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Home My WebLink About03/20/2018 VB Minutes BoardDocs® Pro Page 1 of 4 SPECIAL MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 . , 2018) Generated by Karen Aoranos on Tuesday, March 20, 2018 1. CALL TO ORDER Meeting called to order at 7:03 PM 1.1 ROLL CALL Members present: Arlene Juracek, William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel 1.2 PLEDGE OF ALLEGIANCE - Trustee William Grossi led the Pledge of Allegiance 1.3 INVOCATION - The Invocation was provided by Trustee Michael Zadel 2. APPROVAL OF MINUTES 2.1 Minutes of the Regular Meeting of March 6,2018 Motion by Colleen Saccotelli, second by Richard Rogers. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 3. MAYOR'S REPORT Mayor Juracek welcomed Boy Scouts Nate Thorek, Troop 2 ; Evan Asarasn, Troop 7; and Sean Kaemper, Troop 235 who are all working on their Citizenship in the Community badge. 4. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. S. CONSENT AGENDA .1 Monthly Financial Report - February 2018 .2 List of Bills - February 2 - March 1 , 2018 5.3 Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 1 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. [This ordinance decreases the number of Class T-2" Liquor Licenses by one (1) Modi Restaurant Group Inc., d/b/a Photos Hotdogs located at 1706 E. Kensington Road, Mount Prospect, IL] Ordinance No. 6379 .4 Motion to accept proposal for 2018 Reservoir 5N rehabilitation project design and construction engineering services in an amount not to exceed $29,374. Accept the proposal for 2018 Reservoir 5N Rehabilitation project design and construction engineering as submitted by Burns & McDonnell Engineering of Downers Grove, Illinois in an amount not to exceed $29,374. VBA 9-1 5.5 Motion to accept proposal from Applied GeoScience, Inc. to provide materials testing services in an amount not to exceed $23,535. VBA 10-1 .6 Motion to accept proposal for Environmental Engineering Services in an amount not to exceed $22,990. Accept the proposal for specified environmental engineering services submitted by Manhard Consulting of Vernon Hills, Illinois in an amount not to exceed $22,990 in 2018 and $22,990 in 2019. VBA 11-1 Motion by Paul Hoefert, second by Colleen Saccotelli to approve the Consent Agenda as presented. Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries 6. OLD BUSINESS 6.1 A RESOLUTION AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND PARK TERRACE MOUNT PROSPECT LLC FOR THE PARK TERRACE ROWHOME PROJECT LOCATED AT 15-19 N. ELMHUT AVE. Community Development Director Bill Cooney presented a redevelopment agreement for the proposed 12-unit row home project for the property located at 15-19 N. Elmhurst Avenue. This project, known as Park Terrace, was approved at the March 6, 2018 Village Board meeting. This agreement was negotiated to make the project economically feasible. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 4/9/2018 BoardDocs® Pro Page 2 of 4 The redevelopment agreement obligates the Village to provide $460,000 of incentives toward the 7 million project. Mr. Cooney provided a summary of the TIF-eligible expenses including a waiver of permit fees, payment for the installation of storm water detention system, payment for the site preparation, sewer extension in the public-right-of- way adjacent to the property, and funds for water, sewer and utility work. Mr. Cooney stated the developer is responsible for providing the costs up-front; the Village will reimburse them once the projects have been inspected and approved. Mr. Cooney provided a timeline for the project: -August 1, 2018 - Permits approved. -September 1, 2018 - Begin construction of Phase 1 - Completion date of May, 2020 -September 1, 2022 - Begin construction of Phase 2 - Completion date of May 2022 Mr. Cooney and Mr. Rich Bondarowicz, petitioner, provided the following in response to questions from the Villa e Board: • Cost of land per square foot is approximately $15.00/sq. foot; this price was negotiated. • The dates for completion are an estimate; should be completed sooner. • Developer will offer buyers the ability to customize their units. • Lot will be cleared of existing landscape; new trees will be planted. • TIF allows this project to be economically viable. Motion by Paul Hoefert, second by William Grossi to approve the resolution authorizing the execution of a Redevelopment Agreement between the Village of Mount Prospect and Park Terrace Mount Prospect LLC Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Resolution No. 12-1 6.2 A RESOLUTION AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND 20 WEST LLC FOR THE 20 WEST MIXED-USE DEVELOPMENT LOCATED AT 20 W. NORTHWEST HIGHWAY Community Development Director Bill Cooney presented the redevelopment agreement for the proposed 20 West project; a 7 -unit luxury apartment complex located in the Busse Triangle. Mr. Cooney provided a summary of the redevelopment agreement which obligates the Village to provided 2 million of incentives towards the $23.5 million project. The incentives include TIF-eligible expenses including: • Waiver of up to $915,000 for soft costs • Payment by the Village for underground utilities • Payment by the Village for paving (grading, compacting, curb replacement, etc) • Allowance by the Village for ComEd to relocate the current overhead lines • Allowance by the Village for non-contaminated soils removal The agreement stipulates the developer will pay the Village $570,000 for the Village-owned property that is part of this project. The developer submitted financial information including an EAV analysis. The Village hired S.B. Friedman to review the redevelopment agreement and financials for the project. S.B. Friedman concurred with the developer's request for financial assistance to make this project financially possible. Mr. Cooney provided an estimated timeline for this project: May 1, 2018 - apply for all applicable permits July 1, 2018 - approval of permits with the exception of IDT required permits August 1, 2018 - begin construction - completion by the end of 2019. Board Comments • Parking along Northwest Highway needs to be addressed with IDT; our conversations with IDT need to be continuous • Adequate parking remains a concern. Mr. Nicolas Papanicholas responded that he intends to make every effort to gain the parking spaces along Northwest Highway. • This project will attract a transit-based audience with minimized use of cars; walkable to restaurants and shops Motion by Paul Hoefert, second by Colleen Saccotelli to approve a resolution authorizing the execution of a Redevelopment Agreement between the Village of Mount Prospect and 20 West LLC Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Resolution No. 13-1 7. NEW BUSINESS 7.1 A RESOLUTION ADOPTING A VILLAGE-WIDE FACADE IMPROVEMENT AND INTERIOR BUILDOUT PROGRAM. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 4/9/2018 BoardDocs® Pro Page 3 of 4 Community Development Director Bill Cooney presented background information on the Village's Facade Improvement and Interior Buildout Program, stating it has operated in the downtown district for over two (2) decades. Mr. Cooney added the program is funded with tax increment financing and has an annual budget of$100,000. In the past, because this program is funded with TIF funds, the program was limited to those properties located within the TIF districts. The program is limited to sales-tax producing entities. The program provides matching grants of up to $10,000 for retail establishments and up to $25,000 for restaurants. The program presented would offer matching grant opportunities for businesses throughtout the community without the limits of TIF boundaries. Mr. Cooney stated the Economic Development Commission reviewed the program and voted unanimously to recommend approval. The Commission suggested working with the Chamber of Commerce to promote this opportunity for businesses. Mr. Cooney provided the following in response to questions from the Board • TIF and Facade Improvement/Interior Buildout Program are two separate programs; businesses can only benefit from one (1) program • Businesses can apply once every five (5) years • Applicants are selected on a first come, first serve basis after a complete review of applications • Grants will be approved through the normal budget process; grants will be funded through the General Fund with Board approval • The Finance Department keeps track of sales tax revenue Board Comments • This program shows our commitment to the business community and to our residents that we are committed to providing quality businesses • Support for the expansion of this program; great opportunity for all businesses to benefit • Support for additional funds for this program if needed Public Comment Louis Goodman 310 N. School Street Mr. Goodman asked a question pertaining to TIF funds and the amount of sales tax that has been generated in the TIF district. Finance Director David Erb stated sales tax revenue goes into the General Fund, not TIF. Mr. Erb added that TIF is not for sales tax generation but for EAV (Equalized Assessed Value). Motion by Michael Zadel, second by Paul Hoefert to approve the resolution adopting a Village-wide Facade Improvement and Interior Buildout Program Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel Final Resolution: Motion Carries Resolution No. 14-18 8. VILLAGE MANAGER'S REPORT 8.1 Motion to accept bid for the 2018 Street Resurfacing Project in an amount not to exceed $4,057,645. Public Works Director Sean Dorsey provided background information including bid process. Mr. Dorsey stated the purpose of the Village's Street Resurfacing Program is to maintain all Village Streets on an average 20-year service life cycle. The 2018 program includes 7.25 miles of streets and is being funded through the Street Improvement Construction Fund and a portion of the Motor Fuel Tax Fund. Mr.Dorsey stated four (4) bids were submitted and Arrow Road Construction provided the lowest cost bid. Arrow Road has completed similar work for the Village in the past and their work has been acceptable. Mr. Dorsey added that a 10% contingency is included in the the contract. Motion by Michael Zadel, second by Richard Rogers to award the 2018 Street Resurfacing Program contract to the lowest cost, responsive bidder, Arrow Road Construction Company of Mount Prospect, Illinois in the amount not to exceed $4,057,645. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel VBA 12-18 9. ANY OTHER BUSINESS Village Manager Michael Cassady announced the March 27, 2018 Committee of the Whole meeting is canceled. In lieu of the meeting, the Village will host a public open house at the proposed site of the new Police Headquarters, 799 Biermann Court from 6:00 p.m. to 8:00 p.m. Mr. Cassady was asked to provide an update on an earlier request to draft a letter to the Governor regarding the impact of the state budget on local municipalities. Mr. Cassady stated staff is working to prepare a letter. Mr. Cassady was also asked to provide an update on the status of the Central and Main property. Mr. Cassady stated he has had several discussion with Chase Bank and has informed them a decision is needed by the end of March. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 4/9/2018 BoardDocs® Pro Page 4 of 4 Mr. Cassady responded to a question from the Board regarding the owner of the Elk Grove Rural Fire Station, stating they are the owners of the building. 10. ADJOURNMENT There being no further business to discuss, Mayor Juracek asked for a motion to adjourn the Meeting of the Village Board. Trustee Zadel, seconded by Trustee Hoefert, moved to adjourn. By unanimous vote, the March 20, 2018 Special Meeting of the Village Board was adjourned at 8:10p.m. https://www.boarddocs.com/il/vomp/Board.nsf/Private?open&login 4/9/2018