therewith) whether or not the claim, demand or other action asserted by meritorious, and which results from or is alleged to arise as a result of the activity being the subject of this Agreement. 4. GRANTOR shall not be liable to GRANTEE, her grantees, licensees, agents, lessees, or invitees for any damages or injuries (including death) to any person thereof except to the extent that injuries or damages are caused by the negligent, willful, or malicious misconduct of GRANTOR. 5.. Any notice herein provided to be given shall be deemed properly given if in writing and delivered personally or mailed to the GRANTOR at: 50 South Emerson Street Mount Prospect, Illinois 60056 Page 2/2 Car Show Hold Harmless or to the GRANTEE at: P. O. Box 332 Mount Prospect, Illinois 60056 or to such other person or address as the parties hereto may from time to time designate upon written notice. 6. This Agreement shall insure to the benefit of and be binding upon the parties hereto and their respective successors in interest. IN WITNESS WHEREOF, the parties hereto have caused this License Agreement to be executed by their proper officers, thereunto duly authorized and their respective seals to be affixed this 17th day of April, 2018. MOUNT PROSPECT LIONS CLUB By. " VILLAGE OF MOUNT PROSPECT, a municipal corporation By: Michael J, Cassady Village Manager ATTEST; Karen M�"..,A o�,�o .�...�..� Agnos Village Clerk HACLKOMURESOLUTIOMcar show resolution2018.doc EA E IMMIDO"YY) T Acilona CERTIFICATE OF LIABILITY INSURANCE 0 illi� 3106/20�18 71419 CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: - if the certificate holder is an ADDITIONAL INSURED, the pollcy(es) must be endorsed. If SUBROGATION, IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Iiau of Such ondarsornontIN, MOMCER wua t. . John Adams DSP Insurance 1-800-31"705 1 -M -467-237E 1900 E. Golf Road, Suite 650 lionsclubs@dspins,corn Schaumburg, IL 60173 INSURERS AEF ORMNO COVIERA411 L NAicir iNSVAER A ACE American Insurance Company 22667 Mount Prospect Lions Club INSUFMR D Mount Prospect, 110nois . ...... COVERAGES CERTIFICATE NUMBER: REVISION NUMBER. T�ilS IS %) CERTIFY 7HAT THf", POLK-iES Or INSURANCE LISTED SEL,0W HAVE BEEN ISSUED T() THE INSURED NAMED ABOVE FOR THE PIOLICY PERIOD INCHCATED NOTWiTHISTANOING ANY' REQUIRE NTENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTI�ICATE MAY BE ISSUED OR MAY PERTAIN, rHE INSURANCE AFFORDED SY THE POLIOES, DESCRIBED HEREIN IS SUBJECI To ALL rHE IERNI$, E,XCLUSION$ AND CONDITION$ OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS 00 67Y r vr o'r v r � YyJTWMMiT TRTYPE Of INSURA94CE POLICY NUMBER (Mob xy YY Mr iMM112041tyyyl A GENERAL LIABILITYURRENCE MH OCCS 1,000,000 X CNWAERCkALC*.NE"-LiQiUTy HDOG27867431 09101/2017 09/01t2018 S I OGO 000 C 3 — CLAPASAVOE F -K MCUIR c I l S 5,000 A_AGl;LRgLN-a—mWnvf&4-- PERSOfiAL & ADV WURY S 1,0010.000 i isl 'A " $ 1 s $2,00UDD GENE RAL AO q 0�1)00,000 RODUCTS�COW)OPAGG s 2,000,000C,F-NL AGGREGATE LVwffT APPLIES PER: ilPOLICY LOC MLEUXTR A AUTOM10811 E LIABILITY ANY AUTO I1000 000 SAH09061046 09/01/2017 0910112018i-800ILY INJURy (per persorip S ALL tfflNED Sr .6L OCK)ILY INJURY (Peroccnq $ AUTOS AUTOSiAP . . . ....... " HiREDAUTOS A"ATS""NEO gal I -L IJ UMBRELLA LIAO CLC! 'I' Up EXCESS LIAR 121431 REG —ATE 7 DED RETENTION S S OT�1. U. tWORKERRS COJAPENSATfON AND EMPLOYERS' LIABILITY YIN ;t EACKACCOENT S ANY f^AOPR�ET4;MPAP�TNE"XF-,'CUTI%'E NIA OFRCE0VMEm8ER EXLLUCED1 EL LVSEASE - EA EMPLOYEE S (MaindaswV In NNl - POLICY LIMIT S �MAI,L 0"M E IzA T 10 NS W �w J F, 1, OISEASE. DESCRIPTION Of OPERATIONS I LOCATIONS t VFMCLES (AftachACORG 101, Additional Retrisr" Schedule, if more space is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above: Farmers Market, May 13th thru Oct., 21, 2018 Unlon Pacific Railroad is included as an Addillonal Insured(s), but only with respect to General Liability arising out of the use of premises by the Insured shown above and not out of the sole negli ence of said additional insured. PROVISIONS OF THE POLICY D8 NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE HOLDER CANCELLATION SHOULD ANY Of THE ABOVE DESCRIBED POLICIES 09 CANCELLED BEFORE Union Pacific Railroad THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1416 Dod e Street ACCORDANCE WITH THE POLICY PROVISIONS. Omaha, Nebraska 68179 AUTHORJZED REPRESENTATIVE 0) 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD